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HomeMy WebLinkAbout2000-355ORDINANCE NO r225- AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ADS ENVIRONMENTAL SERVICES, INC, FOR ENGINEERING SERVICES PERTAINING TO THE CLOSED CIRCUIT TELEVISION INSPECTION OF MIDDLE PECAN SEWER BASINS PH & PJ, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council deems it in the public interest to engage the firm of ADS Environmental Services, Inc, a Corporation, of Dallas, Texas ("ADS"), to provide professional engineering services to the City pertaining to the closed circuit television inspection of Middle Pecan Sewer Basins PH & PJ, and WHEREAS, the City staff has reported to the City Council that there is a substantial need for the above -described professional services, and that limited City staff cannot adequately perform the services and tasks with its own personnel, and WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional Services Procurement Act", generally provides that a City may not select a provider of professional services on the basis of competitive bids, but must select the provider on the basis of demonstrated competence, knowledge, and qualifications, and for a fair and reasonable price, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the professional services, as set forth in the Professional Services Agreement, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION 1 That the City Manager is hereby authorized to execute a Professional Services Agreement with ADS Environmental Services, Inc, of Dallas, Texas, for professional engineering services pertaining to the closed circuit television inspection of Middle Pecan Sewer Basins PH & PJ, in substantially the form of the Professional Services Agreement attached hereto and incorporated herewith by reference SECTION 2 That the award of this Agreement by the City is on the basis of the demonstrated competence, knowledge, and qualifications of ADS and the ability of ADS to perform the professional services needed by the City for a fair and reasonable price SECTION 3 That the expenditure of funds as provided in the attached Professional Services Agreement is hereby authorized SECTION 4 That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of jw'�- ' 2000 EULINE BROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY By APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By l�) S \Our Documents\Ordmances\00\ADS Environ Svcs PSA W W-Clsd Circuit Middle Pecan Sewer Basin doe STATE OF TEXAS COUNTY OF DENTON PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES PERTAINING TO THE CLOSED CIRCUIT TELEVISION INSPECTION OF MIDDLE PECAN SEWER BASINS PH & PJ k,ZHIS AGREEMENT is made and entered into as of the - day of ZZ i 01L,l , 2000, by and between the City of Denton, Texas, a Texas Municipal Corporation, with its principal offices at 215 East McKinney Street, Denton, Texas 76201 (hereafter "OWNER") and ADS Environmental Services, Inc a Corporation, with its offices at 10715 Plano Road, Suite #200, Dallas, Texas 75238 (hereafter "CONSULTANT'), the parties acting herein by and through their duly-authonzed representatives and officers WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually AGREE as follows /ARTICLE T EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the Articles to follow, with diligence and in accordance with the professional standards customarily obtained for such services in the t tate of Texas The professional services set forth herein arum connection with the following described project (the "Project") The Project consists of closed circuit television inspection of the Middle Pecan Sewer Basins PH & PJ The CONSULTANT agrees to exercise the same degree of care, skill and diligence in the performance of these services as is ordinarily provided by a professional consultant under similar circumstances and the CONSULTANT shall, at no cost to OWNER, "re -perform" services which fail to satisfy the foregoing standard of performance ARTICLE IT SCOPE OF SERVICES The CONSULTANT shall perform the following Basic Services in a professional manner A To perform those professional services as set forth in the "Scope of Work City of Denton - Middle Pecan Basins PH & PJ" prepared by ENGINEER for OWNER, which three (3) page document is attached hereto as Attachment "A," and is incorporated herein by reference B If there is any conflict between the terms of this Agreement and the Attachments attached to this Agreement, the terms and conditions of this Agreement shall control over the terms and conditions of the Attachments S\OurOcummk\Curpmle\WMOS Bnumn Svculm PSA Mdulle Pam CM Busiuu PH+P1 dou Page 1 of 10 ARTICLE TIT ADDITIONAL SERVICES Any additional services to be performed by the CONSULTANT, if authorized by the OWNER, which are not included as Basic Services in the above -described Scope of Services, set forth as provided by Article lI above, shall be later agreed -upon by OWNER and CONSULTANT, who shall determine, in writing, the scope of such additional services, the amount of compensation for such additional services, and other essential terms pertaining to the provision of such additional services by the CONSULTANT ARTTCT E TV PERIOD OF SERVICE This Agreement shall become effective upon execution by the OWNER and the CONSULTANT and upon the issuance of a notice to proceed by the OWNER, and shall remain in force for the period which may reasonably be required for the completion of the Project, including Additional Services, if any, and any required extensions approved by the OWNER This Agreement may be sooner terminated in accordance with the provisions hereof Time is of the essence in this Agreement CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule reasonably established by the OWNER, acting through its Assistant City Manager of Utilities, or Ins designee ARTICLE V COMPENSATION A COMPENSATION TERMS "Subcontract Expense" is defined as those expenses, if any, incurred by CONSULTANT in the employment of others in outside firms, for services in the area of professional engineering, or related services Any subcontract or subconsultant billing reasonably incurred by the CONSULTANT in connection with the Project shall be invoiced to OWNER at the actual cost "Direct Non -Labor Expense" is defined as that expense, based upon actual cost, for any out-of-pocket expense reasonably incurred by the CONSULTANT in the performance of tlus Agreement for long distance telephone charges, telecopy charges, messenger services, printing and reproduction expenses, out-of-pocket expenses for purchased computer time, prudently incurred travel expenses related to the work on the Project, and smular incidental expenses incurred in connection with the Project B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay CONSULTANT, based upon the satisfactory completion of the basic services tasks set forth in the Scope of Services as shown in Article II above, as follows CONSULTANT shall perform its work on this Project in accordance with the 3 Wm �umeoWCony,cH\W'vN9 ftv A% W PSA Mddlu Pam C HuW PH+PIE Paget of 10 provisions and the tasks more particularly set forth in Attachment "A" attached hereto and incorporated herewith by reference CONSULTANT shall be paid for services rendered pursuant to the Agreement on the basis set forth in the "Cost Schedule" set forth in Attachment "B" CONSULTANT shall bill from time sheets, in minnnum '/< hour or smaller time increments, at the hourly rates provided for in Attachment B 1 "Cost Schedule " OWNER agrees to pay to CONSULTANT for its professional services performed and out-of- pocket expenses expended, a total amount not to exceed $140,621 2 Partial payments to the CONSULTANT will be made monthly in accordance with the statements reflecting the actual completion of the basic services, rendered to and approved by the OWNER through its Assistant City Manager for Utilities or his designee However, under no circumstances shall any monthly statement for services exceed the value of the work performed at the tune a statement is rendered The OWNER may withhold the final ten (10%) percent of the above not -to -exceed amount until satisfactory completion of the Project by the CONSULTANT 3 Nothing contained in this Article shall require the OWNER to pay for any work which is unsatisfactory as reasonably determined by the Assistant City Manager for Utilities or his designee, or which is not submitted by CONSULTANT to the OWNER in compliance with the terms of this Agreement The OWNER shall not be required to make any payments to the CONSULTANT at any time when the CONSULTANT is in default under this Agreement 4 It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense or reimbursement above the not -to -exceed amount as stated heremabove, without first having obtained the prior written authorization from the OWNER CONSULTANT shall not proceed to perform any services to be later provided for under Article III "Additional Services" without first obtaining prior written authorization from the OWNER C ADDITIONAL SERVICES For additional services authorized in writing by the OWNER in Article III heremabove, CONSULTANT shall be paid based on a to -be -agreed -upon Schedule of Charges Payments for additional services shall be due and payable upon submission by the CONSULTANT, and shall be in accordance with Article V B heremabove Statements for basic services and any additional services shall be submitted to OWNER no more frequently than once monthly D PAYMENT If the OWNER fails to make payments due the CONSULTANT for services and expenses within sixty (60) days after receipt of the CONSULTANT'S undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from and after the said sixtieth (60th) day, and in addition, thereafter, the CONSULTANT may, after giving ten (10) days written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full for all amounts then due and owing, and not disputed by OWNER, for services, expenses and charges Provided, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) per month as set forth herein, if the OWNER reasonably determines that the CONSULTANT's work is unsatisfactory, in accordance with Article V S WueO urvmMCogInML SP aBwl1. PSAA 1. P.. MV BWu P&Nd Page 3 of 10 B of this Agreement, and OWNER has notified CONSULTANT of that fact in writing ARTICLE VT OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any of its subcontractors or subconsultants ARTTCT.F. VTT OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service and shall become the property of the OWNER upon the termination of this Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and famished by the CONSULTANT are intended only to be applicable to this project and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense In the event the OWNER uses the Agreement in another project or for other purposes than specified herein any of the information or materials developed pursuant to this agreement, CONSULTANT is released from any and all liability relating to their use in that project ARTICLE VTTT INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right ansmg from employee status ARTTCT.F. TX INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officials, officers, agents, attorneys and employees from and against any and all liability, claims, demands, damages, losses and expenses, including but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including without limitation damages for bodily and personal injury, death, or property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, attorneys and employees in the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement and nothing herein shall waive any of the party's defenses, both at law or equity, to any claim, cause of action or litigation filed by anyone not a party to this Agreement, including the defense of governmental munumty, which defenses are hereby expressly reserved S�vrB um0mu wwlewMA08&vim Svw Im PSA Kddic P w CCTV BaW PH+PI tlrc Page 4 of 10 ARTICLE X INSURANCE During the performance of the Services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Board or any successor agency, that has a rating with A M Best Rate Carriers of at least an "A-" or above A Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate B Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident and with property damage limits for not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements and Employer's Liability Insurance with limits of not less than $100,000 for each accident D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E CONSULTANT shall furmsh insurance certificates or insurance policies at the OWNER's request to evidence such coverages The insurance policies shall name the OWNER as an additional insured on all such policies to the extent that is legally possible, and shall contain a provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation of coverage, deliver copies of any such substitute policies, furmshmg at least the same policy limits and coverage, to OWNER ARTICLE XT ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution such as mediation No arbitration or alternate dispute resolution arising out of or relating to, this Agreement involving one party's disagreement may include the other party to the disagreement without the other's approval ARTICLE XTT TERMINATION OF AGREEMENT A Notwithstanding any other provision of this Agreement, either party may terminate this Agreement by providing thirty- (30) days advance written notice to the other party B This Agreement may alternatively be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement No such termination will be effected unless the other party is given (1) written notice (delivered by certified mail, S Wvr9nvn,on Swe lnc PBA Kddlo Paen MV Benin PH+PIJnc Page 5 of 10 return receipt requested) of intent to terminate and setting forth the reasons specifying the nonperformance or other reason(s), and not less than thirty (30) calendar days to cure the failure, and (2) an opportunity for consultation with the terminating party prior to temunation C If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services upon receipt of the written notice of termination from OWNER, and shall render a final bill for services to the OWNER withm twenty (20) days after the date of termination The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed, and for reimbursable expenses prior to notice of termination being received by CONSULTANT, in accordance with Article V of this Agreement Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information to the OWNER and to the new consultant If applicable, OWNER shall allow CONSULTANT a reasonable time to transition and to turn over the Project to a new consultant CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may maintain copies of such documents for its files ARTICLE XTTT RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval of the work by the OWNER shall not constitute nor be deemed a release of the responsibility and liability of the CONSULTANT, its officers, employees, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work performed pursuant to this Agreement, nor shall such approval by the OWNER be deemed as an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its principals, officers, employees, agents, subcontractors, and subconsultants ARTICLE XN NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered to, or telecopied to, or marled to the respective parties by depositing same in the United States mail at the addresses shown below, postage prepaid, certified mail, return receipt requested, unless otherwise specified herein To CONSULTANT ADS Environmental Services, Inc Aim Jeff Plymale 10715 Plano Road, Suite 200 Dallas, Texas 75238-5332 Fax (214) 343-2848 City of Denton, Texas Michael W Jez, City Manager 215 E McKinney Denton, Texas 76201 Fax (940)349-8596 All notices under this Agreement shall be effective upon their actual receipt by the party to whom such notice is given, or three (3) days after mailing of the notice, whichever event shall first occur S burU wm=UY n4eatl\OPNUSE nSml PSA MWSIa Pxnn CCTV OWn, M+PJ E Page 6 of 10 ARTICLE XV ENTIRE AGREEMENT This Agreement consisting of ten (10) pages and three (3) attachments (Attachment "A" through "C") constitutes the complete and final expression of the Agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, understandings, and agreements which may have been made in connection with the subject matter of this Agreement ARTICLE XVT SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement, and shall not cause the remainder to be invalid or unenforceable In such event, the parties shall reform this Agreement, to the extent reasonably possible, to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the original intentions of the parties respecting any such stricken provision ARTICLF. XVTT COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, local laws, rules, regulations, and ordinances applicable to the work performed by CONSULTANT hereunder, as they may now read or as they may hereafter be amended ARTTCI.F. XVTTT DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap A CONSULTANT represents that it has or will secure at its own expense all personnel required to perform all the services required under this Agreement Such personnel shall not be employees or officers of, nor have any contractual relations with the OWNER CONSULTANT shall immediately inform the OWNER in writing of any conflict of interest or potential conflict of interest that CONSULTANT may discover, or which may arse during the tern of this Agreement B All services required hereunder will be performed by CONSULTANT or under its direct supervision All personnel engaged in performing the work provided for in this Agreement, shall be qualified, and shall be authorized and permitted under state and local laws to perform such services S bur[)-mmcnnC peme\O B Enimm Sne In PM Wdle Pmm CCTV Bain PH+PI Ett Page 7 of 10 ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement (whether by assignment, novation or otherwise) without the prior written consent of the OWNER CONSULTANT shall promptly notify OWNER of any change of its name as well as of any significant change in its corporate structure or in its operations ARTICLE XXT MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith No evidence of any waiver or modification shall be offered or received in evidence in any proceeding ansing between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, unless such waiver or modification is in writing, duly executed The parties further agree that the provisions of this Article will not be waived unless as herein set forth ARTTCT.F. XXTT MISCELLANEOUS A The following attachment is attached to, incorporated within, and is made a part of this Agreement for all purposes pertinent Attachment "A!'— Scope of Work Attachment "B" — Cost Schedule Attachment "C" — City's Responsibilities B CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment made by OWNER under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this Agreement CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct examinations or audits in compliance with this Article OWNER shall give CONSULTANT reasonable advance notice of all intended examinations or audits C Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas This Agreement shall be governed by and construed in accordance with the laws of the State of Texas D For purposes of this Agreement, the parties agree that the key persons who will perform most of the work under this Agreement shall be Jeff Plymale, and Marc Cottmgame, P E This Agreement has been entered into with the understanding that the two (2) above -stated employees of CONSULTANT shall perform all or a significant portion of the work on the Project Any proposed changes regarding change of personnel, requested by CONSULTANT, respecting one or more of the two (2) above -stated employees, shall be S Zue Baumwu\Go"gY\WUBS Bnyhro Brea lnu PSA Mi "a P. MV Bount MIN E Page 8 of 10 subject to the approval of the OWNER, which approval the OWNER shall not unreasonably withhold Nothing herein shall limit CONSULTANT from using other qualified and competent members of its firm to perform the other incidental services required herein, under its supervision or control E CONSULTANT shall commence, carry on, and complete its work on the Project with all applicable dispatch, and in a sound, economical, efficient manner, and in accordance with the provisions hereof In accomplishing the Project, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER F The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project and arranging for the access to, and make all provisions for the CONSULTANT to enter in or upon, public and private property as required for the CONSULTANT to perform professional services under this Agreement, and as provided for in Attachment "C" hereto OWNER and CONSULTANT agree that CONSULTANT is entitled to rely upon information furnished to it by OWNER without the need for further inquiry or investigation into such information G The captions of this Agreement are for informational purposes only and shall not in any way affect the substantive terms or conditions of tlus Agreement IN WITNESS WHEREOF, the City of Denton, Texas has executed this Agreement in four (4) original counterparts, by and through its duly-authonzed City Manager, and CONSULTANT has execylted this Agreement by and through its duly-authonzed undersigned officer on this the day of 2000 "OWNER" CITY OF DENTON, TEXAS e By Michael Jet y anager ATTEST JENNIFER WALTERS, CITY SECRETARY .y „a,/o_. /.fin Oh..; 9 WurB aanleACnPYn� ftHM B , Bw Pei WOO P.. MV Bain. PHaPI Ea Page 9 of 10 APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By X�J 4 Q "CONSULTANT" ADS ENVIRONMENTAL SERVICES, INC By "r��), S \Our DocumentAContractAWADS Envuon Svcs Inc PSA Middle Pecan CCTV Basins PH+PJ doe 9\Our Domincn OCmtrwItlWUDS anmm Ewe h PSA Kddle Pam CCTV Bamw PnlPJ dw Page 10 of 10 ATTACHMENT A SCOPE OF WORK CITY OF DENTON - MIDDLE PECAN BASINS PH & PJ A Mobilization and Project Administration Upon receipt of a Notice to Proceed, ADS will schedule field personnel, mobilize the project team and attend a formal project kick-off meeting with the CITY This meeting will establish the lines of communication and provide input regarding historical information as it relates to the current project scope Project review meetings will be scheduled regularly during the course of the project Project tasks completed to date as well as proposed schedules for future tasks will be discussed General questions and concerns for future work tasks will also be addressed A total of two presentations to City staff and the PUB or City Council will be given by ADS B City Responsibilities The City will be responsible for providing assistance under this scope of services as described in Attachment C C City Tape Review The results of the previous field inspection activities identified a total of 43,900 linear feet of piping that is recommended for Category 1 and Category 2 televised inspection These Categories involve major mainline smoke defects, storm cross connections, defective and broken pipe that require further investigation and immediate attention Although there are also a number of Category 3 defects, they are not recommended for further investigation under this scope since they more typically involve maintenance issues ADS will review the existing City televised inspection tapes and compare the locations to those specified as recommendations under the previous inspection program The footage of qualified City inspection tapes that coincide with the televised inspection recommendations will determine the balance of televised inspection to be performed under this contract The Cost Schedule, Attachment B, "Project Scope", assumes that 5,069 1 f of the City's existing tapes will be applied to this program Actual total footage will be determined upon review of the City's tapes D Cleaning and Television Inspection Color T V inspection will be conducted on sewer mains specified and approved by the CITY Sewer lines will be cleaned to accommodate the inspection prior to video inspection Normal line cleaning includes up to three (3) passes with the jet rodder prior to closed circuit television (CCTV) In the event that the line cleaning requires additional passes (defined as heavy cleaning), ADS will obtain approval from the CITY prior to performing the work Upon approval from the CITY, ADS will perform the work at the rates defined by heavy cleaning Videotapes will include a voice narrative of observations and show the footage counter of the camera position from the reference manhole Should the camera not be able to pass due to an obstruction (i e , protruding services, dropped joints, etc ) then ADS will attempt to enter ATTACHMENT A from the opposite manhole (reverse setup) and televise the line up to the original obstruction A reverse set-up charge will be assessed at that time and only the inspected amount of footage will be billed Videotapes of the entire line along with computer generated inspection logs will be provided Videotapes will include a voice narrative of observations and show the footage counter of the camera position from the referenced manhole The television inspection log will be a comprehensive record and will clearly describe the location of each defect in relation to an adjacent manhole Any dramatic sewer defect will be documented to the CITY immediately Other points of significance such as locations of service line taps, unusual conditions, roots, storm sewer connections, broken pipes, presence of corrosion, observed infiltration/inflow, and other discernible features will be noted Information on line size, depth, type of pipe, etc will be included on the log Defect data is captured digitally on -site The data will be logged using the WinCan Software All videotapes will be converted to MPEG files and provided in videotape and CD-ROM formats Reference tags will be provided to assist with navigation to specific line segments and defects The CITY will supply, at no charge to ADS, water for the cleaning activities, water meter (if necessary) and disposal of all debris removed from the system Payment will be made on the actual footage captured on videotape and for the actual footage of sewer pipe cleaned E Dye Water Flooding (Mainline) Dye flooding will be performed in order that positive defect identification and quantification can be made Mainline dye floods will be performed on Imes identified as having a mainline defect The CITY will approve the locations for dye water flooding Mainline cracks/collapses, as well as other potential sources, will be flooded concurrently with the internal television inspection Dye flooding will be performed concurrently with the internal television inspection in order that positive defect identification and quantification can be made Storm sewer dye flooding will be performed at locations on Imes identified as having a possible cross connection The CITY will approve the locations for the dye water flooding F Update Source Defect Analysis A Source Defect Analysis has been delivered to the City which summarizes defects obtained from above ground reconnaissance, smoke testing, and manhole inspection activities This analysis provided a priority ranking of defects in addition to recommendations for Televised Inspections to further define the magnitude and optimum method of rehabilitation for significant defects The findings from the Televised Inspection and Dyed Water Flooding activities under this scope will supplement the Source Defect Analysis to develop a comprehensive prioritized rehabilitation plan for all defects All defects and physical data collected will be inventoried, analyzed, and prioritized Various output reports include a summary of all field activities, priority ranking, cost-efficient priority ranking, and recommended improvement methods and costs The analysis involves the following activities 1 Recording the magnitude (seventy) of each defect identified 2 2 Developing an estimated cost to rehabilitate each defect 3 Comparing the magnitude of the defect vs the cost of rehabilitation A rehabilitation method and estimated cost of repair for each defect will be identified Each defect will receive either a potential 1/1 estimate of the magnitude of the defect or it will be identified as a structural defect which may not contribute 1/1 but will affect the integrity of the system The final report will prioritize the 1/1 related defects and structural defects in order to develop an effective rehabilitation plan G Engineering Analysis/Final Report Following the completion of all field and engineering activities, three (3) copies of a draft report will be presented This report will present a summary of all field and office activities, results of analyses, and recommendations A priority ranking of each defect will be presented along with the recommended method of rehabilitation and estimated rehabilitation cost All supporting field data from the Televised Inspection and Dyed Water Flooding activities will be presented Rehabilitation summary sheets describing, by priority, the location and description of each category of rehabilitation work will be referenced back to the field documentation Written comments will be incorporated in the Final Report and ten (10) copies delivered Three (3) copies of the supporting appendices will also be delivered Final report deliverables will include • Updated collection system inventory • Cost-efficient defect priority ranking • Prioritized infiltration/inflow reduction plan and estimated cost • Project database • Supporting field documentation • Recommendations and conclusions • Televised Inspections in videotape and CD ROM formats H Additional Special Services In locations where defects are located on private laterals, a defect notification letter and a map approved by the CITY will be forwarded to the residents notifying them of the defect and instructing them to remedy the fault These letters will be mailed certified mail / return receipt requested One copy of the letter and map will be sent to the CITY and one copy retained for ADS files No letters will be sent without CITY authorization Schedule of Rates Upon negotiation of a mutually satisfactory scope, the City may authorize additional services for professional and administrative support using the rate structures as defined in Attachments B1 3 ATTACHMENT B COST SCHEDULE CITY OF DENTON - MIDDLE PECAN BASINS PH & PJ Projected Scope (Quantities reflect 5,0691 f of the City tapes being used) Description Quantity Unit Cost Total Mobilization, Management L S $4,150 $4,150 Standard Cleaning 6"-15" 40,287 1 f $1 40 / I f $56,402 18"-24" 1,113 1 f $1 65 / 1 f $1,836 Heavy Cleaning 6"-15" 2,500 1 f $2 55 / I f $6,375 Reverse Setups 20 $150 $3,000 Dye Water Flooding 40 $225 $9,000 Televised Inspection (6"-24") [including City tapes] w/ Picture Capture 48,969 1 f $0 95 / I f $45,520 CD Conversion 48,969 1 f $ 06 / I f $2,938 Engineering Analysis and Reports Update Source Defect Analysis L S $6,400 $6,400 Final Report and Recommendations L S $5,000 $5,000 Total $140,621 ATTACHMENT B ATTACHMENT B.1 SCHEDULE OF HOURLY RATES FOR ADDITIONAL ENGINEERING AND ADMINISTRATIVE FEES CITY OF DENTON — MIDDLE PECAN BASINS PH & PJ Employee Category Hourly Rate Supervising Professional $97 81 per hour Senior Professional $82 76 per hour Project Manager $66 21 per hour Data Analyst/Technician $54 17 per hour Clerical $34 61 per hour I Defect Notification Letter I $65/each NOTE 1 The individual hourly rates include salary, overhead and profit 2 Other direct charges, including outside services, will be charged at actual cost plus 10% 2 ATTACHMENT C CITY'S RESPONSIBILITIES CITY OF DENTON - MIDDLE PECAN BASINS PH & PJ The CITY will furnish, as required by the work and not at the expense of ADS the following items 1 All maps, drawings, reports, records, audits, annual reports, and other data that are available in the files of the CITY and which may be useful in the work involved under this contract 2 Access to public and private property when required in performance of the services to be rendered by ADS 3 The services of at least one of the CITY's employees or staff (if needed) who has the right of entry to, and who has knowledge of, the existing sanitary sewer system and force mains, wastewater pump stations, and wastewater treatment facilities 4 Hall, meeting room, or auditorium space for public hearings and/or presentations, and the audio equipment and projection equipment required for such hearings or presentations 5 Water and meter needed for cleaning Imes prior to internal T V inspection (if required ) 6 Facilities for dumping materials removed from the collection system during field inspection services (if required ) 7 Assistance in any removal efforts of cameras lodged in pipes during field inspection services (if required ) 8 Access to the City's managing representative for immediate approval of heavy cleaning activities K