HomeMy WebLinkAbout2001-054ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PRINTING OF LETTERHEAD, BUSINESS CARDS AND ENVELOPES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING AN
EFFECTIVE DATE (BID 2621 — PRINTING OF LETTERHEAD, BUSINESS CARDS AND
ENVELORS AWARDED TO NU -ART PRINTING CO INC, IN THE ESTIMATED ANNUAL
AMOUNT OF $60,000)
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
S CTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" on file in the office of Purchasing
Agent, are hereby accepted and approved as being the lowest responsible bids for such items
2621 Nu -Art Printing Co , Inc Exhibit "A"
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
S CTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, i and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
S CTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this 1a 4 day of � h� /l � 2001
Z Ar�
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
2621
f IMP- `IM
Bid # 2621
PRINTING OF LETTERHEAD, BUSINESS CARDS AND ENVELOPES
No,
DAMIPTION
VENDOR
sEw ,
Nu -Art Printing
Co, Inc
Principle Place of Business
Denton
1
100,000 ea
City of Denton letterhead shells- (3-color)
$ 5,608 00
Is
1 bx
1 color overprint of letterhead in reflex blue
$ 28 00
lb
2 bx
1-color overprint of letterhead in reflex blue
$ 34 00
lc
3 bx
1-color overprint of letterhead in reflex blue
$ 39 00
ld
4 bx
1-color overprint of letterhead in reflex blue
$ 45 00
le
5 bx
1-color overprint of letterhead in reflex blue
$ 50 00
2
25,000
DME letterhead shells (2-color)
$ 1,138 00
2a
lbx
1-color overprint of letterhead in reflex blue
$ 28 00
2b
2 bx
1-color overprint of letterhead in reflex blue
$ 34 00
3
200,000 ea
City of Denton business card shells (3-color)
$ 2,303 00
3a
1 bx
1-color overprint of cards in reflex blue
$ 27 76
4
500,000
Denton Municipal Electric business card shells
2-color
$ 4,646 00
4a
1 bx
1-color overprint of cards in reflex blue
$ 2665
5
# 10 standard white envelope without window
5a
1 bx
Price per box of 500
$ 27 50
5b
2 bx
Price for 2 boxes (1000 total)
$ 44 50
5c
4 bx
Price for 4 boxes (2000 total)
$ 77 15
5 bx
Price for 5 boxes (2500 total)
$ 94 50
r5d
6
#10 standard white envelope with window
6a
1 bx
Price per box of 500
$ 31 00
6b
2 bx
Price for 2 boxes (1000 total)
$ 51 00
6c
4 bx
Price for 4 boxes (2000 total)
$ 89 50
6d
5 bx
Price for 5 boxes (2500 total)
$ 109 50
Delivery ( in days)
10
FROM Nu -Art Printing Co
JAN 90 08 (WIM) it.67
FAX NO 940-387-4588 Jan 31 2002 10 06AM PI
4;TV or 09N 0 i rvne"A01"a 040 $140 4900 PACK t/t
MAMAU MANAOSMENTDIVISION
la TOWS B , 7 -M,749,7100-DIFW MUM 617.2670042a FAX
Junuary 7, 2002
Nu-ArMnaling Company
Alm 14M Woodson
310 South Blm
Denton, 7X 76201
Ref Aid # 2621 PrWtlMg of Letterhead, Busloess Cards & Envelopes
Dear Mr Woodson -
On February 6, 2001 the City Council awarded Bid 2621 for painting of lattorhoad,
busmOU aeede & envelopes to Nu -Art Printing. This letter is an extension of that
agreement. Those items were approved for a period of one year and pncas will remain
nfirm
ew ugh February 6, 2003 individual purchase orders will be issued for quantities as
Thonk you for continued interest in the City of Denton. If there is any way we can sestet
you, PIOUS just let me know.
Sincerely, // )
E. Smith gnats
Buyer / —3
Date
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