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HomeMy WebLinkAbout2000-354ORDINANCE NO AT-5V AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ADS ENVIRONMENTAL SERVICES, INC, FOR ENGINEERING SERVICES PERTAINING TO A SMOKE -TESTING STUDY OF THE HICKORY CREEK SANITARY SEWER BASIN, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council deems it in the public interest to engage ADS Environmental Services, Inc, a Corporation ("ADS"), to provide professional engineering services to the City pertaining to a smoke -testing study of the Hickory Creek sanitary sewer basin, and WHEREAS, the City staff has reported to the City Council that there is a substantial need for the above-descnbed professional services, and that limited City staff cannot adequately perform the services and tasks with its own personnel, and WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional Services Procurement Act", generally provides that a City may not select a provider of professional services on the basis of competitive bids, but must select the provider on the basis of demonstrated competence, knowledge, and qualifications, and for a fair and reasonable price, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the professional services, as set forth in the Professional Services Agreement, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION 1 That the City Manager is hereby authorized to execute a Professional Services Agreement with ADS Environmental Services, Inc, of Dallas, Texas, for professional engineering services pertaining to a smoke -testing study of the Hickory Creek sanitary sewer basin, in substantially the form of the Professional Services Agreement attached hereto and incorporated herewith by reference SECTION 2 That the award of this Agreement by the City is on the basis of the demonstrated competence, knowledge, and qualifications of ADS and the ability of ADS to perform the professional services needed by the City for a fair and reasonable price SECTION 3 That the expenditure of funds as provided in the attached Professional Services Agreement is hereby authorized SECTION 4 That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the rV— day of ���k��2000 /'C� /� EULINE BROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY By J11 ejt� APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By S \Our DocumentAOrdmanceAMADS Environmental Svcs PSA Hickory Crk Smoke W W doc STATE OF TEXAS § COUNTY OF DENTON § PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES PERTAINING TO A SMOKE -TESTING STUDY OF THE HICKORY CREEK SANITARY SEWER BASIN TIIS AG EEMENT is made and entered into as of the day of 2000, by and between the City of Denton, Texas, a Texas Municipal Corporation, with its principal offices at 215 East McKinney Street, Denton, Texas 76201 (hereafter "OWNER"), and ADS Environmental Services, Inc a Corporation, with its offices at 10715 Plano Road, Suite #200, Dallas, Texas 75238 (hereafter "CONSULTANT'), the parties acting herein, by and through their duly-authonzed representatives, officials and officers WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually AGREE as follows ARTICLE T EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the Articles to follow, with diligence and in accordance with the professional standards customarily obtained for such services in the State of Texas The professional services set forth herein are in connection with the following described project (the "Project") The project consists of a smoke -testing study performed on the Hickory Creek samtary sewer basm The CONSULTANT agrees to exercise the same degree of care, skill and diligence in the performance of these services as is ordinarily provided by a professional consultant under similar circumstances and the CONSULTANT shall, at no cost to OWNER, "re -perform" any services on the Project which fail to satisfy the foregoing standard of performance ARTICLE TT SCOPE OF SERVICES The CONSULTANT shall perform the following Basic Services in a professional manner A To perform those professional services as set forth in the "Scope of Work / City of Denton - Hickory Creek," prepared by CONSULTANT for OWNER in May 2000, which five (5) page document is attached hereto as Attachment "A," and is incorporated herein by reference B If there is any conflict between the terms of this Agreement and Attachment "A" attached to this Agreement, the terms and conditions of this Agreement shall control over the terms and conditions of the Attachment �Sftll d. Page 1 of 10 ARTTCT F TTT ADDITIONAL SERVICES Any Additional Services to be performed by the CONSULTANT, if authorized by the OWNER, which are not included as Basic Services in the above-descnbed Attachment "A", set forth as provided by Article II above, shall be later agreed -upon by OWNER and CONSULTANT, who shall determine, in writing, the scope of such Additional Services, the amount of compensation for such additional services, and other essential terns pertaining to the provision of such Additional Services by the CONSULTANT ARTICLE TV PERIOD OF SERVICE This Agreement shall become effective upon execution by the OWNER and the CONSULTANT and upon the issuance of a notice to proceed by the OWNER, and shall remain in force for the period that may reasonably be required for the completion of the Project, including Additional Services, if any, and any required extensions approved by the OWNER This Agreement may be sooner terminated in accordance with the provisions hereof Time is of the essence in this Agreement CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule reasonably established by the OWNER, acting through its Assistant City Manager for Utilities, or his designee ARTTCT F V COMPENSATION A COMPENSATION TERMS "Subcontract Expense" is defined as those expenses, if any, incurred by CONSULTANT in the employment of others in outside firms, for services in the area of professional engineering, or related services Any subcontractor or subconsultant billing reasonably incurred by the CONSULTANT in connection with the Project shall be invoiced to OWNER at the actual cost 2 "Direct Non -Labor Expense" is defined as that expense, based upon actual cost, for any out-of-pocket expense reasonably incurred by the CONSULTANT in the performance of this Agreement, for long distance telephone charges, telecopy charges, messenger services, printing and reproduction expenses, out-of-pocket expenses for purchased computer time, prudently incurred travel expenses related to the work on the Project, and similar incidental expenses incurred in connection with the Project B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay CONSULTANT, based upon the satisfactory completion of the Basic Services tasks set forth in the Scope of Services as shown in Article II above, as follows CONSULTANT shall perform its work on this Project in accordance with the S Wut Oocummu�(q'nV%y\0%HI[kory Qeek S.ftu Sewer", �, „.,. Page 2 of 10 provisions and the tasks more particularly set forth in Attachment "A" attached hereto and incorporated herewith by reference CONSULTANT shall be paid for services rendered Pursuant to the Agreement on the basis set forth in the "Cost Schedule" set forth in Attachment "B", that is a four (4) page attachment, consisting of Attachment "B", and Attachments B 1, B 2, and B 3 attached hereto and incorporated herewith by reference CONSULTANT shall bill from time sheets, in munmum '/, hour or smaller time increments, at the hourly rates provided for in the "Cost Schedule " OWNER agrees to pay to CONSULTANT for its professional services performed and expenses incurred a total amount not to exceed $261,625 00 2 Partial payments to the CONSULTANT will be made monthly in accordance with the statements reflecting the actual completion of the Basic Services, rendered to and approved by the OWNER through its Assistant City Manager for Utilities or his designee However, under no circumstances shall any monthly statement for services exceed the value of the work performed at the tune a statement is rendered The OWNER may withhold the final ten (10%) percent of the above not -to -exceed amount until satisfactory completion of the Project by the CONSULTANT 3 Nothing contained in this Article shall require the OWNER to pay for any work which is unsatisfactory as reasonably determined by the Assistant City Manager for Utilities or his designee, or which is not submitted by CONSULTANT to the OWNER in compliance with the terms of tlus Agreement The OWNER shall not be required to make any payments to the CONSULTANT at any time when the CONSULTANT is in default under this Agreement 4 It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense or reimbursement above the not -to -exceed amount as stated heremabove, without first having obtained the prior written authorization from the OWNER CONSULTANT shall not proceed to perform any services to be later provided for under Article III "Additional Services" without first obtaining the prior written authorization from the OWNER C ADDITIONAL SERVICES For Additional Services authorized in writing by the OWNER in Article III heremabove, CONSULTANT shall be paid based on a to -be -agreed - upon Schedule of Charges Payments for Additional Services shall be due and payable upon submission by the CONSULTANT, and shall be in accordance with Article V B heremabove Statements for Basic Services and any Additional Services shall be submitted to OWNER no more frequently than once monthly D PAYMENT If the OWNER fails to make payments due the CONSULTANT for services and expenses within sixty (60) days after receipt of the CONSULTANT'S undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from and after the said sixtieth (60th) day, and in addition, thereafter, the CONSULTANT may, after giving ten (10) days written notice to the OWNER suspend services under this Agreement until the CONSULTANT has been paid in full for all amounts then due and owing, and not disputed by OWNER, for services, expenses and charges Provided, however, nothing herein shall require the OWNER to pay the late 3\Our ooeurvenu\ConvxuWVHioMay h<ek8W4ry Sewer PSA ADS smvo°'"` Page 3 of 10 charge of one percent (1%) per month as set forth herein, if the OWNER reasonably determines that the CONSULTANT's work is unsatisfactory, in accordance with Article V B of this Agreement, and OWNER has notified CONSULTANT of that fact in writing ARTTCT F VT OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any of its subcontractors or subconsultants ARTTCT F VTT OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service and shall become the property of the OWNER upon the termination of this Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this project and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense In the event the OWNER uses the Agreement in another project or for other purposes than specified herein any of the information or materials developed pursuant to this Agreement, CONSULTANT is released from any and all liability relating to their use in that project ARTTCT F VTTT INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right ansing from employee status ARTICLE TX INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officials, officers, agents, attorneys and employees from and against any and all liability, claims, demands, damages, losses and expenses, including but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including without limitation damages for bodily and personal injµry, death, or property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, attorneys and employees in the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement and nothing herein shall waive any of the party's defenses, both at law or equity, to any claim, cause of action or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved S WurD ummu onvuu�CW,QeekSwil yS.FSA Page 4 of 10 During the performance of the Services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Board or any successor agency, that has a rating with A M Best Rate Carriers of at least an "A-" or above A Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate B Automobile Liability Insurance with bodily mlury limits of not less than $500,000 for each person and not less than $500,000 for each accident and with property damage limits for not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements and Employer's Liability Insurance with limits of not less than $100,000 for each accident D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's request to evidence such coverages The insurance policies shall name the OWNER as an additional insured on all such policies to the extent that is legally possible, and shall contain a provision that such insurance shall not be cancelled or modified without tlurty (30) days prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation of coverage, deliver copies of any such substitute policies, furnishing at least the same policy limits and coverage, to OWNER ARTICLE XT ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution such as mediation No arbitration or alternate dispute resolution ansing out of or relating to, tins Agreement involving one partyIs disagreement may include the other party to the disagreement without the other's approval ARTTCT F XTT TERMINATION OF AGREEMENT A Notwithstanding any other provision of this Agreement, either party may terminate this Agreement by providing thirty- (30) days advance written notice to the other party B Tlus Agreement may also be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement No such temunation will be effected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the S\Our OocumenulCanvmWWlHlcYury peek 3=1rySe„a PSA ADS E�mma Page 5 of 10 nonperformance or other reason(s), and not less than thirty (30) calendar days to cure the failure, and (2) an opportunity for consultation with the terminating party prior to termination C If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services upon receipt of the written notice of termination from OWNER, and shall render a final bill for services to the OWNER within twenty (20) days after the date of termination The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed, and for reimbursable expenses prior to notice of termination being received by CONSULTANT, in accordance with Article V of tlus Agreement Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information to the OWNER and to the new consultant If applicable, OWNER shall allow CONSULTANT a reasonable tune to transition and to turn over the Project to a new consultant CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may maintain copies of such documents for its files ARTTCLE XTTT RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval of the work by the OWNER shall not constitute nor be deemed a release of the responsibility and liability of the CONSULTANT, its officers, employees, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work performed pursuant to this Agreement, nor shall such approval by the OWNER be deemed as an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its principals, officers, employees, agents, subcontractors, and subconsultants ARTTCLF. XN NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered to, or telecopied to, or marled to the respective parties by depositing same in the United States mail at the addresses shown below, postage prepaid, certified mail, return receipt requested, unless otherwise specified herein To CONSULTANT ADS Environmental Services, Inc Atm Jeff Plymale 10715 Plano Road, Suite 200 Dallas, Texas 75238-5332 Fax (214)343-2848 • kl I_ City of Denton, Texas Michael W Jez, City Manager 215 East McKinney Denton, Texas 76201 Fax (940)349-8596 All notices under this Agreement shall be effective upon their actual receipt by the party to whom such notice is given, or three (3) days after mailing of the notice, whichever event shall first occur 3W TD umeu4�Con4+aulaN10kt Qak6aii SawaPSA �SMw.� Page 6 of 10 ARTICLE XV ENTIRE AGREEMENT This Agreement consisting of ten (10) pages and three (3) attachments (Attachments "A," "B," through "C") constitutes the complete and final expression of the Agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, understandings, and agreements which may have been made in connection with the subject matter of tlus Agreement ARTICLE XVT SEVERABILITY If any provision of tlus Agreement is found or deemed by a court of competent Iunsdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement, and shall not cause the remainder to be invalid or unenforceable In such event, the parties shall reform this Agreement, to the extent reasonably possible, to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the original intentions of the parties respecting any such stricken provision ARTTCT F XVTT COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, local laws, rules, regulations, and ordinances applicable to the work performed by CONSULTANT hereunder, as they may now read or as they may hereafter be amended ARTTCT F XVTTT DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap A CONSULTANT represents that it has or will secure at its own expense all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, nor have any contractual relations with the OWNER CONSULTANT shall immediately inform the OWNER in writing of any conflict of interest or potential conflict of interest that CONSULTANT may discover, or which may anse during the term of this Agreement B All services required hereunder will be performed by CONSULTANT or under its direct supervision All personnel engaged in performing the work provided for in this Agreement, shall be qualified, and shall be authorized and permitted under state and local laws to perform aw�.m","unourmwno- .svn" s,.<,.sn �s�"poa� Page 7 of 10 such services ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement (whether by assignment, novation or otherwise) without the prior written consent of the OWNER CONSULTANT shall promptly notify OWNER of any change of its name as well as of any sigmficant change in its corporate structure or in its operations ARTTCT F XXT MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith No evidence of any waiver or modification shall be offered or received in evidence in any proceeding ansing between the parties hereto out of or affecting tlus Agreement, or the rights or obligations of the parties hereunder, unless such waiver or modification is in writing, duly executed The parties further agree that the provisions of this Article will not be waived unless as herein set forth ARTICLE XXTT MISCELLANEOUS A The following attachment is attached to, incorporated within, and is made a part of this Agreement for all purposes pertinent Attachment "A" — Scope of Work Attachment "B" — Cost Schedule Attachment "C" — City's Responsibilities B CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment made by OWNER under tlus Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this Agreement CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct examinations or audits in compliance with this Article OWNER shall provide CONSULTANT reasonable advance notice of all intended examinations or audits C Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas This Agreement shall be governed by and construed in accordance with the laws of the State of Texas D For purposes of this Agreement, the parties agree that the key persons who will perform most of the work under this Agreement shall be Jeff Plymale, P E and Marc Cottmgame, P E This Agreement has been entered into with the understanding that the two (2) above -stated employees of CONSULTANT shall perform all or a sigmficant portion of the work on the 5\Our WcummLL\Gn4Rlr\IXNllokory 4pek$mluy Sewtt PSA "Saa moaa Page 8 of 10 Project Any proposed changes regarding change of personnel, requested by CONSULTANT, respecting one or more of the two (2) above -stated employees, shall be subject to the approval of the OWNER, which approval the OWNER shall not unreasonably withhold Nothing herein shall hmrt CONSULTANT from using other qualified and competent members of its firm to perform the other incidental services required herein, under its supervision or control E CONSULTANT shall commence, carry on, and complete its work on the Project with all applicable dispatch, and in a sound, economical, efficient manner, and in accordance with the provisions hereof In accomplishing the Project, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER F The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project and arranging for the access to, and make all provisions for the CONSULTANT to enter in or upon, public and private property as required for the CONSULTANT to perform professional services under this Agreement OWNER agrees to fulfill the responsibilities set forth in Attachment "C" attached hereto and incorporated herewith by reference OWNER and CONSULTANT agree that CONSULTANT is entitled to rely upon information furmshed to it by OWNER without the need for further inquiry or investigation into such information G The captions of this Agreement are for informational purposes only and shall not in any way affect the substantive terms or conditions of this Agreement IN WITNESS WHEREOF, the City of Denton, Texas has executed this Agreement in four (4) original counterparts, by and through its duly authorized City Manager, and CONS�,TANT has execute thus Agreement by and through its duly authorized officer on this the ���� , 2000 day of "OWNER" CITY OF DENTON, TEXAS By /M( Michael W z, Ci an er ATTEST JENNIFER WALTERS, CITY SECRETARY By L AA' �.� I � L � S WurC dSWl $-I,PSA , 8HnAm Page 9 of 10 APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By "CONSULTANT" ADS ENVIRONMENTAL SERVICES, INC By 8 Our ooammitlConwauWOWmbry 4.eY smnuy sewx Pan nMPm„wrrr� Page 10 of 10 ATTACHMENT A SCOPE OF WORK CITY OF DENTON - HICKORY CREEK A Mobilization and Project Administration Upon receipt of a Not1ce to Proceed, ADS will schedule field personnel, mobilize the project team and attend a formal project kick-off meeting with the CITY This meeting will establish the lines of communication and provide input regarding historical information as it relates to the current project scope Preliminary information to be obtained may include, but not be limited to, reports of previous studies, collection system maps, historical water usage, and treatment plant records Previous reports will be reviewed to provide a better understanding of historical conditions in the wastewater collection system Project review meetings will be scheduled periodically during the course of the project Project tasks completed to date as well as proposed schedules for future tasks will be discussed General questions and concerns for future work tasks will also be addressed The ADS field staff will have weekly meetings A total of two presentations to City staff and the PUB or City Council will be given by ADS B Above Ground Reconnaissance and Map Update This data will supply background base data to be used during the collection system analysis Field crews will perform above ground visual inspections of each manhole and access structure in the study area Distances between manholes will be field measured, when possible, and compared to the maps The manholes will be inspected with the use of a strong artificial light or reflected sunlight The CITY will provide reasonable assistance where required The following data to be recorded will include, but not be limited to - Length between manholes - Identification of each manhole - Identification of covered or unlocated manholes - Identification of visible sources of extraneous flow - Notation of unusual conditions that may require immediate attention - Confirmation of flow direction Where discrepancies are encountered between the field and existing maps, the field blue line maps will be updated to reflect the system geometry Any Imes observed in the field, but not shown on the map will be traced and presented on the CITY's map drawings The result of the above ground inspection will be an updated inventory of that portion of the collection system inspected, documentation of observed defects and blue line map update C Internal Manhole Inspections This data will supply background base data to be used during the collection system analysis Internal inspections of 100% of all manholes, approximately 1655, will be conducted PIPECAMTM will be utilized to provide televised inspection of the access structures In the event that televised inspection is not possible, the access structure will be entered and inspected Should a confined space entry be necessary, industry standard OSHA, NIOSH, OSDA and NASSCO confined space entry policies and practices will be followed to ensure safe entry and egress of all access structures In the event of conflicting requirements, OSHA standards will prevail Violations of these procedures will subject ADS to a first time warning by the CITY and possible termination of the contract for any violations thereafter All manhole components (i e , cover, frame, frame seal, chimney, corbel, wall, etc ) will be inspected and recorded on standard field inspection forms Pipe diameter measurements will be rounded to the nearest industry standard pipe diameter (i e , a measurement of 7 75" will be recorded as S 0") The rim -to -invert measurements, in tenths of feet, and general orientation for all connecting Imes will be recorded Photographic images will be captured of the general surroundings of each manhole and selected defects The following data will be recorded on computer forms for each manhole inspected • Manhole identification (maintenance numbers) • Construction materials and conditions of covers, rings, walls, aprons, etc • Manhole depth and opening size • Number and size of holes in manhole cover • Identification of infiltration sources • Evidence of leaks and location • Level of high water mark in the manhole • Type and depth of debris • Special problems and conditions, such as inflow, overflows, bypasses, manholes located in natural pondmg areas, etc • Size, type and depth of pipe • Evidence of root intrusion 2 • Condition of pipe connection at manhole (i e , dropped joints, cracks or other obvious defects) • Dishes (pans) installed • Adjustable metal grade rings Visual inspections will be conducted on all incoming and outgoing pipes of the manholes inspected This inspection will also include private service laterals that enter into the access structure Photographic images will be captured of line segments from inside the access structure, showing cracked pipe, offset joints greater than 1", partially or fully collapsed pipe, or obstructions such as roots, debris, or grease Data will be recorded on standard ADS field inspection forms A minimum of 20 minutes will be spent in locating manholes in order for the inspections to be counted for payment A list of 'could -not -locate" or "inaccessible" access structures will be submitted to the CITY Once the CITY has located and provided access to these structures, ADS will complete all necessary inspections at no additional cost prior to the completion of field activities For structures located and access provided after completion of field services, a remobdization charge will be assessed All new access structures located will be properly identified on sewer maps and provided to the CITY During all phases of this project traffic control procedures will be used as required for public safety Traffic disruption will be kept to a minimum D Smoke Testing This portion of the field investigation will identify those sections of the collection system which have structural defects and experience inflow during periods of rainfall ADS will conduct smoke testing in the study area which consists of approximately 496,000 linear feet (I f ) Smoke testing will be accomplished utilizing the ADS Laser Smoke Testing System Utilizing a Laser Rangefinder and a Right Angle Prism, ADS will be able to pinpoint defect locations Distances between manholes from which the City will calculate smoke testing payment will also be measured with the Laser Rangefinder Testing will be accomplished by a two -person crew using a single 4,000 cfm blower and consecutive three -minute non -toxic smoke bombs Smoke testing will be limited to not more than four (4) line segments or 600 linear feet, whichever is less, per setup except where access dictates different setup procedures ADS standard field forms will be utilized to record all defect data For all defects, measurements will be made from the upstream manhole to the defect Digital photographs will be captured of each 1/1 defect All smoke problems will be quantified by giving consideration to the surrounding area contributing to the problem, and the size and density of smoke encountered 3 ADS will keep the CITY informed during all smoke testing procedures and will notify the residents by distributing door hangers between 24 and 72 hours prior to commencing the smoke testing activities in each area Additionally, ADS will notify by fax, the local fire department and CITY staff each day prior to commencing the tests ADS/CITY will jointly respond to all telephone calls by building owners or occupants during all active phases of smoke testing ADS/CITY will jointly document all follow-up meetings with property owners or occupants who reported entrance of smoke into their property Any missing clean -out caps will be replaced during the smoke testing activity Clean - out caps will be provided by the CITY prior to initiating smoke testing activities Location of missing and replaced clean -out caps will be documented on the field forms E Source Defect Analysts Each defect identified during the field testing will be quantified by taking into consideration the type of defect and tributary area All defects observed and recorded during the field work phase of the project will be accumulated and entered into the GBA Master Series data management software Each defect will then be prioritized based on its repair cost and the potential quantity of 1/1 removed All defects and physical data collected during the field inspection phase will be inventoried, analyzed, and prioritized Various output reports include a summary of all field activities, priority ranking, cost-efficient priority ranking, and recommended improvement methods and costs The analysis involves the following activities 1 Recording the magnitude (severity) of each defect identified 2 Developing an estimated cost to rehabilitate each defect 3 Comparing the magnitude of the defect vs the cost of rehabilitation A rehabilitation method and estimated cost of repair for each defect will be identified Each defect will receive either a potential 1/1 estimate of the magnitude of the defect or it will be identified as a structural defect which may not contribute 1/1 but will affect the integrity of the system As a result of the source defect analysis, the following will be provided • Manhole priority ranking • Line priority ranking • CCTV recommendations F Additional Special Services In locations where defects are located on private laterals, a defect notification letter and a map approved by the CITY will be forwarded to the residents notifying them of the 4 defect and instructing them to remedy the fault These letters will be mailed certified mail / return receipt requested One copy of the letter and map will be sent to the CITY and one copy retained for ADS files No letters will be sent without CITY authorization 5 ATTACHMENT B COST SCHEDULE CITY OF DENTON - HICKORY CREEK Description Mobilization, Project, Administration, Presentations (Attachment B 2) Quantity L S Unit Cost L S Total $7,000 00 Basic Services - Field Inspection Above Ground Recon/Map Update 496,000 1 f $0 05/1 f $24,800 00 Manhole Inspection 1655 each $55/each $91,025 00 Smoke Testing 496,000 I f $0 25/1 f $124,000 00 Basic Services - Engineering Analysis and Reports Source Defect Analysis (Attachment B 3) 496,000 147 L S $14,800 00 Total $261,625 00 Additional Special Services Defect Notification Letter $65/each ATTACHMENT B 1 SCHEDULE FOR HOURLY RATES FOR ENGINEERING FEES* CITY OF DENTON - HICKORY CREEK Employee Category Supervising Professional Hourly Rate $97 81 per hour Senior Professional $82 76 per hour Project Manager $66 21 per hour Data Analyst/Technician $54 17 per hour Clerical $34 61 per hour *The individual hourly rates include salary, overhead and profit NOTE 1 Other direct charges, including outside services, will be charged at actual cost plus 1o% 2 Hourly rates are based on a multiplier of 3 13 (benefits at 38, operating overhead at 2 75) ATTACHMENT B.2 PROJECT ADMINISTRATION/PRESENTATIONS COST BREAKDOWNS CITY OF DENTON - HICKORY CREEK SALARY COSTS EMPLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL COST Supervising Professional $97 81 14 $1,369 34 Senior Professional $82 76 27 $2,234 52 Project Manager $66 21 33 $2,184 93 Technical $54 17 10 $541 70 Clerical $34 61 8 $276 88 Sub -Total $6,607 37 Note Hourly rates are based on a multiplier of 3 13 (benefits at 38, operating overhead at 2 75) II. OTHER DIRECT CHARGES CATEGORY EXPENSE MARKUP TOTAL COST Pnnting $200 00 Ill $220 00 Other Miscellaneous $156 94 1 1 $172 63 Sub -Total $392 63 Total $7,000 00 ATTACHMENT B.3 SOURCE DEFECT ANALYSIS COST BREAKDOWNS CITY OF DENTON - HICKORY CREEK SALARY COSTS EMPLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL COST Senior Professional $82 76 35 $2,896 60 Technical $54 17 175 $9,479 75 Clerical $34 61 44 $1,522 84 Sub -Total $13,899 19 Note Hourly rates are based on a multiplier of 3 13 (benefits at 38, operating overhead at 2 75) II. OTHER DIRECT CHARGES CATEGORY EXPENSE I MARKUP TOTAL COST Printing $400.00 Ill $440 00 Other Miscellaneous $418 92 1 1 $460 81 Sub -Total $900 81 Total $14,800 00 ATTACHMENT C CITY'S RESPONSIBILITIES CITY OF DENTON - HICKORY CREEK The CITY will furnish, as required by the work and not at the expense of ADS the following items 1 All maps, drawings, reports, records, audits, annual reports, and other data that are available in the files of the CITY and which may be useful in the work involved under this contract 2 Access to public and private property when required in performance of the services to be rendered by ADS 3 The services of at least one of the CITY's employees or staff (if needed) who has the right of entry to, and who has knowledge of, the existing sanitary sewer system and force mains, wastewater pump stations, and wastewater treatment facilities 4 Hall, meeting room, or auditorium space for public hearings and/or presentations, and the audio equipment and projection equipment required for such hearings or presentations 5 Any clean -out caps to be installed during the field inspection will be provided prior to the commencement of the field inspection 6 Water needed for cleaning lines prior to internal T V inspection (if required ) 7 Facilities for dumping materials removed from the collection system during field inspection services (if required ) 8 Assistance in any removal efforts of cameras lodged in pipes during field inspection services (if required ) E