January 16, 2007 Agenda PLANNING SESSION AGENDA
CITY OF DENTON CITY COUNCIL
January 16, 2007
Denton Civic Center
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Special Called Meeting on Tuesday, January 16, 2007 at 8:30 a.m. in the Civic Center Conference Room at
the Denton Civic Center, 321 E. McKinney, Denton, Texas at which the following item will be considered:
1. Consider adoption of an ordinance of the City Council of the City of Denton, Texas, authorizing the
City Manager to execute an agreement for professional services with the Waters Consulting Group,
Inc. relating to employee recruitment services; authorizing the expenditure therefore; and providing
an effective date.
Following the completion of the Special Called Meeting, the City Council will convene in a Planning Session
at which the following item will be considered:
ITEMS FOR DISCUSSION:
• Receive an update, discuss and give direction concerning t he long and short term goals and
objectives of the city, including without limitation, goals and objectives related to city services,
finances, budget, planning, zoning and development, operations, environment, transportation,
intergovernmental relations, boards, commissions and committees, and meetings.
Upon completion of the Items for Discussion, the Council will convene in a Closed Meeting in Meeting
Room #1 at the Denton Civic Center at which the following item will be considered:
CLOSED MEETING:
A. Personnel Matters— Under Section 551.074 of the Texas Government Code.
1. Deliberate the duties of the City Manager.
NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open
Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, including
without limitation, Sections 551.071-551.086 of the Texas Open Meetings Act. However, the Council
reserves the right to take action at the meeting regarding any item on the agenda.
CERTIFICATE
certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas on the day of , 2007 at o'clock (a.m.) (p.m.)
City Secretary
NOTE: THE DENTON CIVIC CENTER IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES
ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT
LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT
349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A
SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE.
AGENDA INFORMATIONS EET
AGENDA DATE: January 16, 2007
DEPARTMENT: City Manager's Office
CM/DCM/ACM.0 George C. Campbell, City Manager
SUBJECT:
Adoption of an ordinance authorizing the City Manager to execute an agreement for professional
services with the Waters Consulting Group, Inc. relating to employee recruitment services.
BACKGROUND:
The City currently has four Department Head level positions vacant. Those four positions
include the Directors of Planning and Parks and Recreation, Chief of Police and Chief Financial
Officer. Other positions at the Director or above level could also become vacant within the
twelve-month term of the proposed executive search agreement with Waters-01dani. In order to
obtain the best pool of candidates for these high level leadership positions in the shortest amount
of time, the City Manager recommends utilizing the services of a professional recruitment firm.
The City Manager and Director of Human Resources will coordinate the work of this firm, and
arrange for interviewing and hiring of finalist candidates for each position.
RECOMMENDATIONS:
Staff recommends approval of the ordinance allowing the City Manager to enter into an
agreement with Waters Consulting Group, Inc.
Respectfully submitted:
.1Z
George C. Campbell
City Manager
S:10ur Documents\Ordinances 107\Waters Consulting Group.d oc
ORDINANCE N
AN 0 RDW) N
CE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS,
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR
PROFESSIONAL SERVICES WITH THE WATERS CONSULTING G ROUP, INC.
RELATING TO EMPLOYEE RECRUITMENT SERVICES; AUTHORIZING THE
EXPENDITURE THEREFOR; AND PROVIDING AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DE I ON HEREBY ORDAINS:
SECT ION Io Th e City Manager is hereby authori zed to execute an agreement with The
Waters Consulting Group,, Inc. for professional services relating to employee recruitment
services, in substantially the form of the Agreement For e
rvices attached hereto and
incorporated herein by reference.
SECTION 2. The expenditure of funds is hereby authorized as provided in the
Agreement For Services attached hereto and the City Manager, or 1us designee, is authorized to
exercise all rights and duties of the City of Denton under the Agreement.
SECTION 3. This Ordinance I come effective immediately upon its passage and
approval.
PASSED AND APPROVED this the day of , 2007.
PERRY R.Me YOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS T4 LEGAL FORM:
EDWIN M. S Y
BY:
AL
JANUARY 5• 2007
WCG AND THE CITY OF DENTON5 AS
AGREEMENT FOR SERVICES
Agreement made this 5th day of January 2007 between the City of Denton,Texas,hereafter referred
to as "the Client",and The Wa ters Consulting Group,Inc.,hereafter referred to as "WCG".
RECITALS
The Client has its principal place of business at 215 E McKinney Street, Denton, Texas 76201.
WCG has its principal place of business at 5050 Quorum Drive, Suite 625,, Dallas,, Texas 75254.
WCG provides services to clients across the nation in the field of wage and salary system
development, performance management, executive search and other related human resource areas;
therefore, the Client hereby engages in the services of WCG, and in consideration of the promises
herein contained,both parties agree to the following:
TERM
1. This Agreement shall b e for the period necessary for successful completion of the project,
commencing on January 5,2047 and may not b e terminated by the Client unless WCG-s services
are no logger desired. If the Client ten=ates, WCG is entitled to any portion of its fee so
earned. I f any o f these provisions apply, the ternunatng party must provide 30 days written
notice to tine other party.
SCOPE OF PROFESSIONAL SERVICES
2. WCG will provide professional services in the area of executive recruitment for the following
'F
multiple executive level positions: Police Chief, Chief Financial Offirer. Director of Planning,
Electric
Director of Parks and Recreation,, , and Director of for atwelve-month
Utiliw�es
period beginning January 5,2Q07.
PROFESSIONAL FEES AND EXPENSES
3. Professional fees for services for each executive recruitment conducted during the
aforementioned twelve-month period are $19,500.00 for general project elements with an
additional hourly rate for other optional elements. Project related expenses are not-to-exceed
$9,500.00 for each recruitment position. Project related expenses will be additional and charged
as incurred and include, but are not limited to consultant travel,, pnntnig,i profile mailing
labor/services, shipping, long distance telephone fees, advertising, background check services,
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JANUARY 5 200
WCG AND THE CITY OF DENTON,TEXAS
and video conferencing fees., WCG will not be responsible for fees related to candidate travel.
The Client will make payments for the project upon receipt of an invoice submitted by WCG.
Payment to WCG is expected within 30 calendar days. All invoices will be forwarded to Mr.
George C. CampbeU, City Manager, for processing unless otherwise directed. For reportm' g
purposes, WCG's tax identification number is 75-2272138. The professional fee for each
recruitment will be billed in four installments;30% of the fee will be billed at the tiation of the
search; 30% at the initiation of Phase II; 30% at the initiation of Phase III; and the final 10%
upon acceptance of offer by the candidate.
PHASE DESCRIPTION OF PROFESSIONAL SERVICES
Phase I Task 1 —P offl Development&Posting
Task 2—Identify Quality Candidates
Phase II Task 3—Preliminary Screening&Initial Report
Task 4—Background Interviews &References
Phase TII Task 5—Finalize Search /Recommend Finalists
Conclusi Acceptance of offer by candidate
on
Total Professioiial Fees Per Recruitm en t $19,4500000
OPTIONAL SERVICES FOR E ONSIDERAT�4N PROFESSIONAL
FEES
Additional word related to the search process and as specifically Quoted upon
requested by the client which is outside of the scope of this project(i.e.. request
additional onsite meetings)
i
ADDITIONAL PLACEMENTS
cept or current a-iE!nt 4. If cadidates from this�search�process a ele for another position by the Client,within one
year of the close of the search, a fee of 54% of the above mentioned fee amount will be due to
WCG.
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JANUARY 59 2007
WCG AND THE CITY OF D T]EX A- S
......... ...
DEVOTION OF TIME
5. WCG shall devote such time to the performance of its duties under this Agreement as is
necessary for the completion of all project phases.
ENTIRE AGREEMENT
b. This Agreement supersedes any and all other agreements, either oral or in writing, between the
parties hereto with respect to the subject matter hereof, and no other agreement, statement, or
promise relating to the subject matter of this Agreement that is not contained herein shall be
valid or binding.
AMENDMENT
7. This Agreement may be amended by the mutual agreement of the parties hereto in writing and
must b e attached to and incorporated into this Agreement.
LEGAL CONSTRUCTION
8. In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provisions thereof and this Agreement sha11 be
constructed as if such invalid,, illegal, or unenforceable provision had never been contained
herein.
Executed on the day and the year first written in this Agreement.
CITY OF DENTON,,TEXAS THE WA CONSULTING GROUP,,INC.
Bro x By:
Name: George C, Campbell Name: ROLLIE O.WATERS,,CMC
Title: City Manager Title.* PRESIDENT
APPROVED AS TO LEGAL FORM:
EDWIN M. S R, CITY ATTORNEY
BY
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