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HomeMy WebLinkAbout1999-051ORDINANCE NO q q _057 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HUITT- ZOLLARS, INC FOR ARCHITECTURAL AND ENGINEERING SERVICES PERTAINING TO THEi DESIGN AND CONSTRUCTION OF THE CITY OF DENTON VEHICLE MAINTENANCE FACILITY, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council deems it in the public interest to engage Hurtt-Zollars, Inc to provide professional architectural and engineering services to the City pertaining to the design and construction of the City of Denton vehicle maintenance facility, and WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional Services Procurement Act", provides that a City may not select a provider of professional services on the basis of competitive bids, but must select the provider on the basis of demonstrated competence and qualifications, and for a fair and reasonable price, and WHEREAS, the professional fees as provided in the Professional Services Agreement are fair and reasonable, considering all relevant factors, and said professional fees do not exceed any maximum provided by law for such professional services, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the professional services, as set forth in the Professional Services Agreement, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS S CTION 1, That the City Manager is hereby authorized to execute a Professional Services ,Agreement with Hurtt-Zollars, Inc for professional architectural and engineering services pertaining to the design and construction of the City of Denton vehicle maintenance facility, in substantially the form of the Professional Services Agreement attached hereto and incorporated herewith by reference SECTION II That the award of this Agreement is on the basis of the demonstrated competence and qualifications of Huitt-Zollars, Inc and the ability of Huitt-Zollars, Inc to perform the services needed by the City for a fair and reasonable price S C ION III That the expenditure of funds as provided in the attached Professional Services Agreement is hereby authorized SECTION IV That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the&k- day of lijq4gdC 1999 JA LER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY By APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY a S \Our Docut�ents\Ordinances\99\Huitt-ZolImPSA (veh mnt facd) doc STATE OF TEXAS COUNTY OF DENTON PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL AND ENGINEERING SERVICES PERTAINING TO THE DESIGN AND CONSTRUCTION OF THE CITY OF DENTON VEHICLE MAINTENANCE FACILITY THIS AGREEMENT is made and entered into as of the 1&,14- day of 1999, by and between the City of Denton, Texas, a Texas Municipal Corporation, with i nncipal offices at 215 E McKinney Street, Denton, Texas 76201(hereinafter "OWNER") and H-Zollars, Inc , a Corporation, with its offices at 500 West r Street, Suite 300, Fort Worth, Texas 76102 (hereinafter "CONSULTANT"), the parties acting herein, by and through their respective duly-authonzedofficials and representatives WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually AGREE as follows ARTICLE I EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the Articles to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas The professional services set forth herein are in connection with the following described project Professional Architectural and Engineering Services Pertaining to the Design and Construction of the City of Denton Vehicle Maintenance Facility (the "Project") ARTICLE II SCOPE OF SERVICES The CONSULTANT shall perform the following services in a professional manner A To perform all those services and tasks as set forth in CONSULTANT'S proposed "Fee Proposal for Design of Vehicle Maintenance Facility" which is contained in that certain four (4) page letter dated January 6, 1999 from Charles T Aldredge, P E , Vice President of CONSULTANT to Earl Crews, Director of Utilities Financial and Administrative Services, which letter is attached hereto and incorporated herewith by reference as Attachment "A" B CONSULTANT shall perform all those services set forth in any individual task orders which shall be attached to this Agreement and made a part hereof for all purposes as separate agreements C If there is any conflict between the terms of this Agreement and the Attachments attached to this Agreement, the terms and conditions of this Agreement shall control over the terms and conditions of the Attachments or task orders ARTICLE III PERIOD OF SERVICE This Agreement shall become effective upon execution by the OWNER and the CONSULTANT and upon the issuance of a notice to proceed by the OWNER, and shall remain in force for the period which may reasonably be required for the completion of the Project, and any required extensions approved by the OWNER This Agreement may be sooner terminated in accordance with the provisions hereof Time is of the essence in this Agreement The CONSULTANT shall make all reasonable efforts to complete the services set forth herein as expeditiously as possible and to meet the schedule(s) established by the OWNER, acting through its Assistant City Manager for Utilities or his designee ARTICLE IV COMPENSATION A COMPENSATION TERMS "Direct Non -Labor Expense" is defined as that expense, based upon actual cost, for any expense reasonably incurred by the CONSULTANT in the performance of this Agreement for airfare, taxi fare, lodging, meals while traveling, parking fees, tolls, automobile rental (when reasonably necessary), ground transportation, long-distance telephone charges, telecopy charges, printing and reproduction costs, and other incidental expenses incurred in connection with the Project B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay CONSULTANT based upon a "time and materials" basis, at the applicable rates as are set forth in the "Basis for Professional Fees and Charges" dated October 1, 1998, attached hereto as Attachment "B", which Attachment "B" is incorporated by reference herewith, a total fee, including reimbursement for direct non -labor expense, not to exceed $ 147,000 Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its Assistant City Manager for Utilities or his designee, however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered The OWNER may withhold the final ten (10%) percent of the contract amount until satisfactory completion of the Project Nothing contained in this Article shall require the OWNER to pay for any work which is unsatisfactory as reasonably determined by the Assistant City Manager for Utilities or his designee, or which is not submitted to the OWNER in compliance with the terms of this Agreement The OWNER shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under the terms of this Agreement It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by S :,e OpalmNMC(i111PN\9Ai1W112011M VA Me PMI n&da, page 0[ 9 the OWNER for any charge, expense or reimbursement above the maximum not to exceed fee as stated hereinabove, without first having obtained written authorization from the OWNER C PAYMENT If the OWNER fails to make payments due the CONSULTANT for services and expenses within forty-five (45) days after receipt of the CONSULTANT'S undisputed statement thereof, the amounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from the said forty-fifth (45th) day, and in addition, the CONSULTANT may, after giving ten (10) days' written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full for all amounts then due and owing, and not disputed by OWNER for services, expenses and charges Provided, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) per month as set forth herein, if the OWNER reasonably determines that the work is unsatisfactory, in accordance with Article IV of this Agreement ARTICLE V OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any of its subcontractors or subconsultants ARTICLE VI OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service and shall become the property of the OWNER upon the termination of this Agreement The CONSULTANT is entitled to retain copies of all such documents The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this project and OWNER'S beat tuse of these he OWNER uses thets in other projects Agreement m another shallproject Oor fo other purposes sole es thanexpense specified hereinaent ny of the information or materials developed pursuant to this agreement, CONSULTANT is released from any and all liability relating to their use in that project ARTICLE VII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right arising from employee status ARTICLE VIII INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officials, officers, agents, attorneys and employees from and against any and all liability, claims, PC9e ] of 9 S Wu, pornMMMTPm,eM9 Uln UJIN Vah Min FWL PS&A demands, damages, losses and expenses, including but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including without limitation damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, attorneys and employees in the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement and nothing herein shall waive any of the party's defenses, both at law or equity, to any claim, cause of action or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved ARTICLE IX INSURANCE During the performance of the Services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency, that has a rating with A M Best Rate Carriers of at least an "A-" or above A Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate B Automobile Liability Insurance with bodily injury limits of not Tess than $500,000 for each person and not less than $500,000 for each accident and with property damage limits for not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory requirements and Employer's Liability Insurance with limits of not less than $100,000 for each accident D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E CONSULTANT shall fumish insurance certificates or insurance policies to OWNER to evidence such insurance coverage The insurance policies shall name the OWNER as an additional insured on all such policies to the extent legally possible, and shall contain a provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation of coverage, deliver copies of any such substitute policies furnishing at least the same policy limits and coverage to OWNER ARTICLE X ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution such as mediation No arbitration or alternate dispute resolution ansing out of or relating to, this Agreement involving one parry's disagreement may include the other party to the disagreement without the other's approval 5\Ouf pPPmomWCPM�Pc�P\gAHWII-ZWIen VN Me PNII P$A Page 4 of % ARTICLE XI TERMINATION OF AGREEMENT A Notwithstanding any other provision of this Agreement, either party may terminate tlus Agreement by providing thirty (30) days advance written notice to the other party B This Agreement may be terminated in whole or in part to the event of either party substantially failing to fulfill its obligations under this Agreement No such termination will be effected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the nonperformance or other reason(s), and not less than (30) calendar days to cure the failure, and (2) an opportunity for consultation with the terminating party prior to termination C If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the OWNER within thirty (30) days after the date of termination The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed, and for reimbursable expenses prior to notice of termination being received by CONSULTANT, in accordance with Article IV of this Agreement Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information to the OWNER and the new consultant The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination but may maintain copies of such documents for its files CONSULTANT agrees that it shall also fully comply with any and all written requests received from the OWNER, through its Director of Electric Utilities, to maintain confidentiality respecting certain designated records, documents, and other written materials related to the Project, which the OWNER reasonably determines is competitively sensitive, and would likely cause damage to the OWNER if disclosed to the public or to any other person, party, or entity ARTICLE XII RESPONSIBILITYFOR CLAIMS AND LIABILITIES Approval of the work by the OWNER shall not constitute nor be deemed a release of the responsibility and liability of the CONSULTANT, its officers, employees, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work performed pursuant to this Agreement, nor shall such approval by the OWNER be deemed as an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its officers, employees, agents, subcontractors, and subconsultants ARTICLE XIII NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or matted to the respective parties by depositing same in the United States mail at the addresses shown below, by means of U S Mail, postage prepaid, certified mail, return receipt requested, unless otherwise specified herein Page 5 Of 9 S �gaVA Me FaCR MEtt To CONSULTANT Huitt-Zollars, Inc Attn Charles T Aldredge, P E Vice President 500 West 7' Street, Suite 300 Fort Worth, Texas 76102 To OWNER City of Denton, Texas Attn Howard Martin Assistant City Manager for Utilities 215 East McKinney Denton, Texas 76201 All notices under this Agreement shall be effective upon their actual receipt by the party to whom such notice is given, or within three (3) days after mailing, whichever event shall first occur ARTICLE XIV ENTIRE AGREEMENT This Agreement consisting of nine (9) pages and two (2) Attachments constitutes the complete and final expression of the Agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, understandings, and agreements which may have been made in connection with the subject matter of this Agreement ARTICLE XV SEVERABILITY If any provision of this Agreement is found or deemed by a court of competentlurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement, and shall not cause the remainder to be invalid or unenforceable In such event, the parties shall reform this Agreement, to the extent reasonably possible, to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the original intentions of the parties respecting any such stricken provision ARTICLE XVI COMPLIANCE WITH LAWS CONSULTANT shall comply with all federal, state, local laws, rules, regulations, and ordinances applicable to the work performed by CONSULTANT hereunder, as they may now read or as they may hereafter be amended ARTICLE XVII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap ARTICLE XVIII PERSONNEL A CONSULTANT represents that it has or will secure at its own expense all personnel required to perform all the services required under this Agreement Such personnel shall not be S VW F Fad] NA dee Page, of 9 employees or officers of, nor have any contractual relations with the OWNER CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of interest that may anse during the term of this Agreement B All services required hereunder will be performed by the CONSULTANT or under its direct supervision All personnel engaged in performing the work provided for in this Agreement, shall be qualified, and shall be authorized and permitted under state and local laws to perform such services ARTICLE XIX ASSIGNABILITY CONSULTANT shall not assign any interest in this Agreement and shall not transfer any interest in this Agreement, in any manner whatsoever (whether by assignment, novation or otherwise) without the prior written consent of the OWNER ARTICLE XX MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, limitation herein containedishall be valid unless in writing and duly executed by the party to be charged therewith No evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, unless such waiver or modification is in writing, duly executed The parties further agree that the provisions of this Article will not be waived unless as herein set forth ARTICLE XXI MISCELLANEOUS A The following Attachments are attached to and made a part of this Agreement Attachment "A" --- Fee Proposal for Design of Vehicle Maintenance Facility (Letter dated January 6, 1999) Attachment `B" --- Basis for Professional Fees and Charges (October 1, 1998) B CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment is made by OWNER under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the CONSULTANT involving transactions relating to this Agreement CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct examinations or audits in compliance with this Article OWNER shall give CONSULTANT reasonable advance notice of all intended examinations or audits C Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas This Agreement shall be governed by and construed in accordance with the laws of the State of Texas S W V Oximmu�CgvxY�\9TNWUZo14n VN W PeWI MA tloc Pe9e o[ , D For the purpose of this Agreement, the key person who will serve as Project Manager respecting this engagement shall be Charles T Aldredge, P E , Vice President of CONSULTANT E CONSULTANT shall commence, carry on, and complete its work on the Project with all applicable dispatch, and in a sound, economical, efficient manner, and in accordance with the provisions hereof In accomplishing the Project, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER F OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project and arrangmg for the access to, and make all provisions for the CONSULTANT to enter in or upon, public and private property as required for the CONSULTANT to perform professional services under this Agreement G The captions of this Agreement are for informational purposes only and shall not in any way affect the substantive terms or conditions of this Agreement IN WITNESS WHEREOF, the City of Denton, Texas has executed this Agreement in four (4) original counterparts, by and through its duly -authorized City Manager, and CONSULTANT ha$ executed this Agre ent by and through its duly-authonzed undersigned officer, on this the / �o I day of n j j Y JLr . ,1999 "CITY" CITY OF DENTON, TEXAS ILn ATTEST JENNIFER WALTERS, CITY SECRETARY By APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY By M �!J 9 IOw VA Min Px11 MA E Page 8 of 9 "CONSULTANT" HUITT-ZOLLARS INC , a Corporation Charles T Aldredge, P E�' Vice President ATTEST SW �WY all. VM Met Px11 P5AJo9 Pe9e 9 of 9 HUITT-ZOLMS Huat Zollars Inc 1500 W 7th Street Su,te 3001 Fort Worth Texas 76102 39991 Phone (B 17) 335 30001 Metro (817) 429 1291 / Fax (B 17) 335 1025 January 6 1999 Mr Earl Crews City of Denton 215 East McKinney Street Denton Texas76201 RE FEE PROPOSAL FOR DESIGN OF VEHICLE MAINTENANCE FACILITY Dear Earl We appreciate the opportunity to submit a proposal the above -mentioned facility This proposal is based on the Preliminary Space Program Report dated November 30 1998 The fees are to design and provide professional services in support of construction of the facility requirements identified in the Space Program The stipulated fee for these activities is $147,00000 (one hundred forty-seven thousand dollars and no/100) The fee is based on the following assumptions and conditions DESIGN Provide all technical specifications and drawings necessary to bid and construct the building Design Issues Shoo EOulDment No services are provided for the selection, coordination and specification of free standing maintenance shop equipment to be purchased directly by the owner Huitt-Zollars will work with the owner to provided utilities to support existing or future equipment where the owner can identify the equipment during the design Equipment to be built into the structure will be bought under the scope of the general contractor Information for freestanding equipment will be provided to allow coordination of utilities, but will be identified as 'not in contract" for the general contractor Fire Protection The design assumes the building will have a sprinkler system We need flow test (pressure and flow information) for the existing water supply to perform the design for the sprinkler system Please be aware that depending on flow test information, an auxiliary fire pump may be required to meet the water supply needs of the system Power/Communications The design will include all requirements for power in the facility It is anticipated that telephone and data systems will be integrated with the city s existing systems Our design will include coordination with the city and the local utility to provide termination locations and conduit, but wiring, devices and terminations will be provided by the city This assumes the city has equipment and operational agreements with a local vendor to install and keep these systems operational H O,,,BLS DEVULDREDGE`aw+0IUe"a ovas, r­ N,,n mac, s ,,• _ „o . -, . • _ - Page 2 Mr Earl Crews January 6 1999 Site Design As discussed, the site design will be limited We will provide all utility information out to the five foot budding line The city will bring utilities to these locations The site utilities will be provided prior to the general contractor's need The connections will then be included in the general contractors scope The site design will Include grading design immediately adjacent to the building (approximately 100 feet on all sides) This Information will be provided to the city for city forces to prepare the site grades for the contractor to finish the pad for the building The contractor will be responsible for final grades at the building pad and sub -grade preparation The design will include thirty-foot wide aprons adjacent to the building Pavement beyond this limit will be addressed in the future as part of a master plan for the overall site and is not in the scope of this project In addition, no effort is included to address environmental issues within this project BIDDING AND NEGOTIATIONS This is the process of obtaining bids for qualified contractors agreeing upon a contract amount and schedule to build the building Bidding and negotiations activities by Huitt-Zollars will be determined as we get closer to the time of bid The design will include all technical requirements for the contractor There will also be contractual requirements and procedures for bidding the project During the bidding phase all issues relating to contracts issuing drawings to contractors, receipt of bids and evaluation of the bids will occur This phase would also include any negotiations required with the apparent low bidder prior to signmg a contract Finalization of the contract would require effort by the owner's legal representation However, the design professionals as a precursor to a contract can prepare portions of the contract We can generate all of the bidding documents and participate in the process As noted, we have provided fee values assuming we will be responsible for this activity No fees are shown for printing and distribution of bid documents These costs can be off set by the contractor paying for documents if this is not allowed by the city, then the cost would need to be addressed As part of our services we will provide a reproduction ready set of technical specifications and design drawings to be used to generate the bid documents Additional copies or expenses will be provided at cost plus ten percent CONSTRUCTION PHASE SUPPORT During the construction the contractor will have submittals for technical review, payment requests and will issue Request for Information (RFIs) to clarify his understanding of the design drawings Professional services can include review of any or all of these and can also include full or part time representation of the owner in the field to monitor the construction activities Typically as a minimum, the design team will perform review of submittals These include final acceptance punch lists, reviewing and coordination of the contractor's training to the owner of various operational and Maintenance issues, and confirming the completion of the construction as the contractor obtains Certification of occupancy from the city In addition, Record Documents will be generated to reflect any changes made by the contractor dunng the construction that are different than shown on the design drawings The fee for the design is proposed on a fixed fee basis The fees for the other components are proposed for budgetary, purposes and will be performed on an hourly basis We understand that the actual fees for the hourly components will be determined at a later date, depending on the participation of city personnel The proposed fees assume that all effort is as scoped in this proposal HWq\BLS DEV\ALDBEDGEbew0100%dM Page 3 Mr Earl Crews January 6 1999 SERVICES NOT INCLUDED These fees do not include geotechnical investigation or boundary/topographic survey The geotechnical investigation is required to determine the type of foundation system to be used and the preparation of the subsurface sods As you are aware, there is a concern about issues related to environmental conditions at the site As investigation and master planning move forward to address the environmental concerns geotechnical and subsoil investigations will be performed During that process, sufficient information to address the preparation and foundations for the maintenance budding can be obtained This needs to be coordinated if the geotechnical for the building is performed separately, these services can be obtained by the city or by HZI We will write the scope of the investigation in either case to identify the Information needed for design Survey information is needed to identify locations of all existing features on the ground locate existing utilities and determine existing grades You have indicated that a survey is available Please provide this to us at your earliest convenience If after review of the survey additional information is required we will identify the needs and if requested, can perform the necessary survey tasks to obtain the information These fee do not include full time field representation during construction Site visits will be made by Hunt•Zollars as we deem necessary, but only to the extent required to stay aware of the status of construction and to monitor progress The city of Denton will provide staff to act as the Owner s representative for daily coordination and supervision of the construction effort SCHEDULE We realize there is a requirement to have this project under construction contract by the end of fiscal year 1999 We can complete the design in approximately eight weeks and anticipate the bidding and contracting effort to take approximately 60 days Therefore we recommend assuming a total 5 month duration from Notice to Proceed of design to releasing the contractor Our estimate is that constructionby �hould last no longer than 6 months, after the contractor is given the site with grades and utilities, provided city Again, 1 appreciate the opportunity to continue our relationship with you and your staff We can begin immediately and of course, if you should have any questions, please feel free to call Sincerely, HUITT-ZOLLARS, INC AVAIr Charles T Aldredge, PE Vice President H Mats -DM LDKEDoeW.,.w) e"o m .A 0 F N ----------- I r I .o-,os .0- Col b a W i mO 14.14, HUrrr-ZOLLARS, INC. BASIS FOR PROFESSIONAL FEES AND CHARGES OCTOBER 1,199E Projects indicated to be perfomied on a "Tune and Matenalt;" basis will be invoiced monthly using actual duvet salary cost for the persons working on the project times a mulupher which is an overhead factor including profit The current year multiplier is 2 44 The general ranges of direct salary cost for various employees are as follows Senior Ofiicet, Prmc4xd $55 00 to $110 00 Architect/Eagmeer VII, V ill, Officer $35 00 to $ 7000 A=hftcNEttgmaer IV, V, VI S25 00 to $ 50 00 ArchitecdEngineer 1,11,111 $2100 to $ 4500 Designer I through Designer Manager $2100 to S 45 00 Tech I through Supervisor $10 00 to S 3500 CARD I through Supervisor $10 00 to $ 3500 Documem control Support through Supervisor SIo 00 to $ 25 00 Clerical, Project Support S 7 00 to $ 28 00 SURVEY CREWS WILL BE INVOICED ON AN HOURLY RATE BASIS 2 Person Total Stauou Crew S 8500 3 Person Crew $105 00 4 Person Crew $125 00 2 Person OPS Grew $150 00 3 Person OPS Crew $175 00 HOURLY BILLING RATES EXPERT WITNESS Testimony $260 00 Standby S130 00 Preparation $130 00 REIMBURSABLE EXPENSES WILL BE INVOICED AS FOLLOWS CADDXmnpuW CPU In House Blue Prmts In House Photocopies Outside Services Mileage $17 00/hour S 015/R2 S 0 06/page Cost + 100/0 S 0 32hmile ATrArA'A r "D if