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Home My WebLink About1999-016ORDINANCE NO qq- p Ie_ AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT APPLICATION WITH THE TELECOMMUNICATIONS INFRASTRUCTURE FUNDING BOARD UNDER THE INTERNET ENHANCEMENT (PROGRAM B) GRANT FOR PUBLIC LIBRARIES/LB3 AND APPROVING AN APPLICATION TO THE BOARD TO OBTAIN A GRANT FOR INTERNET ENHANCEMENT OF THE DENTON PUBLIC LIBRARY, RATIFYING THE ACTIONS OF THE CITY MANAGER, DIRECTOR OF THE LIBRARY, AND OTHER CITY OFFICIALS IN REGARD TO THIS GRANT APPLICATION, AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council desires to authorize the City Manager or his designee to submit an application to the Telecommunications Infrastructure Funding Board for an internet enhancement grant for the Denton Public Library, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Manager is hereby authorized to make a grant application to the Telecommunications Infrastructure Funding Board to obtain an internet enhancement grant for the Denton Public Library, to execute the grant application, to make all certifications, and to execute any contract or other documents necessary to obtain financing for this program The City Attorney and any other City officials are also authorized to make any such certifications as necessary SF TIC ON II• That all prior actions of the City Manager, Library Director, and other City officials in executing various documents and certifications with regard to said grant application are hereby approved and ratified SECTION III That the City Council has found and determined that the meeting at which this ordinance is considered is open to the public and that notice thereof was given in accordance with the provisions of the Texas open meetings law, TEX GOV'T CODE ch 551, as amended, and that a quorum of the City Council was present SECTION IV That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of , 1999 JAC6yLLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY 131A APPI ( 'ED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY 5 \Our OmumenMOrdinmaWlibrmy int met greet d« Page 2 Telecommunication Infrastructure Fund Board Library Proposal Denton Public Library January 12,1999 FORM 1: LIBRARY COVER PAGE NAME OF LIBRARY: Denton Public Library Name of Contact Person: Eva Poole Title of Contact Person: Director of Library Services Mailing Address: 502 Oakland street R.7.Mv:4wj r Telephone Number: _( 940 )49-7735 Fax Number. _ 940 349-826o E•Mail Address: edpoole@cityofdenton.com Federal Tax ID#: 756000514 County Name: Denton State Senator: Jane Nelson State Rep.: Ronny Crownover ANNUAL CIRCULATION (check one): ♦ TOTAL TIFB FUNDS REQUESTED _ Less than 100,000 % Greater than 100,000 ♦ TOTAL LOCAL FUNDS FOR PROJECT $ 9,327 • If applicable, NAME OF COLLABORATIVE IN WHICH YOUR INSTITUTION IS PARTICIPATING: SI n ture of Autho fficial Michael W. Jes. Gity Mannee+ Printed Name and Title TIFB G;Rklbr" Cover Pop (rev 7198) Date' January 12, 1999 Survey Complete this form. Dilnot complete Form 2, which is found in the Application Guide 1 Name of oral angeComer' (i e S B, GTE, Central Texas TelephoneCooperative) Texas Wa 's UniversityTWU 2 Monthly line!he ge 0.00 3 Name of IS (Internet ServiceProvider) Texas Nigher Education Network (THEnet) is housed at the University of Texas t 4 Monthly ISP costs $300.00 5 How are you connecting toteInternet? none The Denton Public Library is connecting to the Internet through the dial -up Texas Waman's University's T1 line/via a fiber optic backbone from our ISDN main library to the TWU campus. Wireless Other 8 How will you be connecting to the Internet after the TIFS grant is implemented dial -up The Denton Public Library will continue to connect to the Internet via ISDN the TWU "gpteway". T1 Wireless Other How many Internet accessible computers does your entity have currently? 9 8 How many Internet accessible computers will your entity have AFTER the T FB grant? (Note include all computers that became accessible due to TIFB-funded drops, not just computers purchased with TIFB funds) 27 9 Does your entity maintain a websde If yes, URL Yes ww v.dentonlibrary.com 10 Is your entity networked with other institutions Yes If yes please list Texaa Woman's University r� City of Denton 11 Number of bran es applicable) 1 o umber bran es having public access toteInternet? 13 Number of bran4es to receive the Internet and/or an Internet enhancement using I unds? 1 4 Are you participating In a technology collaborative or consonlum7 Please indicate yes only it you hive a yea formal agreement (I a, an iMerlocal agreement) to share technology resources with one or more no organizations If so, please name ' This is the entity that provides your dial -up, ISDN or T1 service it Is not necessarily your long distance caller t This is the monthly cost of your dial -up, ISDN, or T1 service It Is = your ISP costs ° An ISP (Internet Service Provider) Is a vendor or organization that provides access or a gateway for customers to the Internet An ISP may also provide a core group of Intemet services such as e-mail and news group readers Users typically reach their ISP by either dialing -up with their own computer, modem and phone line, or over a dedicated line such as an ISDN or T1 installed by their local exchange carrier 4 This is the monthly cost of your ISP service It is no your dial -up, ISDN, or T1 costs 15 What is your greatest need in regards to implementing technology in your organization') Please rank the listed items with one (1) indicating your most important need You may use the blanks to include and rank items not provided U more wiring infrastructure workstations training video-conferencmg technical support sustaining the project No AMIGOS FORM 3: DESIGNATION OF GRANT OFFICIALS PROJECT DIRECTOR Name Eva Poole Title Director of Library Services Organization Name. Denton r.,bli� T.tb�ary Mailing Address 502 Oakland Street Denton. TS 76201 Telephone- (940) 349-7735 Fax # (940) 349-8260 E-mad Address ednoole@cityofdenton com Signature FINANCIAL OFFICER Name - Date Title Assistant City Manager of Fiscal Management and Municioal ervtces Organization Name _city of Denton Mailing Address 215 E. McKinney Street Denton. TK 76201 Telephone: (940) 349-8228 Fax # (940) 349-7789 E-mail Address mkduBose@citvofdentnn_....n. Signature. AUTHORIZED OFFICIAL Name Michael Jez Title- City Manager Organization Name: City of Denton Mailing Address- 215 E. McKinney Street Dantnn. TX 76201 Telephone: E-mail Addi Signature. Date* January 12. 1999 Fax # (940) 349-8596 Date- .Tanuary 12. 1999 TIFB FoWGrani Officials (08) FORM 4: CERTIFIED ASSURANCES The applicant hereby assures and certifies to the grant that: 1 It possesses legal authority to apply for the grant, that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required 2. It is applying for funds to purchase equipment or services that are not already In the possession of the applicant. 3. The programs contained In its application meet all requirements, that all the information is correct, that there has been appropriate coordination with affected agencies, and that the applicant will comply with all provisions of the grant and all other applicable federal and state laws, regulation, and guidelines 4 Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such record as TIFB shall prescribe, shall be provided to assure fiscal control, proper management, and efficient disbursement of funds received under the grant. 5 It shall maintain such data and information and submit such reports, In such form, at such times, and containing such information as TIFB may require 6 It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gam for themselves or others, particularly those with whom they have family business, or other ties 7 it will comply with Texas Government Code, Chapter 573, Vernon's 1994, by ensuring that no officer, employee, or member of the applicant's governing body or of the applicant's contractor shall vote or confirm the employment of any person related within the second degree by affinity or the third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person unless otherwise expressly provided by law. B. Will insure that all Information collected, assembled or maintained by the applicant relative to the project will be available to the public during normal business hours in compliance with Texas Government Code, Chapter 552, Vernon's 1994, unless otherwise expressly prohibited by law. 9 It will comply with the Texas Government Code, Chapter 551, Vernon's 1994, which requires all regular, special or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted In the Texas Constitution TIFS FonWCert�Auurancn (1/98) 10 It will comply with the State of Texas Uniform Grant Management Standards (UGMS) as amended November, 1997, developed under the directive of the Uniform Grant and Contract Management Act, Texas Government Code, Chapter 183 11 It will comply with the regulation, policies, guidelines, and requirements In OMB Circulars No A-102, A-110, A-21, A-87, A-122, A-133 and the State of Texas Single Audit Circular, as they relate to the application, acceptance and use of funds for the pro)ect 12 It will comply with all federal statutes relating to nondiscrimination which Include, but are not limited to, Title VI of the Civil Rights Act of 1964 (42 U S.0 2000d et seq ), which prohibits discrimination on the basis of race, color or national origin, Title IX of the Education Amendments of 1972, as amended (20 U S.C. 1681 et seq), which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (29 U S.C. 794), Subtitle A, Title II of the Americans With Disabilities Act (42 U S C 12131-12134) and the Department of justice implementing regulation, 28 CFR Part 35, which prohibit state and local governments from refusing to allow a person with a qualified disability from participating In a service, program, or activity simply because the person has a qualified disability; the Age Discrimination Act of 1974, as amended (42 U S.C. 6101 et seq ), which prohibits discrimination on the basis of age, and the Department of justice Nondiscrimination Regulations, 28 CFR, Part 42, Subparts C, D, and G 13 It will in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing, on the ground of race, color, religion, national origin, sex, age, or disability against the project, forward a copy of the finding to Telecommunications Infrastructure Fund Board. 14 It will comply with the Drug -Free Workplace Act of 1988 (41 U.S C 701 et seq.) by certifying that it will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance In conducting any activity with the grant, it will publish a statement notifying employees that these activities are prohibited in the applicant organization's workplace and specifying the actions that will be taken against employees for violation of such prohibition; and by maintaining on file the place(s) that work is performed in Connection with the grant listing street address, city, county, state and zipcode 15. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act and the Intergovernmental Personnel Act of 1970, as applicable. 16. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the Grantor Agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. (EO 11738) 17. It will comply with the flood insurance purchase requirements of Section 102 (a) of the Flood Disaster Protection Act of 1973, Public Law 93-234 Section 102 (a) requires the purchase of flood Insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition proposed for use in any area that has been Identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. TIFB Fom✓C9rt Anuranon (rev 6198) 18 It will comply with the provisions of the Hatch Political Activity Act (5 U S C Sections 7321- 29) which limit the political activity of employees whose principal employment activities are funded in whole or in part with Federal funds 19 It will provide an Equal Opportunity Program if required to maintain one, where the application is for $500 or more By execution of this form the applicant certifies that it agrees to abide by the above -referenced assurances. The assurance with regard to the above laws and regulations shall obligate the applicant organization for the period during which State financial assistance is extended Organization Name: Denton Public Library By: gn re — Head of Governing Body Jack Miller Typed or Printed Name Mayor Title 11/? 19 9 Date of Signature City Manaeer Title _ zlG9 Mate of Signature TIFB Form/Cert Assurances (1/98) LIBRARY NARRATIVE In lass than a pages, describe your proposed project Provide Information about the type of connection you Intend to offer, and the type Of service and assistance you will offer library patron If you are applying for Program B, describe why your organization Is able to 9... art dedicated Internet access. The Denton Public Library is committed to increasing access to information to the citizens of Denton and to area Denton County residents through the use of technology. Students and area residents currently have limited access to information resources available through the public library system and the Internet due to the lack of adequate computers and the inability to access the library's online catalog through the world wide web. The Denton Public Library has defined three goals to overcome these barriers to information access: 1) Provide web access to all public access computers; 2) Improve speed and reliability when accessing the Internet from the public library system, and 3) Provide public library customers access to the extensive resources of the libraries at Texas Woman's University (TWU), University of North Texas (UNT), and North Central Texas College (NCTC). The Denton Public Library System has had the Dynix onlme integrated library automated system, Version 161, running on an IBM RS-6000, in place since early 1995. The library system has only nine (9) public access stations and six printers dedicated to Internet access. Denton Public Library is able to support this dedicated Internet access via the TWU "gateway". Through the generosity of Texas Woman's University, Denton Public Library has a written agreement with TWU to continue to use their T1 line through our fiber optic connection to provide enhanced Internet service to public library users TIFB FormtUbrary Narrative (1/98) The proposed project will provide enhanced graphical web browsing and global network access to the public library online catalog. The current online public access computers (OPACs) will be upgraded to permit the use of graphical user interface (gui) rather than text -based programs. The proposed project would enable the library to offer services such as the WWW, text and graphical email, Web access to bibliographic information via Z39.50 and local Domain Name Server (DNS) services. The library would also be able to enhance the features of its web page in-house to feature community information and resources The proposed project would enable the library to offer online resources and databases provided by UNT, TWU, and NCTC. These resources will be available through Internet access at any time that is convenient to users, and for the first time, the public library customer will have access to university and college reference materials at their public library. These resources include: A College and Universities online catalogs. Improving the public library web access will give public library customers the ability to search the two million plus combined volume collections of these entities and determine if items are checked out or on the shelf before physically visiting that academic library. A Government documents. UNT maintains a Government Publications Office (GPO) gateway. It is the only one in the state. Public library customers would have access to a vast amount of electronic government information available online. 2 ➢ Quick Reference tools. Public library customers would find links to a number of electronic almanacs, maps, atlases, and biographical resources. ➢ Statistical information. Statistical resources would be listed by subject and include short abstracts providing vital information for public library customers. ➢ Exhibits and special projects. These include graphics of materials from both UNT and TWU Rare Books and Texana collections as well as their Archives. FORM 11: SYSTEM, INFRASTRUCTURE AND NETWORK Establish guidelines for technical Installation determine what hardware and software is needed and how the system can accommodate growth (salability) Briefly describe project network with regard to placement and Intended use of resources show how the network Integrates with the applicant organization s long range technology plan Explain how software and hardware acquired as part of the proposed project will be upgraded, repaired, maintained and supported In the future To meet the goals of this project, the purchase of a new integrated library software and hardware package and computers that meet the minimum standards specified by the TIF Board is required. The City of Denton is committed to ensuring that any new investment in technology meets current guidelines and addresses the long-range technology plans of the City and its public library system. The current library online public access computers cannot meet the need for Internet access, as library customers can only access a very limited number of resources only through dialup capability or in-house usage. To provide full Internet access to the Denton Public Library online catalog for users at the library, and over the Internet, the NetConnect integrated software package will be purchased. NetConnect will work with our existing library automation system to offer enhanced services such as the WWW, text and graphical email, Web access to bibliographic information via Z39.50, and local domain name services. The NetConnect and Z39.50 software can be run on several hardware platforms Including the Sun Microsystems Ultra 10 system server. Sun is the recommended platform for the library because Sun hardware will support the current Internet connection and web presence at the library. In addition, the Sun Ultra 10 server is designed for up to 200 concurrent users and allows easy upgrade to additional capacity and capability. The proposed hardware and software will be integrated into the library's existing fiber optic backbone system and installed in accordance with standard industry practice. TIFB Form/System, infrastructure & Network (1/98) The Sun server will be installed in the City's Information Services Department with connection to the network via the existing high-speed backbone switch. In the main library, 20 OPAC computers will be replaced and installed with Internet access. Existing fiber optic connection will be used to connect the workstations via the Internet. Seven (7) printers will be replaced and installed. Seven (7) OPAC computers will be replaced and installed at the Branch library with three (3) printers replaced and installed. All proposed hardware will be integrated into the existing City infrastructure and will support increased usage as outlined in the library's technology plan The NetConnect software and hardware will include a first year on -site maintenance agreement. All system hardware will be added to existing maintenance agreements covering critical system components through the library's existing budget for Dynix maintenance, which is increased S% each year. The personal computers and printers will be included in a three year maintenance agreement under the grant and then added to the City's Technology Plan to ensure financial support for future equipment maintenance agreements, upgrades, and repairs. FORM 12: NETWORK DIAGRAM Diagram should present a clear view of how network equipment will be used Wiring. routers concentrators, CSU/DSUs, etc, should be deplored wnn connections clearly visible Printed diagrams may be submitted on separate paper but must be labeled 'Form 12 Network Network Diagram is submitted on separate paper. TWO Form/Network Diagram (1/98) FORM 12 Network Diagram Denton Public Library System f r I Cisco 4000 1 I router � 10bt Hub 10bt Hub at I S at Mein Wkataserver 3UNWk�a f.e,o.7oo Wksta Wksta Terminal Sarver tObt Hub at Modem Modem M In Wketa Wksta Modem Modem Wksta Wkata Modem 10 bt Hub at In Wkeh Wksta TZta Wkata lobt Hub at South Wkete Wksta Wksta Wksta Novell server 1Mtste I I Wltata Male ��Wcsrm Both Library buildings have Category 5 wiring Connections between the buildings ere Fast Ethernet Fiber The connection to the Internet via TheNet is through Taxes W oman's University 7 FORM 13: EXISTING EQUIPMENT INVENTORY Fiber optic connections from library buildings to City of Denton router Fiber optic connection from router to Texas Woman's University Router connection to T-1 access at Texas Woman's University to THEnet 1 Cisco 4000 series router (City of Denton) 6 Synoptics LattisHub 16-port 2813 hubs 3 Synoptics LattisHub 16-port 2803 hubs 3 MicroAnnex 8-port terminal servers 1 IBM RS6000-C10 (UNIX) Dynix server 1 Novell 4 1 Acer Open Pentium V115G 1 IBM Netrinity 3500 cataloging server (City of Denton) 1 DiscPort 28 drive tower (City of Denton) 1 7-drive tower Computers are IBM PC model PS/1, 486SX, 33MHz, 170 MB hard drive, 4MB RAM 12 text -only at Main branch 1 fitted with Kid's Catalog at Main branch 2 text -only at South branch TIFS FomUExisdng Equip Inventory (1/98) 8 1 fitted with Kid's Catalog at South branch ADA units are WYSE Decision 486SI Scalable PCs 1 ADA-tatted with V-Voice and V-View at Main branch 1 ADA-fitted with V-Voice and V-View at South branch Public Ule Computers —Word Processing 1 Acer Pentium 100 PCl/ISA, 12 GB hard drive, 16 MB RAM at Main branch 1 IBM PC model PS/1, 486SX, 33 MHz, 170 MB hard drive, 4MB RAM at South branch Public Use Computers — CD-ROM Use 1 Acer Open Pentium, 1222 MB hard drive, 16 MB RAM at Main branch 1 Acer Open 486SX, 33 MHz, 16 MB RAM at Main branch 2 Acer Open 80486DX2, 66 MHz, 8 MB RAM at Main branch 1 Acer Open Pentium, 16 MB RAM at South branch Dedicated Internet Access Computers ters 2 Acer Pentium 100 PCl/ISA, 12 GB hard drive, 16 MB RAM at Main branch 1 Acer Pentium P54C, 12 GB hard drive, 16 MB RAM at Main branch 1 Acer 80486DX2, 66 MHz, 1282 MB hard drive, 16 MB RAM at Main branch 1 HP Vectra VLS, 1 2 GB hard drive, 16 MB RAM at Main branch Public Access Computers with Internet Access 1 Acer Pentium P54C, 12 GB hand drive, 16 MB RAM at South branch 1 Acer Pentium MMX, 233 MHz, 16 MB RAM at South branch 1 Acer 80486DX2, 16 MB RAM at South branch 1 Acer Pentium, 16 MB RAM at South branch 7 Computers are City of Denton lease, IBM Personal Computer 340 23 at Main branch 6 at South branch Computers with IBM PC model PS/1, 486SX, 33 MHz, 1 2 MB hard drive, 16 MB RAM 6 at Main branch Computers with IBM PC model PS/1, 486SX, 33 MHz, 170 MB hard drive, 4 MB RAM 4 at Main branch 2 at South branch 10 FORM I : PROJECT EQUIPMENT List all supplies, equipment and software to be purchased, anticipated cost, and a brief description of why It Is necessary to the project (Each listed Item should be Included In the project budget on either Schedule 0 or Schedule E, whore funding source and cant justification will -hwd VII a1 -- ITEM QUANTITY UNIT TOTAL NECESSITY OF NEED PRICE PRICE Multimedia 27 $850.00 $229950.00 The new computers are Computers required to improve and Increase access to state-of- the-art computers and the Internet for the public and students Printers 10 $335.00 $3,350.00 Replacing current printers and adding two new printers at each site to increase accessibility for the public and students NETConnect 1 $10,000 $10,000 Dynix core software and Software database software to network seta Database Software 1 $6,000 $69000 Xnet license will provide external public access Sun Ultra 10 System 1 $219598 $21,598 The server is the hardware Server platform for the catalog s stem Fortres 101 2 $100.00 $200 Allows complete control over Software every aspect of Windows operation FilerLok II 25 $20.95 $524 Restricts access to floppy disk drive Wiulock 95 2 $139.00 $278 Additional security software Software that covers components that Fortres 101 does not Printer Cartridges 224 26.95 $6,037 Will provide printing from the public access printers Computer Paper 672 reams 2.10 $1,411 Will provide paper copies of resources printed from the OPAC's TIFB Form/Project Equipment (1/98) 11 FORM 15 SUSTAINABILITY/SECURING FUNDING Address ways applicant organization Intends to secure future funding to sustain project Examine different outlets for funding, community In -kind donations end cash, Federal and other Stale grants Discuss measures that employ cost4Hective procedures for Implementing the project The Denton City Council and management team are dedicated to successfully implementing a five year plan that focuses resources and obtains funding commitment for the development of an integrated computer environment for the City. As a result of this effort, most library staff members are equipped with state-of-the-art computers at their workstations. Under this plan, new personal computers will be leased every three years. As the existing library online public access computers (OPACs) were purchased in 1995 with certificate of obligation bonds, as well as the automated library automation system, OPAC's will not be eligible to fall under the City's technology plan for replacement until 2005. This grant will therefore enable the library to buy new state-of-the-art computers in 1999, and be in the queue to receive new OPACs when the next line of new computers are again leased by the City By utilizing our current automated system we still can provide enhanced Internet access without migrating to a totally new integrated library automation system and the inherent costs that would incur. In the unlikely event that the City of Denton should choose not to purchase future OPACs, our Emily Fowler Library Foundation Fund will be instrumental in providing needed financial support for the library's technology needs. This endowed fund creates a permanent source of revenue for the library and can be used for discretionary expenditures. In purchasing technology equipment for this project, a centralized bidding process will be used to ensure that equipment is purchased in the most cost-effective manner and TIFB FomVaustalnablllty-Funding (1/98) 12 with long-term goals in mind. All technology purchases will be coordinated with the Information Services Department to guarantee that all hardware and software interface with current equipment and network specifications. This eliminates the purchase of technology components that are not compatible with the City's system. The system administrator personnel will receive training on the maintenance and use of equipment from the manufacturer. Each system administrator staff member will be responsible for training the Reference staff at each library. Reference staff will provide training for the public. This "train -the -trainer" concept will lower the costs of training and increase it's impact on the project. 13 FORM 18• BUDGET PLAN (one page) Describe how the applicant organization will maintain financial records for the grant Briefly discuss features of the proposal which enhance cosloffeetivermse of the project such as matching funds and In -kind contributions, how the proposal builds upon existing resource base and how funds from other sources will be used In conjunction with grant funds Indicate how participating organizations will share resources (e g, training, multimedia resources, personnel) The Denton Public Library will comply with the TIF Board grant guidelines for successful management of all funds. The project director will accept responsibility for the acceptance and administration of the grant that will include managing the programmatic, financiall, and reporting aspects of the project. By having the City of Denton's fiscal management staff set up a grant account, all financial aspects of the project can be monitored by utilizing the City of Denton's Local Government Financial System (LGFS) accounting software package. Grant activity can be electronically accessed and monitored on a daily basis. Monthly financial statements and reports can also be produced for monitoring grant expenditures. Record retention of all transactions for the grant project will be accurately maintained throughout the grant period. All project records will be retained for three years from the ending date of the grant period. Relying on current financial and human resources allows the Denton Public Library to design a cost-effective project. The library system is committed to providing $3,600 annually for the Internet connection, dedication of personnel time, and all library staff travel costs related to the TIF grant for training. Also, utilizing current staff to provide in- house training provides a low-cost method to effectively train staff and the public on technology uses. TIFB FornrMudget Plan (1/98) 14 FORM 19: BUDGET SUMMARY Applicant Name Denton Public Library, BUDGET SCHEDULE TIFB Funds Local Funds* In -Kind* Total A Personnel $ $ $ $ B. Contractual Services 19,536 3,600 C Travel D. Supplies and Materials 361 E. Equipment 0 TOTAL DIRECT EXPENSES $ 82,000 $ $ $ Program Income (If known) $ bource: NOTE- TIFB Funds should contain Direct Costs only No Indirect costs can be included I approve the budget for this project and agree to abide by all financial guidelines. G �,J3L<t Sjgnat6r4,QLELDaJ1aTMicer Kathy DuBose, Assistant City Manager of Fiwrnl Mannowmnnf nnil M��nlnii al Cnrvinna Typed or Printed Name and Title January 12. 1999 Date TIFB Form/Budget Summary (1/98) Typed or Printed Name January 12, 1999 Date 15 SCHEDULE A -PERSONNEL Applicant Name Denton Public Library Type of Expense Quantity/ Duration TIFB Funds Local Funds In -Kind Total a substitutes $ $ $ $ b Stipends c d e Total Direct Expense $ $ $ $ Note Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item, including the type of service, number of hours, and rate per hour I approve the budget for this project and agree to abide by all financial guidelines. v SE� Signatu o cialOfficer Kathy DuBose/Assistant City Manager of Fiscal Mfinasem-ut and Municipal Services Typed or Printed Name and Title January 12, 1999 Date Typed or Printed Name rTTMTw_M93"PRIN TIFBForm/Budget Sched A (1/98) 16 I* ._1 _;_•.._ JUSTIFICATION ATTACHMENT TIFB Form/Sched A Attach (1/98) 17 SCHEDULE B - CONTRACTUAL SERVICES APPLICANT NAME 1101 ,,, Pl,blic Library Type of Expense Quantity/ Duration TIFB Funds Local Funds In -Kind Total Section is Te ecommumcations a. Monthly ISP Fees b MonthlyLine Charges 12 $ $ finn c KIIe =000$ 6.000 d e Total Section 1 $ $ Section 2: Project Management a Project Design/Management b Network c $ 3 500 $ $ $ 3,500 d OnsitinLL - Total Section 2 5,286 $ 86 $ $ 5,286 $ Section 3: Tr lnin a TIFTech Training b D $ 750 $ $ $ c Lys d Total Section 3 $ $ $ $ 3,750 TOTAL DIRECT EXPENSES SECTION 1 + 2 + 3 v �::$ 1:9:5:36� $-13,600 $ $ Note Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item, including the type of service, number of hours, rate per hour, and travel costs for consultants, If any. i approve the budget for this project and agree to abide by all financial guidelines. S Signature bfFinaqialOfficer Kathy DuBo$e, Assistant City Manager of Fiscal Manakement and Municipal Services Typed or Printed Name and Title January 12, 1999 January 12, 1999 Date Date TIFB FonrAudget6ched B (1/98) 18 BUDGET SCHEDULE B — CONTRACTUAL SERVICES JUSTIFICATION ATTACHMENT The City of Denton will continue to pay telecommunication costs of $3,600 to The Texas Higher Education Network (THEnet) for Internet access. The X-net license will provide external public access to our library holdings of approximately 157,855 items. The X-net license will cost $6,000. Project management costs include network installation for network setup, configuration and onsite installation at $3,500 and software installation of the Dynix Z39.50 server. The Dynix Z39.50 will allow easy searching of multiple library catalogs and full - text data boxes. A one year annual maintenance agreement will be purchased for the entire NETConnect system which includes a warranty for core software, network license, the Dynix Z39.50 server setup, and hardware for the SUN Ultra 10 system server. The $5,286 included in Schedule B is for the first year. The City of Denton will pay for the annual maintenance agreement following the conclusion of the project. Training costs Include one Dynix UniPAC Training for up to six people. $3,750 will provide on -site training for up to two days training by a Dynix trainer on Dynix Public Access for Windows and Dynix WebPAC modules. TIFB FomV$ched 8 Attach (1/88) 19 SCHEDULE C -TRAVEL APPLICANT NAME nanrnn PnhTin T.ij�rgry Type of Expense TIFB Funds Local Funds In -Kind Total a Transportation $ $ 234.00 $ $ 234.00 b Lodging c Meals 1 1,080.00 TOTAL DIRE CT EXPENSE $ $ 1,314.00 $ $ 1 Note Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item Describe the applicant's travel policy (I e , mileage and per them reimbursement rates) Specify purpose for each item of travel Breakout costs of each trip to separately show the specific costs of transportation and per them 1 approve the budget for this project and agree to abide by all financial guidelines. X ., k4Z Slgnatu f Fln chal Officer Kathy DuBooe. Assistant City Manager of Fiscal Management and Municipal Services Typed or Printed Name and Title January 12. 1999 Date January 12. 1999 Date TIFB FomJBudgw Sched C (1/98) 20 BUDGET SCHEDULE C — TRAVEL JUSTIFICATION ATTACHMENT The City of Denton will provide transportation costs and meals for eight (8) library staff members to attend the TIFTech training in Dallas. Transportation costs are based on the City's rate for mileage reimbursement at $.325 per mile estimating 40 miles each way to Dallas, and up to $25 per meal. Based on nine days of travel at 80 miles per day times $.325 per mile, transportation costs will total $ 234.00. The costs of meals for eight staff members to eat one meal (lunch) during the nine days of training will total close to $1,080. TIFB FomV9chad C Attach (1/88) 21 SCHEDULE D - SUPPLIES & MATERIALS APPLICANT NAME Denton pubjLic Library TYPe of Expense Quantity TIFB Funds Local Funds In -Kind Total Section 1• Software •Authorm a Web $ $ $ $ b Opera$lng System c Web Server 1 to 000 to 000 d E-mail e Ant( -Virus Securit softw 4 Total S tion 1 gp2 $ $ $ 802 $ l0 802 Section 2 Other a Equipment Rack b File- o I $ 524 $ $ $ 524 c C 677 22413 11 d PrintFrintor cartridnes 6,037 e Total S ion 2 $ $ 4,413 $ $.55 72 TOTAL DIRECT EXPENSES SECTION 1 + 2 a $ 1 $ 413 $ $ Note Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item See Section 4, Page 3 of the Application Guide for additional information I approve the budget for this project and agree to abide by Signatu ViL ncialOfficer Kathy Dubose, Assistant City Manager of Fisun1civaT Services Typed or Printed Name and Title January 12. 1999 Date TWO FomViludget Sched D (1/98) financial guidelines. or Printed Name January 12. 1999 Date 22 BUDGET SCHEDULE D — SUPPLIES & MATERIALS JUSTIFICATION ATTACHMENT The core software for the NetConnect system at a cost of $10,000 includes the Dynix public access text version, the Dynix public access for Windows, the Dynix WebPAC and one DialPAC account. Security software includes (two sites @ $100.00 each) Fortres 101, from Fortres Grand Corporation, is a security agent which resides invisibly between the user and the computer. Fortres 101 provides total security for the Windows workstation so that icons cannot be moved or renamed, files cannot be modified or deleted, system configurations may not be changed and only specified software titles may be run. Win►ock 95 security software (two sites @ $139.00 each) provides coverage for components not covered by Fortres 101. The 25 File Lok II's will prevent unauthorized copying of data from the library network or hard drive by restricting access to the floppy disk drive. The locks cost $20.95 each for a total cost of $ 524.00. It will be necessary to add costs for supplies. With the additional computers and printers, our supply budget will be greatly impacted. Based on the current usage by the Main branch of $3,880.80 per year on printer cartridges, the increase in the number of printers and the anticipated increase of usage by patrons, we calculate our printer cartridge usage will increase to $6,036.80 per year. Paper supplies for the current printers we have at the Main branch now run $252.00 per year. Using the same criteria as for the printers, the paper costs is calculated to be $1,411.20 per year. TIFS Fomilfted D Attach (1198) 23 SCHEDULE E - EQUIPMENT / FIXED ASSETS APPLICANT NAME Denton Public Library Tvpg of Ex ense Qual s I Local Funds In -Kind Total Section 1: Network Hardware a CSU/D U $ $ $ $ b Hub c Router d Ethernet Switch e UPS f Videoc nferencin h Total S tion 1 $ $ $ $ Section 2: Computer Hardware a Server $ 21,803 $ $ $ 21,803 b Remote Access Server c Works lion 27 22,950 22,950 d Laptop e Total Section 2 $ $ $ $ Section 3s Irin a Cable&Supplies b Total S Ion 3 $ $ $ $ Section 4s 2ther Equipment a Digital Camera b Scanner c Laser Pr nter 10 3,350 350 d Monitor e Pro ector f Total Section 4 $ $ $ $ TOTAL DIRECT EXPENSES SECTION 1 + 2 + 3 + 4 m $ 48 103 $ $ $ 48,103 Note Using the Justification Attachment form, justify and briefly describe the basis for arriving at the cost of each line item. See Section 4, Page 3 of the Application Guide for additional information I approve the budlg et for this project and agree to abide by I financial Signatur of Fin vial Officer Signa ure of ut Date iwmry 12. 1999 Date TIFB FomJBudp Sched E (1/96) 24 BUDGET SCHEDULE E — EQUIPMENT/FIXED ASSETS JUSTIFICATION ATTACHMENT A Sun Enterprise Ultra 10 system server will be purchased at a cost of $21,805 as the hardware platform for operating the Dynix system. The Sun Ultra 10 server has 300MHz/128MB DRAM and 4.2 GB memory. It is a highly scalable solution that provides substantial growth potential without requiring major change in operating systems or retraining of system administration personnel. To increase student and public access, 27 multimedia workstations with Internet capability will be purchased. Each personal computer will meet the minimum specifications required by the TIF Board, including Pentium II 333MHz, 64MB of memory configuration and a minimum of 2GB hard drive. The average cost per unit is $ 850.00 for a total cost of $22,950.00. Ten laser printers will be purchased at a cost of $335.00 each. These printers will be network ready laser printers with at least 600 dpi capacity and six pages per minute printing. The printers will be capable of letter, legal, and plain paper or transparency printing. All but one of the printers will be accessible to the public and students This printer will replace the existing one used by the System Administrator for administrative reports and statistical data. The total cost for all the printers is $3,350.00. TIFB Fom✓Bchad E Attach (1/98) 25 Program A & Program B 1 FORM 1: COVER PAGE 2. INFORMATION SURVEY 3 FORM 3: DESIGNATION OF GRANT OFFICIALS 4 FORM 4: CERTIFIED ASSURANCES 5 LIBRARY NARRATIVE Program B Only 6. FORM 11: SYSTEM, INFRASTRUCTURE, AND NETWORK 7 FORM 12: NETWORK DIAGRAM 8 FORM 13 EXISTING EQUIPMENT INVENTORY 9 FORM 14: PROJECT EQUIPMENT 10 FORM 15: SUSTAINABILITY/SECURING FUNDING Program A & Program B 11 FORM 18. BUDGET PLAN 12. FORM 19. BUDGET SUMMARY FORM 13 SCHEDULE A: PERSONNEL — COSTS RELATED TO TRAINING 14 SCHEDULE B. CONTRACTUAL SERVICES 15 SCHEDULE C TRAVEL 16 SCHEDULE D: SUPPLIES AND MATERIALS 17 SCHEDULE E EQUIPMENT/FIXED ASSETS 18 APPLICATION CHECKLIST Organization Name: Eva Poole Typed or Printed Name Pon 1 . -w y .Tan"" 12. 1999 Date of Signn 26