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HomeMy WebLinkAbout2000-334ORDINANCE NO ?ffD-3�� AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH SCHRICKEL, ROLLINS AND ASSOCIATES, INC AN ARCHITECTURAL FIRM, TO PROVIDE CONCEPT AND BUSINESS PLANS FOR A PROPOSED AQUATIC CENTER, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (RFSP 2548- PROFESSIONAL SERVICES PROCUREMENT IN THE AMOUNT OF $111,500) WHEREAS, the City Council deems it in the public interest to engage the firm of Schrickel, Rollins and Associates, Inc ("Consultant'), to provide professional architectural services to the City for concept and business plans for a proposed aquatic center, and WHEREAS, the City staff has reported to the City Council that there is a substantial need for the above -described professional services, and that limited City staff cannot adequately perform the services and tasks with its own personnel, and WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional Services Procurement Act", generally provides that a City may not select a provider of professional services on the basis of competitive bids, but must select the provider on the basis of demonstrated competence, knowledge, and qualifications, and for a fair and reasonable price, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the professional services, as set forth in the Agreement for Architectural Services, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION 1 The City Manager is hereby authorized to execute an Agreement for Architectural Services with the Consultant, to provide professional architectural services to the City for concept and business plans for a proposed aquatic center, in substantially the form of the Agreement attached hereto and incorporated herewith by reference SECTION 2 The award of this Agreement by the City is on the basis of the demonstrated competence, knowledge, and qualifications of the Counsultant and the ability of the Consultant to perform the professional services needed by the City for a fair and reasonable price SECTION 3 The expenditure of funds as provided in the attached Agreement is hereby authorized SECTION 4 This ordinance shall become effective immediately upon its passage and approval APPROVEDPASSED AND this the i i ( �m ww 111 ATTEST JENNIFER WALTERS, CITY SECRETARY By APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By EULINE BROCK, MAYOR Page 2 S \Our Documents\Ordinances\OOWquanc Center Design Contract doc AGREEMENT FOR ARCHITECTURAL SERVICES This Agreement made as of the Iry — day of j4a& ?,piri , 2000 between the City of Denton. Texas, hereinafter referred to as "Owner", and Schr►ckel. Rollins and Associates, Inc., hereinafter referred to as "Architect" for the following Project Denton Aquatic Center The Owner and Architect agree as set forth below ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1 1 ARCHITECT'S SERVICES 1 11 The Architect's services consist of those services performed by the Architect, Architect's employees and Architect's consultants as enumerated in Articles 2 and 3 of this Agreement and any other services included in Article 11 11.2 The Architect's services shall be performed as expeditiously as is consistent with the highest degree of professional skill and care and the orderly progress of the Work Upon request of the Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project Time limits established by this schedule and approved by the Owner shall not, except for reasonable cause, be exceeded by the Architect or Owner, and any adjustments to this schedule shall be mutually acceptable to both parties 1.13 The services covered by this Agreement are subject to the time limitations contained in Subparagraph 10 4 1 ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2 1 DEFINITION 2.1.1 The Architect's Basic Services consist of those described in Paragraph 2 2 and in the attached Exhibit "A " Other services as listed in Paragraphs 2 3 through 2 6 and any other services identified in Article 11 and any other engineering services necessary to produce a complete and accurate set of Construction Documents, as described by and required in Paragraph 2 4 will be provided only upon completion of the services described in Exhibit "A" and will only be provided if authorized by written contract amendment by the Owner Agreement for Architectural Services - Page 1 of 12 9051 2.2 SCHEMATIC DESIGN PHASE 2 2 1 The Architect, in consultation with the Owner, shall develop a written program for the Project to ascertain Owner's needs and to establish the requirements for the Project 2 2 2 The Architect shall provide a preliminary evaluation of the Owner's program, construction schedule and construction budget requirements, each in terms of the other, subject to the limitations set forth in Subparagraph 5 2 1 2 2 3 The Architect shall review with the Owner alternative approaches to design and construction of the Project 2 2 4 Based on the mutually agreed -upon program, schedule and construction budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components The Schematic Design shall contemplate compliance with all applicable laws, statutes, ordinances, codes and regulations 2 2 5 The Architect shall submit to the Owner a preliminary detailed estimate of Construction Cost based on current area, volume or other unit costs and which indicates the cost of each category of work involved in constructing the Project and establishes an elapsed time factor for the period of time from the commencement to the completion of construction ARTICLE 3 ADDITIONAL SERVICES 3.1 GENERAL 3 11 The services described in this Article 3 are not included in Basic Services unless so identified in Article 11, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services The services described under Paragraphs 3 2 and 3 4 shall only be provided if authorized or confirmed in writing by the Owner If services described under Contingent Additional Services in Paragraph 3 3 are required due to circumstances beyond the Architect's control, the Architect shall notify the Owner prior to commencing such services If the Owner deems that such services described under Paragraph 3 3 are not required, the Owner shall give prompt written notice to the Architect If the Owner indicates in writing that all or part of such Contingent Additional Services are not required, the Architect shall have no obligation to provide those services Owner will be responsible for compensating the Architect for Contingent Additional Services only if they are not required due to the negligence or fault of Architect Agreement for Architectural Services - Page 2 of 12 9051 3 2 CONTINGENT ADDITIONAL SERVICES 3 2 1 Making material revisions in Drawings, Specifications or other documents when such revisions are 1 inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by adjustments in the Owner's program or Project budget, 2 required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents, or 3 due to changes required as a result of the Owner's failure to render decision in a timely manner 3 2 2 Providing services required because of significant changes in the Project including, but not limited to, size, quality, complexity, the Owner's schedule, or the method of bidding and contracting for construction 3.3 OPTIONAL ADDITIONAL SERVICES 3.3.1 Providing financial feasibility or other special studies 3.3.2 Providing planning surveys, site evaluations or comparative studies of prospective sites 3 3.3 Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or others having jurisdiction over the Project 3 3.4 Providing services relative to future facilities, systems and equipment 3.3.5 Providing services to investigate existing conditions or facilities or to make measured drawings thereof 3 3 6 Providing services to verify the accuracy of drawings or other information furnished by the Owner 3 3 7 Providing analyses of owning and operating costs 3.3.8 Making investigations, inventories of materials or equipment, or valuations and detailed appraisals of existing facilities 3.3 9 Providing services of consultants for other than architectural, structural, mechanical and electrical engineering portions of the Project provided as a part of Basic Services Agreement for Architectural Services - Page 3 of 12 9051 3 3.10 Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice ARTICLE 4 OWNER'S RESPONSIBILITIES 4.1 The Owner shall consult with the Architect regarding requirements for the Project, including (1) the Owner's objectives, (2) schedule and design constraints and criteria, including space requirements and relationships, flexibility, expendability, special equipment, systems and site requirements, as more specifically described in Paragraph 2 2 1 4.2 The Owner shall establish and update an overall budget for the Project, including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs 4.3 If requested by the Architect, the Owner shall furnish evidence that financial arrangements have been made to fulfill the Owner's obligations under this Agreement 4.4 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services 4 5 The Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures, adjacent drainage, rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site, locations, dimensions and necessary data pertaining to existing buildings, other improvements and trees, and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths All the information on the survey shall be referenced to a project benchmark 4 6 The Owner shall furnish the services of geotechnical engineers when such services are requested by the Architect Such services may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion and resistivity tests, including necessary operations for anticipating sub -soil conditions, with reports and appropriate professional recommendations 4.6.1 The Owner shall furnish the services of other consultants when such services are reasonably required by the scope of the Project and are requested by the Architect and are not re- tained by the Architect as part of its Basic Services Agreement for Architectural Services - Page 4 of 12 9051 4 7 The Owner shall furnish structural, mechanical, chemical, air and water pollution tests, tests of hazardous materials, and other laboratory and environmental tests, inspections and reports required by law or the Contract Documents 4 8 The Owner shall furnish all legal, accounting and insurance counseling services as may be necessary at any time for the Project, including auditing services the Owner may require to verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has used the money paid by or on behalf of the Owner 4.9 The services, information, surveys and reports required by Paragraphs 4 5 through 4 8 shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the ac- curacy and completeness thereof in the absence of any negligence on the part of the Architect 4 10 The Owner shall give prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents 411 Architect shall propose language for certificates or certifications to be requested of the Architect or Architect's consultants and shall submit such to the Owner for review and approval at least fourteen (14) days prior to execution The Owner agrees not to request certifications that would require knowledge or services beyond the scope of this Agreement ARTICLE 5 CONSTRUCTION COST 51 DEFINITION 51 1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furrushed by the Owner and equipment designed, specified, selected or specially pro- vided for by the Architect, plus a reasonable allowance for the Contractor's overhead and profit In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction 513 Construction Cost does not include the compensation of the Architect and Architect's consultants, the costs of the land, rights -of -way, financing or other costs which are the responsi- bility of the Owner as provided in Article 4 5 2 RESPONSIBILITY FOR CONSTRUCTION COST 5.2.1 Evaluations of the Owner's Project budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost prepared by the Architect represent the Archi- tect's best judgment as a design professional familiar with the construction industry It is Agreement for Architectural Services - Page 5 of 12 9051 recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding or market conditions Accordingly, the Architect cannot and does not war- rant or represent that bids will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect 5.2 2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties thereto If such a fixed limit has been established, the Architect shall be permitted to include contingencies for design, bidding and price escalation, to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids to adjust the Construction Cost to the fixed limit Fixed limits, if any, shall be increased in the amount of an increase in the Contract Sum occurring after execution of the Contract for Construction 5.2.3 If the Bidding Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought ARTICLE 6 USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specifications and other documents prepared by the Architect for this Project are instruments of the Architect's service for use solely with respect to this Project and, unless otherwise provided, the Architect shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights, including the copyright The Owner shall be permitted to retain copies, including reproducible copies, of the Architect's Drawings, Specifications and other documents for information and reference in connection with the Owner's use and occupancy of the Project The Architect's Drawings, Specifications or other documents shall not be used by the Owner or others on other projects for additions to this Project or for completion of this Project by others, unless this Agreement is terminated because Architect is in default of this Agreement, at which time the documents become the property of the City of Denton 6.2 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in dero- gation of the Architect's reserved rights Agreement for Architectural Services - Page 6 of 12 9051 ARTICLE 7 TERMINATION, SUSPENSION OR ABANDONMENT 7 1 Architect may terminate this Agreement upon not less than thirty days written notice should the Owner fail substantially to perform in accordance with the terms of this Agreement through no fault of the Architect Owner may terminate this Agreement or any phase thereof upon thirty (30) days prior written notice to the Architect with the understanding that immediately upon receipt of such notice, all work and labor being performed under the Agreement shall cease immediately Before the end of the thirty (30) day period, Architect shall invoice the Owner for all work it performed prior to the receipt of such notice No amount shall be due for lost or anticipated profits All plans, field surveys, and other data related to the Project shall become property of the Owner upon termination of the Agreement and shall be promptly delivered to the Owner in a reasonably organized form Should Owner subsequently contract with a new architect for continuation of services on the Project, Architect shall coop- erate in providing information 7.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Architect shall be compensated for services performed prior to notice of such suspension When the Project is resumed, the Architect's compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Architect's services 7 3 This Agreement may be terminated by the Owner upon not less than seven days written notice to the Architect in the event that the Project is permanently abandoned If the Pro- ject is abandoned by the Owner for more than 90 consecutive days, the Architect or the Owner may terminate this Agreement by giving written notice 7.4 Failure of the Owner to make payments to the Architect in accordance with this Agreement shall be considered substantial nonperformance and cause for termination 7 5 If the Owner fails to make payment to Architect within thirty (30) days of receipt of a statement for services properly performed, the Architect may, upon seven days written notice to the Owner, suspend performance of services under this Agreement Unless Architect receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice In the event of a suspension of services under this section, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services 7.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services properly performed prior to termination Agreement for Architectural Services - Page 7 of 12 9051 ARTICLE 8 MISCELLANEOUS PROVISIONS 8.1 This Agreement shall be governed by the laws of the State of Texas 8 2 Terms in this Agreement shall have the same meaning as those in AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement 8.3 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, suc- cessors, assigns and legal representatives of such other party with respect to all covenants of this Agreement Neither Owner nor Architect shall assign this Agreement without the written consent of the other 8 4 This Agreement represents the entire and integrated agreement between the Owner and Architect and supersedes all prior negotiations, representations or agreements, either written or oral This Agreement may be amended only by written instrument signed by both Owner and Architect 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect 8.6 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances, provided, however, Architect shall have the responsibility to and shall report to the Owner the location of any hazardous material that an architect of similar skill and expertise should have noticed 8 7 Upon receipt of prior written approval of Owner, the Architect shall have the right to include representations of the design of the Project, including photographs of the exterior and interior, among the Architect's promotional and professional materials The Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confi- dential or,proprietary The Owner shall provide professional credit for the Architect on the con- struction sign and in the promotional materials for the Project Agreement for Architectural Services - Page 8 of 12 9051 ARTICLE 9 PAYMENTS TO THE ARCHITECT 9 1 DIRECT PERSONNEL EXPENSE 9 1.1 Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary contri- butions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits 9.2 REIMBURSABLE EXPENSES 9.2.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Architect and Architect's employees and con- sultants in the interest of the Project, as identified in the following Clauses 9 2 1.1 Expense of transportation in connection with the Project, expenses in connection with authorized out-of-town travel, long-distance communications, and fees paid for securing approval of authorities having jurisdiction over the Project 9.2.1.2 Expense of reproductions (except the reproduction of the sets of documents referenced in Subparagraph 2 6 19), postage and handling of Drawings, Specifications and other documents 9.2 1.3 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates 9 2 14 Expense of renderings, models and mock-ups requested by the Owner 9 2.1.5 Expense of computer -aided design and drafting equipment time when used in connection with the Project 9.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.3.1 Payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to services performed within each phase of service, on the basis set forth in Subparagraph 10 2 2 9 3.2 If and to the extent that the time initially established in Subparagraph 10 4 1 of this Agreement is exceeded or extended through no fault of the Architect, compensation for any services rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 10 2 2 Agreement for Architectural Services - Page 9 of 12 9051 9 3.3 When compensation is based on a percentage of Construction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Subparagraph 10 2 2 based on (1) the lowest bona fide bid or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such portions of the Project 9.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.4.1 Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred 9.5 PAYMENTS WITHHELD 9.5.1 No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect is responsible 9 6 ARCHITECT'S ACCOUNTING RECORDS 9.6.1 Architect shall make available to Owner or Owner's authorized representative records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense for inspection and copying during regular business hours for three years after the date of the final Certificate of Payment, or until any litigation related to the Project is final, whichever date is later ARTICLE 10 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows 10 1 BASIC COMPENSATION 10 1.1 FOR BASIC SERVICES, as described in Article 2, and any other services included in Article 11 as part of Basic Services, Basic Compensation shall be as described in Exhibit `B" 10 2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 3 2, compensation shall be computed as follows 10.2.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Articles 3 and 11, other than (1) Additional Project Representation, as described in Paragraph 3 2, and (2) Agreement for Architectural Services - Page 10 of 12 9051 services included in Article 11 as part of Additional Services, but excluding services of consultants, compensation shall be computed as according to the attached schedule of hourly rates, refer to Schedule "C" 10.2.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 3 3 10 or identified in Article 11 as part of Additional Services, a multiple of 1 1 times the amounts billed to the Architect for such services 10 3 REIMBURSABLE EXPENSES 10 3.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 9 2, and any other items included in Article I as Reimbursable Expenses, a multiple of 1 1 times the expenses incurred by the Architect, the Architect's employees and consultants in the interest of the Project 10.4 ADDITIONAL PROVISIONS 10.4 1 IF THE BASIC SERVICES covered by this agreement have not been completed within six months of the date of execution hereof, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as provided in Subparagraphs 932and 1022 10A.2 Payments are due and payable forty-five (45) days from the date of the Architect's invoice Amounts for services properly performed which remain unpaid sixty (60) days after the invoice date shall bear interest at the rate of one (1 %) percent per month ARTICLE 11 OTHER CONDITIONS OR SERVICES 11.1 Architect shall maintain, at no expense to Owner, a professional liability (errors and omissions) insurance policy placed with a company rated at least B+/X by Best's Key Rating Guide, authorized to do business in Texas, in an amount not less than two million dollars ($2,000,000) Such policy shall name the Owner as additional insured and shall require the giving of written notice to Owner at least thirty days prior to cancellation, non -renewal or material modification of any policies, evidenced by return receipt of United States Certified Marl Architect shall furnish Owner with copies of said policies or certificates evidencing such coverage 11.2 Architect agrees to indemnify, hold harmless, and defend the City, at Architect's cost, its officers, agents, and employees from and against any and all claims or suits for injuries, dam- ages, loss, or liability of whatever kind or character, arising out of or in connection with the performance by the Architect of those services contemplated by this Agreement, based upon allegations of negligent acts or omissions of Architect, its officers, agents, employees, consul- tants and subcontractors Agreement for Architectural Services - Page 11 of 12 9051 This Agreement entered into as of the day and year first written above CITY OF DENTON, TEXAS OWNER m ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPMVED AS TO LEGAL FORM HERBERT L PROUTY, CITY A BY SCHRICKEL, ROLLINS AND ASSOC ARCHITECT Agreement for Architectural Services - Page 12 of 12 9051 Exhibit "A" SCOPE OF SERVICES AQUATIC CENTER City of Denton, Texas A Project Title Aquatic Center B Project Location North Loop 288 at FM 428 (Sherman Drive) Northwest Corner Denton, Texas C Project Intent The overall objective is to develop a conceptual plan fora 25-yard natatorium with leisure play elements and an outdoor family -oriented leisure pool, along with support facilities to meet the aquatic needs of the community and school district users In addition, a business/management plan will be developed to guide marketing, expenditure & revenue budgets, facility operation and program development This project is funded jointly between the City of Denton and the Denton Independent School District The Consultantwill work closely with City of Denton and the Denton Independent School District throughout the process D Total Project Budget $7 5 million Program Elements 9051 A General The Owner established the program elements as an optimum balance of needs expressed by the citizens of Denton and staff The Owner is aware that the program elements may change through the design process However, it is the Owner's intent that the Consultant has the flexibility and creativity to provide as many of the program elements as possible The Owner shall cooperate with the Consultant to achieve a final program based on conceptual design that meets the project budget Exhibit "A" Page 1 B Proposed Elements 1 Indoors • Competitive 25 yard swimming pool • Wheel chair access to pool for therapeutic activities • Diving well/warm-up pool, separated from competitive pool • Spectator seating • Leisure play elements, targeted at families young children • Lounge seating 2 Outdoors • Multiple water play elements, including (but not limited to) lazy river, multiple slides, interactive water play structures and objects, shallow - depth pools • Park -like setting with large plaza(s), open and sheltered picnic areas/seating areas, turf and/or sand "benches" for lounging, night activity lighting, sound amplification system, landscaping 3 Support • Staffing stations/control centers that are located to permit centralized management of both the Indoor and Outdoor spaces • Secured offices for City and DISD personnel, with full data and phone communications capability • Classroom • Restrooms/locker rooms, showers, changing areas and concession stations to serve customers in Indoor and Outdoor spaces • Parking, landscaping • Maintenance, storage 4 Other Design Considerations • Climate -controlled indoors • Revenue/profit-oriented • Upscale design, must meet or exceed the community's emerging Design standards • Modular design to permit future expansion/change-out of outdoor elements Design Firm Scope of Services 9051 A Provide services for the project including 1 Concept development and concept design 2 Preliminary construction cost estimate Exhibit "A" Page 2 0 905, 3 Business/management/marketing plan (Subconsultant for marketing plan shall be selected by the City ) 4 The Consultant may be required to attend two (2) Parks and Recreation Board meetings, two (2) City Council meetings, and two (2) School Board meetings 5 The Pool Design subconsultant shall attend 3 meetings with staff and/or public If attendance at additional meetings is required, the subconsultant's hourly rate labor charges and travel expenses shall be provided and compensated as Additional Services Schedule of Completion • City Council award consultant contract • Commencement of consultant contract • Staff Workshop • Public Input Meeting • Concept Presentation to Staff • Concept Presentation to Park Board • Joint Meeting with City Council & School Board Exhibit "A" Page 3 September 25, 2000 September 26, 2000 September 27-28, 2000 October 19, 2000 November 1, 2000 November 9, 2000 November 16, 2000 /W L, Exhibit "B" COMPENSATION SCHEDULE AQUATIC CENTER City of Denton, Texas BASIC SERVICES (1) Concept Development and Schematic Design $ 65,000 (2) Preliminary Construction Cost Estimate $ 5,000 (3) Business/Management/Marketing Plan $ 27,500 (4) Total Basic Services $ REIMBURSABLE EXPENSES (1) Reproduction expenses for drawings, or documents for distribution to City staff, City Council, etc "Camera ready" original prints of all documents will be supplied as a part of Basic Services Allowance (not to exceed) $ 4,000 (2) Artist's Rendering of Schematic Design Allowance (not to exceed) $ 5,000 (3) Travel Expenses, room and board, etc Allowance (not to exceed) $ 5,000 (4) Total Reimbursable Expenses $ C ADDITIONAL SERVICES (1) Attendance at additional meetings by Pool Design subconsultant, per diem (Travel expenses not included ) 905, Exhibit "B" Page 1 97,500 14,000 $1,000 a day EXHIBIT "C" SCHEDULE OF CHARGES - 2000 BILLABLE SALARY RATE & EXPENSE CHARGES RANGE OF BILLABLE SALARY RATE CLASSIFICATION LOW HIGH PRINCIPAL $125 $145 ASSOCIATE 86 120 SENIOR ENGINEER 102 115 ENGINEER III 88 100 ENGINEER II 65 88 ENGINEER 55 65 DESIGNER/ENGINEER IN TRAINING 50 65 SENIOR LANDSCAPE ARCHITECT 90 115 LANDSCAPE ARCHITECT III 65 90 LANDSCAPE ARCHITECT II 55 85 LANDSCAPE ARCHITECT I 50 60 DESIGNER 43 60 SENIOR PLANNER 90 120 PLANNER 75 100 ARCHITECT 80 95 DESIGNER 70 90 SURVEY COORDINATOR 60 80 SENIOR ENGINEERING TECHNICIAN 55 68 ENGINEERING TECHNICIAN 50 68 PLANNING TECHNICIAN 48 66 PRODUCTION COORDINATOR 70 95 CAD OPERATOR/ DRAFTER III 55 70 CAD OPERATOR/ DRAFTER II 45 58 CAD OPERATOR/ DRAFTER 1 35 50 SENIOR SECRETARY 45 70 SECRETARY/WORD PROCESSOR 35 48 CLERK 27 40 The ranges and individual salaries are adjusted annually OTHER SERVICES (invoiced at rate shown) Four Man Field Party $102/hour Three Man Field Party 92/hour Two Man Field Party 78/hour PRINTING SERVICES (in house) SQ FT PER ORDER BLUE LINE MYLAR PRICE VARIES ACCORDING TO SIZE OF ORDER 6 $370 $1000 100 2571 13900 101 200 0 18/S F 1 30/S F 201 300 0 14/S F 1 25/S F 301 1000 0 13/S F 1 20/S F 1001 up Oil SF 1 15/S F COMPUTER PLOTTING SERVICES (in house) BLACK INK ON COLOR ON MYLAR FILM SIZE BOND/VELLUM BONDNELLUM OF INK PLOT up to 11'x17' $ 10 50 $ 13 00 $ 13 50 24 x36 11 00 15 50 21 00 30 x42 1250 2200 2700 oversize add 2 50/SF 3 50/SF 4 50/SF In house Xerox copies provided at $0 07 per single side copy or $014 per double side copy OTHER DIRECT EXPENSES Other direct expenses are reimbursed at actual cost tries a multiplier of 110 They include outside printing and reproductions expense commumcation expense travel transportation and subs'stenm away from Adington and other miscellaneous expenses directly related no the work including costs of laboratory amlysm tests and other work required to be done by independent persons other than saR members 00 SRA I