HomeMy WebLinkAbout1999-037ORDINANCE NO - O3 %
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER #5 TO A
LEASE AGREEMENT FOR PC'S, MONITORS AND PERIPHERAL EQUIPMENT
BETWEEN THE CITY OF DENTON AND IBM CORPORATION, PROVIDING FOR AN
INCREASE IN THE QUANTITY OF ITEMS, ADDENDUM TO THE LEASE, AND AN
INCREASE IN THE ANNUAL LEASE PAYMENT AMOUNT, BASED ON EQUIPMENT
SUPPLIED BY NTCS, INC, A QUALIFIED INFORMATION SERVICES VENDOR (QISV)
FOR THE GENERAL SERVICES COMMISSION OF THE STATE OF TEXAS, AND
PROVIDING AN EFFECTIVE DATE (LEASE #2045 TO IBM CORPORATION IN THE
AMOUNT OF $1,229,588 26 + CHANGE ORDER #5 IN THE AMOUNT OF $29,811)
WHEREAS, on 4-15-97, the City awarded a 36-Month Master Lease Agreement
for PC's, MONITORS, LAPTOP, DOCKING STATIONS AND PERIPHERAL
EQUIPMENT TO IBM CORPORATION in the amount of $897,268 total, and
WHEREAS, on 4-7-98, the City Council approved Change Order #1 in the annual
amount of $68,422 42 plus a one time payment of $7,250 for a total of $75,672 50,
$212,517 26 master lease increase, and
WHEREAS, on 11-17-98, the City Council approved Change Order #3 in the total
amount of $14,276, and
WHEREAS, on 12-8-98 the City Council approved Change Order #4 in the total
amount of $85,308, and
WHEREAS, the City Manager having recommended to the Council that a change
order be authorized to amend such agreement with respect to the scope of price and said
change order being in compliance with the requirements of Chapter 252 022 of the Local
Government Code since the equipment being added to the master lease is listed on a
proposal approved by the State of Texas General Services Commission and prices are
from a Qualified Informative Services Vendor's Catalogue (NTCS, Inc ), NOW,
THEREFORE,
THE COUNCIL FOR THE CITY OF DENTON HEREBY ORDAINS
SECTION I That Change Order #5 increasing the quantity of items, and adding
an addendum to the lease and increasing the amount of the annual lease payment in the
lease agreement between the City and IBM Corporation, a copy of which is attached
hereto, and made a part hereof for all purpose, in the amount of TWENTY NINE
THOUSAND EIGHT HUNDRED ELEVEN and no/100 ($29,811), relating to equipment
supplied by a Qualified Information Services Vendor (QISV) for the General Services
Commission, is hereby approved and the expenditure of funds therefor is hereby
authorized The master lease amount is amended to read $1,259,399 26
SECTION II That this ordinance shall become effective immediately upon its
passage and approval
PASSED AND APPROVED this the /Op- day of 1999
S
JACI LER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
MM111,
yj
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
PO#92723-CHANGE ORDER #5 ORDINANCE
Pj r�
NTCS Inc.
our lechnollogy partner
uenton Office
3801 1-35 North, Suite 126
Denton, Texas 78207
(940)387.0122
Metro (972) 434-2635
Fax (940) 383-1352
Fort Worth Office
930 W 1 at Street, Suite 301
Fort Worth, Texas 76102
(817) 335-1350
Metro (972) 219-2892
Fax (817) 335-1352
See us on the web at www nics-inc corn
ATTACHMENT #1
Proposal
t�
7ouote-
10083 Date: 01/O6/1999
cFtent• Jim Avery
Phone
Wk 940-349-7282
Clty of Denton - Information System
Fax 940-349-8533 Cell
601 E Hickory
-
Denton TX 78205
tAunt
Troy Tuomey
940-387-0122 x 741
Part Nymber
Deacrlption
aty
Price Extended
1)
316200-002
Armada NB 1700 6/233, 32MB, 3 213B HDD
10
2,34400 23 440 CO
2)
314890.821
32MB Upgrade SDRAM
10
11100 1 110 CO
3)
29281X821
Netelligent 10/100Tx PC Card
7
11500 805 ^0
4)
31623XOOI
Convenience Base - Ethernet
4
33500 1 340 CO
5)
cowbl
Black Carrying Case for Armada Notebook
10
7500 750 CO
6)
FM-AMMAI.36
3-Year Extended Warranty
10
9800 980 ^0
Subtotal 28 425 CO
TOTAL $28,425 00
LEASE 8
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IBM Credit Corporation
North Castle Drive
Armonk, NY 10504
(914) 765-190o
VWV NANCING.IBM.COM
ADDENNDOM TO TERM TEASE SMWj=T
STATE AND LOCAL GOVMWMMT
Enterprise No. 2446700 Ter' Tease Master Agreement No. 0110 / g %
Customer No. 2273634
Supplement No.2212 V277C
Lessor and CITY OF DENTON
referenced Supplement only -(Lessee) agree that for the purposes of the
Local Goveranent) between he p the Term Lease Master Agreement (State and
parties is hereby modified as follows:
Paragraph entitled "Casualty Insurance; Loss or Damage" - at the end
of the paragraph add the follow=g:
"No
stoltenrthstaad g the above, if any item of Equipment is lost,
shall promptly info Or irreparably Or. damaged ("Casualty Loss"), Lessee
act of God SO1 If the Casualty Loss is a result of an
atani sthoss is total or unrepairable, Lessor will
Provide own espouse, insurance cover ing
damage to the Equipment mad the Leese for such Ions of or
shall terminate. If the Casualty Loam is nthat items of aEq
n act
eof
God, Lessee shall sitber ot a result of as act of
to (a) sake repairsto
withgrea working order at Lessee's espensa (ia which case the the Equipment
with respect to such item of Equipment shall continue case the or
pay Lessor the present value of the rem
attributable to the applicable item of suing Lease Payments
price. The buyout price shall be determined mat plus the buyout
based upon (i) the prestated purchase Lessor and shall be
Supplement or, if not so psestated option sPecifted on the
the Equipment at Lease ' (ff) the fasr market value of
initiation. The present value of
ofto the applicable item
esain� Lease payments attributable the
Equipment shall be discounted at the average
two and three year Treasury Constant Maturof the weekly
stses published by the
Federal Reserve Board for the last calendar weak of ,preceding Lessee's notice of Casualty Loss to the month
Treasury
ConstantMatursties are published in Statistical Lessor. The Tr
Release N and
can be accessed via the Federal Reserve Board internet website. For
receippt Casualty
des that is total or anreparrable, upon Lessor's
that item shall terminate PAYsent described above, the Lease with respect to
NO To
January 20, 19995
Addendum No. Q01613905-08
IEN Credit Corporataoa
Accepted by;
IBM Credit Corporation
For or as Lessor -
by
Authorized Signature
Name (Type ar Pr=r) Date
North Castle Drive
Armonk, NY 10504
(914) 765-19o0
VW -FINANCING IBM Cmv
CITY OF mmm
by Authorized Signatu
av UUMMS TO THIS ADDMMV ARE
January 20, 1999
Name (Type or Prsat) Date
Addendum No_ Q01613905-08
- -
-_? CERTIFICATE OF ACCEPTANCE Page 1 of 3
Credtr Corporadon
Customer Number 2273634
Name and Address Branch Office Address Agreement Number. 0266197
CITY OF DENTON 1605 LBJ FREEWAY Supplement No, D006277C ,
901-8 TEXAS ST DALLAS TX
DENTON TX 76201-4354
Customer Reference.
Summary Supplement No
Location
Customer
Leased/Financed Item Plant Order
Type Model or MES No
Contract Serial No Manufacturer's Serial No
Description
2273634
COMN
TAK
233MHZ PENTIUM 1132MB N
2273634
COMN
TAK
233MHZ PENTIUM 1132MB N
2273634
COMN
TAK
233MHZ PENTIUM 1132MB N
2273634
COMN
TAK
233MHZ PENTIUM 1132MB N
2273634
COMN
TAK
233MHZ PENTIUM If 32MB N
2273634
COMN
TAK
233MHZ PENTIUM If 32MB N
2273634
COMN
TAK
233MHZ PENTIUM II 32MB N
2273634
COMN
TAK
233MHZ PENTIUM 1132MB N
2273634
COMN
TAK
233MHZ PENTIUM II 32MB N
ID ("CUSTOMER") IS A LESSEE OR CUSTOMER UNDER THE TERM LEASE MASTER AGREEMENT, INSTALLMENT
R AGREEMENT, OUICKLEASE AGREEMENT OR OTHER AGREEMENT REFERENCED ABOVE ("AGREEMENT') Wn-H
Irr CORPORATION OR INTERNATIONAL BUSINESS MACHINES CORPORATION (IN EITHER CASE, 'IBM ) CUSTOMER
D CERTIFIES THAT THE ITEMS LISTED ABOVE OR ITEMIZED ON AN ATTACHMENT TO THIS CERTIFICATE OF
CCEPTED ITEMS") HAVE BEEN ACCEPTED BY CUSTOMER ON THE ACCEPTANCE DATE INDICATED BELOW ANC
LIED, HAVE BEEN AFFIXED TO EACH ACCEPTED ITEM OF EQUIPMENT CUSTOMER AUTHORIZES IBM TO PAY
1PLIER FOR THE ACCEPTED ITEMS AMOUNTS DUE UNDER THE AGREEMENT SHALL COMMENCE UPON THE
'E INDICATED BELOW UNLESS OTHERWISE NOTED BY LESSOR ON THE SUPPLEMENT IF CUSTOMER IS SUBJECT TO
4 APPROPRIATION LAWS OR REGULATIONS, CUSTOMER REPRESENTS AND CERTIFIES THAT IBM'S DIRECT PAYMENT
SUPPLIER FOR THE INVOICE AMOUNTS INDICATED ON THIS CERTIFICATE OF ACCEPTANCE WILL BE IN FULL
H ANY AND ALL RELEVANT STATE LAWS AND REGULATIONS OR ANY OTHER LEGAL REQUIREMENTS RELATING TO
CUREMENT OR APPROPRIATION ACTIVITIES
IN ORDER FOR THIS CERTIFICATE OF ACCEPTANCE TO BE EFFECTIVE, CUSTOMER MUST PROVIDE IBM WITH SERIAL NUMBERS FOR
EACH ACCEPTED ITEM OF EQUIPMENT CUSTOMER AUTHORIZES IBM TO COMPLETE OR UPDATE ANY EQUIPMENT IDENTIFICATION
INFORMATION ON THE REFERENCED AGREEMENT OR SUPPLEMENT TO THE AGREEMENT FOR ANY ACCEPTED ITEM OF EQUIPMENT
WITHOUT FURTHER ACTION OR CONSENT BY CUSTOMER
DELIVERY OF ANAXECUTED COPY OF THIS CERTIFICATE OF ACCEPTANCE BY FACSIMILE OR ANY OTHER RELIABLE MEANS SHALL BE
DEEMED TO BE AS EFFECTIVE FOR ALL PURPOSES AS DELIVERY OF A MANUALLY EXECUTED COPY CUSTOMER UNDERSTANDS THAT
IBM MAY MAINTAIN A COPY OF THIS CERTIFICATE IN ELECTRONIC FORM AND AGREES THAT A COPY PRODUCED FROM SUCH
ELECTRONIC FORM OR BY ANY OTHER RELIABLE MEANS (FOR EXAMPLE, PHOTOCOPY, IMAGE OR FACSIMILE) SHALL IN ALL RESPECTS
BE CONSIDERED EQUIVALENT TO AN ORIGINAL
Accepted by CITY OF DENTON
Customer
ACCEPTANCE DATE. By
(Moat Be Completed) Authorized Signature
Name (Type or Print)
PLEASE RETURN TO BRANCH OFFICE ADDRESS LISTED ABOVE
Z125 5137-02 (0&97)
Credit Corporation
Customer Number: 2273634
Name and Address
CITY OF DENTON
901-8 TEXAS ST
DENTON , TX 76201-4354
Location
Customer
2273634
Leased/Financed Item
Type Model
2273634 9994
CERTIFICATE Of ACCEPTANCE Page 2 of 2
Branch Office Address Agreement Number 0266197
1605 LBJ FREEWAY Supplement No D0062-'C
DALLAS TX
Customer Reference
Summary Supplement No
Plant Order Contract Serial No Manufacturer's Serial No
or MES No Description
233MHZ PENTIUM II 32MB N
001
VENDOR SOURCED PRODUCTS/SVCS
ZI25 5137-09(OW97)