HomeMy WebLinkAbout2001-271ORDINANCE NO aQQ1 - W
CONSIDER APPROVAL OF AN ORDINANCE ACCEPTING SEALED PROPOSALS AND
AWARDING A CONTRACT FOR THE SERVICES OF A INSURANCE BROKER OF RECORD
FOR THE CITY OF DENTON, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE AND PROVIDING AN EFFECTIVE DATE (RFSP 2686 - INSURANCE
BROKER OF RECORD AWARDED TO MCGRIFF, SEIBELS & WILLIAMS OF TEXAS, INC
IN THE AMOUNT OF $94,000 OVER A THREE YEAR TIME PERIOD)
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the purchase of services of a Insurance Broker of Record in accordance with the procedures of
STATE law and City ordinances, and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals,
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1 That the items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals
RFSP
NUMBER CONTRACTOR AMOUNT
2686 MCGRIFF, SEIBELS & WILLIAMS OF TEXAS, INC $ 94,000
SECTION 2 That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such items
and agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents
SECTION 3 That should the City and person submitting approved and accepted items and
of the submitted proposals wish to enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposals, the City Manager or his designated
representative is hereby authorized to execute the written contract, provided that the written contract
is in accordance with the terms, conditions, specifications, standards, quantities and specified sums
contained in the Proposal and related documents herein approved and accepted
SECTION 4 That by acceptance and approval of the above numbered items of the submitted
proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposals or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION 5 That this ordinance shall become effective immediately upon its passage and
approval
ASSED AND APPROVED this the day of 0JJAdjdt 2001
C� !/� „C -, g—
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY / /
CONTRACTUAL (Not�ubl orks) - RFSP 2686
ATTACHMENT
INSURANCE BROKER OF RECORD
RFSP #2686
EVALUATION OF PROPOSALS
Economic evaluation of the Proposed Fee Schedule
(25%)
Responsiveness to the Request for Proposal (25%)
1 Requested information Included and thoroughness of
response
2 Understanding and acceptance of the scope of
services
3 Acceptance of the RFP and Contract requirements
4 Clarity and conciseness of the response
BROKER's capability to provide the services requests(
id information contained In the Insurance Broker of
scord Qualification Questionnaire (Attachment 'A")
1 Background of BROKER and support personnel,
including professional qualifications and length of time
working in BROKER's capacity
2 Relevant experience of the BROKER
3 Specific experience with public entity clients
especially large municipalities, including problems
experienced with those clients and BROKER's solution
4 Other resources, including the total number of
employees, number and location of offices and affiliate(
References with contact names and telephone
TOTAL POINTI
RANKINI
Arthur J
Marsh
McGriff, Seibels &
Palmer & Cay
Gallagher & Co
Williams of Texas
10
5
25
15
25
20
25
20
No Claims
No Actuarial
Audit Fee
Fee Provided
Provided
1 50
40
50
40
1
References
References
3 85
65
100
75
1 2
4
1
3