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Home My WebLink About2002-059ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NUMBER FOUR TO THE CONTRACT BETWEEN THE CITY OF DENTON, TEXAS AND ARCHER WESTERN CONTRACTORS, LTD.; PROVIDING FOR AN INCREASE IN THE SCOPE OF WORK AND AN INCREASE IN PAYMENT AMOUNT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (ORDINANCE NO.2001-192; BID NO. 2612 - LAKE RAY ROBERTS 20 MGD WATER TREATMENT PLANT AWARDED TO ARCHER WESTERN CONTRACTORS, LTD. IN THE AMOUNT OF $35,785,257; PLUS CHANGE ORDER NUMBER FOUR IN THE AMOUNT NOT TO EXCEED $1,006,626.31; FOR INSTALLATION OF RAW WATER SUPPLY PIPELINES AND RELATED FACILITIES THERETO FOR A TOTAL REVISED CONTRACT AMOUNT OF $36,791,883.31). WHEREAS, on the I" day of May, 2001, the City Council of the City of Denton enacted Ordinance No. 2001-192, thereby awarding a public works contract to Archer Western Contractors, Ltd., in the amount of $35,785,257 for the construction of the Lake Ray Roberts 20 MGD Water Treatment Plant and related improvements; and WHEREAS, the Staff having recommended, and the City Manager having recommended to the City Council that a change order be authorized to amend such contract with respect to the scope of work, materials, labor and an increase in the payment amount; and said Change Order Number Four, being in compliance with the requirements of Chapter 252 of the Texas Local Government Code; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That Change Order No. Four, increasing the amount of the public works contract between the City of Denton, Texas and Archer Western Contractors, Ltd., which is on file in the office of the Purchasing Agent, in the amount of One Million Six Thousand Six Hundred Twenty Six and 31/ 100 ($1,006,626.31) Dollars, is hereby approved; and the expenditure of funds therefor is hereby authorized in accordance with said Change Order Number Four. The total purchase order amount for said Contract therefore increases, and is amended to read $36,791,883.31, which funds shall be used for payment pursuant to said Contract to Archer Western Contractors, Ltd. SECTION 2. That this ordinance shall become effective immediately upon its passage and approval. th /, PASSED AND APPROVED this I7 day of 2002. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY By: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY By: SAOur Documents\Ordinances\02\Archer Western Change Order No. 4 Ord.doc ormall CHANGE ORDER 4.43 /CO.004 PROJECT: Lake Ray Roberts Water Treatment Plant PROJECT NUMBER: OWNER: City of Denton, Texas CONTRACTOR: Archer Western Contractor, Ltd. 201052 ENGINEER: Freese & Nichols, Inc. DNT00343 CHANGE ORDER NO.: 004 DATE: 3125102 Make the following additions, modifications or deletions to the work described in the Contract Documents: • Install a raw water pipeline from the Raw Water Pump Station to the Ozone Water Treatment Plant. • See attached PCM-005 (Raw Water Pipeline) for details. • Conformance of product and work shall comply with the Contract Documents. The compensation agreed upon in this Change Omer is full, complete and final payment for all costs the Contractor may incur as a result of or relating to this change whether said costs are known, unknown, foreseen or unforseen at this time, including without limitation, any cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchanged work as a result of this Change Order. Original Contract Amount $ 35,785,257.00 Original Bid Item I Allowance BB ($700,000.00) Previously Approved Change Order Amount $ 192,387.51 Previously Approved 1 Allowance BB Amount ($507,612.49) $ (192,387.51) Adjusted Contract Amount $ N/A Proposed Change Order $ 1,006,626.00 Revised Contract Amount $ 36,791,883.00 Previous Contract Time 704 Days Previous Substantial Completion Date February 2003 Previous Final Completion Date April 2003 Net Change in Contract Time None Revised Contract Time N/A Revised Substantial Completion Date N/A Revised Final Completion Date N/A Recommended by Approved by FREES D NICHOLS, INC. Archer Western Contractor, Ltd. [Date] [Date] Approved by City of Denton, Texas By .� ,( Date] SUBMITTAL TRANSMITTAL PROJECT: Lake Ray Roberts Water Treatment Plant PROJECT NO. OWNER: City of Denton, Texas CONTRACTOR: Archer Western Contractors, Ltd. 201052 ENGINEER: Freese and Nichols DTNO0343 REFERENCE DATA: Contractor's Submittal No. PCM-005 Specification Section: _ Plan Sheet No: Description: RAW WATER PIPELINE CONTRACTOR'S CERTIFICATION: I hereby certify that this submittal has been reviewed by the Contractor and is in strict conformance with the Contract Documents as modified by Addenda, Change Orders and Field Orders. /� Certified by: �/� Date : 02/11/02 DATE RECEIVED:2,1 ., BY: DATE RETURNED: _ S_o BY: a 540 TYPE # DESCRIPTION #SENT #RTN'D tX YJ16i CMR Contractor's Modification Request O Approved O Approved as Noted O Not Approved O Revise &Resubmit O Filed as Received O Final Distribution Change Order Issued O Field Order Issued O Recommended for Approval O Returned W/O Review O Add'I Information Required O Canceled O See Review Comments CTR Certified Test Report EIR Equipment Installation Report O&M Operation & Maintenance Manual NBC Notification By Contractor PCM 005 Proposed Contract. Modification 1 PR Payment Request PP Project Photographs RD Record Data RFI Request For Information SAM Sample SCH Schedule Of Progress SD Shop Drawings COMMENTS: ?`,'v-:FORENGINEER'� USE ONLY . - DISTRIBUTION REVIEW NO SENT TO NO SENT TO DEPT BY SENT RET'D 1 City of Denton - Fisher 1 City of Denton — Field 1 Freese & Nichols, Inc. 1 FNI Field Office Montgomery Watson - ra FREESE • NICHOLS PROPOSED CONTRACT MODIFICATION ATTACHMENT A (4.4115 ) PROJECT: Lake Ray Roberts Water Treatment Plant PROJECT NUMBER: OWNER: City of Denton, Texas CONTRACTOR: Archer Western Contractors, Ltd. 201052 ENGINEER: Freese & Nichols, Inc. DNT00343 DESCRIPTION Raw Water Pipeline NO. PCM-005 NOTIFICATION TO CONTRACTOR: The Owner proposes to make the additions, modifications or deletions to the Work described in the Contract Documents as shown in Attachment "A". We request that you take the following action within 10 calendar days: ❑ Notify us that you concur that this change does not require a change in Contract time or amount. A Field Order will be issued. X Submit a Price/Credit Proposal with detailed cow: �raakdown of labor, materials, equipment and all other costs related to this change. Impacts on Contract Time shall be shown in a revised schedule, included with the submitted proposal. ❑ Proceed with the change: Payment will be made at the unit price bid. ❑ Proceed with the change under the time and materials provisions of the Contract. Authorization to proceed with changes must be approved by the Owner through Change Order in accordance with the Contract Documents. By: Steve.Wilson Date:2/11/02 CONTRACTOR'S RESPONSE: We respond to your request as follows: ❑ We propose that this is a no cost or time change. Issue Field Order. We submit the attached Price/6redit Proposal with detailed cost breakdown and revised schedule for performing the described change. ❑ We are proceeding with the change at the unit price bid. ❑ We are proceeding with the change under the time and materials provisions of the Contract. By: Date: 2 - ACTION TAKEN: ❑ Proposed Contract Modification rejected. See comments. ❑ Field Order will be issued. ChangeOrderwill be issued. - -. By: — e � /`l'; FREESE • NICHOLs PROPOSED CONTRACT MODIFICATION ATTACHMENT A (4.4115 ) The Owner proposes to make the following additions, modifications or deletions to the work described in the Contract Documents. Authorization to proceed with these changes must be approved by Field Omer or Change Order in accordance with the Contract Documents, prior to commencing the work involved. Comments: This cost proposal shall include the following items: • Slope Failure Repair • Wetland Demolition • French Drain System • Sitework \ Clearing, Grubbing, Tree Removable, & Restoration @ Channel Drain Crossing • 60" pipeline from Intake to Pump Station • 42" pipeline from Pump Station to Treatment Plant • Note: The electrical shall be installed as per plan and specifications. (No Underground) (See Attached Drawings \ for locations and details) By: Steve Wilson Date: 2/11/02 ARCHER -WESTERN CONTRACTOR'S, LTD. 6874 BURGER ROAD AUBREY, TX. 76227 CORRESPONDENCE DATE: February 11, 2002 TO: Steve Wilson FAX: (940) 4584265 PHONE: (940) 458-4218 FROM: JEFF POLAK PHONE: (940) 458-3104 ARCHER WESTERN FAX: (940) 458-3431 RE: Raw water pipeline change order pricing DEAR SIR: In reference to the Lake Ray Roberts Water Treatment Plant, Archer Western is proposing a lump sum price of $1,006,626.00 for the construction of a raw water pipeline to the plant. Attached for your review is a break down of costs for this proposal. Our list of exclusions on this work is as follows: 1) No wetlands mitigation. 2) Utility relocations are not included in this pricing 3) Butterfly valves will be fiunished with 2" square nut and extension stem. 4) No cost for full time security at corps of engineers gate. 5) Based on 40-hour workweek. 6) This pricing is good for 80 days 7) No impact on current CPM schedule Please contact this office if you have any questions regarding this matter Respectfully submitted Jeff ak Project Manager CC: SCOTT SMILEY Travis Vick Pat Kolb _ CHANGE ORDER JUSTIFICATION _ i I i PROJECT LAKE RAY ROBERTS --'""--------- CITY ;AUBREY ! i (DATE: 2/11/2002� COUNTY DENTON' i ITEM OF WORK :RAW WATER PIPELINE ESTIMATED QUANTITY 350OLF 1 i I I DESCRIPTION ! ! QUANTITY PRICE I LABOR I MATERIAL ! EQUIPMENT' SUB LABOR ! 6478.65, $ 15.20 55% W/C INSURANCE AND TAXES $ 54,161.51 5% COMPENSATION I $ 2,708.08 TOTAL LABOR COST $ 155,345.07 � I I MATERIAL 60" STEEL PIPE 295 $ 355.93 $ 105,000.00 42" STEEL PIPE 2602- $ 101.831 1 $ 264,964.00 AGGREGATE - 1: $ 77.500.00 1 1 $ 77.500.00 CONC/FLW FILL ! 1 $ 33,164.00! $ 33,164.00 42" VALVES 2 $ 11,971.40 $ 23,942.80 MISC ACCESSORIES 1 $ 49,389.20 1 $ 49,389.20 FRENCH DRAIN 1 $ 4,468.001 1 $ 4,468.00 SUBTOTAL ! $ 558,428.00 5% COMPENSATION :, $ 27,921.40 TOTAL MATERIAL COST $ 566,349.40 EQUIPMENT I 375 EXCAVATOR 1 $ 50,000.00 ! $ 50,000.00 . COMPACTOR 1 S 17,000.00 ! $ 17.000.00 D-6 DOZER 1 $ 33,000.00 1 $ 33,000.00 LOADER 1'l $ 22,000.00 ! $ 22.000.00 PICKER I 1 $ 9,932.00 1 i $ 9,932.00 SUBTOTAL 1 $ 131,932.00 5% COMPENSATION ! :$ 6,596.60 TOTAL EQUIPMENT COST , $ 138,528.60 i I i SUBCONTRACTOR TRUCKING , 1 $ 25,000.001 - $ 25,000.00 SEEDING 1 $ 16,870.00 1$ 16,870.00 FENCING 4,250.00 $ 4,250.00 WELDING ! 1 i $ 43,500.00 1 $ 43,500.00 MISC I - ! t! $ 11,878.00 I $ 11,878.00 I SUBTOTAL 1 $101,498.00 5% COMPENSATION ! $ 5,074.90 i OTAL SUBCONTRACTOR COST $ 106,572.90 I i TOTAL COST OF FIELD CHANGE ITEM! : S ses,7sss7 I INSURANCE I i i $ 7,259.56 I i TEXAS BOND I I! $ 11,626.47 5%ON INS/BOND ! )$ 944.30 GRAND TOTAL ! s 1.006.626.31