HomeMy WebLinkAbout2000-257ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE SUPPLY OF CONTROL HOUSES AND SWITCHGEAR FOR
SUBSTATION CONSTRUCTION, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE, AND PROVIDING AN EFFECTIVE DATE (BID 2546 — CONTROL HOUSES
AND SWITCHGEAR AWARDED TO POWELL INDUSTRIES IN THE ESTIMATED AMOUNT
OF $1,071,000)
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the 'Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items
BID ITEM
NUMBER NO VENDOR AMOUNT
2546 ALL Powell Industries Exhibit "A"
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this /5.0day of 12000
EULINE BROCK, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY L_
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY
SUPPLY OPDINANCE 2000 - BID 2546
ATTACHMENT
BID # 2546
BID NAME Control House & Swltchgear
CONTROL HOUSE SWITCHGEAR
EVALUTION SHEET
BID OPEN July 20,2000
Evaluation by Danlel Scott - Superintendent System Operations
Cost Evaluation Summary Table
Vendors
Powell Industries i
Len T Deloney
Priester
Wesco
Seeco
Item 1
$28e,93$ 00
$278 387 00
No Did
No Bid
No Bid
Item 1A
$288,935 00
No Bid
No Bid
No Bid
No Bid
Item 2
$319,177 00
$328 982 OD
No Bid
No Bid
No Bid
Item 2A
$319177 00
No Bid
No Bid
No Bid
No Bid
Item 3
$460 450 00
$448 214 00
No Bid
No Bid
No Bid
Item 3 A
$460 450 00
No Bid
No Bid
No Bid
No Bid
Item 4
$2 510 00
No Bid
No Bid
No Bid
No Bid
Item 4A
$2 510 00
No Bid
No Bid
No Old
No Bid
Total Items 1, 2, 3, and 4 $1,071,072 00 $1,058,593 00 $0 00 $0 00 $0 00
Total Items 1A, 2A, 3A, and 4A 51.671 072.00 $0 00 50.60 S0 00 sm
Total Bid Price $2,142,144 00 $1,056,593 00 $0 00 $0 00 $0 00
Cost for Assembly No Cost 1750 per day Plus Expenses
Len T Deloney did not follow bid Instructions On page three of bid specifications it states Award of the purchase, If any, will be to the lowest
qualfled bid that meets specification Sufficient Information Is required with the bid to allow comparative evaluation Only one vendor will be chosen
Evaluation will be by adding the prices together for one complete building of each size including dellverly and installation and a full compliment of
breakers
Design 3 3, 3 4, & 4 3 - Roof & Walls shall be on 16" centers Len T Deloney - 24" centers, page 11 of 26
Design 3 8 Doors Shall be 14 gauge galvanized steel - Len T Deloney Under Equipment supplied and Installed Page 10 of 26 Item 118 gauge
Evaluation Factors
Delivery Time ARO 140 Days ARO 196 Days ARO NIA NIA NIA
Warranty period 1s Months 18 Months NIA NIA NIA
Field assembly requirements No yes
Len T Deloney On page three of bid specifications It states DME Is seeking bids of the purchase of completely assenbleed and tested substation
control buildings as described In this specification Siemens swltchgear Is shipped seprate In sections with a maximum shipping lenth of 15 feet
Control House Specifications
1 0 Scope
Compliant
Non Compliant
20 Drawing and Certifications
Compliant
Compliant
30 Design
Compliant
Non Compliant
40 Floor Covering
Compliant
Compliant
50 Exterior Lighting
Compliant
Compliant
80 Grounding
Compliant
Compliant
7 0 HVAC
Compliant
Compliant
80 Single Source Responsibility
Compliant
Compliant
Metal -Clad Swltchgear Specification
1 0 Basic Construction Section
Compliant
Compliant
20 Buses and Connections
Compliant
Compliant
30 Circuit Beakers and Compartment
Compliant
Compliant
40 Circuit Breaker
Compliant
Compliant
80 Instrument Transformer
Compliant
Compliant
60 Relays and Watt Hour Meter
Compliant
Compliant
7 0 Wire and Cable
Compliant
Compliant
80 Accessories
Compliant
Compliant
I am unable to evaluate Len T Deloney's bid due to not pricing units pre assembled and not providing prices for Items 1A, 2A, 3A, 4 and 4A
Evaluation Rating #1 Unable to Evaluate No Bid No Bid No Bid
Item 1
2
3
4
EXHIBIT "A"
Bid 2546
Control Houses and Switchgear
Configuration I $288,935 Each
Configuration II $319,177 Each
Configuration III $460,450 Each
Revenue Meter $ 2,510 Each
Powell Industries
Powell Industries
Powell Industries
Powell Industries
MATERIALS MANAGEMENT DIVISION
901B TEXAS STREET • DENTON, TEXAS 76201 •940 349 7100 • DFW METRO 817 267 0042 • FAX 940 349 7302
July 31, 2000
James Fadner
Powell Electrical Mfg
PO Box 12818
Houston, TX 77217
Dear Mr Fadner
This letter is intended to notify you and Powell Electrical Mfg of a pending purchase of Control
houses and switchgear The pending order will not be placed until considered and approved by
City Council on August 15, 2000 If approved the order will consist of
2 each Configuration II Control Houses
• 1 each Revenue Meter and Installation
Any assistance you may be willing to offer as far as production scheduling without obligating the
City of Denton, or Powell Electrical Mfg will be appreciated Funding for the order is in place and
the associated projects have been determined to be a major part of our upgrading and expanding of
our electric distribution system
Sincerely,
Tom D Shaw, C P M
Purchasing Agent
3371 DOC
cc Dan Scott
Sid Keasler - Keasler and Associates
Dedicated to Quality Service
rmew ntVvfdenton com