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Home My WebLink About2000-446ORDINANCE NO AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A SERIES OF CONTRACTS FOR THE PURCHASE OF FLEET VEHICLES, AND PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING AN EFFECTIVE DATE (BID 2578 — FLEET VEHICLES AWARDED TO LOWEST RESPONSIBLE BIDDER EACH ITEM AS LISTED BELOW, TOTAL EXPENDITURE $937,658 20) WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" on file in the office of Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM VENDOR AMOUNT 2578 1,2,10,13,16,20,22 Lee Jarmon Ford $189,915 20 2578 3,4,6,7,12,21 Philpott Ford $405,91300 2578 9,11,14,15,17,18,19 Village Ford $341,830 00 SECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this N# day of , 2000 _Z, CL EULINE BROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY BY 2578 - ATTACHMENT #1 TABULATION SHEET Bid # 2578 DATE 11/22/00 FLEET VEHICLES N61 MY, 11, 01ORTIONVENDOR VENDOR VENDOR Phil ott Ford Lee Jarmon Ford Village Ford PLACE OF BUSINESS Port Neches Carrollton Lewisville 1 1 MINI VAN 7 PASSENGER WINDOW NB $21,634 60 $18,643 00 (Full Size Van) Diagnositc San Tool NB $480 00 N/C Extended Warranty NB $510 00 $370 00 2 1 MINI VAN 7 CARGO WINDOW VAN NB $18 653 60 $17,580 00 (Full Size Van) Diagnositc San Tool NB $480 00 N/C Extended Warranty NB $510 00 $370 00 3 3 FOUR DOOR MID -SIZE SEDAN $15 268 00 $16,003 76 $15 844 00 Extended Warranty $360 00 $510 00 $360 00 4 1 FOUR DOOR FULL SIZE SEDAN, RWD $20 107 00 $20,439 35 $20 488 00 Extended Warranty $360 00 $510 00 $360 00 5 1 SUBURBAN 1/2 TON NB NB NB Extended Warranty NB NB NB 6 10 PICKUP 1/2 TON LW B $20 629 00 $21,114 65 $20 994 00 Extended Warranty $360 00 $510 00 $360 00 7 2 PICKUP 1/2 TON EXTENDED CAB BI- FUEL $22,509 00 $23,050 25 $22 966 00 Extended Warranty $360 00 $510 00 $360 00 8 1 PICKUP 1/2 TON EXTENDED CAB GASOLINE NB $23 050 20 $22 966 00 Extended Warranty NB N/A $36000 1 PICKUP 1/2 TON LW B 4 WHEEL DRIVE BI-FUEL NB $24,458 25 $23 894 00 1190 Extended Warranty NS $615 00 $465 00 2 PICKUP 314 TON REGULAR CAB DIESEL $2256800 $2205675 $22,84400 Extended Warranty $430 00 $580 00 $430 00 11 1 PICKUP 3/4 TON EXTENDED CAB DIESEL $24 771 00 $24,037 20 $23 788 00 Extended Warranty $430 00 $580 00 $430 00 12 2 3/4 Ton Pickup Ext Cab LWD Diesel $23 759 00 $24 222 75 $24 977 00 Extended Warranty $430 00 $580 00 $430 00 ATTACHMENT #1 TABULATION SHEET No I Qx , P J00SCRIPTIONVP.NDOR VENDOR VENDOR Phll ott Ford Lee Jarmon Ford Village Ford PLACE OF BUSINESS Port Neches Carrollton Lewisville 13 1 3/4 Ton Pickup Cab/Chassis $22,368 00 $21,790 75 $22,250 00 Extended Warranty $430 00 $580 00 $430 00 14 1 PICKUP 3/4 TON EXTENDED CAB (8' $23 19800 $22 182 50 $21,996 00 BED DELETED) Extended Warranty $370 00 $520 00 $375 00 15 1 PICKUP 3/4 TON 4 WHEEL DRIVE $25 513 00 $24,922 75 $23,895 00 LWB (8' BED DELETED) Extended Warranty $585 00 $735 00 -401? 16 1 CAB/CHASSIS, 1 TON, SINGLE REAR $24 978 00 $24,380 45 $24,877 00 WHEELS, EXTENDED CAB Extended Warranty $540 00 $770 00 NB 17 4 CAB/CHASSIS, 1 1/2 TON, HD, BI- $26,946 00 $25 340 35 $25 310 00 FUEL, DUAL REAR WHEELS Extended Warranty $830 00 $1,230 00 $1,080 00 18 4 ICAB/CHASSIS,2 TON, BI-FUEL, DUAL $28 018 00 $27 742 35 $26,278 00 REAR WHEELS Extended Warranty $1,080 00 $1 23000 $1 08000 1 CAB/CHASSIS, 2 TON BI-FUEL, DUAL $31 09800 $29 801 35 $28,945 00 REAR WHEEL 4 W DRIVE Extended Warranty $1,220 00 $1 37000 NB [220 1CAB/CHASSIS, 2 TON 4 DR CREW $33,671 00 $2890835 NB CAB, BI-FUEL, DUAL R WHEELS Extended Warranty $1,63000 $1 23000 NB 1 CAB/CHASSIS, 2 T,4 OR CREW $33 336 00 $33 284 45 NB CAB,DIESEL,DUAL R WHEELS Extended Warranty $1 22000 $1 78000 NB 22 1 PICKUP 3/4 TON CREW CAB DIESEL $25 865 00 $25 193 95 NB Extended Warranty $485 00 $580 00 NB DELIVERY IN DAYS 90 Days 80 Days 60-180 Days