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HomeMy WebLinkAbout2000-324ORDINANCE NO AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR SERVICE COORDINATION PROGRAM FOR EMERGENCY FINANCIAL AID, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE (BID 2523 — SERVICE COORDINATION PROGRAM FOR EMERGENCY FINANCIAL AID, AWARDED TO HELPNET OF THE GREATER DENTON AREA, IN THE AMOUNT OF $22,500) WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the following competitive bids for materials, equipment, supplies, or services, described in the "Bid Proposals" on file in the office of City's Purchasing Agent Sled according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NO CONTRACTOR AMOUNT 2523 ALL HelpNet of the Greater Denton Area $22,500 SECTION II That the acceptance and approval of the above competitive bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contracts which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above competitive bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective Immediately upon Its passage and approval PASSED AND APPROVED this the 0 (a — day of _, 2000 EULINE BROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY 25230 SERVICE COORDINAT N PR FOR EMERGENCY FINANCIAL. AID ORDINANCE A�.Il W0 2000-2001 SERVICE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND HELPNET COF ONTRACT GREATER B D ENTON AREA This Agreement is hereby entered into by and between the City of Denton, Texas, a Homeule Municipal Cooration, hereinafter and HelpNET of the er Denton Area, non-profitcreferred orpo ation, P O Box1607,De on, TX 6202 hereinafter as "Organization", s Human Services Committee ("HSC") has reviewed the proposal for WHEREAS, Crty' ms MIP0 Denton without regard to race, religion, color, age or nat national origin, an service services and has determined aliHSC recommends the purchase of services, and WHEREAS, City has determinedthat the proposal for services merits assistance an d can provide needed services to citizens of Crt, and has provided funds inits budget for the purpose of paying for contractual services, NOW, THEREFORE, he parties hereto mutually agree as follows 1. SCOPE OF SERVICES proper manner perform he following tasks, for which Organization shall in a satisfactory and the monies provided by City may be used Maintain a comter database of ce to assist service providers in termin A unmet needs of mchv dualcl clients client an and how existing services can best meet hoseemg needs B agen ces through monthly meetings of agency repreenta � merit topics to social service C Provide a computer based service coordination system that can be accessed via computer modem or by telephone D Provide a central application point for providers of emergency financial assistance so that l number, provide relevant intake individuals seeking these services may call a gements for appontmentawih he appropriate service rovider information, and make arrangements E, Coordinate Christmas assistance and Back to School programs for local service providers F Provide thelcommunity service coordination and to assist clients with accessing needed services Page 1 of 18 n ULPWM "e Organization shall perform those services described in the Work Statement herem attached as Exhibit A and incorporated herein by reference 2. OBLIGATIONS OF ORGANIZATION In consideration of the receipt of funds from City, Organization agrees to the following terms and conditions may be aid to A Twenty tyntyanttoithousand nlyaiipe dituresdreimburs d from these (funds shall be thosOrganization e m iaccotrdanc with the project budget, attached hereto as Exhibit B and mcorporated herein by reference, for those expenses listed in the scope of services as provided herein Organization shall not utilize these funds for any other purpose B The Organization will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program C The Organization will permit authorized officials of City to review its books at any time ting of its rules, d policies and fila D TcopyOrganization City's Community DevelopmentlOffice along with anynamendments, add onseor with revisions whenever adopted E The Organization iwould will not enter mt extend beyond the term of thi s tAgreements that wl promptly pald encumber City funds for a peri tted iscrepancy in F The Organization orildiscrepanc esynlbills shall bel bills when sup oimpt unless rs reported toCity's Executive a bill, any Director of Finance, or her authorized representative, for further section G The ExecuutiveD Director r of Finance a representative who will be availale and other City officials when requested to meet with City's g The Organization will indemnify and hold harmless City from any and all claims and suits arising out of the activities of Organization, its employees, and/or contractors 1 The Organization will submit to City copies of year-end audited financial statements 3. TIME OF PERFORMANCE The services funded by City shall be undertaken and completed by Organization within the following time frame Page 2 of 18 ANelpn��W JOC October 1, 2000 through September 30, 2001, unless the contract is sooner terminated under Section 7 "Suspension or Termination" 4 A Organizations y with all applicable federal laws, laws of the State of Texas and ordinances of the City of Denton 5 REPRESENTATIONS A Organization assures and guarantees that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement his Agreement on of B The person or persons signdo hereby warrant and guaring and executing antee that he, she,tor they have been fully lauthonz d by ion, behalf of Organization and to legally bind Org�izat ocute this to all terms, performances and provisions ere n setfoeement on rthly d g C City shall have the right, at Its option, to either temporarily suspend or permanently terminate this Agreement if there is a dispute as to the legal authority of either Organization or the person signing the Agreement to enter into this Agreement Organization is liable to City for any money it has received from City for performance o Bement the provisions of this Agreement if City has suspended or terminated this Agreement for the reasons enumerated in this Section D. Organization agrees will a no t thewa be subst substituted fod resources rfundsand resources from other ovided Organization under the terms of this Agreement y sources, nor in any way serve to reduce the resources, services, or other benefits which would have been available serve to, or provided through, Organization had this Agreement not been executed x COVENANTS A During the period of time that payment may be made hereunder and so long as any payments remain unliquidated, Organization shall not, without the prior written consent of the Community Development Administrator or her authorized representative (1) Mortgage, pledge, or otherwise encumber or suffer to be encumbered, any of the er uired by it, or assets of Organization mortgages, liens, or ther encumbrances to remain on, or attached tot any , any assets of existing Organization towhich City has owne iwhich rhto the ip hereundr performance of this Agreement and with Page 3 of 18 A Nelpvc,00 tloc (2) Sell, assign, pledge, transfer or otherwise dispose of accounts receivables, notes or claims for money due or to become due (3) Sell, convey, or lease all or substantial part of its assets (4) Make any advance or loan to, or incur any liability for any other firm, person, entity or corporation as guarantor, surety, or accommodation endorser (5) Sell, donate, loan or transfer any equipment or item of personal property purchased with funds paid to Organization by City, unless City authorizes such transfer ed re B Should Organization use t undsreceiv control , Organization agrees r this Agreement nd covenants r improve real property (1) That the property shall be used to meet one of the national objectives stated in 24 CFR 570 until August 31, 2006 ise dispose of said property on or (2) That should before Augussttr31,12006, Organization shaization transfer or llreimburse City in the amount of the fair market value of this property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property ty, to require ts C trrganizion aining sess ons spon ored by the written Coummunity est by 1Developm nt loffice loyees to attend Page 4 of 18 A %dW100 G 7• PAY_ M__ ENTS ation a maximum amount f money A PAYMENTS e ORGANIZATION Two Thousand FivetHundredZ($22,500 00) Dollars orosery services not a exceed Twenty these funds on a reimbursement basis to rendered under this Agreement City will pay documentation Organization within twenty days after City has received supporting docu resent or Organlzatlods failure to request reimbursement on a timely basis, mayjeopardize p future funding hin of City's B EXCESSPAYMENT Origoneytwhich ion ahas been paid byll refund to City tCdyeandOwhich Cigty atsany time request, any sum of thereafter determines (1) has resulted in overpayment to Organization, or (2) has not been spent strictly in accordance with the terms of this Agreement, or (3) is not supported by adequate documentation to fully justify the expenditure C (1/5 ofaany budgeted line terns forest co is as y one month periospecified pec fi d in Exh bitB ill not exceed one -fifth F ASSETS in the event that actual D D expenditures deviate ateOfrom Orgamza on RpTo provision of a corresponding level of performance, sas uch e or specified nder expended ifunds i If City finds that organization isty hereby reserves the right to punw unwilling and/or unablrecapture e to comply with any the terms C this Contract, City may require a refund of any and all money expected pursuant to this contract by Organization, as well as any remaining unexpended funds, which shall be refunded to City within ten working days of a written wall request to m addition hon to any other remeion to revert the dy available to City se financial assets he either atilaw or in eqon of these u ity for breial ach of this contract on shll submit the close out ackage to E CONTRACT CLOSE a finreportfor the ri OUT expenditure tamlent within e period contract overed bypthe last invoice togeth fteen (15) working days reuesting reimbursement of funds under his Agreeir follow ng the close of he contract period tOrganizat on shall utilize the form agreed upon by City and Organization 8 MAINTENANCE O RRECORDS A Organization agrees to maintain records that will provide accurate, current, separate, and Page 5 of 18 A UIP'" d- complete disclosure of the status of the funds received under this Agreement, compliance in with the provisions of Exhibit B, attached hereto, and with any Other and State regulations establishing standards for financial management applicable with Organization's record system shall contain sufficient documentation to provide in detail full support and justification for each expenditure Nothing in this Section shall be construed to relieve Organization of fiscal accountability aw Organarnd lia shall under d udant ether provision of this Agreement or any applicable substance of this provision in all subcontracts B Organization agrees to retain all books, records, documents, reports, and written underting procedures thisAgreement or five years and under the conditions ning to the operation of specified by s and City s of funds C Nothing in the above subsections shall be construed to relieve Organization of responsibility for retaining accurate and current records that clearly reflect the level and benefit of services provided under this Agreement time and as often as City may deem necessary, the Organization shall D At any reasonable make available City, HUD, or any of their authorized representatives, all of its records and shall permit City, HUD, or any of their authorized representatives to audit, examine, ct audits of make excerpts olls, records of personnelscondit conditions oruemployment all and all other rinvoices, and copies of such recor, and to data materials, payr requested by said representatives 9. REPORTS AND INFORMATION At such times and in such form as City may require, Organization shall furnish such statements, records, data and information as City may request and deem pertinent to matters covered by this Agreement Organization shall submit quarterly beneficiary and financial reports to City no less than once each three months The beneficiary report shall detail client information, including race, income, female head of household and other statistics required by City The financial report shall include information and data relative to all programmatic and financial reporting as of the beginning date specified in Section 1 of this Agreement Unless the City has granted a written exemption, Organization shall submit an audit conducted by independent examiners with ten days after receipt of such 10. E_VALUATION Organization agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored Organization agrees to make available its financial records Page 6 of 18 A Eoc for review by City at City's discretion In addition, Organization agrees to provide City the following data and reports, or copies thereof ation A All external oWmhten a audits 0) days of receipt shall submit a copy of the annual independent audit to City B All external or internal evaluation reports C Quarterly performance/beneficiary reports to be submitted in January, April, July and September, to include the following data number of persons served, number of households served, race, income, female head of household, disabilities and other Information if requested by City Organization will provide the above in on beneficiary report form provided by City A nl July, and D Organization agrees to submit quarterly financial statements in January, P nt and revenues, September expenditures, utstanding Include obligationsreand beg nningaand ending balances te period g of all E An explanation of any major changes in program services P To comply with this section, Organization agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the status of funds received and the services performed under this Agreement Organlzaupposrteand justification system llforo each sufficient documentation to provide m detail full support expenditure Organization agrees to retain all books, records, documents, reports, and written accounting procedures pertaining to the services provided and expenditure of funds under this Agreement for five years be construed to relieve ty G orretainingtaccuratehing in the above uand curtion of rent records, which clearly reflect cctahelevel and pbenefitiOf services provided under this Agreement 11. DIRECTORS' MEETINGS During the term of this Agreement, Organization shall deliver to City copies of all notices of meetings of its Board of Directors, setting forth the time and place thereof Such notice shall be delivered to City n a timely manner to give adequate notice, and shall Include an agenda and a brief rdescriion of the maers to be discussed organization understands and e resent tiv s shall be afforded access to all meetings of its Board of Directors fees that Crty's p Minutes of all meetings of Organization's governing body shall be available to City within ten (10) working days of approval Page 7 of 18 A NelpvelaO Eon I:l 12 SUSPENSION OR TERMINATION The City may terminate this Agreement for cause if the organization violates any covenants, agreements, or guarantees of this Agreement, the Organization's insolvency or filing of bankruptcy, dissolution, or receivership, or the Organization's violation of any law or eement The this Agreement nt for other bound easons not specifically der the ms ofnumerated m this paragraph The terminate The City may terminate this Agreement for convenience at anytime If the City terminates this Agreement for convenience, Organization will be paid an amount not to exceed the total amount of accrued expenditures as of the effective date of termination In no event will this same services compensation which ct ally performed bearsto the total services ratio sery cesof Organization covered by the Agreement, less payments previously made In case of suspension, City shalltin to the resumption of funding anspecify a organization, asonable dal a forgcompl compliance precedent In case of termination, Organization will remit to City any unexpended City funds Acceptance of these funds shall not constitute a waiver of any claim City may otherwise have arising out of this Agreement 13. PERSONNEL POLICIES Personnel policies shall be established by Organization and shall be available for examination Such personnel policies shall P Be no more liberal than City's personnel policies, procedures, and practices, including policies with respect to employment, salary and wage rates, working hours and holidays, fringe benefits, vacation and sick leave privileges, and travel, and B Be in writing and shall be approved by the governing body of Organization and by City 14. — ---- - ...,r A Organization will submit for City approval, a written plan for compliance with the Equal tion Federal provisions, within one hundred twenty (120) Employment and Affirmative Ac days of the effective date of this Agreement B Organization shall comply with all applicable equal employment opportunity and affirmative action laws or regulations Page 8 of 18 A %a'.. ". C Organization will furnish all Information and reports equesteof byinvcity, and dto ill permit tain access to its books, records, and accounts for pure osescompliance with local, State and Federal rules and regulations on-discru nationrequIrements, the D in the event of Agreement mayObeacanceledstermmated,or su pended nn whole or part, and Organization may be barred from further contracts with City Page 9 of 18 A Nelpnn00 doh 15. WARRANTIES ORGANIZATION represents and warrants that A All Information, reports and data heretofore or hereafter requested by City and furnished to City, are complete and accurate as of the date shown on the ort, and, since that date, have not undergone any signfican hang lwithout lwrion,ten notice to City B Any supporting financial statements heretofore requested by City and furnished to City, are complete, accurate and fairly reflect the financial conditions of Organization on the date shown on said report, and the results of the operation for the period covered by the report, an&that since said date, there has been no material change, adverse or otherwise, in the financial condition of Organization C No litigation or legal proceedings are presently pending or threatened against Organization D None of the provisions herein contravene or are in conflict with the authority under which organization is doing business or with the provisions of any existing indenture or agreement of Organization s Agreement nts er, and E has taken all neceanizationhas ssary action t epower to enter authorize such acceptance underhe terms and conditions f this Agreement ect to any lien or F None of except for current taxee assets ofs not delinquent, exization are cept ept as shown n the fmanc aencumbrance statements furnished by Organization to City Each of these representations and warranties shall be continuing and shall be deemed to have been repeated by the submission of each request for payment 16 CHANGES AND AMENDMENTS A Any alterations, additions, or deletions to the terms of this Agreement shall be by written amendment executed by both parties, except when the terms of this Agreement expressly provide that another method shall be used B Organization may not make transfers between or among approved line items within budget categories set forth in Exhibit B without prior written approval of the Community Development aAdministrator for the form pre cribed by City ty Organization shall request, l the budget and su h requ st forre s on shall not revision increase he Page 10 of 18 A V�elpnn00 Eo[ obligation of er this eement in significantly change he nature, intent or scope rof the prograaddition, lfunded under this revisions greement C Organization will submit revised budget and program information, whenever the level of funding for Organization or the program(s) described herein is altered according to the total levels contained in any portion of Exhibit B D It is understood and agreed by the parties hereto that changes in the State, Federal or local laws or regulations pursuant hereto may occur during the term of this Agreement Any such modi this Agreement without written amendment hereto,cations to be automatically m and shall becomea part of the Agreement on the effective date specified by the law or regulation E City may, from time to time during the term of the Agreement, request changes in Exhibit A which may include an increase or decrease in the amount of Organizatiods compensation Such changes shall be incorporated in a written amendment hereto, as provided in Subsection A of this Section F Any alterations, deletions, or additions to the Contract Budget Detail incorporated in Exhibit B shall require the prior written approval of City G Organization agrees to notify City of any proposed changein physical days m advance location the change performed under this Agreement at least thirty ( ) calendar H Organization shall notify City of any changes in personnel or governing board composition neitherit is expressly understood that h am contracted hereunder nor the transfer of funds rbetween or among said programs will be permitted 17. NOTIFICATION OF ACTION BROUGHT In the event that any claim, demand, suit or other action is made or brought by any person(s), fine corporation or other entity against Organization, Organization shall give written notice thereof to City within two working days after being notified of such claim, demand, suit or other action Such notice shall state the date and hour of notification of any such claim, demand, suit or other action, the names and addresses of the person(s), firm, corporation or other entity making such institutedclaim, or that to institute any type of action or uch claim, action or proceeding and he name of any person(s) against whom such cgs m i, thesbeing asis omade or threatened Such written notice shall be delivered either personally or by mail 18. INDEMNIFICATION Page 11 of 18 A It isl expressly understood and agreed by both parties hereto that City is contracting with ve and hold City, its officers, agents and employees harmless from al save liability of any nature or kind, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits or damages of any character oever resuing in whle or in part from the performance or omission of any employee, agent or representative of Organization B Organization agrees to provide the defense for, and to indemnify and hold harmless City its agents, employees, or contractors from any and all claims, suits, causes of action, demands, damages, losses, attorney fees, expenses, and liability arising out of the programuse of these contracted funds and stration and to the extent caused by the willful actor oms omission implementation ionof City, is agents oremployees. 19 INSURANCE A Organdainsurance shall s would proviideusadequate ess practices coverage for services providing under bonding th s Agreement E The premises on and in which the activities described in Exhibit A are conducted, the employees conducting these activities, shall be covered by premise liability insurance, commonly referred to as "Owner/Tenant" coverage with City named as an alternateal insuranceinsured request of Organization, City may, at its sole discretion, approve coverage arrangements C Organization will comply with applicable workers' compensation statutes and will obtain employers' liability coverage where available and other appropriate liability coverage for program participants, if applicable D owned, leased, ►or operated by Organization continuous iAll employees of O gamz tion vehicles who are required to drive a vehicle m the normal scope and course of their employment must possess a valid Texas Driver's license and automobile liability insurance Evidence of he employee's current possession of a valid license and insurance must be maintained on a current basis in Organization's files ion E under hissAgreem Agreement, and remain the ole respoce as nsibired lity of Orgy this an za on t allowable costs P The policy or policies of insurance shall contain a clause which requires that City and Organization be notified in writing of any cancellation or change in the policy at least thirty (30) days pnor to such change or cancellation Page 12 of 18 A gw[MC 00 dot 20. CONFLICT OF INTEREST A Organization covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement Organization further covenants that in the performance of this Agreement, no person having such interest shall be employed or appointed as a member of its governing body B Organization further covenants that no member of its governing body or its staff, subcontractors or employees shall possess any interest in or use his/her position for apurpose that is or gives the appearance of being motivated by desire for private gam for himself/herself, or others, particularly those with which he/she has family, business, or other ties C No officer, member, or employee of City and no member of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carrying out of this Agreement shall participate in any decision relating to the Agreement which affects lus or her personal interest or the interest in any corporation, partnership, or association in which he or she has a direct or indirect interest 21 NEPOTISM Organization shall not employ in any paid capacity any person who is a member of the immediate family of any person who is currently employed by Organization, or is a member of Organizatiods governing board The term "member of immediate family" includes wife, husband, son, daughter, mother, father, brother, sister, in-laws, aunt, uncle, nephew, niece, step-parent, step -child, half-brother and half-sister 22 NOTICE Any notice or other written instrument required or permitted to be delivered under the terms of this Agreement shall be deemed to have been delivered, whether actually received or not, when deposited in the United States mail, postage prepaid, registered or certified, return receipt requested, addressed to Organization or City, as the case may be, at the following addresses CITY City of Denton, Texas Attn City Manager 215 E McKinney Denton, TX 76201 ORGANIZATION HelpNET of the Greater Denton Area ATTN Lance Johnson P O Box 1607 Denton, TX 76202 Page 13 of 18 A%d'p Wtl Either party may change its marling address by sending notice of change of address to the other at the above address by certified marl, return receipt requested 23 MISCELLANEOUS A Organization shall not transfer, pledge or otherwise assign this Agreement or any interest therein, or any claim ansmg thereunder to any party or parties, bank, trust company or other financial institution without the prior written approval of City B If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect and continue to conform to the original intent of both parties hereto C In no event shall any payment to Organization hereunder, or any other act or failure of City to insist in any one or more instances upon the terms and conditions of this Agreement constitute or be construed in any way to be a waiver by City of any breach of covenant or default which may then or subsequently be committed by Organization Neither shall such payment, act, or omission in any manner impair or prejudice any right, power, privilege, or remedy available to City to enforce its rights hereunder, which rights, powers, privileges, or remedies are always specifically preserved No representative or agent of City may waive the effect of this provision D This Agreement, together with referenced exhibits and attachments, constitutes the entire agreement between the parties hereto, and any prior agreement, assertion, statement, understanding, or other commitment occurring during the tern of this Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if appropriate, recorded as an amendment of this Agreement E In the event any disagreement or dispute should anse between the parties hereto pertaining to the interpretation or meaning of any part of this Agreement or its governing rules, codes, laws, ordinances, or regulations, City as the party ultimately responsible to HUD for matters of compliance, will have the final authority to render or to secure an interpretation F This Agreement shall be interpreted in accordance with the laws of the State of Texas and venue of any litigation concerning this Agreement shall be in a court of competent jurisdiction sitting in Denton County, Texas IN WITNESS WHEWOF, the partiesllo hereby affix their signatures and enter into this Agreement as of the ak 000 _ day of � ,doll t,� CITY OF DENTON, TEXAS Page 14 of 18 ATTEST it • ►_Jig..F PF 0.ALTERS, U APPROVED AS TO LEGAL FORM BY HERBS T MUM CITY ATTORNEY ATTEST Im BY � MI HAEL W JEZ, C ANAGER HELPNET OF THE GREATER DENTON AREA Page 15 of 18 A Welpnei0o doe Family Size City of Denton — Community Development Division Qualifying Income Limits for Federally Assisted Programs FY 1999-2000 City of Denton — Commumty Development Division Qualifying Income Limits for Federally Assisted Programs Moderate Income 80% — 66% AMI $32,600 - $26,501 $37,250 - $30,251 $41,90 $46,550 - $37,851 $50,300 - $40,851 $54,00----- $57,750 - $46,901 $61,450 - $49,951 Maximum Income Levels Low Income Very Low Income Extremely Low Income 65% — 51 % AMI 50% — 31 %AMI 30% & Below AMI $20,351s - $12,201 $23,301 - $13,951- $26,201 - $15,701- $29,101 - $17,451- $31,451 i - $18,851- $33,751 - $20,251 - $36,101 - $21,651 - $38,401 — $23,051 U S Department of Housing and Urban Develo $12,200 or Below $13,950 or Below $15,700 or Below $17,450 or Below $18,850 or Below $20,250 or Below $21,650 or Below $23,050 or Below Page 16 of 18 EXHIBIT "A" WORK STATEMENT Maintain a computer database of client assistance to assist service providers in determining unmet needs of clients and how local resources can best meet those needs Provide a forum for inter -agency communication and information pertinent to social service agencies through monthly meetings of agency representatives Provide computer based information and referral system that can be accessed via computer modem or by telephone Provide a rs of ncy ancial ce so that • ndividualsentral seekingptheseservices tfor mayocalea central rnumbernprovidesrelevnant intake information, including income status and make arrangements for a appointment with the appropriate service provider • Coordinate Christmas assistance and Back to School programs for local service providers • Participate in Continuum of Care Planning Committee meetings throughout the year OUTCOME MEASURES • Provide a full time social worker to assist clients with service coordination and to assist clients with accessing needed services in the community • Assist and additional 200 households with service coordination services through the computer database / client tracking system • Assist an additional 20 households with case management services • Add at least 3 agencies and/or churches to the existing service coordination system Page 17 of 18 nwai1z1Wa EXHIBIT "B" BUDGET City of Denton TOTAL Contract Budget $22,500 00 Personnel Expenses $22,500 00 (For Full Time Social Worker Including Salary, Employer Tax Expenses) Page 18 of 18