HomeMy WebLinkAbout2001-238ORDINANCE NO Aeb a -3
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF PRINTING, TYPESETTING, DISTRIBUTION AND ADVERTISEMENT
SALES FOR THE PARKS AND RECREATION DEPARTMENT'S PLAY SEASONAL
BROCHURE, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING AN EFFECTIVE DATE (BID 2681 — PARKS & RECREATION SEASONAL
BROCHURE AWARDED TO THE LOWEST BIDDER FOR EACH SECTION IN THE GROSS
AMOUNT OF $36,662 LESS $12,000 (ESTIMATE AD REVENUE) FOR A NET ESTIMATED
COST OF $24,662)
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1 That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the Bid Proposals on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items
BID
ITEM
NUMBER
NO
2681
1
2681
2
2681
3
2681
4
VENDOR
Prestige Business Solutions
FJ Business Form
Denton Publishing Co
The Crouch Group
AMOUNT
$23,657
$ 2,205
$10,800
25% (Approx $12,000)
SECTION 2 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION 3 That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION 4 That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION 5 That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this —d� day of 12001
&Z� / r
i
EULINE BROCK,•'
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
2681 SUPPLY ORDIN - 7-2001
ATTACHMENT
TABULATION SHEET
BID # 2681 Date 5/29/01
P A R D SEASONAL BROCHURES
No Ot
DESCRIP ION
VENDOR
VENDOR
VENDOR
VENDOR
VENDOR
VENDOR
VENDOR
NORTH TEXAS
DENTON
THE CROUCH
RJK
DFW
PRINTING
PRESTIGE
FJ BUSINESS
MAILING
PUBLISHING
GROUP
PUBLISHING
COMPANY
BUSINESS
FORMS
COMPANY
DENTON
DENTON
DENTON
FT WORTH
ARLINGTON
GRAPEVINE
DENTON
Principle Place of Business
PRINTING 00 PARD
$251 875 /
$245 03 /
TEXT $165 78
1000
BROCHURE PER
1000
1000
$238 45 / 1000
COVER $98 75
SPECIFICATIONS
$8400/ISSUE
1
TYPESETTING/LAYOU
TEXT $21 / P8
PER
T PER
COVER $80 / LOT
PAGE
SPECIFICATIONS
2
1
ADDRESSING/
DISTRIBUTION PER
MAILING 50/1000
$120/1000
1000
SPECIFICATIONS
POSTAGE
125/1000
3
ADVERTISING
COMMISSION BASED
25%
UPON TOTAL $$
26
AMOUNT OF ADS
4
SOLD