Loading...
HomeMy WebLinkAbout2001-065ORDINANCE NO o5 O1 O AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HELLMUTH, OBATA & KASSABAUM, LP FOR ENGINEERING, ARCHITECTURAL AND PLANNING SERVICES PERTAINING TO MASTER PLANNING FOR CITY FACILITIES, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council deems it in the public interest to engage the firm of Hellmuth, Obata & Kassabaum, LP ("HOK"), to provide professional engineering, architectural and planning services to the City pertaining to master planning for City facilities, and WHEREAS, the City staff has reported to the City Council that there is a substantial need for the above -described professional services, and that limited City staff cannot adequately perform the services and tasks with its own personnel, and WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional Services Procurement Act", generally provides that a City may not select a provider of professional services on the basis of competitive bids, but must select the provider on the basis of demonstrated competence, knowledge, and qualifications, and for a fair and reasonable price, and WHEREAS, the City Council finds that HOK is the most highly qualified provider of the proposed professional engineering, architectural and planning services, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the professional services, as set forth in the Professional Services Agreement, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION 1 The City Manager or his designee is hereby authorized to execute a Professional Services Agreement with HOK, for professional engineering, architectural and planning services to the City pertaining to master planning for City facilities, in substantially the form of the Professional Services Agreement attached hereto and incorporated herewith by reference SECTION 2 The award of this Agreement by the City is on the basis of the demonstrated competence, knowledge, and qualifications of HOK and the ability of HOK to perform the professional services needed by the City for a fair and reasonable price, and HOK has demonstrated that it is the most highly qualified provider of the proposed professional engineering, architectural and planning services SECTION 3 The expenditure of funds as provided in the attached Professional Services Agreement is hereby authorized SECTION 4 This ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the - � day of , 2001 EULINE BROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY By kill 14 —/j J/1 te , . j APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By Page 2 S \Our Documents\Ordinances\01\HOK-Facilities Management Ord doc PROFESSIONAL SERVICES AGREEMENT FOR FACILITIES MASTER PLAN STATE OF TEXAS COUNTY OF DENTON THIS AGREEMENT is made and entered into as of the day of 2001, by and between the City of Denton, Texas, a Texas municipal corporation, wA its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "OWNER" and _Hellmuth, Obata +_Kassabaum, LP , with its corporate office at 2001 Ross Ave, Suite 2800, Dallas, Texas 75201, hereinafter called "CONSULTANT," acting herein, by and through their duly authorized representatives WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows ARTICLE I EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with the CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the sections to follow, with diligence and in accordance with the high professional standards of nationally recognized firms customarily obtained for such services in the State of Texas The professional services set out herein are in connection with the following described project The Project shall include, without limitation the scope of services provided in Article II below and any additional services authorized by OWNER under Article III below ARTICLE II SCOPE OF BASIC SERVICES The CONSULTANT shall perform the following services in a professional manner A The CONSULTANT shall perform all those services as necessary and as described in the OWNER's RFP #2575, City of Denton Request for Proposal for Master Plan Forecasting, Planning and Architectural Services Related to Comprehensive Facilities Master Plan and Implementation, dated September 25, 2000, which is attached hereto and made a part hereof as Exhibit "A" as if written word for word herein B The CONSULTANT shall perform all those services set forth in CONSULTANT's Proposal for City of Denton Facilities Master Plan, which proposal is attached hereto and made a part hereof as Exhibit "B" as if written word for word herein C CONSULTANT shall perform all those services set forth in individual task orders which shall be attached to this Agreement and made a part hereof for all purposes as separate agreements D If there is any conflict between the terms of this Agreement and the exhibits attached to this Agreement, the terms and conditions of this Agreement will control over the terms and conditions of the attached exhibits or task orders ARTICLE III ADDITIONAL SERVICES Additional services to be performed by the CONSULTANT, if authorized by the OWNER, which are not included in the above -described Basic Services, are described as follows A During the course of the Project, as requested by OWNER, the CONSULTANT will be available to accompany OWNER's personnel when meeting with the Texas Natural Resource Conservation Commission, U S Environmental Protection Agency, or other regulatory agencies The CONSULTANT will assist OWNER's personnel on an as - needed basis in preparing compliance schedules, progress reports, and providing general technical support for the OWNER's compliance efforts B Assisting OWNER or contractor in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement Such services, if any, shall be fiumshed by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this Agreement C Sampling, testing, or analysis beyond that specifically included in Basic Services D Creating computer aided drafting (CAD) electronic drawings of existing facilities, their sites and site improvements and sites proposed for future city facilities for the OWNER's use in a future CAD system E Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications F Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings ansing from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the OWNER G Providing geotechnical investigations for the site, including soil bonngs, related analyses, and recommendations Page 2 S \Our Documents\Contmots\01\PROFESSIONAL SERVICES HOK I doc H Field measurements and detailed on -site investigations to verify and document existing conditions of facilities, their sites and site improvements, and sites proposed for future city facilities, as part of this study Engineering services necessary to investigate and document existing conditions of facilities, their sites and site improvements, and sites proposed for future city facilities, as part of this study, or to make recommendations, including but not limited to Mechanical, Electrical, Plumbing, Fire Protection, Roofing, Waterproofing, Structural and Surveying ARTICLE IV PERIOD OF SERVICE This Agreement shall become effective upon execution of this Agreement by the OWNER and the CONSULTANT and upon issue of a notice to proceed by the OWNER, and shall remain in force for the period which may reasonably be required for the completion of the Project, including Additional Services, if any, and any required extensions approved by the OWNER Tins Agreement may be sooner terminated in accordance with the provisions hereof Time is of the essence in this Agreement, but the time for performance shall be extended for delays caused by events outside the CONSULTANT'S reasonable control The CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule established by the OWNER, acting through its City Manager or his designee ARTICLE V COMPENSATION A COMPENSATION TERMS "Subcontract Expense" is defined as expenses incurred by the CONSULTANT in employment of others in outside firms for services in the nature of civil engineering and cost estimating "Direct Non -Labor Expense" is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel (airfare limited to coach fare), communications, subsistence, and lodging away from home, and similar incidental expenses in connection with that assignment B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay CONSULTANT, based on the hourly rates shown in Exhibit "C" which is attached hereto and made a part of this Agreement as if written word for word herein for work perform under this contract, including any subcontract expense and reimbursement for direct non -labor expenses, but the total amount for basic services shall not to exceed $361,533 Page 3 S \Our Documents\Contruts\01\PROFESSIONAL SERVICES HOK 1 doc Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its City Manager or his designee, however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered The OWNER may withhold the final five percent (5%) of the contract amount until completion of the Project Nothing contained in this Article shall require the OWNER to pay for any work not submitted in compliance with the terms of this Agreement The OWNER shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense, or reimbursement above the maximum not to exceed fee as stated, without first having obtained written authorization from the OWNER The CONSULTANT shall not proceed to perform the services listed in Article III "Additional Services," without obtaining prior written authorization from the OWNER C ADDITIONAL SERVICES For additional services authorized in writing by the OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of Charges at an hourly rate shown in Exhibit "C " Payments for additional services shall be due and payable upon submission by the CONSULTANT, and shall be in accordance with subsection B hereof Statements shall not be submitted more frequently than monthly D PAYMENT If the OWNER fails to make payments due the CONSULTANT for services and expenses within sixty (60) days after receipt of the CONSULTANT's undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from the said sixtieth (601h) day, and, in addition, the CONSULTANT may, after giving seven (7) days' written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full all amounts due for services, expenses, and charges, provided, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) set forth herein if the OWNER reasonably determines that the work is unsatisfactory, in accordance with this Article V, "Compensation " ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any subcontractors or subconsultants Page 4 S \Our Documents\Contmets\01\PROFESSIONAL SERVICES HOK I doc ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall become the property of the OWNER upon completion of the work under this Agreement, or upon termination of this Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this Project, and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense In the event the OWNER uses any of the information or materials developed pursuant to this Agreement in another project or for other purposes than specified herein, CONSULTANT is released from any and all liability relating to their use in that project ARTICLE VIII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right ansing from employee status ARTICLE IX INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses, and expenses, including, but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including, without limitation, damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, or employees in the execution, operation, or performance of tlus Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved ARTICLE X INSURANCE During the performance of the services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above Page 5 S \Our Documonts\Contracts\01\PROFESSIONAL SERVICES HOK I doe A Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate B Automobile Liability Insurance with bodily Injury limits of not less than $500,000 for each person and not less than $500,000 for each accident, and with property damage limits of not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $100,000 for each accident D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E The CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's request to evidence such coverages The insurance policies shall name the OWNER as an additional insured on all such policies, except professional liability policies, and shall contain a provision that such insurance shall not be canceled or modified without thirty (30) days' prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage ARTICLE XI ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution, such as mediation No arbitration or alternate dispute resolution ansing out of or relating to this Agreement, involving one party's disagreement, may include the other party to the disagreement without the other's approval ARTICLE XII TERMINATION OF AGREEMENT A Notwithstanding any other provision of this Agreement, either party may terminate by giving thirty (30) days' advance written notice to the other party B This Agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement No such termination will be affected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the non-performance, and not less than thirty (30) calendar days to cure the failure, and (2) an opportunity for consultation with the terminating party prior to termination Page 6 S \Our Documents\Contracts\01 TROFESSIONAL SERVICES HOK 1 doe C If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the OWNER within thirty (30) days after the date of termination The OWNER shall pay CONSULTANT for all services properly rendered and for reimbursable expenses to termination incurred prior to the date of termination, in accordance with Article V "Compensation" Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may maintain copies of such documents for its use ARTICLE XIII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work, nor shall such approval be deemed to be an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and consultants ARTICLE XIV NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States marl to the address shown below, certified mail, return receipt requested, unless otherwise specified herein Mailed notices shall be deemed communicated as of three (3) days after mailing To CONSULTANT Hellmuth, Obata + Kassabaum, LP Gordon Gilmore, Vice President 2001 Ross Ave, Suite 2800 Dallas, Texas 75201 FrOTSY&FANN", City of Denton (Name and Title) 215 East McKinney Denton, Texas 76201 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days after marling Page 7 S \Our Documents\Contracts\01\PROFESSIONAL SERVICES HOK 1 doc ARTICLE XV ENTIRE AGREEMENT This Agreement, consisting of pages and exhibits, constitutes the complete and final expression of the agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior or contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof ARTICLE XVI SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision ARTICLE XVII COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended ARTICLE XVIII DISCRIMINATION PROHIBITED In iperforming the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap ARTICLE XIX PERSONNEL A The CONSULTANT represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, or have any contractual relations with the OWNER CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement Page 8 S \Our Documents\Contracts\01\PROFESSIONAL SERVICES HOK 1 doc B All services required hereunder will be performed by the CONSULTANT or under its supervision All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of the OWNER ARTICLE XXI MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed, and the parties further agree that the provisions of this section will not be waived unless as set forth herein ARTICLE XXII MISCELLANEOUS A The following exhibits are attached to and made a part of this Agreement Exhibit "A"- The Request for Proposal Exhibit "B"- The Proposal and Scope of Work Exhibit "C"- Hourly Rates B CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the CONSULTANT involving transactions relating to this Agreement CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct audits in compliance with this section OWNER shall give CONSULTANT reasonable advance notice of intended audits C Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas This Agreement shall be construed in accordance with the laws of the State of Texas Page 9 S \Our Documents\Contracts\01\IBOFESSIONAL SERVICES HOK I doe D For the purpose of this Agreement, the key persons who will perform most of the work hereunder shall be Pamela Owen Adams, Jennifer Hennkson, and Gordon Gilmore_ However, nothing herein shall limit CONSULTANT from using other qualified and competent members of its firm to perform the services required herein E CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance with the provisions hereof In accomplishing the projects, CONSULTANT shall take such steps as are appropriate so that the work involved is properly coordinated with related work being carried on by the OWNER F The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for the CONSULTANT to enter in or upon public and private property as required for the CONSULTANT to perform services under this Agreement G The captions of this Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and CONSULTANT. has execute4 this Agreement through its duly authorized undersigned officer on this the lh day of 2001 ATTEST JENMFER WALTERS, PITY SECRETARY BY APPWOVED AS P LEGAL FORM HERBERT LA%KOUTY,s11fY ATTORNEY f31 CONSULTANT HELLMUTH, OBATA KASSABAUM, L P i BY ordon Gilmore Vice President Page 10 S \Our Documents\Contracts\01\PROFESSIONAL SERVICES HOK 1 doc EXHIBIT.� RFSP # 2575 CITY OF DENTON REQUEST FOR PROPOSAL FOR FACILITIES MASTER PLAN FORECASTING PLANNING AND ARCHITECTUAL SERVICES RELATED TO COMPREHENSIVE FACILITIES MASTER PLAN AND IMPLEMENTATION INTRODUCTION The City of Denton invites your firm to submit a proposal for providing a Facilities Master Plan for the City of Denton The process for selecting consultants will involve a written response to this request for proposal, a further "short listing" of firms for interviews, conducting the interviews, selection of firm(s), and contract negotiations Consultants may want to partner with another firm in order to provide a quality product Questions regarding the project or the consultant selection process should be referred to Prima Contacts Bruce Hemn ton Dave Hill Director of Facilities Management Assistant City Manager — Development Services 940 349-7200 (940) 349-8307 The City of Denton is an historic, full -service community, with a population of about 80,000, located in rapidly growing Denton County on the fringe of the Dallas -Ft Worth metroplex The City is developing a Comprehensive Facilities Master Plan to guide its development for the next twenty years, with a focus on the next ten years The geographic scope of the plan has been tentatively set as the current city boundaries, plus a 5-mile extraterritorial jurisdiction (in anticipation of the City of Denton population level exceeding 100,000 within the 20-year time horizon of the plan) PRE -PROPOSAL MEETING A pre -proposal meeting will be held on Wednesday, October 4, 2000, at 10.00 a.m., in the Purchasmg Department at the City of Denton Service Center, 901-B Texas Street, Denton, Texas The meeting will provide a forum to address questions NATURE OF CONTRACT The contract may contain language that sets up certain tasks to be Phase II tasks such that they are part of a subsequent contract amendment that depends on the successful completion of Phase I tasks This contract may be helpful to the City to allow budgeting for the project in multiple fiscal years The selected consultant will be asked during the contract negotiation phase to prepare a cost proposal that outlines the requested fee amount for each task PROPOSAL The proposal will help Denton to select a firm that can best satisfy Denton's particular needs Contents: Each proposal shall address at least the areas identified below Additional areas may be addressed • Table of Contents • Scope of Work Discuss how your firm would perform the services Include a proposed schedule of tasks to be performed and show when these tasks would be performed relative to the overall project schedule Also include any suggested coordination procedures or concerns your firm has about the contract Firms are encouraged to suggest changes in the Scope of Work or all items • Project Team: Provide the name and qualifications of the principal in charge, project manager(s) who will be assigned to the project if the firm is selected, and key member of the project team Include their position with the company, location of their office, role on the project, and related experience, etc • Subcontractor If the firm intends to utilize a subcontractor, please identify the work to be accomplished, the length of previous professional relationship between the parties, their relevant project experience, nature of work on this project that they would be performing and the personnel who will be working on the project • Experience: Provide a list of projects for which the firm provided architectural or planning services that are similar in nature to the types of services (a total Comprehensive Facilities Master Plan) being sought by the City of Denton Include name of client, type of service provided, and a reference person and telephone number, date of project completion, data on whether project was completed on time, and nature of any public participation by the consultant, if any on that project • Appendix: Any additional information shall be included in this section 2 SUBMITTAL Ten copies of the proposal shall be addressed and delivered to: Tom Shaw Purchasing Agent 901-B Texas Street Denton, TX 76201 No later than 2:00 p in on Thursday, November 2, 2000 Proposals shall be placed in a large sealed device clearly indicating that the firm is submitting a proposal for the Facilities Master Plan and reference Request for Proposal # 2575 SELECTIONS The City of Denton will form a Selection Committee to analyze each proposal submitted to make a "short list" of firms to receive an invitation to interview Selection criteria used to rate the firm's proposal are described below • Appropriateness of Work Plan (50%) • Related Project Expenence-relative to the needs of Denton (15%) • Comprehensiveness and size of other projects (4%) • Adequacies of resources -to complete the project successfully (4%) • Staff -Principal -in Charge and Project Manager's expertise (15%) • Appropriateness of schedule and ability to deliver services on time (4%) • References (4%) • Suggestion changes and/or improvements in the Scope of Work (4%) FINAL SELECTION PROCESS AND PROJECT SCHEDULE The schedule for the consultant selection process is as follows City sends RFP to firms Monday, September 25 2000 Pre -Proposal meeting not mandatory) Wednesday, October 4, 2000 Deadline for submitting proposals Thursday, November 2, 2000 Interviews of consultants Week of December 4 —S, 2000 Selection of consultants On or before December 22, 2000 Contract Approval Mid — January, 2001 Project Start Date February 1, 2001 The City of Denton reserves the right to revise this schedule as conditions warrant PROJECT COMPLETION SCHEDULE Consultants should submit a recommended project schedule extending no further than October, 2001 CONSULTING SERVICES SOUGHT The City seeks professional architectural, planning and/or engineering services to assist the City as indicated in the Scope of Work Interested firms are encouraged to assemble project teams that can address both long-term planning issues and shorter -term project issues Separate consulting firms may team up to develop a proposal eligible for consideration SCOPE OF WORK The project proposal should address, at mmnnum, the work elements identified in the outline provided below The outline is a draft intended to convey the issues considered by city staff to be significant to address facility needs properly Each respondent is encouraged, however, to modify or reorganize the outline, based on the firm's experience and expertise in facilities planning and programming, in order to improve the contents and value of the final product 1. Objectives a Anticipate facilities needs for next 20 years, with focus on next 10 years b Determine facility needs priorities based upon anticipated growth c Identify service delivery trends and impact on facilities needs d Determine feasibility of "Early Acquisition" Program for public facilities land e Develop facilities construction quality and maintenance standards f Develop internal design review process for all city facilities g Develop strategy that coordinates facilities programming, land acquisition, construction, and maintenance oversight responsibilities Phase I: Existing Conditions / Inventory a Inventory of all city -owned properties b Inventory and assessment of condition of all city -owned structures & improvements c Inventory of programmed but not yet constructed facilities d Identification of role / treatment of DME in the master plan e Summary of relevant Denton Plan & city master plans as related to facilities i Population Growth Projections ii Expansion of Service Areas ni Master Plan recommendations 4 3. Phase II• Development of Service Delivery Principles a Using Field Services Committee input, interviews, Denton Plan / master plans, and other information, make policy recommendations regarding i Centralization vs Decentralization u Public / Private Partnership Opportunities in Shared Use Opportunities Interdepartmental& Multi-Junsdictional iv Neighborhood Center / Land Use Compatibility Principles v Review and revise as necessary mimmum space standards for offices, working spaces, conference rooms, equipment and vehicle storage vi Develop standards for technologic connectivity and infrastructure needs vu Develop design standards for facilities (structure & site elements) to apply for new construction and rehabilitation vni Develop maintenance standards for all facilities Phase III: Master Plan Recommendations a Geographic representation of service area overlays for estimated 2020 city limits b Identifcation of facility priorities & estimated costs c Identification of Early Land Acquisition Program "zones", if applicable, intended to support new facilities within given time frames d Identification of shared use or public/private partnership opportunities 5. Phase IV: Specific Facilities Recommendations 3-5 years a Develop short-term strategy to optimize use of existing facilities, including unimproved or unoccupied space for i Public Safety n Field Services / Public Works in Parks & Recreation facilities iv Library Services v Administrative Offices & Operations 6 Phase V: Specific Facilities Recommendations. 5-10 years a Develop capital funding strategy for longer -term facilities needs to support i Public Safety ii Field Services / Public Works in Parks & Recreation facilities iv Library Services v Administrative Offices & Operations Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural Services Related to Comprehensive Facilities Master Plan & Implementation (RFP # 2675) Exhibit B Proposal for City of Denton Facilities Master Plan Submitted By Hellmuth, Obata + Kassabaum, LP February 7,2001 HELLMUTH OBATA + KASSASAUM LP » u �| t- . ! ; ! !; , ; ! , ! ! . - ; ! - � ;! _ / � ! --- �-- � |; � ,• !; | |!!|! Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural services Related to Comprehensi" Facilities Master Plan a Implementation (RFP # 2575) Project Understanding The City of Denton is at an important stage in planning for the development of the city for the next twenty years Having completed The Denton Plan, a growth management strategy has been developed and it is now time to develop a Comprehensive Facilities Master Plan This plan will focus on the next ten years, which is one the critical first steps to positioning the city to gam a complete understanding of its assets, develop service delivery options for future growth, as well as a framework to guide the master planned improvements resulting in specific facilities recommendations optimization strategy for the short term plan (3-5 years), capital funding strategy for the long term plan (5-10 years), and a master planned implementation/phasing schedule Project Approach HOK has assembled a best -in -class project team to provide pre -design and decision support services, including facilities programming, feasibility testing and strategic planning We have the additional ability to call upon specialists within the larger HOK network for advice at the pre - design stage including architects, interior designers, landscape architects, urban design specialists and engineers We realize that there are special challenges in working on a municipal project for the City of Denton many stakeholders and diverse objectives, multiple real estate/financial options and the need to achieve exemplary results with limited resources We are familiar with these challenges and have developed programming tools and facilitation techniques to successfully achieve your objectives The project team will utilize HOK's Problem Seeking methodology to establish goals, collect and analyze facts, uncover and test concepts, determine needs and state the problem The programming and planning process is client -participatory and will involve a series of interactive workshops on -site to • collect base data, • define goals, objectives and work tasks, • collect and review program input with client representatives, • resolve program directions with client decision makers Project Workpion HOK has organized the approach to develop an appropriate Master Plan for the City of Denton by discrete phases that include the following process steps as requested in the City's RFP 0 Project Initiation/Objectives and Vision, 1 Data Collection and Analysis, 2 Service Delivery Principles, 3 Facility Master Plan Development, 4 Specific Facility Recommendations (3-5 years), 5 Specific Facility Recommendations (5-10 years) We have included three exhibits to fully illustrate our project approach • Process Diagram A visual diagram that conveys the phased process HOK will undertake to develop a comprehensive facility master plan for the City of Denton including activities/task, process, decision meetings/milestones/approvals and deliverables • Project Schedule Using the process diagram, the specific tasks under each process step have been outlined within a calendar schedule to indicate the relationship of activities to one HELLMUTH OBATA + KASSABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning& Architectural Services Related to Comprehensim Facilities Master Plan & Implementation (RFP 8 2575) another in time The time indicated is actual work time of our project team Knowing that the actual amount of time required for review and approval by the city and/or city council may impact the schedule, we have indicated four update/approval meetings at the end of major phases which may add to the actual length of the project beyond our control • Scope of Work Outline Outline of the process which describes the sequence of major activities, goal of the task, outline of activities within the task, anticipated duration and expected deliverables HOK is pleased to submit this outline of a workplan to describe the approach we will undertake to develop a Comprehensive Facilities Master Plan for the City of Denton Below we have prepared cursory descriptions of the steps we will take, including the key activities, goals to accomplish, duration, key deliverables and prerequisites of each item 0 0 Project Inlllation Goal Understand the issues and objectives of the study, the expectations and priorities of the stake -holders, the decision -making and approval process, and the uses for the deliverables/products Key Activities HOK will meet with City staff to discuss the study objectives and confirm the workplan, schedule and participant roles (including forming the steering/decision- making/approval groups and the technical resource group) Three major milestone activities include • Project Management Meetings — One -day meeting to organize the project team, review and adjust project schedule, identify the decision -making process, agree to the format, level of detail and content of the deliverables to be prepared by HOK by reviewing samples from other projects • Steering Committee Creation - Identification of members of the Steering Committee who will provide the primary direction for the project Composed of decision -makers and department heads representing the affected groups, this group would meet in the forum of presentation of findings at key milestones in the project • Vision Session - HOK will facilitate a one -day Vision Session with senior management and/or protect stakeholders to identify the ultimate goals and objectives of a master plan The meeting will be conducted in an interactive style, utilizing our Problem Seeking methodology that is intended to elicit many viewpoints of all participants resulting in the establishment of priorities and parameters to focus the study Our purpose in these sessions is not to produce solutions, but rather, to identify all aspects of the problem to be solved, so that eventual solutions effectively address as many issues as possible Duration 1 Week Key Deliverables • Finalized scope, schedule, fee and deliverables • "Leadership Direction" Summary Prerequisites • Notification to proceed HELLMUTH OSATA+KASSASAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning B Architectural Services Related to Comprehensive Facilities Master Plan S Implementation (RFP # 2575) I Condition Assessment/Macro Program Goal Two fold focus 1) Development of database of City of Denton assets which will serve as a single source to record the baseline data, assessment of the facility condition and suggested improvements 2) The development of a "macro program" which will serve as the demand criteria to develop strategies encompassing existing asset optimization and new asset definition Key Activities HOK will assemble two teams to concurrently collect and analyze data relevant to the study The two teams will test their findings against planning standard filters leading to analytical synthesis of the supply versus the demand condition and the development of the "macro program " • Supply Condition - HOK will assemble a team to develop a database framework to consistently report the assets City owned properties, structures, improvements and programmed facilities HOK will work with key City personnel to create a `checklist' for the evaluation in order to provide consistent evaluation information Facility database will be based on data — drawings and previous reports — provided by City of Denton HOK will prepare a table summarizing data on all lease and rental agreements concerning buildings and land, according to information provided by the City (Optional) If the City requests this additional service, HOK can manage conversion of existing facility drawings into CAD • Demand Condition - This task will begin with the City gathering and conveying to HOK the most recent information relevant to staffing and facility demand (growth forecasts, service area expansions, programmed facilities) HOK will review previous departmental master plan recommendations and other relevant previous studies which might inform the development of the new "macro program " A questionnaire will be prepared to gather additional data from departments, and intensive on -site interviews/worksessions will be held with department heads in Week 3 In Weeks 3-4, HOK will prepare estimates of demand in terms of staffing and order of magnitude facility needs over the planning timeframe (immediate 1-3 years, midterm 3-5 years, and long term 5-10 years ) • Planning Guidelines - HOK will test the findings from the data collection of the supply and demand teams against industry best practices, planning guidelines and standards, and currently available benchmark data to validate the information synthesized • Supply/Demand Analysis and Synthesis - HOK will analyze and sythesize the growth forecasts, facility needs and use understanding, comparison of supply and demand over time, and opportunities for shared use based on the coordination of department master plans HOK will identify critical facility needs, i e "hot spots" Duration 7 Weeks HELLMUTH OBATA t KABBABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural Services Related to Comprehensive Facilities Master Plan & Implementation (RFP # 2575) Key Deliverables • Conditions Assessment Database • Macro Development Program Prerequisites • Development of Assessment Evaluation Checklist/Structure • Growth Forecast Information • Preexisting Departmental Master Plans • Building Conditions Reports • Existing Drawings of City Facilities 1 A Urgent Action Issues Goal Address identified issues needing urgent early action, specifically regarding decisions on potential land acquisition and lease terminations coming up in the early months before study findings are complete Key Activities The two key issues identified in City briefings concern • Expansion of Service Center site - HOK will undertake focused early studies to guide the City's decision whether to option or purchase additional land adjacent to the Service Center • Downtown Sites — The team's studies in the downtown area will be aimed at determining if the City should continue to lease City Hall East space out, or if the City needs this space for its own expansion Duration 2 Weeks Key Deliverables • Recommendations on urgent land acquisition and lease decisions Prerequisites • Base information on downtown and Service Center sites IIA Service Delivery Principles Goal Identify service delivery trends and impact on facilities Set priorities to guide the development of macro scenarios Use a consistent and objective process to evaluate options leading to a recommended strategy and policy recommendations Key Activities HOK will lead/facilatate several workshops with City personnel to set the direction, test and evaluate concepts leading to a recommendation of Service Delivery Principles The workshops will be focused activities within the overall project process and are highlighted below • Top Down Direction - HOK will facilitate a workshop to understand the management vision, setting parameters and criteria for evaluation, and solicitation of concepts regarding service delivery, investment strategy, implementation strategy and cursory outline of amenities • "Macro' Scenario Option Development - Based on the direction from the "Top Down Direction" meeting, HOK will identify "macro" level scenarios based on various growth strategies to consider service delivery concepts Topics which could be addressed include HELLMUTH OBATA . KASSABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural Services Related to Cornprehenslve Facilities Master Plan & Implementation (RFP # 2575) centralization/decentralization, public/private opportunities, shared use opportunities, and potential concepts for satellite neighborhood centers Duration 3 5 Weeks Key Deliverables • Service Delivery Concepts/Principles Prerequisites • Approval of the Macro Level Program by Steering Committee and City Council, if required • Key Decision Makers from the City must be available and participate in the workshops in order to meet the timeframe outlined in the schedule III, Master Plan Development Goal To provide geographic representation of service overlays for estimated 2020 city limits Identification of facility priorities and estimated costs Determine feasibility of "Early Aquisition" Program for public facilities land Identification of shared use or public/private partnership opportunities Generate options at the Functional Massing, Site Concepts and specific Site/Building and evaluate leading to a Master Plan Recommendation Key Activities HOK's previous experience with the City of Denton in preparing growth management scenarios offers valuable insight in this phase of the Facilities Master Plan The level of intelligence HOK has acquired relevant to the City's population forecast, market position, composite opportunities, constraints map and growth scenarios provides value added expertise critical in the placement of services overlaid on potential development zones within the city This effort is divided into two key phases with separate evaluation and recommendations The Master Plan Option development is the first step followed by work at two scales Citywide Locational Concepts/Principles, and representative prototypical SiteBuildmg Testing • Master Plan Option Development - The project team will validate the growth forecast developed in the "Macro Program" phase of this study to ensure accuracy of the development options Using the recommendations from the Service Delivery Principles phase, HOK will develop physical responses to program criteria The following topics will be addressed in each master plan option - Service Delivery Overlays - Growth Models / Facility Response - Facility Utilization - Cost Review / Cash Flow - Land Acquisition Zones - Neighborhood Center / Land Use - Shared Used Opportunities • Citywide Locational Concepts/Principles - HOK will test functional massing and site concept principles in response to the master plan options developed in the previous step Topics which will be addressed include --which functions should be centralized vs dispersed --which locations are best suited for which uses HELLMUTH OSATA i KASSASAUM LP Proposal to THE CITY OF OENTON for Facilities Master Plan Forecasting Planning& Architectural Services Related to QwWeheneNa Facilities Master Plan & Implementation (RFP # 2575) --what facilities might be shared among functions --how might information technology open up different locational options Due to the iterative process of option development and testing, this task should be conducted currently with the site/building testing option development • Site/Building Tests - HOK will test specific site and building options in response to the "macro" scenarios developed in the previous step We anticipate that for the purpose of these site/buildmg tests, special emphasis will be placed on certain activity clusters, such as the downtown and service center facilities, which account for the majority of space and key driving issues such as --what is the optimal use for available City facilities --what are the most cost-effective strategies to achieve best usage from existing land and buildings? --are there any instances where it would be better to rebuild than renovate/expand? Topics which will be addressed include clustering of functions, floorplate/typical floor sizes, access/circulation patterns, open space amenities, code analysis, technology connectivity and infrastructure/building systems • Evaluation - Based on the criteria developed during the "Top Down Direction" meeting, HOK will rank and weight criteria which will be used to judge the options presented The results of the Master Plan Options evaluation will feed directly into the development of functional massing, site concepts and specific site/building options • Recommendations - Using the criteria set during the evaluation step, HOK will lead a worksession to compare options developed resulting in a recommended direction for service delivery and sitelbuilding concepts and principles Duration 8 weeks Key Deliverables • Master Plan Recommendation • Site / Building Concepts and Principles Prerequisites • Approval of the Service Delivery Principles by Steering Committee and City Council, if required • Validation of growth forecasts II-B Design/Maintenance Standards Goal Develop performance criteria and workplace guidelines to ensure smooth translation of programming requirements into architectural design Develop maintenance standards for all facilities in the current and forecasted growth Key Activities HOK will work with City personnel to develop guideline statements regarding facility and maintenance standards for adaptive reuse of existing facilities and new construction • Facilities Standards - HOK will review City of Denton current policies, guidelines and standards and modify if required based on the master plan recommendations and Denton HELLMUTH OBATA+I(ABBABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural services Related to Comprehensive Facilities Master Plan & Implementation (RFP # 2575) Comprehensive Plan make policy recommendations for new construction and rehabilitation design standards Areas of consideration include - Site planning guidelines - Building criteria - Workplace guidelines • Telecommunications network -Maintenance Standards - HOK will review City of Denton current policies, guidelines and standards and make policy recommendations based on the master plan recommendations HOK will recommend standards in order to determine O&M costs, including how to allow for future cost inflation Areas of consideration include maintenance/operations standards, new construction guidelines and the incorporation of technology connectivity and how it will impact the facilities Duration 5 Weeks Key Deliverables Revision of existing standards (for areas of consideration as noted above) • Revised Facility Standards Policy Recommendations • Revised Maintenance Standards Policy Recommendations Prerequisites • Approval of the Service Delivery Principles by Steering Committee and City Council, if required • Approval of the Master Plan options by Steering Committee IV Specific Recommendations 3-5 Year Plan Goal To create a development strategy to optimize the use of existing facilities, including adaptive reuse, generating a priority list of improvements and associated order of magnitude cost estimate Key Activities HOK will work with key City personnel to develop a short-term strategy to optimize use of existing facilities, including unimproved or unoccupied space • Optimization Strategy Development - Based on the prioritized list of facilities developed during the Master Plan Recommendation phase of this study, HOK will develop specific facility recommendations for the short-term (3-5 year) plan for - Public Safety, - Field Services / Public Works, - Parks & Recreation Facilities, - Library Services, - Administration Offices & Operations HELLMUTH 01.KASSABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural Services Related to Comprehensive Facilities Master Plan & Implementation (RFP # 2575) • Evaluation - Based on the criteria developed during the "Top Down Direction" meeting, HOK will rank and weight criteria which will be used to judge the options presented • Recommendations - Using the criteria set during the evaluation step, HOK will lead a worksession to compare options developed resulting in a recommended direction for service delivery and site/building concepts and principles HOK will recommend cost estimating standards and guidelines for future land and buildings Duration 6 Weeks Key Deliverables • Short-term Master Plan - Optimization Strategy Prerequisites Approval of the Master Plan Recommendation by Steering Committee and City Council, if required V Specific Recommendations 5-10 Year Plan Goal To create a priority list of long-term facility needs and develop appropriate capital funding strategies to achieve the desired results Key Activities HOK will work with key City personnel and our Real Estate Economist to develop a capital finding strategy for long-term facilities needs for the City of Denton • Capital Funding Strategy Development -Based on the prioritized list of facilities developed during the Master Plan Recommendation phase of this study, HOK will develop a capital funding strategy to provide facilities needs for the long-term (5-10 year) plan for - Public Safety, - Field Services / Public Works, - Parks & Recreation Facilities, - Library Services, - Administration Offices & Operations HOK will collaborate with key City personnel, financial consultant and other appropriate HOK team members to develop strategies, evaluate to appropriateness leading to a recommendation • Evaluation - Based on the criteria developed during the "Top Down Direction" meeting, HOK will rank and weight criteria which will be used to judge the options presented • Recommendations - Using the criteria set during the evaluation step, HOK will lead a worksession to compare options developed resulting in a recommended direction for service delivery and site/building concepts and principles HOK will recommend cost estimating standards and guidelines for future land and buildings Duration 6 Weeks Key Deliverables • Long-term Master Plan - Capital Funding Strategy HELLMUTH OBATA+KASSABAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural services Related to Comprehensive Facilities Master Plan & Implementation (RFP # 2575) Prerequisites Approval of the Specific Facilities Recommendations 3-5 Year Plan by Steering Committee and City Council, if required IV-V MP Implementation/Phasing Goal To create a schedule outlining activities to achieve the results outlined in the Specific Master Plan Recommendations considering a phased approach taking into account logistics and the critical path To develop an electronic tool that the City of Denton will utilize to monitor and track activities to achieve the desired results Key Activities HOK will work with key City personnel to develop an implementation schedule to achieve the Comprehensive Master Plan strategies • Schedule and Phasing Strategy Development - Based on the priority list generated during the Short-term Specific Facilities Recommendation phase of this study, HOK will develop an electronic tool that the City of Denton can take ownership of and update periodically Key elements of this strategy include - Logistics required in adaptive reuse and new construction, - Critical Path for development and approval, - Schedule that is dynamic and can be easily updated, Limited multiple moves for groups wherever possible Duration 6 Weeks Key Deliverables • Implementation Strategy Prerequisites • Approval of the Specific Facilities Recommendations 3-5 Year Plan by Steering Committee and City Council, if required • Approval of the Specific Facilities Recommendations 5-10 Year Plan by Steering Committee and City Council, if required Deliverables HOK will provide the appropriate level of documentation required for each phase of the project A general description of key deliverables is included with the tasks above HOK will provide documentation of progress at End of Phase, City Council Reviews and Final Report in the following quantities and formats Quantity Format HELLMUTH OSATA ♦ KASSASAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning& Architectural SeMoes Related to comprehensive Facilities Master Plan & Implementation (RFP a 2575) End of Phase 1 Black & White Original, (I Ix17 max ) 1 Electronic copy — MS Office, with graphics in pdf, Ipg or GIS as required City Council Review 1 Black & White Original, (l lx17 max ) 1 Electronic copy — MS Office, with graphics in pdf, 1pg or GIS as required 24"x36" board for color graphics Final Report 1 Print -ready reproducible original, (l 1x17 max with color) 1 Electronic copy — MS Office, with graphics in pdf, Ipg or GIS as required Milestone / City Council Approval Meetings We have included in our workplan milestone meetings with input and decision -making groups at the conclusion of each major stage of work (Week 14, 25, 34 and 42 as noted on workplan) Due to the nature of public work, we are aware that approval from City Council is imperative to the success in funding the masterplan strategies We have indicated in our schedule two appropriate points for this approval (at study midpoint and completion) HELLMUTH OSATA*I(ASSASAUM LP Proposal to THE CITY OF DENTON for Facilities Master Plan Forecasting Planning & Architectural services Related to Comprehensive Facllitlee Master Plan & Implementation (RFP a 2575) Team Leadership Pamela Owen Adams Principal -In -Charge Vice President Master of City and Regional Plannnmg in Urban Design, Harvard University, 1980 Bachelor of Science in Architecture, (Magna Cum Lauda) University of Texas, 1975 Architect, California C14717 Gordon K Gilmore, AIA Project Manager/Senior Designer Vice President Bachelor of Architecture, University of Texas at Austin, 1973 Architect, Texas 6537 Jennifer S Hennkson, AIA Lead Programmer Senior Associate Master of Architecture, University of Houston, 1999 Bachelor of Arclutecturer, University of Texas at Arlington, 1989 Architect, Texas NCARB HELLMUTH OSATA+KASSASAUM LP a h m. 5. --------- HIM a 4C i v p tl {pm� jjµFa��I jF ryy fiW �µ(�IDIDppPp��J 3 �TT U PRH E FTPII -------------- s € y p Umd v�vnvw rc ES�oENEN¢ E lswn �d{ bqF I,y$rE2yp� E o u O a� Hsu Proposal to THE CITY OF OENTON for Faalilles Master Plan Forecasting, Planning & Architectural Services Related to Comprehensive Facilities Master Plan & Implementation (RFP # 2575) Exhibit C Fees by Phase HOK Project Initiation $17,960 Phase I Condition Assessment/Macro Program $55,010 Phase IA Urgent Action Issues $22,860 Phase IIA Service Delivery Principles $27,450 Phase IIB Design/Maintenance Standards $16,200 Phase III Master Development Plan $56,430 Phase IV 3-5 Year Plan $53,640 Phase V 5-10 Year Plan $23,790 Phase IV&V Implementation/Phasmg $21,660 Total $295,000 Personnel Hourly Rate Principal $ 17500 Project Manager $ 15000 Senior Architectural Designer $ 15000 Lead Programmer $ 12500 Architect $ 10000 Staff $ 8500 Consultants Direct Costs Total/Phase $2,382 $20,342 $9,200 $4,086 $68,296 $3,000 $2,639 $28,499 $1,373 $28,823 $1,866 $18,066 $19,800 $3,841 $80,071 $6,000 $3,832 $63,472 $4,500 $1,907 $30,197 $2,107 $23,767 $42,500 $24,033 $361,533 HELLMUTH OBATAt HASSABAUM LP 3♦F 9J T�, i ♦ SY4k:C.wi. x CERTIFICATE NUMBER VN GF 4" CHI-000515059 00 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS PRODUCER Marsh USA Inc NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE 800 Markel Street Suite 2600 POLICY THIS CERTIFICATE DOES NOT AMEND EXTEND OR ALTER THE COVERAGE St. LOUIS MO 63101 2500 AFFORDED BY THE POLICIES DESCRIE90 HEREIN Attn Alfred Peterfeso COMPANIES AFFORDING COVERAGE COMPANY 13807-MM-C&P 01/02 A ST PAUL GUARDIAN INS CO INSURED COMPANY HOK Group, Inc One Metropolitan Square B AMERICAN MOTORISTS INS CO COMPANY 211 N Broadviy Suite 600 St. Louis, MO 63102 2733 C N/A COMPANY D 901 gamQ019 =V y S .ce.JPdCRtjk,R 41�7�Qetd Ql..♦P THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REOUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS CONDITIONS AND EXCLUSIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE(MMIDDIYY) POLICY EXPIRATIO DATE(MMIDOIYY) LIMITS A GENERAL LIABILITY CK01203160 01/01/01 01/01/02 GENERAL AGGREGATE $ 2000000 X PRODUCTS COMPIOPAGO _ $ 2000000 COMMERCAL GENERAL LIABILITY CLAIMS MADE a OCCUR PERSONAL & ADV INJURY $ 1 000 000 EACH OCCURRENCE $ 1000000 OWNERS& CONTRACTORS PROT FIRE DAMAGE OM fire) $ 300 000 MED EXP arse erson $ 10 000 A AUTOMOBILE LIABILITY CK01203160 01/01/01 01/01/02 COMBINED SINGLE LIMIT $ 1 000000 X ANY AUTO BODILY INJURY (Par person) $ ALL OWNED AUTOS SCHEDULED AUTOS X BODILY INJURY (Peraccldenl) $ HIREDAUTOS NON-0WNEO AUTOS X XComprehensive PROPERTY DAMAGE $ $600 X OIIISIOn $1000 eductible GARAGE LIABILITY AUTO ONLY EA ACCIDENT $ OTHER THAN AUTO ONLY R ANYAUTO EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ AGGREGATE $ UMBRELLA FORM $ OTHER THAN UMBft LLA FORM B WORKERS COMPENSATION AN EMPLOYERS LIABILITY 28GO96238800 01/01/01 01/01/02 X '0 STA U H TORV LIMITS ER 3 ^`ar. 11"Rl r r" *r -r,- EL EACH ACCIDENT $ 1 000 000 THE PROPRIETOR/ X INCL PARTNERS/EXECUTIVE OFFICERS ARE EXCL EL DISEASE POLICY LIMIT $ 1 000 000 EL DISEASE EACH EMPLOYEE 1 $ 1 000 000 OTHER I DESCRIPTION OF OPERATION (LOCATIONS/VEHICLESISPECIAL ITEMS (LIMITS MAY BE SUBJECT TO DEDUCTIBLES OR RETENTIONS) The Certificate Holder is included as Additional Insured on the General Liability and Automobile Policies as respects work performed by the HOK Group Inc 8 v f: C L'' Q .. ._"'4,..0 a� I9C{7$Et n♦ SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL _j0 DAYS WRITTEN NOTICE TO THE City of Denton Texas CERTIFICATE HOLDER NAMED HEREIN BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE ITS AGENTS OR REPRESENTATIVES MARSH USA INC n, yy�� BY Alfred A Peterfeso 4, k, G /MMI99 : R a . AISmO".