HomeMy WebLinkAbout2001-293ORDINANCE NO AAA &g%�
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF MULTI -PURPOSE (COPY/PRINTER) PAPER,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING AN
EFFECTIVE DATE (BID 2701— MULTI -PURPOSE PAPER AWARDED TO XEROX CORP IN
THE ESTIMATED ANNUAL AMOUNT OF $125,000)
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein (described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SSECTION 1 That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items
BID ITEM
NUMBER NO VENDOR AMOUNT
2701 1-7 Xerox Corporation $125,000
SECTION 2 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
S CTION 3 That should the City and persons subrnittmg approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified'sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION-4 That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved buds or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION 5 That this ordinance shall become effective unmediately upon its passage and
approval
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PASSED AND APPROVED this aV' day of 2001
EULINE BROCY, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY
APPROVED• LEGAL FORM
HERBERT L PROUTY,ATTORNEY
BY
2701
ATTACHMENT
TABULATION SHEET
BID # 2701 Date 8/2/01
WHITE MULTI -PURPOSE PAPER
No Ot
DESCRIPTION
VENDOR
VENDOR
Professional
Xerox
Business
Corporation
Principle Place of Business
Addison, TX
Dallas, TX
8 1/2" X 11" WHITE PREMIUM GRADE 4
880
MULTIPURPOSE PAPER, MINIMUM 84%
$23 97
$21 80
CARTONS
BRIGHTNESS XEROX P/N 3R2047, HP P/N
1
HPC8511 OR EQUAL
8 1/2" X 11' WHITE PREMIUM GRADE 4
880
MULTIPURPOSE THREE HOLE PUNCH PAPER
$25 50
$23 40
CARTONS
MINIMUM 84% BRIGHTNESS XEROX P/N
2
3112641 HP P/N HP03HP OR EQUAL
200
8 112" X 11" WHITE, 24#, MINIMUM 93% BRIGHT
$47 43
$55 86
CARTONS
PAPER XEROX P/N 3R5464 OR EQUAL
3
300
11" X 17' WHITE, 244t, MINIMUM 93% BRIGHT
$47 43
$55 86
CARTONS
PAPER XEROX P/N 3R5465 OR EQUAL
4
200
81/2" X 11" WHITE, 80# GLOSS COATED PAPER
NO
$83 88
CARTONS
XEROX P/N 385574 OR EQUAL
5
300
11" X 17" WHITE, 24#, MINIMUM 93% BRIGHT
NO
$83 88
CARTONS
PAPER XEROX P/N 3RS575 OR EQUAL
6
160
12' X 18" WHITE, 80# COATED COVER PAPER
NO
$90 25
CARTONS
XEROX P/N 3115573
7
DELIVERY
5 - 10 DAYS
3 - 5 DAYS
3