HomeMy WebLinkAbout1999-105ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
SCANNING, INDEXING AND CD-ROM PRODUCTION SERVICES, PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (BID
2345-SCANNING, INDEXING AND CD-ROM PRODUCTION SERVICES AWARDED TO ILM
CORPORATION IN THE APPROXIMATE AMOUNT OF $42,397)
WHEREAS, the City has solicited, received and tabulated competitive bids for the
construction of public works or improvements in accordance with the procedures of STATE law and
City ordinances, and
WHEREAS, the City Manager or a designated employee has received and recommended that
the herein described bids are the lowest responsible bids for the construction of the public works or
improvements described in the bid invitation, bid proposals and plans and specifications therein,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the following competitive bids for the construction of public works or
improvements, as described in the "Bid Invitations", "Bid Proposals" or plans and specifications on
file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto,
are hereby accepted and approved as being the lowest responsible bids
BID
NUMBER CONTRACTO AMOUNT
2345 ILM CORPORATION EXHIBIT A
SECTION II That the acceptance and approval of the above competitive bids shall not
constitute a contract between the City and the person submitting the bid for construction of such
public works or improvements herein accepted and approved, until such person shall comply with
all requirements specified in the Notice to Bidders including the timely execution of a written
contract and furnishing of performance and payment bonds, and insurance certificate after
notification of the award of the bid
SECTION III That the City Manager is hereby authorized to execute all necessary written
contracts for the performance of the construction of the public works or improvements in accordance
with the bids accepted and approved herein, provided that such contracts are made in accordance
with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms,
conditions, plans and specifications, standards, quantities and specified sums contained therein
SECTION IV That upon acceptance and approval of the above competitive bids and the
execution of contracts for the public works and improvements as authorized herein, the City Council
hereby authorizes the expenditure of funds in the manner and in the amount as specified in such
approved bids and authorized contracts executed pursuant thereto
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the � day of ay hu.:J2 9
JACOILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
P. ,;�I"or..
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2345 - CONTRACTUAL ORDINANCE
EXHIBIT A
Bid No 2345, Scanning, Indexing and CD-ROM Production Services .
Vendor Evaluation
Image
Unit
ILM
Price Extended
6 112 x 11 Single
Per Image/Side
25000
$
010
$
2,50000
8 1/2 x 11 Double
Per Image/Side
22000
$
009
$
1,98000
Legal Size Single
Per Image/Side
1000
$
014
$
14000
Legal Size Double
Per Image/Side
400
$
012
$
4800
A Size Single
Per Image/Side
300
$
017
$
51 00
A Size Double
Per Image/Side
200
$
015
$
3000
B Size Single
Per Image/Side
300
$
025
$
7500
B Size Double
Per Image/Side
200
$
023
$
4600
Vendor Manuals, A Size, Double Sided
Per Image/Side
1400
$
019
$
26600
Engineering Drawings, B-E Size, Color
Per Image/Side
250
$
5000
$12,500
00
Engineering Drawings, E Size, B&W
Per Image/Side
250
$
250
$
62500
Annual Reports
Per Image/Side
300
$
450
$
1,35000
Document Barcodin9
Page
39500
$
010
$
3,95000
Document Indexing
Per index field
51600
$
005
$
7,90000
Document OCR Process
Per Image
51600
$
001
$
51600
Document Prep Work
Hour
100
$
1450
$
1,45000
Progamming/Setup
One Time
1
$2,500 00
$
2,50000
Document Retreival, Index Retreivel, Viewer Licensing One Time
1
$
-
$
-
CD-ROM Production/Pressing Cost
One Time
1
$
-
$
-
Art Work
Hour
3
$
5000
$
15000
CD Mastering for 100 sets
Per CD
8
$
79000
$
6.32000
Additional Sets of CDs
per set
$
10000
Total Evaluated Cost 1 1 $42,397 00