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Home My WebLink About2002-004, ORDINANCE NO. ODp�S_ DD AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NUMBER THREE TO THE CONTRACT BETWEEN THE CITY OF DENTON AND ARCHER WESTERN CONTRACTORS, LTD.; PROVIDING FOR AN INCREASE IN THE SCOPE OF WORK AND AN INCREASE IN PAYMENT AMOUNT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE [ORDINANCE NO. 2001-192; BID NO. 2612 - LAKE RAY ROBERTS 20 MGD WATER TREATMENT PLANT AWARDED TO ARCHER WESTERN CONTRACTORS, LTD. IN THE AMOUNT OF $35,785,257; PLUS CHANGE ORDER NUMBER THREE IN THE AMOUNT NOT TO EXCEED $71,328.36; WILL BE PAID FROM FUNDS WITHIN THE EXISTING CONTRACT (ALLOWANCE BB)]. WHEREAS, on May 1, 2001 by Ordinance No. 2001-192, the City awarded a public works contract to Archer Western Contractors, Ltd., in the amount of $35,785,257 for the construction of the Lake Ray Roberts 20 MGD Water Treatment Plant and related improvements; and WHEREAS, the Staff having recommended, and the City Manager having recommended to the Council that a change order be authorized to amend such contract agreement with respect to the scope of work, materials, labor and an increase in the payment amount, and said change order being in compliance with the requirements of Chapter 252 of the Local Government Code; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That Change Order No. Three, increasing the amount of the public works contract between the City and Archer Western Contractors, Ltd., which is on file in the office of the Purchasing Agent, in the amount of Seventy One Thousand Three Hundred Twenty Eight and 36/100 ($71,328.36) Dollars, is hereby approved and the expenditure of funds therefore is hereby authorized in accordance with said change order. The total purchase order amount remains at $35,785,257 and the funds allocated in the existing contract under Allowance BB thereto will be used for payment to Archer Western Contractors, Ltd. therefor. SECTION 2. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this 0 �1 day of 2002. ATTEST: JENNIFER WALTERS, CITY SECRETARY EULINE BROCK, MAYOR APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY By: N SAOur Documents\Ordinances\02Vvcher Westem Change Order No. 3 Ord.doc z ®® FREESE - NICHOLS CHANGE ORDER (4.43 /CO-001) PROJECT: Lake Ray Roberts Water Treatment Plant PROJECT NUMBER: OWNER: City of Denton, Texas CONTRACTOR: Archer Western Contractor, Ltd. 201052 ENGINEER: Freese & Nichols, Inc. DNT00343 CHANGE ORDER NO.: 003 DATE:114102 Make the following additions, modifications or deletions to the work described in the Contract Documents: • Provide and install two (2) dual rated primary transformers. (Service: 15kV % 25kV) • Change Order No. 003 is not to exceed $71,328.36 *See attached PCM-002 \ Primary Transformers The compensation agreed upon in this Change Order is full, complete and final payment for all costs the Contractor may incuras a result of or relating to this change whether said costs are known, unknown, foreseen or unforseen at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchanged work as a result of this Change Order. Original Contract Amount $ 35,785,257.00 Original Bid ttem %Allowance BB ($700,000.00) Previously Approved Change Order Amount $ 121,059.15 Previously Approved %Allowance BB Amount ($578,940.85) $ (121,059.15) Adjusted Contract Amount $ WA Proposed Change Order Amount $ 71,328.36 Adjusted Bid Item \Allowance BB $ (71,328.36) Proposed Bid Item %Allowance BB ($507,612.49) Revised Contract Amount $ 35,785,257.00 Previous Contract Time 704 Days Previous Substantial Completion Date February 2003 Previous Final Completion Date April 2003 Net Change in Contract Time None Revised Contract Time N/A Revised Substantial Completion Date N/A Revised Final Completion Date N/A Recommended by Approved by FREESE.IAND NICHOLS, INC. Archer Western Contractor, Ltd. By 2t&A By � C /-%—o Z [Date] [Date] Approved by City Dento , exas By [ a Date , SUBMITTAL TRANSMITTAL PROJECT: Lake Ray Roberts Water Treatment Plant PROJECT NO. OWNER: City of Denton, Texas CONTRACTOR: Archer Western Contractors, Ltd. 201052 ENGINEER: Freese and Nichols DTNO0343 REFERENCE DATA: Contractor's Submittal No. PCM-002 Specification Section: 01380 Plan Sheet No: N/A Description: PRIMARY TRANST ticks CONTRACTOR'S CERTIFICATION: I hereby certify that this submittal has been reviewed by the Contractor and is in strict conformance with the Contract Documents as modified by Addenda, Chango Orders and Field O rs Certified by: Date : 12/18/01 DATE RECEIV 0 BY: DATE RETURNED: ;&P-Pa BY: Ag,- TYPE # DESCRIPTION #SENT #RTN'D Y03 " CMR Contractor's modification request O Approved 1 0 Approved as Noted O Not Approved O Revise & Resubmit O Filed as Received Final Distribution Change Order Issued CTR Certified Test Report EIR Equipment Installation Report O&M Operation & Maintenance Manual NBC Notification By Contractor PCM 002 Proposed Contract Modification t PR Payment Request PP Project Photographs O Field Order Issued O Recommended for Approval 0 Returned W/O Review O Add'I Information Required O Canceled 0 See Review Comments RD Record Date RFI Request For Information SAM Sample SCH Schedule Of Progress SO Shop Drawings COMMENTS: _ FOR ENGINEER'S USE ONLY DISTRIBUTION REVIEW NO SENT TO NO SENT TO DEPT BY SENT RET'D 1 City of Denton - Fisher - - 1 City of Denton - Field 1 Freese & Nichols, Inc. 1 FNI Field Office Montgomery Watson FREESE-NICHOLS DEC 17 2001 PROPOSED CONTRACT MODIFICATION ATTACHMENTA (4.411 ) By PROJECT: Lake Ray Roberts Water Treatment Plant PROJECT NUMBER: OWNER: City of Denton, Texas CONTRACTOR: Archer Western Contractors, Ltd. 201052 ENGINEER: Freese & Nichols, Inc. DNT00343 DESCRIPTION Primary Transformers NO. PCM-002 NOTIFICATION TO CONTRACTOR: The Owner proposes to make the additions, modifications or deletions to the Work described in the Contract Documents as shown in Attachment "A". We request that you take the following action within 10 calendar days: ❑ Notify us that you concur that this change does not require a change in Contract time or amount. A Feld Order will be issued. X Submit a Price/Credit Proposal with detailed cost breakdown of labor, materials, equipment and all other costs related to this change. Impacts on Contract Time shall be shown in a revised schedule, included with the submitted proposal. ❑ Proceed with the change. Payment will be made at the unit price bid. 10 Proceed with the change under the time and materials provisions of the Contract. II Authorization to proceed with changes must be approved by the Owner through Change Order in !I accordance with the Contract Documents. By: . Steve Wilson Date: 12/17/01 CONTRACTOR'S RESPONSE: We respond to your request as follows: ❑ We propose that this is a no cost or time change. Issue Field Order. �$ We submit the attached Price/Credit Proposal with detailed cost breakdown s�for performing the described change. f ii-i8--o/ ❑ We are proceeding with the change at the unit price bid. ❑ We are proceeding with the change under the time and materials provisions of the Contract. By: Date: / Z —4 — o % ACTION TAKEN: ❑ Proposed Contract Modification rejected. See comments. ❑ Field Order will be issued. Ch e Order will be issued. C . O.` o0 3 By: Date: ®® FREESE - NICHOLS PROPOSED CONTRACT MODIFICATION ATTACHMENTA (4.411 ) The Owner proposes to make the following additions, modifications or deletions to the work described in the Contract Documents. Authorization to proceed with these changes must be approved by Field Order or Change Order in accordance with the Contract Documents, prior to commencing the work involved. Comments: 1) Provide primary cable insulation class for 25kV. 2) Provide dual rated transformers that would be required to allow the 24.94 kV on the primary. By: Steve Wilson Date: 12/17/01 LAKE RAY ROBERTS WTP AUBREY, TEXAS PENDING CHANGE REQUEST COST ANALYSIS To be completed by General Contractor or Subcontractor as outlined in the Uniform General Conditions Section 6.6.1 Work performed by: ( ) General Contractor ( X ) Subcontractor ircvw=tzctor, give co. =w. ACbM ELECTRIC COMPANY Time Ext=Aw (if my)! PROJECT: LAKE RAY ROBERTS WTP CONTRACTOR ARCIM WESTERN PCM#: 2 CPR#: RM: ASIM 1 Description of Change: 25KV UPGRADE ADDITIONS AND/OR [CREDITS] Line 1: Enter total of Columns A+E+C+D Line II: If Line I indicates an ADD, Enter 15% of Line I. If Line I indicates CREDIT, enter -0- Line 111; Enter total Col E (Storage) Line IV: Ender 40.4% of Col B for Worktnan's Comp. Social Security, and like taxes Line V: Total Line I thru Line IV Enter here and on Summary Sheet EXTENSION A B C D E Material Labor Equip . Trans. Storage $12,000.00 $480,00 $120.00 54.80 521600.00 $480.00 $216.00 54.80 $3.120.00 $120.00 $31.20 $1.20 $3 600.00 $0.00 $36.00 $0.00 $9 504.00 $0.00 $95.04 $0.00 $1270.51 1 $260.40 1 $12.71 52.60 589.52 $130.80 $0.90 $1.31 $427.20 $297.60 $4.27 $2.99 $900.00 $150.00 $9.00 $1.50 $0.00 $960-00 $0.00 $9.60 $52,511.23 $2,878.90 1$0.00 $525.11 1 $28.79 SIGNATURE;_--. _ . Qpp oUtacy . DATE: _ . CONI'RACMU SUBCONTRACTOR - SIGNATURE: DATE: $55,945-93 $8,391.59 $29 $1,163.04 $65,527.35 TOTAL P.62 I FIELD CHANGE JUSTIFICATION 1 I PROJECT ILAKERAYROBERTS CITY AUBREY DATE: 12I18I01 COUNTY DENTON ITEM OF WORK DUAL VOLTAGE PRIMARY TRANSFORMER j ESTIMATED QUANTITY 1 LUMP SUM i DESCRIPTION QUANTITY PRICE LABOR MATERIAL EQUIPMENT 1 SUB LABOR 72 $ 16.00 $ 1,152.00 55%INSURANCE AND TAXES $ 633.60 15%COMPENSATION $ 95.04 TOTAL LABOR COST $ 1,880.64 MATERIAL I CONCRETE 8 $ 70.00 $ 660.00 ! 0 $ $ D$ is 0 $ $ 0 $ $ 0 $ $ i I I i SUBTOTAL 1 1 $ 560.00 1 15%COMPENSATI2N 1 $ 84.00 TOTAL MATERIAL COST $ 844.00 I I I EQUIPMENT j Oi $ $ O$ $ Oi $ $ o$ $ 01$ $ I I SUBTOTAL $ 15%COMPENSATION $ - I TOTAL EQUIPMENT COST 1 $ I SUBCONTRACTOR i I I PERATTACHED 1 $ 65,527.35 f $ 65,527.351 SUBTOTAL $ 65,527.35 5%COMPENSATION 1 $ 3,276.37 TOTAL SUBCONTRACTOR COST $ 68,803.72 TOTAL COST OF FIELD CHANGE ITEM $ 71.328.36 UNIT PRICE OF FIELD CHANGE ITEM $ 71,328.36 PLEASE NOTE THAT OWNER IS RESPONSIBLE FOR ANY IMPACT THIS CHANGE MAY HAVE ON COMPLETION DATE OF PROJECT