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ORDINANCE NO
AN ORDINANCE AUTHORIZING THE EXECUTION OF CHANGE ORDER FIVE TO A
CONTRACT FOR LEASE PURCHASE FINANCING OF PC'S, MONITORS, AND
PERIPHERAL EQUIPMENT BETWEEN THE CITY OF DENTON AND DELL FINANCIAL
SERVICES, PROVIDING FOR AN INCREASE IN THE QUANTITY OF ITEMS, INCREASE IN
THE ANNUAL LEASE PAYMENT AMOUNT, AND PROVIDING FOR THE EXPENDITURE
OF FUNDS THEREFORE, AND PROVIDING AN EFFECTIVE DATE (FILE 2495 — DELL
FINANCIAL SERVICES AWARDED IN THE AMOUNT OF $943,398 AND CHANGE ORDER
ONE IN THE AMOUNT OF $19,656 68 AND CHANGE ORDER TWO IN THE AMOUNT OF
$337,710 30 AND CHANGE ORDER THREE IN THE AMOUNT OF $64,920 AND CHANGE
ORDER FOUR IN THE AMOUNT OF $17,406 36 PLUS CHANGE ORDER FIVE IN THE
AMOUNT OF $203,637 12 FOR A TOTAL OF $1,586,728 46)
WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Services
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf of
the City of Denton, and
WHEREAS, on March 21, 2000, the City awarded a 36 Month Master Lease Agreement for
PC's, Monitors, Laptop, and Peripheral Equipment to Dell Financial in the amount of $943,398, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described materials, equipment, supplies or services can be purchased by the City through
the General Services Commission programs at less cost than the City would expend if bidding these
items individually, and
WHEREAS, the City Manager having recommend to the Council that a change order be
authorized to amend such lease agreement with respect to the scope and price and said change order
being in compliance with the requirements of Chapter 252 of the Local Government Code,
exempting such purchases from the competitive bid process, NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the change order five increasing the amount of the lease agreement
between the City and Dell Financial Services copy of which is on file in the office of the Purchasing
Agent, in the amount of Two Hundred Three Thousand Six Hundred Thirty Seven and 12/100
dollars ($203,637 12), is hereby approved and the expenditure of funds therefore is hereby
authorized The master lease annual amount is amended to read $1,586,728 46
SECTION II That by the acceptance and approval of change order five to the master lease
on file in the office of the Purchasing Agent, the City accepts the offer of the persons submitting the
bids to the General Services Commission for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications, standards,
quantities and for the specified sums contained in the bid documents and related documents filed
with the General Services Commission, and the purchase orders issued by the City
SECTION III That should the City and persons submitting approved and accepted items set
forth in the change order five wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by the General Services Commission, the City Manager or his designated
representative is hereby authorized to execute the written contract which shall be substantially the
same as the documents on file in the office of the Purchasing Agent, provided that the written
contract is in accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to the General Services Commission, quantities and specified sums contained in
the change order two, and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the listed items set forth in the change
order two, the City Council hereby authorizes the expenditure of funds therefor in the amount and in
accordance with the purchase orders issued by the City or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval it
PASSED AND APPROVED this d day of Y 2001
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
10
ATTORNEY
BY
File 2495 Dell Fm ial CO — General Services Commission-2001