The URL can be used to link to this page

12-19-1995 ~49P 2 N C i `i `i i ) i r ~ J i RINEY RD, o ~ o ~3 ® a oo • 95-96 a 96-97 o ~ta~5o ~ o. 97-98 98-99 99-00 i 1 ~s i J) a ry s S 97-98 PARKS DOYNTOVN IMPROVEMENTS 91-98 PARKS EXPANSION OF DENIA l AND NORTH LAKES REC CENTERS ; 0 98-99 PARKS SOUTH LAKES PARK PHASE II DEVELOPMENT ~ r 20 98-99 PARKS UNIVERSIT`f DRIVE LANDSCAPING ~ i b" 99-2000 PARKS ATHLETIC FIELDS iLDITIONS AND IHPROVEWNTS (NOT SFAM) 99-2000 PARKS FUTURE INDOOR RECREATION Fo-A LITY i, (NOT SHOVN) f- © 99-2000 PARKS PARK/LIBRARY EXPANSION 1 ot.oo PAJW4 UPGRADE EXISTING PARKS PH, I TO PH IY r ®96-2000 PARKS ATHLETIC FACILITIES RELY t DEV n PH I TO PH III lUl \ o D E~tj~--~uwuuv ~ D ~ D as _ WIL WW ODD I`3S ~I- ~ ~,J - -~~~n~~ 200 DOQ f ~ ® L ~q' 4 F 0 000' 4000' rmzow NED A D VC 1 aati_~nnn r A P TT AT. MPR-OVFMENT CrrY OF DENTON F - y IL -i t , s 1 1 y' ` Y ` _ Y~ ~1~ c . v t f * "f'~Tw~?G,t }'"i• s1,N,, 3* k l'FfRtw '~Y#1 v. . h, f.;C f ~r#~f ik5 ~f ~ sb s i CITY COUNCIL AGENDA PACKET 12-19-95 • 1 iLJ G' ~i . ca • A$" OL AGENDA Ap1111W CITY OF DENTON CITY COUNCIL 06 December 19, 1995 Closed Meeting of the City of Denton City Council on Tuesday, December 19, 1995 at 5:45 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following itarcj will be consideredi NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO CLOSED MEETING AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. 5:45 p.m. 1. Closed Meeting: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. Consider and discuss defense of and the settlement of gpq ygntUres. Inc at al V. gay of Denton and C and ,gam v. City of Denton pending in the 362nd District k Court under Section 551.071 of the Open Meetings Act. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 Regular Meeting of the City of Denton City Council on Tuesday, December 19, 1995 at 7:00 P.M. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which tho following items will be considered: 7:00 p.m. Pledge of Allegiance. 2. Consider approval of the minutes of August 22 and August 29, 1995. 3. Presentation of the National Keep America Beautiful Award. 4. Receive a report from the Blue Ribbon CIP Committee on a five year plan. 5. Citizen Repc-tts f A. Receive a citizen report from Willis Hudspeth regarding meeting times of the City's Boards and Commissions. B. Receivq a citizen report from Willie Hudspetn regarding building an amphitheater in Fred Moore Park with CDBG funds. C. Receive a citizen roport from Dessie Goodson regarding issues ' e concerning the city of Denton. r 6. Public Hearings A. Hold a public hearing to re-establish the reinvestment zone for Enterprise Zone I. 1. Consider adoption of an ordinance amending Ordinance No. 90-066 to re-establish a reinvestment zone within • a • City of Denton City Council Agenda AW& W ~ December 19, 1995 Apnda:MM Page 2 0ato 1 Enterprise zone 1; the boundaries of the zone being established as described in the body of this ordinance; this reinvestment zono being within the City limits of the City of Denton and its ext iterritorial jurisdiction; declaring the eligibility of ti.kzone for residential tax abatement or commercial /indus.r.ial tax abatement in accordance with Chapter 312 of the Tax Code. B. Hold a public hearing and consider adoption of an ordinance approving Historic (H) overlay zoning for 1513 North Locust. (The Planning and Zoning Commission and the Historic Landmark Com...ission recommend approval.) 7. Consent Agenda Each of these items is recommender. by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his desi^tee to implemen4- ..ich item in accordance with the Staff recor endations. The C.t- louncil has received background information and is had an opportuni to raise questions regarding these items prior to consideration. Listed below are bids d purchase orders to be approved for payment under the ordinance aaction of the agenda. Detailed back-up information is attached to the ordinances (Agenda items 8.A, S.B, B.C, 8.D, 8.E, 8.F, 8. C,, S. H, 8.I, R. J'. This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. Upon the receipt of a "request to speak" form from a citizen regarding an item on the Consent Agenda, the item shall be removed and be considered before approval of the Consent Agenda. A. Bids and Purchase Orders: 1. Bid #1812 - Traffic Supplies 2. Bid #1616 - 12 CY Dump Trucks and Truck Chassis 3. Bid #1817 - Loader/Backhoe Tractors 4. Bid ,#1818 - Forklift • 5. Bid 01820 - Fleet Vehicle CID 6. Bid #1823 - Transformer Repair 7. Bid 01826 - 75' Quint. Piro Truck 8. Bid #'1829 - Refuse Trucks 9. RFSP $1738 - Management Information Service (MIS) 10. RFSP #1810 - Part-Time. Occupational Health Nurse Program 11. Bid 01808 - Morse Street Sidewalk Phase It ' • 12. Bid 01815 - Plugging Abandonment of Wells • • 13. Bid #1824 - Life Insurance & Accidental Death & Dismemberment i 14. Bid 01825 - Long Term Disability 15. P.O. ,#61799 - IBM Corporation B. Contracts 1. Texas Woman's University - TWU Cares • O • da No- q City of Denton City Council Agenda Agenda item December 19, 1995 [DDka Page 3 _ 1 CI .A' . Contracts - Title IV C 1. ''t.y-County Day Nursery 2. red Moore Day Nursery, Inc. D. Contacts - Amendments 1. City-county Day Nursery 2. Fairhaven, Inc. 3. Fred Moore Day Nursery 8. Consent Agenda Ordinances A. Confider adoption of in ordinance acceptinn rom^^*!tive bi and awar9ing a eontraL.,. ,:or purchase of mate ials, equipment, supplies or services. (6.A.1. - Bid 01812, 6.A.2. - Bid 01816, 6.A.3. - Bid 118170 6.A.4. - Did 01816, 6. .5. - B:.d 01820, 6.A.6. - Bid 01823, 5.A.7. - r;id 01826, 6.,.S. - Bid 01829) B. Consider adoption o. an ordinrr.e accepting a coroetitive sealed proposal and awarding to =tract for the pu: hase of materials, equipment, supplie9 or services. (6.A.9 - RFSP 01738, 6.A.10. - RFSP 01810) C. Cwisider adoption of an cru ice accepting competit a bids and prov+.ding for the award .ontraots for public rks or improve* nts. (6.A.11. - Bid 01808, 6.A.12. - Bit 01815, 6.A.13. - Bid 01824, 6.A.14. - Bid 01825) D. Consider adoption of an ordinance awarding a contract for the purchase of materials, equipment, supplies or services bid by the State Purchasing General Service Commission. (6.A.15. P.O. 061799) E. Consider adoption of an ordinance approving an agreement between the City of Denton and Texas Woman's University to provide funding to TWU Cares, a primary health care clinic. (6.B.1.) F. Consider adoption of an ordinance approving an agreement between the City of Denton and the City-County Day Nursery for • the use of Title IV funds passed through the Texas Department of Human Services for provision of child care services to low income families. (6.C.1.) G. Consider adoption of an ordinance approving an agreement between the City of Denton and the Fred Moore Day Nursery for the use of Title IV funds passed through the Texas Department • of Human Services for provision of child care services to low O income families. (6.C.2.) H. Consider adoption of an ordinance authorizing the Mayor to execute Amendment Number one to the agreement with the City of I Denton and the City-County Day Nursery to provide for the construction of improvements to the kitchen facility and to extend the agreement term one year in exchange for additional ' fees. (6.D.1.) • 0 • a • M1nA1. City of Denton City Council Agenda December 19, 1995 Page 4R~ I. Consider adoption of an ordinance authorizing the Mayor to execute Amendment Number One to the agreement with the City of Denton and Fairhaven, Inc. to provide for the construction of improvements including electrical, shelving and painting and to extend the agreement one year in exchange for additional fees. (6.D.2.) J. Consider adoption of an ordinance authorizing the Mayor to execute Amendment Number one to the agreement with the City of Denton and Fred Moore Day Nursery school, Inc. to provide for co-istruution improvements and plaAground improvements and to extend the agreement term one year in ex&-nge for additional fees. (6.D.1.) 9. Ordinan.,.es A. Consider adoption of an ordinance amending Section 2-111 of the Code of ordinances of the )ty of Denton b' eliminating the ex-of. 1 io positions repree.;nting the C' ral Business Dist-+:t Asso ation. (DOwntow°- Advisory Boai B. Cons ' r adop%.lon of an ordine ;e amending :ions 11-101, 11-;t and 11-107 0l~ the Code Ordinances the purposes of a iding the stan_Ards for t, a proxiwity or fire apparatus acce roadways to buildings, structures, and facilities. (Fire Lane Requirements) C. Consider adoption of an ordinance authorizing the City Manager to execute a commercial lea6e agreement between the City of Denton and Avionics International Supply, Inc. for approximately 0.565 acres of property located at the Denton Municipal Airport, with options on the lease of additional property comprising an additional 1.745 acres. (The Airport Advisory Board recommends approval 7-0.) 10. Resolutions A. Consider approval of a resolution declaring the intent ,o • reimburse expenditures for the landfill expansion project with bond proceeds. 1. Consider adoption of an ordinance authorizing the Acting City Manager to execute a real estate contract with Roger C. Sullivan and Roger C. Sullivan Company, a Texas corporation for the purchase of approximately 114 acres • of land for future expansion of the City of Denton • Landfill. B. Consider approval of a resolution consenting to the sale by the Texas Municipal Power Agency ("TMPA") to Texas Utilities Electric Company ("TUEV) of certain metering equipment that } is no longer needed or useful for the TMPA system. (The Public Utilities Board recommends approval.) • O • c~ Agenda 11a City of Denton City Council Agenda Agenda uaM December. 19, 1995 Oue J p Page 5 11. Receive an update on the Municipal Court. 12. Consider nominations/appointments to the City's Boards and Commissions. 13. Vision Update. 14. Miscellaneous matters from the City Manager. 15. Official Action on Closed Meeting Items: ` A. Legal Matters B. Real Estate C. Personnel D. Board Appointments 16. New Business This item provides a section for Council Members to suggest items for future agendas. 17. Possible Continuation of Closed Meeting: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOV'T CODE Sec. 551.074 C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of 1995 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. ACCO02DB 3 r . I ca D ~ NT UN 00~~o400Q°°D~o ooo~ o0 Q o 0 0 ca o C o ° 0 R d~o ~oooanaoo o 0 0 N , 1 0000 { ITS' COUNCIL r C • I _ tla • J CITY OF DENTON CITY COUNCIL MINUTE August 22, 1995 The council convened into a Closed Meeting on Tuesday, August 22, 1995 at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tom Biles; Council Members Brock, Cott, Krueger, Miller and Young. ABSENT: Nolte 1. The Council considered the following in Closed Meeting. A. Legtl Matters Under TEX. GOVT CODE Sec. 551.071 1. Considered settlement in Dawson v. C-itV of Dgnton, Ot al. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/ Board Appointments Under TEX. GOVT CODE Sec. 551.074 1. Held a discussion regarding the appointment, employment and evaluation of the Municipal Judge. The Council convened into a Work Session on Tuesday, August 22, 1995 at 6:00 p.m, in the City Council Chambers. PRESENT: Mayor Castleberry; Mayor Pro Tom Biles; Council Members Brock, Cott, Krueger, Miller and Young. ABSENT,. None 1. The council. received a report, held a discussion and gave staff direction regarding possible amendments to the current ordinance to extend construction hours. Cecile Carson, Community Improvement coordinator, stated that earlier this year staff was requested to review possibilities of allowing more flexible hours for construction. Three areas were • looked at for information - a survey of area cities, complaints on violations, and a survey of builders in the City. The current ordinance prohibited construction prior to 6:00 a.m. or after 8:30 p.m. on Monday through Saturday and prohibited construction of all types on Sunday. Of the eleven cities surveyed there was no consensus on how this issue was handled. A survey of 26 builders revealed that ten builders requested a 6:00 a.m. starting time and O indicated a preference between summer and winter months. Eighteen • of the 25 surveyed requested Sunday hours. A survey of the Police 19 Department's disturbance calls and of 17 complaints indicated two calls were for early hours, two for late hours and three for Sunday construction. Staff was recommending to allow a greater flexibility in the summer months by increasing the hours to begin I • Q • r Apnd51:)m City of Denton City Council Minutes Data August 22, 1995 Page 2 at 6:00 a.m. and continue to and work at 8:30 p.m. This would be effective from June i - September 30th. Council might want to consider whether this should apply to all construction or only with concrete work. The few complaints received dealt with the nailing guns used to install shingles. The hours during the Fall and Winter months would be 7:00 a.m. - 8:30 p.m. and expand the Saturday hours and include Sunday hours. Those hours would be 8:00 a.m.-8:30 p.m. on Saturday and Sunday. Council Member Brock felt that the staff recommendations were reasonable and motioned to make such changes to the current ordinance and place it on a future agenda for consideration. Council Member Krueger seconded to include any type of building. Council Member Brock agreed with that provision. Council Member Cott felt that many people were not surveyed and those were the residents in areas around the construction site. He recommended not to pass the motion. Council Member Young stated that in some areas construction work did not begin until the night and some of that type of work was beginning in the north Texas area. He felt that there would be a time in Denton when a contractor would want to do work at night. He questioned if a contractor would be able to receive a variance to extend hours. Carson replied that currently there was a provision which allowed for the Council to permit construction work when there was an emergency or under certain conditions when warranted. Some companies could not get liability insurance to work in the night hours especially in home construction. Council Member Young felt that more contractors would be wanting to work at night and he wanted to be sure that those contractors would f be able to work at night:, if desired. If a contractor wanted to • work on a road at night he could come to Council for permission to do work at night. Carson replied correct. Council Member Miller stated that he agreed with the proposed ordinance. However, it did not allow any noise at any time. • • • Carson replied correct that the Police Department would still be able to address any complaints where there was noise not connected to the construction. This amendment would allow for construction noise. • ca • City of Denton City Council Minutes 1 ZV t August 22, 1995 Page 3 Council Member Miller questioned the beginning time of 8:00 a.m. on Gurday. He felt it might be more reasonable to have the hours from 1:00 p.m. - 8:30 p.m. due to the issue of noise around a church, etc. He felt that builders used Sunday only when behind in schedule. Council Member Krueger stated that he would accept an amendment if Council Member Brock would agree. He was interested in the early hours and would agreed to a change to the Sunday hours. Council Member Brock amended her motion to have the starting time for construction be 1:00 p.m. on Sunday. Council Member Krueger agreed to that change. Council Member Young stated that he was against that time on Sunday because the later time would be in the heat of the day during the summer and in the winter it would be too cold. Council Member Krueger stated that this was open for a variance. If a project was pushed for time, they could request a variance from the Council for additional hours. He did not know of many concrete companies which would deliver on Sundays. This was a year round ordinance. Council Member Brock stated that there were six days of very generous hours. The builders could carefully schedule their hours of work and only use Sunday if necessary. Council Member Miller felt that this was reasonable as it was not allowed now. There were always trade-offs and it was important to look at the balance of the community. Sunday was a different day and if the hours were not allowed on Sunday mornings it would show sensitivity to the needs of the community. on roll vote, Miller "aye", Young "aye", Cott "nay", Krueger "aye", • Brock "aye", Bites "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. j 2. The Council held a discussion and gave staff direction regarding the formation of a Racial Diversity Task Force. City Manager Harrell stated that Council Member Young requested • this item be placed on an agenda for discussion as Council did at • • its planning session. If it was determined that such a task force would be appropriate, staff would return with a resolueion for Council consideration indicating the number of members and a charge for the task force. i i AY C46 -Ole City of Denton City Council Minutes August 22, 1995 Page 4 Council Member Young motioned to create a task force with three nominations from each Council Member for members on the task force for a total of 21 members. The members would represent a random sample of the community and would return to Council with a solution to the problem. Mayor Pro Ten Biles seconded the motion. Council Member Krueger asked if there was a preference for ethnic make-up of the committee. Council Member Young stated that the representation should be a cross section of the community. He felt that the Council would select people who would be good for such a task force. Council Member Brock questioned if the task force would be looking at racial diversity in the City staff or in the community as a whole. Council Member Young replied both. Council Member Brock asked about staff members on the committee. Council Member Young stated that he was open for suggestions on how to make up the committee. Council Member Miller asked if the task force would be looking at the city's employment practices. Council Membez Young stated that it would be looking at all aspects. Council Member Miller asked for a definition on what would be the charge for the task force. Council Member Young stated that the task force would study the employment practices of the City and the City's policy on i minorities and practice of promotions. The task force would also look at better ideas and understanding of different diverse groups within the City. i Council Member Cott stated that Council Member Young felt there were practices within the City which he would like to better understand and understand on a continuing basis. He felt that B those records might already be done. He asked what was being done i for other ethnic groups which was not being done for Afro- Americans, for the Hispanics, and the Asians in the community. Council Member Brock felt that that was something the task force would deal with. • ADM& "M" City of Denton City Council Minutes August 22, 1995 Page 5 Council Member Young stated that the City was not fair with minorities. Council Member Cott stated that the statistics did not bear that { out. He felt that the population of th.e r government mirrored I the population of the city of Denton. that Council Member Young was trying to get something i was not going to ba done with such a task force. Council ".ember Young stated that a(,-ethina -hould have been done a long time ago. There were no Afro-F.a.ericans in the Fire Department, one in the Police Department, three in Utilities, three in the Parks Department and none in the Legal Department. The Afro-American directors were the lowest on the pay scale. There were complaints fron Afro-Americans and other minorities within the City structure indicting that they were discriminated against when it came to promotions. That was the type of issue which the task force would study and if true, to come up with a solution. Mayor Pro Tem Biles suggested that each Council Member appoint three members to the task force and the city Manager appoint four members for a total of 25 members. The task force would select its own chair and wcule be charged with studying two areas. One area would be in persornel and would review the City's policies and ordinances and make recommendations about any inequalities or inequities in the City's policies or ordinances. This might include such areas as construction ordinances, the noise exception, policies on non-profit organizations. The second area would inv lve personnel policies and practices in the city and how those were carried out including hiring, promotions, and pay raise policies. Another good aspect would be to look at the effect and impact of the Civil Service system. Council Member Young also wanted to look at the possibility of eliminating Civil Service and to create a police review board. • Mayor Castleberry asked Council Member Young if he was in favor of the change in his motion as per Mayor Pro Tem Biles' suggestion. Council Member Young agreed as did Mayor Pre Tem Biles to the change in motion. • Council Member Krueger did not feel that it was in the scope of a , • racial diversity task force to look at a police review board. He rather have them look into recruitment practices rather than a police review board and even Civil Service. • • A" ttem ~ ~ City of Denton City Council Minutes 0 tc_.,_ August 22, 1995 Page 6 Council Member Cott statea that the Charter of the City indicated that the City Manager ran the City. It was not the Council's position to do his job. If Council had questions they needed to ask those questions properly framed. Council member Brock felt it was appropriate to establish the task forco but needed to be sure that the charge given to the task force did not give conclusions. She suggested leaving the issue of a charge open longer and allow Council more time to think about the charge. Council Member Young called the question. On roll vote, Miller "aye", Young "aye", Cott "nay", Krueger "aye", Brock "aye", Biles "aye", and Mayor Castleberry "aye". Motion cartied with a 6-1 vote. 3. The Council discussed procedures and gave staff direction regarding the appointment of citizens to the Economic Development Transition Committee. This item was considered later in the meeting. The Council convened into a Special Call Meeting on Tuesday, August 22, 1995 at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry; Council Members Cott, Krueger, and Miller. ' ABSENT: Mayor Pro Ter Biles; Council Members Brock and Young 1. The Council held a public hearing regarding the adoption of the proposed 1995-96 City of Denton Annual Budget. The Mayor opened the public hearing. • Lori.e Mitchell stated that she used the services of the Denton City-County Day Nursery. The service was needed in the community and she requested that funding continue for the organization. Mayor Pr,j `um Biles and Council Members Brock and Young joined the meeting. Ken Gold urged the Council to provide all the support possible for the fire fighters and the budget as it was an important quality of life issue. Twelve new positions would probably be needed if Central was reopened. The volunteer sire fighter organization was important and would be a service to the community. • Ga • !s' AQ"d1 IteIq. City of Denton City Council Minutes Dttt ~l~ ~p S August 22, 1995 Page 7 Don White stated that he was here as a taxpayer and property owner. The Council had done a good job studying the issues. He hoped that Council added fire fighters and a reserve fire fighting force and that new hires would come from this volunteer organization. If the School District employees, UNT employees and TWU employees were able to have a 3% pay increase, then so could the City employees. The proposed drainage district took money from the least available and least able to pay. He did not want a utility district fee included in his fees. The City had drainage problems but should not be addressed through a utility district. Warren Searle requested passage of the human services portion of the budget as presented. Ken Stout stated that. year after year the City budget escalated. With new growth and increased property values, the budget should be closer with better control. Better services were needed with the money collected for taxes. Mayor. Castleberry indicated that the following were speaker Cards received from individuals who did not wish to speak: Linda Nickum-Marshall expressed support for Friends of the Family; Gary Vance expressed support for the human service budget recommendations; Cheryl Sutterfield supported the human service budget recommendations; Dorothy Damico supported Friends of the Family; Kay Butler supported Friends of the Family and Kerry Gores support.cd Friends of the Family. The Mayor closed the public hearing. 2. The Council. received presentations, held a discussion and gave staff direction regarding the hotel occupancy tax recipient budgets by the following organizations: • A. N.~rth Texas Stato Fair Association B. chamber of Commerce Convention aod Tourism Bureau C. Denton County Historical Foundation D. Denton County Historical Museum E. Greater Denton Arts Council F. Denton Black Chamber of Commerce G. Denton County Amphitheater Association • If. Denton Festival Foundation • r 1. Denton Historic Landmark Commission J. Denton Main Street Association Jon Fortune, Chief Finance officer, stated that staff had received a recommendation from Council on how to proceed with the • • Aplndat Ne. ~ O Agenda item Date City of Denton City Council Minutes August 22, 1995 Page 8 hotel/motel recipients. State law required a budget presentation from the organizations after it had been determined how much money they would receive. Resolutions for consideration would be presented to Council at the September 12th meeting. Warren Searls stated that he would be available to answer any questions regarding the Denton County Amphitheater Association. Mayor Pro Tem Biles motioned, Krueger seconded to direct staff to prepare resolutions as proposed. on roll vote, Miller "aye", Young "aye", Cott "aye", Krueger "aye", Brock "aye", Biles "aye", and Mayor Castleberry "aye". Motion carried unanimously. 3. The Council received a budget presentation from the Municipal ,judge. Sandra White, Municipal Judge, stated she had submitted backup information regarding three additional matters regarding the court budget. one item was a package to hire an additional part-time bailiff. This individual would work part-time in the police department as a warrant officer and would be a police department staff individual but would also be a bailiff for the Court. The current bailiff was a sworn police officer who was delegated to the Court by the Chief of Police. This particular bailiff was having to cover both day and night court depending on court hours. Court was not scheduled on Fridays ae the bailiff was not available on that day. Now legislation would be implemented in September which would require court on Fridays. The currant full-time bailiff had much vacation leave accumulated and when he was gone, an additional individual was needed to help with Court. Council Member Young asked if a car would come with another bailiff if one was assigned from the police department. White replied that that was another additional package which she • would present. Mayor Pro Tem Biles asked if the position would be part-time or full-time. White replied that the individual would be a full-time employee working part-time in Court and part-time in the police department. Mayor Pro Tem Biles asked if there had been discussion with Chief Jez that instead of hiring another employee and instead of buying another car, why not use a current employee and a current car by reassigning an officer from the Police Department. He asked if that would fulfill her objective. • • r Apanda City of Denton City Council Minutes Oato August 22, 1995 Page 9 White replied yea if the Police Department had personnel on staff who might be able to work such a shift and if that individual could be reassigned. When this was discussed several months ago, there were some officers who indicated an interest but that did not mean that the Chief would not want to replace that officer in the department. i Mayor Castleberry suggested working with Chief Jez to possibly work out the situation. council Member Miller suggested meeting with the Chief and the Finance Department to determine if this could bo accomplished for the next budget year with present personnel to cover court services or if there was a need to hire another individual. A report could come back next week for Council discussion. Mayor Castleberry felt that the City had plenty of automobiles and one should be available for this service. Council Member Young felt that the Court should have its car for serving warrants and transporting prisoners. The current fleet was in terrible condition and a police car should not be taken out of service to work with the Court. Mayor Pro Tom Biles asked that an alternative to explore was to determine if there was available personnel and a vehicle to fulfill this request without the addition of new personnel. Council Member Miller included that if that was not possible, the reason why and the budget implications. White stated that currently there was not a car available for this type of use. There was not a set schedule when issuing warrants. Her last package dealt with a hallway between her office and the other rooms in the court area. It was difficult to conduct office • business with the current arrangement as individuals had to walk through her office to get to other areas in the court. Council Member Miller stated that the Municipal Court Advisory Committee would be meeting next week. He suggested Judge White meet with Bruce Hennington to determine the implications of such a hallway. The Committee could look at the proposal with ® recommendations for Council. • 4. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. (Bid #1788A) • • AW41 Na AptnQt ktm_ r City of Denton City Council Minutes August 22, 1995 Page 10 Herb Prouty, City Attorney, atated that a question was raised whether or not these contracts were assignable. It was determined that they were not assignable. There was a provision in both contracts that the agreement would not be assigned by the developer without the express written consent of the City. Another question dealt with when the payment would be made. The contract indicated that within 30 days of acceptance of the facilities by the City, the developer would submit expenses to the City and then be reimbursed. The following ordinance was considered: NO. 95-160 AN ORDINANCE APPROVING AND AUTHORIZING THE MAYOR TO ENTER INTO WATER AND SEVIER FACILITY COST PARTICIPATION AND WATER MAIN COST PARTICIPATION AGREEMENTS AND A DEVELOPMENT CONTRACT AGREEMENT BETWEEN THE DEVELOPER (WAL-MART STORES, INC.) AND THE CITY OF DENTON FOR THE CONSTRUCTION OF CERTAIN PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Young motioned, Brock seconded to adopt the ordinance. Bob Nelson, Executive Director for Utilities, stated that this was a participation agreement for water and sewer plan lines for economic activity for the new Wal-Mart facility. The cost of the water line was approximately $104,551.95 and $34,371.16 for the sower line. The oversizing of the line would install a 12" line for future development. Only an 811 line was needed with the City paying for the oversizing on that line. Council Member Cott expressed a concern on whether the deal with the land purchaser and Wal-Mart was done. He would prefer that the City had the money. • On roll vote, Miller "aye", Young Faye", Cott "nay", Krueger "aye", Brock "aye", Biles "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. 5. The council considered adoption of an ordinance accepting the mediated settlement in litigation styled Dawson v. City of Denton. • at al; authorizing the City Manager to act on the City's behalf in r paying the settlement :.nd in executing a compromise settlement agreement and release approved as to form by the City Attorney. City Attorney Prouty stated that staff was recommending settlement which was within the authorization given by Council. S 0 AW4 N*.! a k5 Agenda it^m City of Denton City Council Minutes Daro_. 1_ IQ August 22, 1995 Page 11 Council Member Krueger left the meeting. The following ordinance was considered: NO. 95-161 AN ORDINANCE OF THE CITY OF DENTON, TEXAS ACCEPTING THE MEDIATED SETTLEMENT IN LITIGATION STYLED DA SP Owe CITY OF DENTON, El AL.; AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN PAYING THE SETTLEMENT AND IN EXECUTING A COMPROMISE SETTLEMENT AGREEMENT AND RELEASE APPROVED AS TO FORM BY THE CITY ATTORNEY) AND DECLARING AN EFFECTIVE DATE. Brock motioned, Young seconded to adopt the ordinance. On roll vote, Miller 'lays", Young "aye", Cott "aye", Brock "aye", Biles "aye", and Mayor Castleberry "aye". Motion carried unanimously. Mayor Castleberry stated that Council Member Krueger had left the meeting with a potential conflict of interest. 6. The Council considered approval of a resolution postponing the city Council meeting of September 5, 1995 to September 12, 1995. City Manager Harrell reviewed the budget schedule for the upcoming meetings. Council Member Krueger returned to the meeting. The following resolution was considered: NO. R95-043 A RESOLUTION POSTPONING THE REGULAR COUNCIL MEETING OF SEPTEMBER 5, 1995 TO SEPTEMBER 120 1995; AND PROVIDING FOR AN • EFFECTIVE DATE. Biles motioned, YL)ung seconded to approve the resolution. on roll vote, Miller "aye", Young "aye", Cott "aye", Krueger "aye", Brock "aye", Silas "aye", and Mayor Castleberry "aye". Motion carried unanimously. r. , 7. The council considered appointments to the Blue Ribbon CIP Committee. Council Member Miller appointed Bennie Snider. • m • • Agenda No,.20 Agenda Item oatc-~:Z.-3q-- City of Denton City Council Minutes Augiiat 22, 1995 Page 12 Council Member Young stated that he needed to withdraw the name of David Zoltner and added David Caswell, i Council Member Krueger did not have any appointments at this point in time. Mayor Pro Tem Biles appointed Carol Ann Ganzer, Rick Woolfolk, Art Seely, Betty Powell, Rob Rayner, Larry Collister, and Lew Taylor. 8. The Council considered nominatia;is/appointments to the City's Boards and Commissions Council voted on the previous nominations of Robert C. Courtney to the Plumbing and Mechanical Code Board and Bill Coleman to the Historic Landmark Commission. On roll vote, Miller "aye", Young "aye", Cott "aye", Krueger "aye", Brock "aye", Biles "aye0l, and Mayor Castleberry "aye". Motion carried unanimously. Council Member Brack nominated Joe Dodd to the Cable Television Advisory Board. 9. The Council received a report, held a discussion and gave staff direction regarding an on-duty solicitation policy. City Manager Harrell stated that at the last meeting, Council amended the oruinance concerning solicitation to allow that activity, with the proper permits, on streets provided the organization was a non-profit organization. During that discussion there was some reference to the Denton Fire Fighters and their desire to solicit for the Muscular Dystrophy Fill-The-Boot campaign. There was discussion on the part of the Council regarding the appropriateness of fire fighters to engage in that kind of activity while on duty and Council asked that this item be placed on an agenda for consideration. It was important to not have a number of employee groups requesting such an activity during • work hours. The solicitation policy now applied to all employees throughout the organization. Tom Kli.nck, Director of Human Resources, stated that the general provision was that City offices were for conducting City business. No solicitations were authorized for contributions, the selling of tickets or the taking of orders by or of other employees or the • general public while on duty or on City premises. There were two • • exceptions authorized under the policy. One was an exception for the United Way campaign which was conducted one time each year and was the umbrella agency of the City. The second exception was one for unusual personal employee hardships which were looked at on a case by case basis. Possible consequences if other exceptions were • 4 ' • • Z =M s Am* "m A= Dare,,,, City of Denton City Council Minutes August 22, 1995 Page 13 provided might be increased liability and staff costs, increased visibility and adverse public perception of non-productivity on the job and increased requests by other agencies and employees or employee groups to solicit on duty. Staff was recommending that the current policy of no solicitations on duty be maintained and that exceptions be authorized by the City Manager. Council Member Cott asked how the exceptions authorized by the City Manager were perceived fair in a case of a serious insurance claim. Klinck stated that this was on a case-by-case basis with a detailed investigation regarding hardship. For example a benefit dinner would not be held on premise but might authorize the rnnouncement of the dinner in staff meetings and the selling of tickets for that limited purpose. City Manager Harrell stated that the exception cited was in the policy. The only general exception which was currently used by the city dealt with a long standing practice for the City to participate in the United way campaign. This was granted to avoid multiple solicitations. Many of the agencies funded through the United Way were the same agencies funded by Council through annual budget appropriations. Ken Gold appreciated the support of Council for Muscular Dystrophy. This proposal from the Fire Fighters would require less commitment from the City than was given to the United Way. This project would not adversely affect the fire fighters ability to respond to emergency calls. This would be good public relations for the City and for the Fire Department. Mayor Pro Tom Biles questioned what would happen if a fire fighter did not want to go out and participate in the program. Gold stated that that individual would be accommodated. • Mayor Pro Tem Biles asked if the event was sponsored by the City. Gold relied it was up until 1991. Mayor Pro Tom Biles stated that this was not something done during the scope and course of employment. S Gold replied that it would be done while on duty. • Mayor Pro Tom Biles stated that it might be done while on duty but was not being done at the request of the City. 0 a ApMQ~ Item city of Denton city council minutes oete_ Nugust 22, 1995 Page 14 Council Member Miller asked if the policy was not changed, would the fire fighters do the project on their own time. Gold replied yes. Council Member Miller stated that if the City allowed someone to perform a task it was the same as if the City directed him to do that task. If done on City time it was legally within the course and scope of employment. City Attorney Prouty stated that if a fire fighter was injured or if they caused an accident, they would be in the course and scope of employment. Mayor Castleberry asked if Muscular Dystrophy was now a United Way I agency. Gold replied no. Mayor Castleberry stated that the fire fighters who wanted to solicit would do so on their own time. Gold replied yes. KYUeger motioned, Young seconded to maintain the current policy but direct the city Manager to establish a third exception to allow the fire fighters to solicit for the Muscular Dystrophy Fill-The Boot. council Member Krueger stated that the City Manager had established two exceptions to the solicitation policy. One for the United Way and another was a case by case basis. He was extending the City Manager's authority to grant a third exception for the fire fighters Fill-The Boot. The policy would remain intact but would add another exception. Council Member Miller stated that he would be voting against the motion. He was in favor of keeping the current policy and if this was extended to the fire fighters, it would have to be extended to other employees. He was supportive of the fire fighters and felt that if the project was worth doing, it would be worth doing on their own time. This would be setting a policy for a group of employees which was not a good policy. O ~ r Mayor Castleberry stated that he would vote against the motion ds it would open the door to everyone. Response time for fire fighters was critical and if permitted to do this on work time it would affect that response time with possible life and death situations. This was not a good change and he did not see making i r 0 _.1 r • 1wJ. ~ r City of Denton city Council Minutes w~11~ August 22, 1995 Page 15 an exception for an additional group. Council Member Brock stated that she was concerned about the safety issues involved with fire fighters when seconds counted. Council Member Young called the question. On roll vote, Miller "nay", Young "aye", Cott "nay", Krueger "ape", Brock "nay", Biles "aye", and Mayor Castleberry "nay". Motion failed with a 3-4 vote. I The Council reconvened into the Work Session on Tuesday, August 22, 1995 in the City Council Chambers. 1. The Council held a discussion and gave staff direction regarding the 1995-96 fiscal year budget. City Manager Harrell stated that he would be reviewing three questions dealing with the fire department. 1. Purchasing of Equipment/Staffing A. Purchasing a quint - This was proposed as an alternative to staffing if central was reopened with six fire fighters. There were two proposals for a squad. One was for the replacement of one of the back-up ambulances and the second squad would be to help open Central. The quint cost approximately $500,000. Currently the Fire Department had $83,666 in their motor pool funds which could be applied towards the purchase of the quint. The quint could be lease-purchased over a period of seven years at a cost of $75,409. B. Purcoasing combination squad Cost for this vehicle was approximately $1,.5,000. There were no motor pool fund:3 so the equipment could he lease-purchased over a period of five years for • $34,044. C. Articles regarding squads and quints in other cities - Council had asked for a list of other departments using squads which was provided to Council. Mayor Pro Tem Biles stated that Scenario 2 in the major budget • issues report itemized the costs for a squad and a quint at • • $107,000. If that quint was purchased and Central was reopened with the proposed remodeling costs, would that quint be located at 3 Central. i Fire "hief cook replied correct. • w • r Aemft k04. Ck,45 AOenda Item nn~ City of Denton City Council Minutes 0ztr~"1 `i- August 22, 1995 Page 16 Mayor Pro Tam Biles stated that under ISO ratings, the quint would provide a half credit for an aerial. Cook replied correct. Under the last survey done in 1990, the City was required to have six fully staffed engine companies and one ladder company. Because the quint was used both as an engine and a ladder company, it supplied only a half credit for that. Mayor Pro 'J'im Bi.les stated that assuming that Central would be reopened, the proposal would be that one of the present front line ambulances would be replaced by the squad. Cook replied no that one of the olds. units which was too old to refurbish would he replaced. Mayor Pro Tam Bilsis asked where the second squad would be located. Cook replied that it would go to Station 1. The City maintained a policy of having an ambulance at each station. Right now the City had five stations and five medic units. If a sixth station were opened, it was requested to have a sixth medic unit. City Manager Harrell stated that one squad was a replacement for an ambulance. The proposal for a quint and a squad in Central was staff's attempt to allow the Council to open Central with six adreitional fire fighters. The approach was to minimize manpower whicL required the purchase of addttional equipment. If Council wante9 to increase tha number of fire fighters to open Central, then those pieces of equipment right not be necessary. if more than six fire fighters were hied, not all the equipment would be naeded. Cook stated that if twelve fire fighters were hired that would be a full company to maintain the ladder company and add an engine. • Mayor Castleberry st•sted that a quint would do only half of what a snorkel would do. 3 3 Cook replied only neceuse a snorkel was a dedicated ladder company. Mayor Castleberry stated with the CTj coming up, it could be included in the CIP program. He fe.t a quint was a temporary f repair to the department. • Cook replied that it would be a maximum stretching of available personnel resources. , Y ip • aaaWa ►a. R5--~~kS AWda n,m..i _ City of Denton City Council Minutes August 22, 1995 Page 17 Mayor Pro Tem. Biles stated that the current policy for an EMS call was to send out an ambulance and an engine or truck which would mean five fire fighters and two vehicles. Cook replied correct. That was done for enhanced response time and for personnel. Mayor Pro Tom Biles asked if a squad was purchased, would the policy of sending two vehicles out change. Cook replied only if the staffing wou,.d change and if directed by council to change the policy. Mayor Pro Tom Biles stated the majority of calls would still have two vehicles sent out and if so, then why not buy an ambulance which cost much less than a squad. Cook replied that that would be one alternative with the existing staffing. The advantage of a squad would be in those cases where the front line ambulances vsre all out and a fourth or fifth ambulance was needed, there would be dilemma of what to send. An engine would not have transport capabilities. An ambulance did not have fire fighting capability. More ambulances were needed regardless of what w&s done. Council Member Cott felt that nothing could be done until Council agreed on the mount of dollars they were willing to spend. Then give those dollars to the Chief to fix the situation. Council Member Brock asked for the cost of an ambulance. Cook replied approximately $120,000. Council Member Brock stated that that would be as opposed to $1.45,0000 for a squad. • Council Member Krueger stated that he had been told that the squad provided an extremely tough ride and did not provide the service needed. Cook replied that anytime capability was added, some aspect was compromised. A one ton ambulance did not provide the same comfort ' • as other ambulances but added more size to the box which provided • • added service. .,f' 2. Fire Department staffing and volunteer fire fighters. City Manager Harrell stated that Chief Cook had provided Council • - .._..~.e-- O yes , • _ rra • Agenda Go. Agenda ilem City of Denton City Council Minutes August 27, 1995 Page 18 with a variety of different uses for volunteers. Two specific programs were possible. One would hire approximately 42 volunt.oers to staff a single medic unit from 1900 hours to 700 hours seven days a week and from 700 hours to 1900 hours on the weekends. If 42 volunteers were hired, it would mean that each volunteer would work one 12 hour shift every three weeks. The total cost for that type of program would be approyimately $118,639 plus insurance which would cost approximately $20,000. The second program would be to obtain twenty volunteers as fire fighters only with a cost of $81,739 plus insurance costa of $10 000. j Mayor Castleberry stated that his purpose for volunteers would be a reserve and not one which would be assigned a time. This would be an individual who was trained and who would be strictly volunteer. Cook replieO that that would be Option 2. Council Member Miller asked about other departments in the area which might use such volunteers. Cook replied that it was done in the smaller communities. The largest one he knew of was Grand Prairie which had about 2) volunteers. Most cities the size of Denton did not use volunteers for fire suppression. Council Member Brock stated that there was the possibility of having these reserves available should vacancies occur with hiring from those reserves. She questioned about having to hire from a list. Cook replied that the Civil Service process would not change. The City would still be required to give a test and to hire off the list based on scores. The advantage of having such a program would be to provide training to those who would be eligible to take the • test. Council Member Young stated that a reserve volunteer fire department would open the door for Afro-Americans and other minorities. Mayor Pro Tem Biles stated that he would liko a written City 19 Attorney opinion on this issue, • City Attorney Prouty stated that they had already submitted a draft opinion. An outside attorney had issued a previous opinion on this and staff had submitted to her the draft for her opinion. ! • =A City of Denton City Council Minutes August 22, 1995 Page 19 Council Member Miller suggested a proposal to consider for a starting point which had been included in the agenda back-up materials. He suggested adding twelve fire fighter/EMS personnel and the reopening of Fire Station Number 1 on a phased-in basis. Six firefighter/EMS personnel would be approved as of October 1, 1995 to increase staffing in existing stations. six firefighter/EMS personnel would be approved as of April 1, 1996 along with the necessary apparatus to staff and reopen Station Number 1. tt was proposed to use $291,912 of the fire reserve fund for this year, The best way, in the short run, to take care of the problem was 'o take care of the immediate needs. All options to reopen Central would make the most sense and would have the support of the community. Mayor Castleberry 13tatAd that. there would be a new fire chief after October 1st. He felt it best to add six fire fighters as proposed in the budget and look into having an independent qualified ` individual study what would be best. He felt it was time to have J people who could look at the issue rationally without politics. Council Member Young stated that he liked Council Member Miller's proposal and felt it was a workable solution. He felt that a new chief might need hialp when the Police Chief was his boss. He felt that the Fire Chief should be over fire and the Police Chief be ovor police. Mayor Castleberry stated that he would like to see the City Manager add this proposal of havinq an independent expert look at the situation to the Council list of possibilities. Council Member Krueger stated that there was an expert last year who wanted eight firemen. These types of decisions wero for the Council. He felt Council Member Miller's proposal was excellent and that was what needed to be done. The proposal was right and fit into the budget. • Mayor Castleberry stated that the Council was not in the decision f process at this point in time, J Mayor Pro Tem Biles stated that closing Central left a major gap in j the heart of the City. A majority of homes in District Three from the Fairgrounds to where he lived had inadequate protection, He ! felt there was a need to reopen Central as soon as possible. For ! • the 1995-96 budget he was in favor of reopening Central. Council Member Young stated that he was in favor of adopting Council Member's proposal as soon as possible. • a • AOtn0 N0. ra Aplnda Item City of Denton City Council Minutes Date August 22, 1995 Page 20 City Manager Harrell stated that this item would be kept in front of the Council during the decision making process. Council Member Miller asked for the procedure. Last year items were te,ken individually. Council had agreed that this was the first item to discuss. He did not see why Council did not follow the procedures done in previous years and decide if this was the first item to consider. City Manager Harrell stated that in past years all of that balancing was done in one meeting prior to the ordinance being adopted. All major issues were considered that evening and the budget balancing was done in one evening. Young motioned, Cott seconded to reopen Fire Station Number One by April 1, 1996 or as soon as possible. To accomplish this six additional fire fighters/EMS personnel would be hired and the required equipment per Scenario 2, page 9 and 10, proposed budget dated 7/7/95 would be leased. City Manager Harrell asked that if Council proceeded with this motion that the Chief be allowed to analyze the apparatus portion of that motion. There was a good possibility that those costs could be reduced. Mayor 710 Tem Biles asked if Council Member Young would accept a friendly amendment to his motion to continue to address the issue of the quint and squad. Fine tune the equipment later but accept the, gsneral scenario. Council Member Young agreed to accept the change and called the question. City Attorney Prouty stated that when a Council Momber wanted to move the previous question, it needed a second and ,>uld require a • 21"s majority. Krueger seconded the motion to call the question. on roll vote to call the question, Miller "aye", Young "aye", Cott "aye", Krueger "aye", Brock "aye", Biles "aye", and Mayor Castleberry "nay". Motion carried with a 6-1 vote. • on roll vote of original motion, Miller "aye", Young "aye", Cott "aye", Krueger "aye", Brock "aye", Biles "aye", and Mayor Castlekerry "nay". Motion carried with a 6-1 vote. ! Council returned to Work Session Itom 03. r~ 0 w • City of Denton City Council Minutes August 22, 1995 Page 21 3. The Council discussed procedures and gave staff direction regarding the appointment of citizens to the Economic Development Transition Committee, Council Member Young left the meeting. City Manager Harrell stated that last week Council approved a contract with the Chamber providing for an Economic Development Transition Committee, The membership of the Committee called for the Chamber to appoint three members and the Council to appoint four members, Council Member Young returned to the meeting. Mayor Castleberry stated that there was a recommendation for this procedure, Betty McKean, Executive Director for Economic Development and Municipal services, stated that a possible scenario for appointment to the Committee would be that the Council appoint a nomination committee of three members. Each of the Council Members would submit to that nomination committee an unlimited number of nominations with a statement of qualifications. The Council committee would meet to discuss the nominees and their qualifications and developed a refined list. Council would make contact with the nominees to see if they were willing to serve on the Committee, The Council committee would then meet with the Chamber Executive Committee for a final list of nominees. In order to meet the October let deadline, the council would need to appoint their four members on September 19th. Council Member Brock stated that the slate of potential nominees would be agreed on between the council committee and the Chamber Executive Committee. • McKean replied that it was a matter of sharing information so that if there were overlap, the suggestion to carry forward would resolve those issues, Council Member Krueger felt that all seven members of the Council needed to be involved in the process. He did not like the appointment of a three member committee. • • Mayor Castleberry suggested that each Council Member nominate a certain number of individuals to put in the process. Council Member Brock felt that some type of screening process was needed with small group discussions. as • Agenda No. ` A~,nct I'?n X2,.:_1 y-~s City of Denton City Council Minutes August 22, 1995 Page 22 Council Member Krueger felt that time was important. He felt that each Council Member probably had at least one or two individuals he would like to appoint. The Council could meet in a work session and discuss the appointments. He did not feel the interview process was necessary. He suggested that each Council Member suggest two - three names for the committee. Council Member Young suggested having four names and then eliminate the names down to the final four. He asked if the individuals needed to reside in Denton. McKean replied yes. City Managor Harrell stated that the council needed to keep in mind that if a quorum of the Council met to discuss the nominations, all of that would have to be done in public, would need to be posted, etc. If Council started eliminating nominees, it would have to be I done in public. The suggested process was a way to allow a small group the opportunity to interview and discuss in detail with each nominee the commitment for the committee. That Council subcommittee would return to the Council with eight names to be pared down to the final four. The Attorney's office previously ruled that a small group which did the work of a full Council would have to be done in open session. Staff tried to design a system which might afford some privacy for the various individuals being discussed. Council Member Miller suggested that each Council Member nominate two individuals and take it upon themselves to interview those two and make sure they had an understanding about the time commitment needed to be on the committee and make sure that they understood about being considered in open session. That would give fourteen names to consider. Council Member Cott stat,3d that Council needed to address the concept that all the money was coming from taxpayers and none from • the Chamber. The Council was responsible for that money and there was a need to be sure that no one spent the money except for council. Council Member Miller stated that this was still a transition team which would make recommendation for a permanent board. At that time the Council would have to make a decision on who that board • would be and revisit the issue of allowing elected officials on the • r committee, etc. City manager Harrell stated that the economic transition committee had two responsibilities. One was to make a recommendation on the permanent structure, if one was recommended, for an economic I • _ _r_r._...__..._ O ~ + s go-„ dt► • Agenda No. WW Agenda he T City of Denton City Council Minutes peg August 22, 1995 Page 23 development committee. The second charge would be to oversee and administer the funds sent to the Chamber to run the economic development effort. Approximately $100,000 would be given to the Chamber and this board would oversee that money to make sure it was spent wisely. No City staff member coul{' be on that board. McKean stated that the agreement passed last week dealt with that issue. The amendment stated that until such time as the Economic Development Corporation was formally established and in operation, the Chamber would remain accountable and liable through the direction of the President, for fiscal management, dispersement of funds, supervision of Economic Development Chamber staff, and fulfillment of the original program goals. Biles motioned, Young seconded to adopt an open nomination process whereby each Council Member would make nominations at the next meeting of three nominees. Each Council Member would be accountable to confer with his nominees that they understood the responsibilities of the position and were willing to commit to the time involved. After nominations were received at the next meeting, the Chamber President and Ms. McKean would be authorized tc speak further with the nominees for additional information. :ouncil would vote on the nominees on September 19th. Council Member Miller asked what the process would be after the Council discussed the nominees. Mayor Pro Tom Biles stated that the City Manager or his designee and the President of the Chamber would meet to develop further information for the benefit of the council. Council Member Miller asked if the Chamber nominees would be chosen in the same manner. Mayor Pro Tom Biles did not feel that the Council could bind the chamber. • Council Member Miller felt that the Chamber should go through the same process as the Council. He suggested presenting the nominations on September 5th and finalize them on September 19th. Mayor Pro Tom Biles agreed to change his motion to September 5th. ® Council Member Krueger suggested changing the motion to state "up • to three" nominations. Mayor Pro Tom Biles agreed with that change as did Council Member Young with his second. 1, ~ AW* OW II"-.4.0k M City of Denton City Council Minutes aau~.r.Z--'" 71 August 22, 1995 Page 24 on roll vote, Miller "aye", Young "aye", Cott "aye", Krueger "aye", Brock "aye", Hiles "aye", and Mayor Castleberry "aye". Motion carried unanimously. With no further business, the meeting was adjourtied 10:25 p.m. i JENNIFER WALTERS BOB CASTLEBERRY CITY SECRETARY MAYOR CITY OF DENTON, TEXAS CITY OF DENTON, TEXAS ACC002B3 • I i { t • t- ra • Apenda Ho, Apenda •tem CITY OF DENTON CITY COUNCIL MINUTES August 29, 1995 The Council convened into a Closed Meeting on Tuesday, August 29, 1995, at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tem Silas; Council Members Brock, Cott, Krueger, Miller and Young. ABSENT: None 1. The Council considered the following in Closed Meeting: A. Legal Matters Under TEX. GOV'T CODE Sec. 551.071 . B. Real Estate Under TEX. GOV'T CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 1. Held a discussion regarding the appointment, employment and evaluation of the Municipal Judge. The council convened into a Work Session on Tuesday, August 29, 1995, at 6:00 p.m. in the City Council Chambers. PRESENT: Mayor Castleberry; Council Members Brock, Cott, and f Miller. ABSENT: Mayor Pro Tom Biles; Council Members Krueger and Young. Mayor Castleberry presented a proclamation for United Way Month. Mayor Pro Toni Biles and Council Members Krueger and Young joined the meeting. 1. The Council considered appointments to the Blue Ribbon CIP Committee. Council Member Krueger appointed Robert Gentile. • 2. The Council considered nominations/appointments to the City's Boards/Commissions. Mayor Castleberry indicated that Joe Dodd had been nominated to the Cable T.V. Advisory Board at a previous meeting. On roll vote, Miller "aye", Young "aye", Cott "aye", Krueger "aye", Brock "aye", Biles "aye", and Mayor Castleberry "aye". Motion carried • unanimously. • • Council Member Brock indicated that she had received a letter from Mark chew resigning from the Sign Board of Appeals. She had a nomination in mind for that position. r • • AOendo No. Anmh Item Dart City of Denton City Council Minutes August 29, 1995 Page 2 Council Member Miller stated that that was the Board where there were alternates and had indicated that if there were vacancies, the alternates would move to a permanent position. Council member Brock indicated that she would check with the alternate. 3. The Council received a presentation of proposed miscellaneous utility rates. City Manager Harrell stated that at the last Public Utilities Board meeting there was a discussion concerning miscellaneous rate items which would be included in the rate ordinance to be considered on September 12th. Those miscellaneous increases would be discussed as part of the budget. Earl Crews, Budget Rate Analyst, stated that in the past a summer Sense Program had been offered which dealt with an air conditioning cycling program. Because of changes in the way TMPA charged for fixed costs, that program was no longer economical. It was recommended that the program be discontinued for fiscal year 1996, in the area of solid waste, a charge would be instituted for special wastes and dumpster locks. Another change was to allow for charges to be assessed, if necessary, when unable to resolve a problem with a customer. 4. The Council continued a discussion of budget questions. City Manager Harrell stated that two items wuuld be covered at this meeting, one was to proceed through each of the remaining 32 questions Council had asked and make sure that Council had all of the information they needed. The second item would be to add any major b-idget issues Council felt necessary. Next week Council would work through each of the issues and at that time Council would make a tentative decision regarding each issue. • Questions - 1. Cable V Subscription e,- the proposed budget recommended that at mid-year a $.25 per month fee be imposed to the cable television subscribers to fund enhanced cable television services. This would help rebroadcast Council meetings and produce other shows for City departments. Alternatives to consider included a p $.35 fee which would take nave of all of the expenses associated • • with the cable television activities including the enhancements proposed. Those fees would generate $19,709 which could be used for other City programs. The specific question asked dealt with imposing $.10 to the bill. That would generate approximately $9,000 in revenue which would allow an intern to rerun Council i VW.~ r j ✓ r City of Denton City Council Minutes August 29, 1995 Page 7 meetings but staff felt that if anything else were to be done, the $.25 was needed. Council Member Cott felt that it was important to know the market involved before making this type of decision. 2, ps~y Care Permit Fees - the question was to whom would this fee apply and would it apply to City facilities. This fee only applied to day care facilities which prepared and served food on premises. There were two sponsored day care programs which were somewhat associated with the City, the Denton City/County Day Nursery and the Fred Moore Child Care Program to which the fee increase would apply. Council Member Cott asked staff to explain at the next meeting why this fee was not a tax increase. Council Member Krueger asked for the actual breakdown of cost to 3 run the After School Action Sites. He felt that the City was t1 competing with private day care centers. He questioned if a private company could provide the same service at a similar cost. Council Member Young felt that the fee should not be implemented. 3. Alternative Fuel Program - information was provided to Council in the hack-up materials. 4. Fi re Eauipmj t_ - this item had already been completed. _rj 5. bealt]jjngurance Rata - a question was asked that if there was a 9% increase in premiums and that was passed on to the employees for dependent coverage, would that use up a proposed salary increase. A 91 increase would equal h of it of the salary impact for an average employee so that answer would be no. Mayor Pro Tem Biles asked if the 5$ would be underwritten by the City or passed on to the employee. City Manager Harrell stated that the policy was that the City paid ? the employees share of health insurance. If the employee wanted to extend coverage to his family he was responsible for any additional cost of the extension. fi G. Half Cent Sales Tax to Reduce Property Tax - the question was if the requirement to reduce property tax was for one year or did it carry over year to year. The answer was that for the second and subsequent years, the City would have to roll that 1/2 cent sales tax into the calculation of the roll back tax rate. • • ~QMd~ N0. City of Denton City Council Minutes August 29, 1995 Page 4 7. 1125 Tax Levy - Mayor Pro Tem Biles stated that the earlier discussions regarding a potential property tax decrease was a 3.5% decrease which wax $382,371. City Manager Harrell stated that the budget proposed a 2 cent reduction in the tax rate. Council Member Krueger stated that if the City was collecting rAt a rate of 98.5% and, if changed to 99.5%, it would only generate $109,000. Kathy DuBose, Executive Director for Finance, stated that that would be correct and would be the effect of a 1% change in the collection rate. Council Member Krueger stated that if taxes were decreased by 1 cent, $201,000 would be lost in revenue. DuBoso replied correct. 11~ City Manager Harrell stated that, traditionally, collecting was f projected at 98.5% but because of supplements corning in during the year that was a conservative figure. Council might want to debate changing that to 100% which staff felt could ze done. B. [Universal Hiring Program - Pol~ e - the city needed, by the end of this month, to provida to the Department of Justice a calculation of how many additional patrol officers the City might want to apply for under the Federal COPS initiative. This program provided that the Federal government would pay 75% of the salary of these officers up to $75,000 per officer for three years. The City would be responsible for 25% of the salary. After the third year, the city would be obligated for 100% of the salaries. The City was asked to do a projection for the next five years for the number of officers it would like to access. The only important number was the one for this year. The program was being debated in Congress • which would probably change the rules and regulations of the program. The current rules would apply for 1996 but thereafter could change. In looking at the program, staff felt comfortable with applying for three officers. If Council proceeded at that level, $127,000 would be needed for a three year period which would be a yearly share at $42,000. That would be the next year impact on the budget if the council decided to add three officers under • that program. • • Council Member Brock stated that the City already had three new / officers under this program. Was this a consideration on whether to apply for an additional three officers. i a> a s City of Denton city council Minutes 0o " August 29, 1995 Page 5 City Manager Harrell replied correct. Council Member Brock asked that if the City received the grant, when would the officers be hired. Police Chief Jez stated that one stipulation of the grant was that once it was processed and approved, the Department of o-istice expected those officers to be put on at the first available police training academy. After Council discussion of the current grant and the proposed grant, consensus of the Council was to proceec' with the application for three officers and to project needs for the next four years. 9. fire Department Staffing - Volunteer Fire Eggers - This item had already been discussed at the last meeting. 10. P41ce Department - Individual Assigned Vehicle Program - a memo was provided in the agenda back-up describing how the program worked. If the program started now, it would be cost prohibitive. The City had already expended many of chose front end costs and now only hsd maintenance costs to keep the program going. This program was cost effective and provided more benefits than cost to the City. Staff recommended retaining the program. 11. Neighborhood Associations - Information was provided to Council regarding this item. 12. Summer Youtkl_Program - a question was asked about the cost of continuing the Summer Youth Program, should it be discontinued on the Federal level. The City would employ 40 young people under this program and cost approximately $90,480 to continue the program. 13. TUrttover Rate for Employees Hired i,ess than 30 Days - three employees had left the organization in less than 30 days. One voluntariay lrrft and two were released. w 14. Part-time ;.'m lovee Benefits - a breakdown of the various types of employees were provided to Council. Those were temporary employees who worked more than 20 hours per week. One of two temporary employees was being recommended to become a permanent part-time employee and would be eligible for benefits. 15. Motor_pool Issues - a list of each proposed vehicle and piece 0 0 of equipment to be purchased during 1995-96 was provided. A second question dealt with the length of financing for various vehicles. There was a three year minimum period up to a maximum period of 10 years to finance vehi~:les. Figures had also been provided regarding life-to-date maintenance costs for all vehicles and equipment. i i O 0 • • AM* 10 AWda an City of Denton City Council Minutes August 29, 1995 Page 6 That price was $7,143,531 which represented 44% of the original purchase cost of the fleet. 16. Wato.-Tank Painting - a question was presented concerning painting the water tower by the high school with a special color design. It was estimated that it would cost $600,000 to paint the tank. The City had been setting aside $100,000 each year to cover that cost. At the end of fiscal year 1995, $350,000 would be in the fund and another $100,000 budgeted for 1996. A special design of more than one color would add approximately $90.000 to the cost of paining the tank. 17. Impact Fees - information was requested to develop a further understanding about how the fees were use.. There was money provided in this year's budget to do the fr.lnc end work necessary to consider implementing impact fees. That issue would be before Council later in September. 18. Fees For Best SellerBoo}i,service - one package recommended by the Library was a rental fee program to rent beat sellers in large quantities and make them available to the patrons. As the popularity of a particular book was reduced, the books would be returned to the publisher. A question was asked if a special. fee could be put on those books. As the City accepted money from the County, it had to certify that it was a free public library with no special charges. 19. Citizen Newsletter - Council asked staff to do an inventory of other mailings done by the City and provide more information on the actual cost of the program. Currently, the City placed an insert three times per year in the Parks brochure which was distributed by the newspaper to all citizens. The cost for that insert was $5,325. The estimated general fund cost would be approximately $7,100. The additional cost for direct mail, even increasing that one time per year, would be minimal.. 'he Public Utilities Board felt a direct newsletter was necessary rnd as part • of the budget for Utilities, would reduce advertising costs by $8,875 so that the total additional utility cost for the newsletter would be $12,680. Other publications put out by City were detailed and the possibility of putt!ng those in the utility bills needed to be discus&ed. If they were inserted into the utility bills, it would increase the weight to the point that it would place the item in another postage category and end up costing the same to , 6 i distribute as direct mail. • • 20, str9et Sweepgr/Street Sweeping - a question had been asked on how much it would cost to put an additional sweaper on the road. The approximate cost would be $145,000 to acquire the equipment, $22,000 for operation and maintenance of the equipment and $23,000 • AWAS NO. //yy City of Denton city Council Minutes YYMM August 29, 1995 Page 7 for tha operator. Total cost would be approximately $190,000. 21. 1995-96 Budgeted ConaulGina Ser_.iv ces - staff provided a listing of consulting services proposed in the budget. There were two in the general fund department, one for the customer information system and one for the update of the Denton Development plan. There were seven other services proposed in the utility department for 1995-96. 22. Recycling Alternatives - information was provided regarding the impact on the 1995-96 budget if a public/private relationship was established to have recycling activities done at curbside. It was felt that the City could contract with a private firm to provide ourbeide recycling for the community at approximately an additional $1.50-2.00 per customer per month. The current program recommended by the Public Utilities Board which would carry all of the charges including the enhanced recycling for $13.00 per month. Council Member Brock stated that Lewisville had a contract with waste Management for all of their solid waste. She asked if these figures were based on that contract. if the City collected the regular solid waste and then contracted with a private firm, would the cost be more. Howard Martin, Director of Environmental operations, stated that the Lewisville program did contract for all of their solid waste and provided for recycling. The cost for recycling for the Lewisville customer was approximately $1.40 per customer. The City of Allen was charging $2.00 but keeping $.30 for the City. He stated that there were costs associated with other activities in the Mastr.r Plan other than recycling, such as public education. 23. Administrative Transf@rs - information had been provided along with the Griffith study regarding allocation of costs to various departments. S 24, Satellite Storage of Park Eauinm_ent - it was felt that Denton was still too small to make this suggestion economically feasible. The cost would be too great for the small amount of vehicles. 25. Fire Department - this item had been considered at the prior meeting. p 26. jg - it was noted that the • • primary reason to continue to do this by the city was that the City had a reliable product and most contractors provided services for rebuilding only. - J :a', • p • y, AW4j Ib. ^ Awda ttem City of Denton City Council Minutes oatc_J~'~~ August 29, 1995 Page 8 27. C1tyj1 Renovation - phased Construction - staff felt that the project, without doing a lot of additional plane and specifications, had been fine tuned and presented as a package as the first phase of the project. Because of escalating prices, it was recommended to prmoeod as a package. 28. General Fund Revenues - the revenue estimates for 1995-96 budget had been looked at and, based on the current collection of revenues, $195,000 of sdditional revenue could be included in the revenue projections. this item would be discussed with 29. nicigal Court Staffing Item 0'35. 30. Alter nLitives for Late Night Prggr~a Ming at Recreation Centers - five different programs were provided for consideration, which would be out of the MLK Center for late night programming. One program was a teen Saturday night special events program which would start in January 1996 for a cost of $20888. The second program was a teen summer program starting in January 1996 at a cost of $12,107. Program three would be an adult year round program costing $44,202. The fifth program would be to extend hours of operation to Sunday for $12,804. The annual cost of the five programs would be $930729. 31. F_Ql w upguestions for the Fire Department - (1) cost for an indepnndent study on staffing and locations which could cost up to $50,000 and could be pared back if desired; (2) explanation of the Grand Prairie volunteer fire reserve program which was provided by Chief Cook; (3) apparatus purchase to reopen Central - during the last Council meeting, Council adopted a program which would hire 12 fire fighters with six being hired January 1996 and six mid-year 1996 with Central reopening April let. In that discussion, the apparatus for performing that task was estimated at $53,500 and Council agreed to have staff re-examine that apparatus cost in view of that derision. Council had decided to pay for the six additional • mid-year hires by accessing the Eire reserve which would result in no additional impact on this year's budget. The problem with that was that the reserve would be down to $11,000 and the second year costs for those additional fire fighters would be $324,000. It would help if there was any way to reduce the amount of apparatus needs and keep that amount in reserve to help cover some of those personnel costs. The Council's decision to put 12 fire fighters on • duty allowed for the creation of an additional fire company at Central. Therefore, the snorkel company at Station 3 would not • have to be displaced and would continue to operate at tnat station. Othar alternatives to consider weret (1) continue with the original proposal at $53,500 for the first year and $107,000 for the second year for an additional quint and squad; (2) budget for a quint 9 d • a+ • City of Denton City Council Minutes August 29, 1995 Page 9 effective October 1996 and a squad effective April 1996 for a first year cost of $17,022 and a second year cost of $92,036; (3) purchase both an engine and squad in October of 1996 with no first year costs as all of the costs would be in the second year at $68,877; and (4) purchase an engine in October of 1996 and an ambulance in April of 1996 with a first year cost of $15,208 and a second year cost of $65,249. Because an additional fire company was created, reserve engines were available in the department which were currently not staffed. If council chose aii option which had a new engine in October 1996, the plan would be to put Central on line and responding by April of 1996. One of the reserve engines could be staffed until the new engine came on line. Because of the price difference, it made -ense to purchase an engine and purchase either a quint or new snorkel in the upcoming CIP. The second item dealt with the purchase of an ambulance. This was more crucial as far as timing than the engine but still not a major issue. Currently, there were five ambulances at all five stations with three staffed and two not staffed. Those were backup ambulances to be used for major disasters. Although desirable and in the long range the City should move towards having an ambulance at each station, a few months without another backup ambulance in Central was not critical. The minimum equipment purchase was an engine in October of 1996 and an ambulance in April of 1996, which would be the first year cost of $15,208 or the engine squad combination which could be held until October of 1996 at a zero cost item for the next year's budget. Mayor Pro Tem Biles stated that the budget, as presented, already included a quint. City Manager Harrell stated no that the budget as proposed already included one squad which was a replacement for one of the existing y ambulances. 1 Mayor Pro Tem Biles stated last week the Council approved the hiring of six fire fighters October let and six fire fighters on • April 1st of 1996 and a quint, City Manager Harrell stated a quint and an additional squad. Mayor Pro Tem Biles stated that the issue of the squad was not settled and Council had asked for this equipment information. • City Manager Harrell stated that there was some debate over a squad + . versus an ambulance. It was suggested to leave that equipment in the budget, let the new Fire Chief analyze the needs and come to Council with a proposal before making a purchase. At minimum, there was a need to replace one existing ambulance with a proposed squad. The alternative staff presented was if central was reopened, a • O • as • ApenA~ Mo. City of Denton City Council Minutes August 29, 1995 Page to quint and a squad would be needed which was predicated with the hiring of six people. Since the Council authorized t'i hiring of twelve people, it was felt that a quint and a squad was of needed. It was felt that an engine and ambulance or squad wa: - eded for Central. Then a quint c, a ladder truck would be a pa,- of the CIP. Mayor Pro mem Biles thought that part of the issue was that a int was highly advisable given the fact that the snorkel was of working much of the time. There was a need to move with a quz,,t for the aerial device. Should that now be delayed. City Manager Harrell stated that staff was indicating that the way Council had provided staffing to Central as a full engine company with 12 individuals the device most efficient for a station staffed that way would be a rogular engine. The snorkel needed to be replaced but it was felt that it should be done as part of the CIP submitted to the voters rather than in the current budget. Mayor Pro Tem Biles stated that he was agreeable with purchasing a snorkel in the CIP 'out was haying trouble with the analysis of running an engine instead of a 4uint. City Manager Harrell stated that when the quint was proposed it was with the scenario of hiring only six fire fighters. The snorkel was going to be taken out of service at Station 3 and those fire fighters would be reassigned on a quint which would be placed in Central. That quirt would then be able to perform the job of an aerial device as wall as an engine. It made more sense, from a staffing and dollars standpoint, to have the twelve individuals the Council just authorized on an engine and provide a snorkel or quint as a replacement Eor the vehicle at Station 3. Council Member Miller stated that this proposal was a worse case scenario. The diecussion was to have staff look at what the equipment needs Mould be if the 12 fire fighters were added rather • than six. 32. SPAN Rides tc JA.~rary - information was provided to Council. There were some problems with SPAN providing free rides due to Federal funding. The Library and Parks Department were working on the possibility of exploring donations for such a program. • 33. UtilAty Rcwenue_BUdge~t Revisions. - these were changes in the • budget figures, which came out of the Public Utilities Board. They tended to be better numbers than earlier seen. The Public Utilities Board had recommended a reduction in the small commercial electrical rate which would average 3.5%. in the proposed budget sent from the Public Utilities Board, the decrease would be 3.9% M 0 • • L~jr,O 11eM Hem City of Denton City Council Minutes August 29, 1995 Page 11 for small commercial customers. The proposed budget recommended a 9.94 rate increase for commercial customers based on recycling market improvements. The Public Utilities Board was recommending that it be held to a 9.14 increase. Council Member Cott asked for a current status on TMPA. City Manager Harrell stated that TMPA was in the process of converting to Power River Coal and contracts were in the process of being let. 34. Police/Fire Computer - Certificates of obligation had been issued in 1994 in 'he amount of $1.5 million to implement a new police/fire computes system. Staff, after negotiating with various bidders, was in a position to recommend proceeding with the implementation of the first stage of this system which would be the acquisition of computer aided dispatch as well as a records management system and all associated hardware and software. This also included the first stages of a radio network and mobile units. It was hoped that thr, basic system plus the mobile systems in all of the fleet vehicles could be Jmplemented. However, the cost was prohibitive to do so. It was recommended to proceed with the first stage and the other items would be considered with the CIP. Rick Svehla, Deputy City Manager, stated that they were still in the process of looking at the mobile technology. Many options were available which were not available when the p ocess began. A quarter million dollars worth of improvements had been made in the current system and he wished more could be done but cost would not allow it. Mike Jez, ^hief of Police, stated the funds would purchase a computer aid=d dispatch which would track available police and fire resources in the field and would prompt the dispatch personnel in terms of which unit was the most appropriate unit to be sent to a scene. Thi- records managemont system would automate crime • reporting and curr;ert it to a new methodology which the FBI was requiring. It would prnvide the basic backbone equipment essential in deploying this technology to the field units. Funding would not allow the application of that technology in the police cars. The next challenge would be to put that equipment in the vehicles, 35. Mgnicipal Judge - Budaot Reaugs - The Municipal Judge had 0 made. the following requests: (1) a bailiff warrant officer be • • added mid-year at a price of $17,500; (2) the car requested would be on hold until April/May and then facilitate a car which would be transferred from the fleet to be used by the bailiff; (3) remodeling of the judge's office to allow for a private entry for the other judges. It was recorr,ended that that remain in the • Apendl Ow City of Denton City Council Minutes August 29, 1995 Page 12 budget at $13,50f, with the condition that the Municipal Court Advisory Committee decide on the configuration and return to Council. A metal detector for $7,000 had been added for the Court facility entrance. All of this could be off set by a new fine procedure whereby the Municipal Judge, under a new state law, could assess a $3 fee for each conviction with the proceeds being allocated for court security. This fee would generate $40,000 of now revenue which would cover all of the proposed costa. Council Member Young stated that the court needed a new car as used police cars caused problems. 36. The Council considered adding items to the Major Budget Issue list to be resolved on September 5, 1995. City Manager Harrell stated that one item to be added was based on the discussion of Council. This item was for additional money for the COPS officers. Council Member Miller stated that one package not approved for the proposed budget was carpets and draperies at the MLK Center. He requested an estimate for draperies. The large meeting room had a mirror along one side and when there were functions there it would detract from the function. Mayor Pro Tem Biles requested more information regarding fire - departme:lt equipment: (1) what was the percentage of down time of the snorkel; (2) if a snorkel was nrproved in the CIP when would it be in service; and (3) why was stil.: recommending an engine rather than a quint in Central. With no further business, the meeting was adjourned at 8:50 p.m. • BOB CASTLEBERRY, MAYOR CITY OF DENTON, TEXAS I JENNIFER WALTERS CITY SECRETARY • CITY O OF DENTON TON, TEXAS ACCO02B5 • 0 • ca • r 1 DENTON ~~pp0000 goon &OO O P U d Cl Cm d C7 0 to DOO ~ ~ Opp OOOa o N X00 0i °~oaoaaooo°o CITY COUNCIL • • r t • • '~"f f.fMS\nhn\F EItNF.57. SO!i ~.O I I ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENiON, TEXAS AMENDING ORDINANCE NO. 90-066 TO REESTABLISH A REINVESTMENT ZONE j WITHIN ENTERPRISE ZONE I; THE BOUNDARIES OF THE ZONE BEING ESTAB- LISHED AS DESCRIBED IN THE BODY OF THIS ORDINANCE; THIS REINVEST- MENT ZONE BEING WITHIN THE CITY LIMITS OF THE CITY OF DENTON AND ITS EXTRATERRITORIAL JURISDICTION; DECLARING THE ELIGIBILITY OF THE 'LONE FOR RESIDENTIAL TAI{ ABATEMENT OR COMMERCIAL/ INDUSTRIAL TAX ABATEMENT IN ACCORDANCE WITH CHAPTER 312 OF THE TAX CODE; AND PROVIDING AN EFFECTIVE DATE. !I WHEREAS, on the 18th day of May, 1990, the City Council of the City of Denton, by Ordinance No. 90-066, created Enterprise Zone I and, in accordance with TEX, TAX CODE §312,2011 and TEX. GOVT CODE 52303.507, the designation of this area as an enterprise zone con- stituted the designation of the area as a reinvestment zone under chapter 312 of the Tax Code, Subchapter B; and WHEREAS, the enterprise zone and reinvestment zone so desig- nated for tax abatement purposes took effect on June 21, 1990 and the reinvestment zone for tax abatement purposes expired on June 21, 1995, in accordance with TEX. TAX CODE §312.203; and WHEREAS, the City Council of the City of Denton, Texas desires to create the proper economic and social environment to induce the investment of private resources and productive business enterprises located in a severely distressed area of the City which is predomi- nately open and otherwise meets the criteria established under TEX, TAX CODE §312.202 and to expand prlaary employment or to attract major investment; and WHEREAS, certain conditions exist in such area which represent a threat to the health, safety, and welfare of the people in the area; and WHEREAS, the City hereby finds that the area of the city and county described in Exhibit "A", attached hereto and made a part of • this ordinance for all purposes (the "Zone") meets the criteria for designation as a reinvestment zone under TEX. TAX CODE §312.202, and the Zone has a continuous boundary and is 9.11 square miles in total area, and conditions exist in the Zone which represent a threat to the health, safety, and welfare of citizens living within the zone and to the City as a whole; and • WHEREAS, prior to the adoption of this ordinance, on the 19th • • day of December, 1994, the City Council held a public hearing on the designation of this area as a reinvestment zone for tax abate- ment and the City Council hereby finds that at least seven (7) days prior to the date of the hearing, notice of the hearing was pub- lished in the Denton Record-Chronicle, a newspaper having general • w • A Mda No. AOMda ilem Dalt- circulation in the municipality and this notice was also delivered in writing to the presiding officer of the governing body of each taxing unit that includes in its boundaries real property that is to be included in the proposed reinvestment zone; and WHEREAS, the City finds it is in the public interest to designate this Zone as a reinvestment zone for tax abatement purposes, pursuant to chapter 312 of the Texas Tax Code; and WHEREAS, the City hereby desires to designate the Zone a reinvestment zone for tax abatement purposes, as provided by TF.X. TAX COD 9§312.201 and 312.401, as amended; NOW, THEREFORE, THE COUNCII4 OF THE CITY OF DENTON HEREBY ORDAINS: SECTION That the findings and recitations set out in the preambles to this ordinance are found to be true and correct, and they are hereby adopted by the City Council and made a part of this ordinance, for all purposes. M'ION II. That the City Council finds, after the public hearing, that the improvements sought are feasible and practicable and would be a benefit to the land to be included in the Zone and to the City of. Denton after the expiration of any tax abatement agreement entered into under TEX. 'PAX CODE §312.204, and that the Zone meets the criteria for the designation of a reinvestment zone for tax abatement purposes as set forth in TEX. TAX CODE 9312.202 as follows: A. The area is predominately open and, because of obsolete platting, deterioration of structures or site improvements, or other factors, substantially impairs or arrests the sound growth of the City of Denton; and B. The area is reasonably likely, as a result of the designation, to contribute to the retention or expansion of primary employment or to attract major investment in the Zone that • would be a benefit to the property that would contribute to the economic development of the City. SF TION III• That the City hereby designates the area described in Exhibit "A" as a reinvestment zone, under chapter 312 of the Tax Code and in accordance with chapter 312. • SECTION IV. That the Zone shall take effect on the effective date of this ordinance and shall expire five (5) years after the • • date of the designation or on December 19, 2000. The Zone may be earlier terminated by an amending ordinance, or may be renewed for a period not to exceed five (5) years, or for any period then allowable by applicable law. J PAGE 2 L. ~ • AOeada No.,Q~..~~ A90da Item oale,._„~ r ~ SECTION V The City directs and designates the Mayor of the City of Denton as the City's authorized representative to act in all matters pertaining to the designation of the Zone as a re- investment zone for tax abatement purposes. SECTION VI The City further directs and designates the Executive Director of Economic Development as liaison for communi- cation with regard to all matters pertaining to the reinvestment zone, including, without limitation, the development; of a tax abatement policy and for communication with the ouhnr taxing entities and their d,,signees within the Zone. $LCTION VU~ That the City Council hereby elects to become eligible to participate in tax abatement and the City Council will provide certain tax incentives applicable to business enterprises in the Zone which are not applicable throughout the City as follows: The City shall abate taxes on the increase in value of real and personal. property improvements for new, expand- ed, and modernizing basic industries, corporate office headquarters, and distribution centers in the designated reinvestment zone, The level of abatement shall be based on the rate of improvements and personal property in ac- cordance with the tax abatement policy set forth in the guidelines and criteria of attached Exhibit 'IS", which exhibit is made a part of this ordinance as if written word for word herein. SECTION.VIII. That this ordinance amends those provisions of Ordinance No. 90-066 which pertain to the establishment of a reinvestment zone for tax abatement purposes within Enterprise Zone I, but save and except as amended hereby, the remaining provisions of Ordinance No. 90.066 shall remain in full force and effect. SECTION IX. That this ordinance shall become effective immediately upon its passage and approval, • PASSED AND APPROVED at a regular meeting of the City Council of the City of Denton, Texas this the day of , 199 , at which meeting a quorum was present and which meeting was held in accordance with the provisions of TEX. GOVT CODE ANN. 3551.001, et seq. • BOB CASTLEBERRY, MAYOR • ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: PAGE 3 i' (F i A k a4. Me~ =a O , • AOentla 410. A~~rtda tte Oato ^ APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: • PAGL 4 a • ~ r... ~..-4r• c e} } Y ~ ~ i X Fi 3l if~ Jg Y lyi • a A Awdo No. p - 0 / Ago* Mom EXHIBIT "A" Oki r The general description of the area of the Enterprise Zone I is as follows: All that certain lot, tract or parcel of land lying and being situated in the County of nenton, State of Texas and being more particularly described as follows: BEGINNING at the intersection of the centerline of Jim Christal Road with the centerline of North Hickory Creek; THENCE in an easterly direction with the centerline of Jim Christal road to the centerline of the Dry Fork of Hickory Creeks THENCE with the meander of the Dry Fork of Hickory Creek to the intersection with a westerly line of the clear zone of the City of Denton Municipal Airport; THENCE with the westerly line of said Clear Zone the following nine courses and distances: southeasterly 1,2501; (2) westerly 55011 (3) southeaster:.; 5000;(4) westerly 1001; (5) southwesterly 7001; (6) easterly 2101; (7) southerly 5,370'; (8) easterly 63011 (9) southerly 260' to the intersection of the west line of said Clear Zone with the north floodplain lane of Hickory Creek as shown on FIRM MAP Community Panel number 4801940015D; THENCE down the said north floodplain line of Hickory Creek to the intersection with the southerly city limit line; THENCE easterly 250' to an angle point in said city limits line; THENCE in a northerly direction with the easterly line of said city limit and Clear Zone the following six courses and distances; (1) northerly 700'; (2) easterly 1001; (3) northerly 6,50011 (4) nor;;hwesterly 3501 (5) westerly 5011 (6) northeasterly 850' to the intersection with the centerline of the Dry Fork of Hickory Creeki THENCE with the meanders of the Dry Fork of Hickory Creek to the intersection with a stream from the northeast (Stream DF-2 on FIRM maps); THENCE in a northeasterly direction with Stream DF-2 to the centerline of Jim Christal roadl • THENCE in an eas ?rly direction with the centerline of Jim • Christal Road and rossing the centerline of Interstate Highway IN-J5 and continuing W th the centerline of Scripture Street to a point in the centerline of Fonder Streets THENCE in a northeasterly direction with the centerline of Ponder Street to a point in the centerline of Congress Streets J 3 . Y.a; 4 I i1 page 2 • AVwA "I Date, THENCE in an easterly direction with the centerline of Congress Street to a point in the centerline of Carroll 8oulevardt THENCE in a southerly direction with the centerline of Carroll Soulevaid to a point in the centerline of West Hickory Street; THENCE in a westerly direction with the centerline of West Hickory Street to a point in the centerline if Bernard Street; THENCE in a southerly direction with the centerline of Bernard Street to a point in the centerll no of Eagle Drive; THENCE In a westerly direction w+.th the centerline of Eagle Drive to a point in the centerline of Avenue D; THENCE in a northerly direction with the centerline of Avenue D to the centerline of Prairie Street; THENCE in a westerly direction with the centerline of Prairie Street to a point in the centerline of Avenue E; THENCE in a southerly direction with the centerline of Avenue E to a point where the eastward extension of the south boundary line of the Owalry Addition intersects the centerline of A,renue E; THENCE in a westerly direction with the south boundary line of the Oweley Addition to the centerline of Bonnie Brae Street; THENCE in a northerly direction with the centerline of Bnnliie Brae Street to a point in the centerline of West Prairie Streetj THENCE in a westerly direction with the centerline of West I3airie Street to a point in the baseline of Interstate Highway 1 THENCE in a southerly direction with the baseline of 135-W to a point in the center of Hickory Creek; THENCE in an easterly and southerly direction with the meanders of Hickory Creek to a poLit in the east boundary line of the S. Pritchett Survey Abet. No, 10211 THENCE in a southerly direction with the east boundary line of the S. Pr.itclract survey line a distance of 10500 feet to a point; THENCE :n an easterly direction to the centerline of Bonnie Brael THENCE in a southerly direction with the centerline of Bonnie ' Brae to the northwest corner of the J. Severe Survey Abet, No. 1164; THENC in a easterly direction along the north boundary line of said :survey to the centerline of the Union Pacific Railroad; t 4 ~Yl lie ~~S,~4 q`: 1•~: • r► • Zone I Agenda No.~ page 3 i..,, L j...`~ THENCE in a southwesterly direction with the centerline of the Union Pacific Railroad to a point in the north line of the H. Hagood Survey A-517 Denton County, Texas; THENCE in a westerly Ii;ection with the north line of said Hagood Survey to its most northerly northwest cornea THENCE in a southerly direction with a westerly line of said Hagood Survey to a re-entrant corner of said surveys THENCE in a westerly direction with the center of Johnsen Lane and continuing in a westerly direction to the baseline of IH-35WI THENCE in a southwesterly direction with the baseline of IH-35W a distance of 2000' to a point for a corners THENCE in a northwesterly and a right angle to the previous course 1750' to a point for a corners THENCE in a northeasterly direction parallel with and ).750' northwesterly from the baseline of IH-35W a distance of 2200' to a point for a corners THENCE in a southeasterly direction with a 900 degree deflection to t`.e right 1100' to a point for a corner; THENCE in a northeasterly direction parallel with the baseline of IH-35W a distance of 2600' to a point for a corners THENCE in a northwesterly direction 1100' to a point for a corner; THENCE in a northeasterly direction parallel with the baseline of IH-35W to the centerline of John Paine road; THENCE in a northerly direction with the centerline of John Paine Road to the centerline of FM Highway 244?; THENCE in an easterly direction and a northerly direction with th(, centerline of FM 2449 and also the centerline of Underwood Road to the centerline of Hickory Creek; 0 THENCE In 9 northwesterly direction and up the meanders of Hickory Creak and the meanders of North Hickory Creek to the POINT OF BEGINNING and containing 10.31 square miles of which 1.20 square miles lies within roads and floodways for a net of 9,11 square miles. 2449k/3 • co • EXHIBIT "B" ~ d DENTON POLICY FOR d i Ode TAX ABATEMENT 1. GENERAL PURPOSE AND OBJECTIVES / The City of Denton (City), the Denton Independent School District (DISD) and Denton County are committed to the promotion of high quality development in all parts of the city and to an ongoing improvement In the quality of life for its citizens. Insofar as these objectives are generally served by the enhancement and expansion of the local economy, the City of Denton, DISD, and Denton County, will on a case-by-case basis, give consideration to providing tax abatement as a stimulation for economic development in Denton. It is the policy of the City and DISD that sail consideration will be provided in accordance with the procedures and criteria outlined Ink this document. Nothing herein shall imply or suggest that the City, DISD or Denton County are under any obligation to provide tax abatement to any applicant. AU applicants shall be considered on a rase-by-case basis. Tax inducements, as described In this policy, wiU be considered for new, expanding and modernizing basic industries, corporate office headquarters and distribution centers. II. CRITERIA Any request for a tax abatement shall be reviewed by the Joint Committee on Tax Abatement, said Committee being comprised of two alected officials from each of the taxing entities involved. One additional staff person from each jurisdiction shaU be appointed to serve as a nonvoting, ex officio member of the committee. The Joint Committee on Tax Abatement serves as a recommending body to the taxing entities regarding whether economic development Incentives should be offered in each individual case. Their recommendation shall be based upon an evaluation of the following I criteria which each applicant will be requested to address In narrative format; 1 • a~ • Agenda tlo. Agend: i em 1. History and Philosophy of the firm; a) Nature of products and geographic penetration. b) Financial statements for past five years or life of firm whichever is shorter. c) Chronology of plant openings, closings, & relocations over past 18 years, d) Record of mergers and financial restructuring during last five years. e) Record of employment and training provided for handicapped and chronically unemployed. 2. Project Specifications; a) Provide plat of project including all roadways, land use and zoning within 500 feet of site. Legal description of site Is r6quired. b) Is the project a relocation or new faci'Ity to expand operatlons. If relocation, give current location. c) Project investment in real and personal property at the above site for each of the next tan years. d) Project permanent employment for next ten years resulting from the new investment. Indicate number of jobs that will be Mad by people from outside the metroplex. Include estimated average annual salary on new jobs. e) What Is the total current payroll and the projected payroll when project is completed. f) Describe employment training requirements inoluding provisions for training handicapped and chronically unemployed If applicable. g) Project utility (gas, electricity, water, etc. ) usage for each of next ten years. h) Estimate the infrastructure (streets, sewer, water, etc.) requirements • necessary to operate the new facility. i) Estimate the annual operating budget for next ten yedre. J) Will the occupants of the project be owner or lessees? If lessees, are occupancy commitments already existing? k) Give the name, nddress, and telephone number of contact person. • 3. The community impact of the project; a) Project the value of real and personal property that will be added to the tax rolls. 2 • 4 • Atlertd>t No. ~.^7rA1 I'rr b) Using current rates estimate the additions taxes-that will'be-d generated by the project without considering any proposed abatement for each of the affected taxing entities for each of the next ten years. c) For each taxing entity indicate the amount of tax abatement requested for each of next ten years. d) F.stimatu the increase In Investment In other local businesses resulting from the project for the next ten years. e) Estimate the increased housing needs In the area resulting from the project for ten years, f) Estimate the Increase in the tax rolls for each taxing entity for the next ten years. g) Estimate the infrastructure construction that would be required because of the growth resulting Indirectly from the project. h) Provide the specific detail of any businesseslresldents that will be displaced and assistance that will be avallable from the requesting entity. 1) Estimate the Increase In students by grade level resulting from the project including the multiplier effect (indirect growth) for the next ten years. Show the increase for each impacted school district. J) Provide description of any historically significant area included within the project's area. If any, glre detail of how the historically significant area will be preserved, k) Provide information of any detrimental effect on existing businesses, recreational areas, and residential area. 1) Provide details of any benefit to an area of the community targeted for revitalization /redevelopment, III. VALUE OF INCENTIVES The criteria outlined in Section II will be used by the Joint Committee on Tax Abatement in determining whether or not it Is in the best interests of the affected taxing • entities to recommend that tax abatement be offered to a particular facility. Specific i considerations will include the degree to which the Individual project furthers the goals and objectives of the community, as well as the relative impact of the projccx. New, i expanding and modernlzing businesses will be eligible for abatement if tha min),mum threshold, as described below, Is met. 3 • Aotndo y A%nda Its Once a determination lids been made that a tax abate 'Who ie he value and term of the abaiement will be determined by referencing the following table: TABLE 1: Establiohes maximum length )f abatement according to assessed real property value of improvements and personal property. MAXIMUM MAXIMUM VALUE OF STRUCTURE YEARS OF PERCENTAGE OF AND PERSONAL PROPERTY ABATEMENT ABATEMENT ]00 to 258 80 y 258 65 8 259 so 7 259 35 6 259 20 5 259 15 4 259 10 3 259 5 2 2'59 If an existing business is located within the boundaries of the participating jurisdictions and decides to expand or relocate Kdthln such boundaries, the actual value of the structure shall he multiplied by 125% prior to utilizing Table 1. If the expanding or relocating business is abandoning any property or improvements within the jurisdictions, the value of this abandoned property shall be subtracted from the new value figure prior to mur;plying the value by 1259. The tax abatement shall not apply to any portion of the land value of the project. Applicants agreeing to extend Infrastructure Improvements (streets and utilities) • to improve other industrial sites which can be marketed by the Chamber of Commerce Economic Development Director may be eligible for a greater tax benefit than those described above by utilizing tax increment financing procedures. The offering of such an inducement will be evaluated on a case-by-cane basis dependent upon the applicant's • ability to make available Improved industrial sites. • • 4 .ir'kt ',.Il y~S h. ~A • w • Aq!nda tfam ' Prellminary Application 1V. 'RCtEDURAL GUIDELINES Any person, organization or corporation desiring that the City or DISD consider providing tax abatement to encourage location or expansion of facilities within the limits of the jurisdictions shall be required to comply with the following procedural guidelines. Nothing within these guideUnes shall imply or suggest that either the City, or DISD, is under any obligation to provide tax abatement to any applicant. A. Applicant shall complete the attached "Application for Tax Abatement." B. Applleant shall address all criteria outlined In Section II above in narrative form. C. Applicant shall prepare a map showing the precise location of the property and all roadways within 510 feet of the site. D. If the property is described by metes and bounds, a complete legal description shall be provided. E. Applicant shall complete all forms and information detailed in Items A through D above and submit them to the City Manager, City of Denton, 215 E. McKinney, Denton, TX 78201. Application Review Steps F. All Information In the application package detailed above will be reviewed for • completeness and accuracy. Additional Information may be requested as needed. C. The application will be distributed to the appropriate City and DISD departments for Internal review and comments. Additional information may be requested as needed. i H. Copies of the complete application package and staff comments will be i provided to tho Joint Committee on Tax Abatement, 5 • • AWd, No. Agenda litM Consideration of the AppUcailon The Joint Committee on Tax Abatement will consider the application at a regular or called meeting(s). Additional Information may be requnated as needed. J. The recommendation of the Joint Committee on Tax Abatement will be forwarded, with all relevant materials, to the chief administrative office of each taxing entity. K. The City Council of Denton may consider a resolution calling a public hearing to consider establishment of a tax reinvestment zone. L. The City Council of Denton may hold the public hearing and determine whether the project is "feasible and practical and would be of benefit to the land to be included in the zone and municipality." Special consideration shall be given to policies noted in the Denton Development Plan when designating a tax reinvestment zone. M. The City Council of Denton may consider adoption of an ordinance designating the area described in the legal description of the proposed project as a commerciall industrial tax abatement zone. N. The City Council may consider adoption of a resolution approving the terms and conditions of a contract between the City and the applicant governing the provision of the tax abatement and the commitments of the applicant. Should the commitments subsequently not be satisfied, the tax abatement • shall be null and void, and all abated taxes shall be paid immediately to the I City of Denton and all other taxing jurisdictions participating in the tax abatement agreement. Provisions to this effect shall be incorporated into the • agreement, 0. The governing bodies of the various taxing entities may consider ratification of and participation In the tar, abatement agreement between the City of I Denton and the applicant. 8 • as • E om Any tax abatement agreement will address various islimited to, the following: 1. General description of the project; 2. Amount of the tax abatement and percent of value to be abated each year; 3. Method of calculating the value of the abatement; 4. Duration of the abatement, including commencemAnt date and termination date; 5. Legal description of the property; 8. Kind, number, location and timetable of planned improvements; 7. Specific terms and conditions to be met by applicant; 8, The proposed use of the facility and nature of construction; 9, Contractual obligations In the event of default, violation of terms or conditions, delinquent taxes, recapture, administration and assignment, Annual Evaluation Upon completion of construction, the Joint Committee on Tax Abatement shall annually evaluate ench facility receiving abatement to insure compliance with the agreement and report possible violations of the agreement to the taxing entities. Transfer or Ass4MWnt A contract for tax abatemort may be transferred or assigned by the original • applicant to a new owner upon the approval of the various taxing jurisdictions after such a recommendation is made by the Joint Committee on Tax Abatement, 7 j `.1q 1 { T l y• r Il0il y~ MYOFDENTOY, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 78201 TELEPHONE 817-SW4M Of8ae of ft City Secretary MEMORANDUM DATE: December 8, 1995 TOi Mayor and Members of the City Council FROM: Jennifer Walters, City Secretary SUBJECT: Agenda Item Sesslon Item 04. Information for this agenda item will be supplied under separate cover. • , • , • i 1 'Ikdfcaud ro Quality Servtee" Y V • 1 A • CITY OF DENTON, TEXAS CIE' MEMORANDUM DATE: December 14, 1995 TO: Honorable Mayor and Members of the City Council FROM; Joe Mulroy, Chair, Blue Ribbon CIP Committee SUBJECT: PRESENTATION OF 5-YEAR CIP PROGRAM After three months of concerted effort, the Blue Ribbon CIP Committee will present our 5-year program to you next Tuesday, December 19'h, This plats was rresented to the Planning and Zoning Commission last night, and was unanimously recommended by thnt group to be forwarded to the City Council. We are excited about the projects included in the plan and look forward to presenting them to you. I've attached an overview of the program which indicate projects by year based on available funding. 1 Again, I look forward to seeing you Tuesday and ask that you please call me if you have any questions. • Al at Auacdtrcm , AFF01018 l 1 A s a ADDRESSES CORRECTED BY PROPOSED CIP (including 1986 interest money) NO ADDRESS PROJECT 1. Abbotts Lana 1101, 1105, 1103, Fletcher Branch Drainage 1112, 1113 2. Alice Street 1986 Interest 3. Angelina Bend 1525, 1533 Angelina Bend Drainage {Mist Drainage List) 4. Bell Avenue 600 Pecan Creek Trib-4 Near Robertson 5. Bishops Park 1108, 1112 Fletcher Branch Drainage 6. Chambers 600, 604, 608, 612, 616 Chambers Street Drainage (current) under construction) 7. Collins, 600 Block Collins Street Paying & Drain II A. Dallas Drive 1101 Dallas Drive Drainage 9. Emerson 1905 1986 Interest 10. Emerson 2323 11. Hea'cher Lane 3205, 3207 Cooper Creek Phase II 12. Johnson Street 1310, 1311 Johnson/Daugherty Drainage (Miec List) •t 13. Madse 102 Massa Street Drainage 14. McCormick willowwood Pay & Drain II 15. McKinney East 2528 Pace Drive Drainage 16. McKinney East 0 Campbell 1986 Interest S= 1.7, Minor Circle 1032 Kerley Street Culvert 18. Monterey, 1000 block of Cooper :reek Phase II 19. F,:mhrooke Place 2140 Longriige Drainage (currently under construction) • 20. Robertson 337 Pecan Creek Trib-4 Near 'lobertson 21. Santa Monica 3106, ]110, 111 Santa Monica Drainage {Miec List) 22. Savannah Trail 2121, 2141, 2145 Lon?ridge Drainage {currently _ under constructior.) _ 2'i. Westwood 1918 Willowwood Pay & Drain ti 4. Westwood 242n _ Parvin St. Drainage (Miec List) ' L 2S. Wisteria 1805 1986 Interest 3 AEE0061C '.1 ei ofj~f ~ )~1 ~k, /51 S~ 1.R ' S Su ~S,b2'~~yf~¢ :1 Rk f~ , v C i S ty 11,?~J,bi' ~wl'f Y W • f UpoDIHg CATIONS 1. J,V.u. Addition Gary Floyd 1112 Bishops Park Betsy Gates 1108 Bishops Park Roger Thiele 1109 Abbotts Lane William Watson 111 1105 Abbotta Lane Charles Clayton 1101 Abbotta Lane Gerald Gable 1113 Abbotto Lane Gail Frisby 1112 Abbotts Lane 2. Rest McKinney Kirk Jarrella 2528 East McKinney 3. Bellaire Heights Addition, Phase II Harold Kenwright 625 Pace Drive 4. Township II Addition, Phase I Debbie Sharptou 1533 Angelina Bend Kay Simon 1525 Angelina Bend S. 82u&hxtdg2 Addition Virginia Woodward 2141 savannah Trail June Berry 2145 Savannah 'Grail Albert Konkowski 2140 Pembrooke Place Charles Musgrave 2121 Savannah Trail 6. Triangle Two Addition Stacey Anderson 2812 Country Club load 7. A,E, ell's Addition l Marp'.a 614 East Collage 8. W Addition cqjn Park Eric McClure 612 Chambers 6o0, 6o4, 6os, 616 chambers 9. Willowareek Addition 1032 Minor I 10. jAy;or Park Addition Max Stockwell 1919 McCormick St 2420 Westwood St Fr. Pappe 1918 Westwood St 11. Mcntgcito Cates 3106 Santa Monica Bill Colville 3110 Santa Moro ca Hubbard 3111 Santa Monica 12. Wjjjneoue A".;a Or Uorma Gilbert 2020 Kendolph Bruce Mayer 209 Bernard Cr Van Redman 1014 Dallaa Or and 1101 Dallas Or Or Braterman 220 Bernard Several Locations 600 Blk Collins St Several Locations Cindy Lane Several Homes Bast McKinney 0 Campbell 1805 Wisteria Richard Emerson 2017 Golf Court 600 Bell Avenue AEE0061C i i Piuo,ling Locations page 2 of 2 12. Miscellaneous Arse (Cont) 317 Robertson Marion Smith 102 Massey Street 3919 Lariat Dr 1220 Ector 1228 Rctor 3205 Heather Lane 3207 Heahter Lane Kirby 2323 Smerson 200 Daniel Street 1711 White Oak 1101 Pin Oak Heather White 2757 Mill Pond Several Homes 1000 Block of Monterey Several Homes Sequoia Park Subdivision 808 Alice Street Richard Slivoka 1905 Emerson Blackburn 1310 Johnson Street Lott 1311 Johnson Street . AES0061C i v 3 . . ~1, !~h 1,~Y d 1 I,~r;t ~f ( V 11~ ia`~.~i T~W j,I F'~~"(`~~t •~~c A'd • i • 1996 PROPOSED CIF' L Blue Ribbon Committee 5-Year Plan 95.96 98.97 97.98 98419 99.00 TOTAL Streets/Traffic 1,498 1,873 1,86f, 2,789 3,087 11,112 34.4 Drainage 715 675 1,39F 2,461 _ 1,992 7,238 22.4 Parks & Recreation Beautification _ Q _Z5~ 0~4 1860 2,70 r7,0-K 231Z Bond Election Total 2,513 3,298 5,310 71100 7,779 26,000 Authorized Unissued (Ft. Worth Drive) 1,400 1,400 4,3 CO's for Facilities & Equipment: City Hall Phase II 190 190 .6 • I)MC Phase II 715 715 2.2 Public Safety Computers 2,000 2,000 6.2 Gen iovt. ' • Computers - 2.OQ4 92,703 04,691 $6+ 5, AFF01047 DE=NTON. TEXAS 1996 blue Ribbon Committee C1P Bl;DGETOVERVE ' Targel Final 96 96 96 86 Score _Bond Staft_ Bond 1 ranoorra on S 12.8 12.5 13.5 7.7 S % 4^ 38.7 42 36 % Drwaxe S 7.4 7.24 7.8 3,5 S % 22 22.4 24 16 % Parrs: S 6.7 7.65 7.0 6.0 S % 21 2? 7 22 27 % Safes S 3.5 4.0 3.8 S % 11 12.4 12 3 % Buil~l~gs; S 1.6 .905 05 2.5 S rr 5 2.8 16 12 % • Total S 32 32.3 32 21.6 S ' Inclusive of 600,000 for land acquisition Re. library • s r I 3 40 DENTON o° 4e oAo G 0 C3 000 ~Do , 0000 00 ON ~a~aooaoo IC'TYCOUNCIL • r A D DENTdN ENTERPRISE ZO 810. q,5.,oq5 1 MITtRSTATL 36 -~G(- T Q y IkA 144 *OATH 1 r ` In J ' r-J L --.r/ 4~ CIT► I.MNT{ J f~ r t L 1 n V INT STATE 3 IN T L RSTAT A fa 1 ~ - - - CIrY LIMTS r 4\\00 ENTERPRISE ZONE 3 0 sawAmrmm m ti~rrJ { DATE; 4/30/90 x r tF C~ ) a ca a ri t'! t` 1 w DENTON oooooaooooooo~G Sao°Al y °~O OooAv ° Oo o ~o G O p O 0 4 D d~ ~ OCR 000 T ° ~ ~O~O OOp~ , , ~~p0 aooDoanoo a ® ITS' COUNCIL • L ~ • ApenOJ tlo, At>M~ tOpM1 AT CITY COUNCIL. R_FPOK EM DATE: December 12, 1995 TO: Mayor and Members of the City Co4ncil FROM: Linda Ratliff, Economic Development Coordinator SUBJECT: Re-establishment of Reinvestment Zone U, COMMENDATION: Staff recommends adoption of an ordinance to re-establish the reinvestment zone in Enterprise Zone 1. A reinvestment zone is a geographic area designated by a municipality to promote development or redevelopment. Under Section 31" of the Texas Tax Code, municipalities may establish reinvestment zones for tax abatement purposes. Businesses must be locet A within a reinvestment zone to receive tax abatement. SU MA Y: The Texas Department of Commerce r^,nuires that all enterprise zones also be designated as reinvestment zones for tax abatement purposes. The reinvestment zone of Enterprise Zone I has expired, but can be re-established for another tive years. The re-establishment of this reinvestment zone will allow Denton to offer tax abatement to qualified businesses locating in Enterprise Zone I (as outlined in the joint tax abatement policy adopted by the City of Denton, Denton Independent School District and Denton County in May 1990). The Council's approval will allow statTt,r process through the administrative s;^n in accomplishing that objective. BACKOROUND; Enterprise zones and reinvestment zones are economic dtvelcpment tools used by many citic. to attract businesses. The City of Denton originally established its enterprise/reinvestment zones and adopted the tax abatement policy in 1990 as part of its overall effort to promote economic development, increase the tax base and create new jobs. Please let me know if you have any questions regarding our reinvestment zones. _ a> • QAgenda Nn. APPENDIX A j- Definitions A. "Abatement" means the full or partial exemption for ad valorem taxes of eligible properties in a reinvestment zone designated as such for economic development purposes. B. "Agreement" means a contractual agreement between a property owner and a taa'.ng jurisdiction for the purpose of tax abatement. C. "Bawlc industries" are defined In Cie Denton Development Plan as those which produce goods or services at least 51% of which ar( directed to serve perple outside of the City of Denton and are listed lu the Standard Industrial Classification (SIC) of the Department of Commerce, except for groups 52-59 under retail trade. D. "Expansion" means the addition of buildings, structures, fixed machinery, or equipment for the purpose of increasing production capacity. F. "Facility" means property improvements completed or in the process of construction which together comprise an Integral whole. F. "Joint Committee on Tax Abatement" is a group of representatives from Denton County, the City of Denton, and the Der.+nn Independent School District • f.rmed to wtudy and e. Juste any proposal regarding the ott-ing of tax abatements within the community. The Committee will consist of two elected I representatives from each. governwental entity and one staff member from each entity The staff members shall serve as nonvoting. ex officio members. 11 • G. "Modernization" means thu replacement and t pgratiing of existing facliitles ♦ O' i which Increases the productive Input or output, updates the technology, or substantially lowers the unit cost of operation, and extends the economic life of the facill+y, Modernization mny result from the constj uction, alto-ation, or 1 Aoen'h )b..,, Installation of buildings, structures, fixed machinery, r equipmelP`ia all~~ _ l not be for the purpose of reconditioning, refurbishing, repairing, or completion of deferred maintenance. H. "New facility" means a property previously undeveloped which is placed into service by means other tnan expansion or modernization. L "Reinvestment 'Zone" is an area designated as such for the purpose of tax abatement as authorized by Subchapter B, :Municipal Tax Abatement, '['file 3, Local Taxation, Vernon's Texas Codes Annc..ded, J. "Tax increment flnanoW is the use of some or all of increased property tax revenue resulting from the redevelopment of an area to finance develoament-refatt-d costs In that Ostrict. Tax increment financing divides tax revenua from the area into + wo categories. Taxes on the predevelopment varie of the tax base (the tax increment base) are kept by each taxing body, while some or all of the tw..76 from the increased vnlus of property requiting from redevelopment (the tax increment) are deposited by each jutiadictfon In a tax increment fund. Money ±n the tax increment fund is used to repay T1F-backed bonds that are issued to finance public improvements in the redevelopment area. i i r 7 2 r vA, r,• t i~ipi7 ~~'y .Y, V, Lt~~ i .1'~i.~.. • L ~ A AWdS 00, r APPLICATION FOR TAX ABATEMENT 1. Property Owner Mailing Address Telephone Numbor _ 2. Property Owner's Represeatative . Mailing Addrera _ Telephone Number 3. Property Address Property Legal Description _ (Provide attachments if by metes and bounds) 4. Located within: City of Denton D.I.S.D Denton County 5. Description ^f Project: 0. Date protected f7r occupancy of project/ initiation of operations: i 7. Narrative response to criteria questions In Section It attached. Yes 140 Comments: TAAPLI i eD C3 L-0 L- r~ ,O N i It lu to ~ Q1N la .l w . C N Q t.j C ~o q ? C n cc D L) L t 0 J W R, eta; OUJNER: JE55 NEWTON RAZOR et aI dcari i r ZONED AGRICULTURAL (vacart~' ! i. ` Vd U ~ I III „C z rgaw eri~aaE P/p + ,ca ~ U SEE D'1 SEI SE; 9 Sit G?IG JW-STOP *1 W. F!AIE 6ERVIGE--` ~i e SEE OR 11554 EAbVIEN1 u [ 1045.62' PP /p -77 - - 1. , I '77 ~ANIC 6415 L40 01~ S17 I 'b Ay1WAli PAACRG LOT fl.i LL' ~ ^)N OPL erecncs L nuw --.L- - e naTTR IMML HOU!! to a t C n I 5'W* bit) ~o FLItiER OF O10Rh:~ • I R ~ 1 ,TRANS pAp CUic- 1 TOTAL ECIJAIE !C01AGf 10A'X SOFT. LOT MRIDEpCi . 2S {~WL TS l____ J N 0 ~ APRON love b eero cF cum" - s f II 00'.0'' BLOCK 1 763 } U (Y ZONED AGRICULTURAL. 6.385 ACRES u n +Rr -Niwl=r2- GATEWAY BAPTlS`f CHURCH E%tc OF t vw ~r5 5 ACRES E bK - R rVY~A ■ M~ *1 I 6 3 8 ~o 1 41 r +w rrMa~ N w iw M~ R 214 218,152 Sq Ft i I - Q L - _ -,v ovc 6 n ;Oak cheCk ,Jg r EASEMENT rcu++o 112' S6' 0' UTILITY EASEMENT ~ lpoN PIN AT ~ - - it CVVAM ELM 4 16' UPLITY FASEEIENI 4 ti (J 5 Jn4 668.(',1' g t ~ 4 3 1 I,'t ph ON CITY OF DENTON OILNER: ww w Pta►W. AJDITN GOM6M .R: flerree. uw+ , :ogwq GLOM WA N.u4CIF61'f i~ N~to ~,a NOTES: IOATWC?A C41Er n3van er%xw 2Gdnt ~ v ZONED AGRICULTURAL (vacant c 0 MEADOLJ RIDGE ADDITION I~CK,A,rE6 Lo,;ATiON OF BLOCK TWO ENIRIEB AND EXiTB =ONES) PD-18 SIhK,LE FAMILY RESIDENTIAL DENTON, TEXAS w"Iroptowrroomm ~ uW M ~ei~ BY LAW EL P E T pLN a 0 M rgioA owt ~E AoA ,~:~~-C' w+oAeA ~ rro~ SITE a rWA OA u~ Q, MUOOM w OAS c 0 cn w. IMAR1tMY DAM Y 300 r f~ r j r i VICINITY MAP o / A J V r w E F 1 - a ..rs~ SF7 ALLEY ( CLOSED SOUTH 75.00' 6 FENCE I/ ILiL- l- EAST LINE OF LOT 3 1 r7t r- i I x l 6' WOOD FENCE LOT 2 APARTMENT I I 3 tyismtg zoning rs or•, 4. Sueel righlot•way is 50- 5 . pavement width is 31' ADJ4\ ENT 6 Water 1 ne :s 6' ADJACENT 7. Wastewater Nne s 6' PRLr'FRTY PRCt'FRTYS ` , 4' WIPE FE 4' N1P,E FENCl. / i M U, QoftlgpmnnlStaildatsl5 14 LAND USE Two sogle•tainly. detached unAs f 4 (Owneraccupoed residence and ~2 eNKency apartment above existing garage) u 6' LNA'NL1NK PARKING M4n-Kim of 5 par" spaces FENCE 19, 0 - - - 0 DENSITY 563undsfacre f SETBACKS CzKMAa Ma &ld9= 0 minimum lot arcs (1},150 q R.) BRICK minimum W>,iLkh (75 A) x 2' p minimum W de lh (2l0 n 1 . F- 37' minlmmn frorsr yard 105 0. 2 11 minhnum side yard 3 h (nunh side) 73 fl 1 STORY FRAME RES. m nimum mar yanl 10 fl 1011 LLJ number of k As (1) maximum bld4 I,e3phr skrrcc) maximum bldg, covcratt (SS'~I 22' 7 I FI `NUN SF7 SF 7 SF / W6AATE END OF 00NDrWNS t, 1'I -FENCE 1. Neeh and East wkadowa w% be Me" I to "UYfe YIIW of fKWftl Yfd PMPWty. 1 12 12' _ la.r a..aYM ) 1-w--MOL%•&.A. toa.ai.f a &Mabel r J T i ,t a. i 4' SI L- WATER f WASTE WATER - i fT 4 i Ir • • DENTON ~ ooaaoaoaoQO00o 00 OA, c~ ~ ~p~0 a N ~ Q~pO a~ooa~aQo • CITY COUNCIL ~ . • ® 4 J • • Ayanda tin. Ap r4 No oft CITY COUNCIL REPORT TO: Mayor and Members of the City Cc uncil FROM: Rick Svehla, Acting City Manager SUBJECT: Historic Zoning for 1313 N. Locust RECOMMENDATION: Historic Landmark commission recommends approval, 7.0; planning and Zoning Commission recommends approval SUMMARY: Richard and Marjorie Waters have applied for historic landmark zoning for the property located at 1513 N. Locust, The property is listed as a high-preservation priority in the cultural resources inventory. Mr. and Mrs. Waters have applied for historic designation under the following criteria (as established in the Historic Preservation Ordinance): 1. Character, lntere~t or value as part of the development, heritage or cultural characteristics of the City of Denton, State of Texas, or the United States. & Relationship to other distinctive buildings, sites or areas which are eligible for preservation according to a plan based on architectural, historic or cultural motif. 9. Exemplification of the cultural, economic, social, ethnic or historical heritage of the City, State or United States, 11. ldcntitication with a person or persons who significantly contributed to the culture and development of the City, State or United States, 11 A building or structure that because of its location has become of value to a neighborhood, community area, or the City. • 13. Value as an aspect of community sentiment or puhlic pride. Staff has reviea,ed the application submitted by Mr, and Mrs. Waters and has determined that the application doss document the listed criteria. ~ .5 i5 t +i n 7 • " O r A"r& no A"O t Otto BACKGROUND: The house, built in 1923 by Dr, Jessie Louise Herrick, is a 2-story Georgian-revival style brick veneer structure with one-story porches at each side. These porches were at one time open-air or screened but since have been enclosed with windows and converted to interior space. Distinctive exterior features include a 2-story, columned, semi-circular portico, brick quoins at the main corners, "Palladian" windows/french doors at the first floor front; "Chippendale" balustrade details at the top of the two enclosed porches and at a projecting bay at the rear. Windows are typically 6 over 6 wood, Mr, and Mrs. Waters plan to use the property as a "bed and breakfast." Godfrey's Place Inn is scheduled to open in January 1996, Because the property in located in the area serviced by the Main Street program, Main Street architect Kevin Milstead reviewed the existing conditions and the plans for renovation with regard to issue of historic preservation. Mr. and Mrs. Waters plan to make the following changes to the proles : 1. As part of the landscaping plan, a solar greenhouse will be added to the side yard to the south. Because of existing foliage, this greenhouse will not be visible from the street. 2. They plan to replace the existing wooden privacy fence to the south and west of the property with a cedar lattice fence. This fence does not face any primary streets. 3, They plan to repaint the house to simulate the color of the original brick. 4. To meet City codes, the balustrades on the baiconies above the side porches to the north and south must be changed. The current height of the balustrades does not meet the City code of 48 inches. The Waters plan to raise the existing balustrades to meet the 48-Inch height. As part of the motion to approve the application for historic zoning, the Landmark Commission also approved the propcued changes, PROGRAMS, DEPARTMENTS, OR GROUPS AFFECTED: Historic Landmark Commission FISCAL IMPACT: None Prepared by, Respectfully submitted: Ile 1. WQ J n Jenkin Rick Svehla r rvatlo leer Acting City Manager Approved; Frank H. Robbins, AICP ✓ Director, Planning and Development ~ ~ k ~4 F lry'``rrv r j O4 t ~"s a ,x~ `t{ `7 4 19S~I~A . Y` TyiR ^~Y•~f'J 'dA i • • i 1547hist.ord Agin" NA^sn01 O;ac ORDINANCE NO, _ AN ORDINANCE OF THE CITY OF DENTON, TEXAS, DESIGNATING THE. PROPERTY LOCATED AT 1513 N. LOCUST STREET AS A HISTORIC LANDMARK UNDER SECTION 35-215, ARTICLE V OF CHAPTER 35 OF THE CODE OF ORDINANCES; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Historic Landmark Commission and the Planning and Zoning Commission of the City of Denton, Texas have recommended that the property herein described be designated as a historic landmark in the City of Denton, Texae; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS; SECTION I. That the property located at 1035 West Oak Street, being more particularly described as Lot 12A, Block 1, Northside Addition, an Addition to the City of Denton, Denton County, Texas, according to the Plat recorded in cabinet B, Page 375, Plat Records, Denton County, Texas, is hereby designated as a historic landmark under Section 35-215, Article V of Chapter 35 of the Code of Ordinances of the City of Denton, 'texas. SECTION II. That said property herein described shall be indi- cated upon the zoning map of the City of Denton as a historic land- mark by the letter "H", and the property herein described shall be subject to all the terms, provisions and requirements of. Section 35-215, Article V of Chapter 35 of the Code of Ordinances of the City of Denton, Texas, and such designation shall be in addition to any other use designation established in the City's zoning ordi- nance applicable to such property. SECTION III.. That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $2,000.00. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. i SECTION Iy. That this ordinance shall become effective • fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. • PASSED AND APPROVED this the day of 1995. , • BOB CASTLEBERRY, MAYOR • O }r ' x I \ it lt6F'r 3 r A01nda Fb. A;Rndr Itsn Dstc..Av A'NfEST JENNIFER WALTERS, Cl" tXRETARY BY; APPROVED AS TO LEGAL FORM; HERBERT L. PROUTY, CITY ATTORNEY BY; f J • Page 2 F • c~ Aoen AponMll= MINUTES Diu Historic Landmark Commission November 20, 1995 The special called meeting of the Historic Landmark Commission of ttte City of Denton was held at 5:00 p.m, in the City Hall West Conference Room located at 221 N. Elm Street (Old Police Department) on Monday, November 20, 1995. Present: Suzanne Byron, Judy We, 0111 Coleman, Chadye Heggins, Sullitt Lowry, i Mark Merki, and Alan Smart Absent: Jim Kirkpatrick and Kenneth Morgan Present from Staff Frank H. Robbins, Executive Director Planning and Development; Jane ;onkins, Preservation Officer; and Donna Bateman, Planning Technlcit n Chairman Smart called the meeting to order at 5:00 1, Consider approval of the minutes of the regular meetings of September 11, 1995 and October 9, 1995. It was moved by Mr. Merki, seconded by Ms, Byron and unanimously carried (7-0) to approve the minutes of the meetings of September 11, 1995 and October 9, 1995. 11. Hold a public hearing and consider making a recommendation concerning a final application for Historic (H) overlay zoning designation for 1513 N, Locust. Mr. Smart opened the public heexing, Ms. Jenkins reported that the house was built in 1923 by Dr. Jessie Louise Herrick and is a two story Georgian-revival style brick veneer structure. She added that there will be a solar greenhouse to the south of the house. It will not be visible from the street. There will also be a combination cedar lattice fence, It will not face any primary streets. She added that the applicant planned to paint the house to simulate the brick. Mr. Merkl asked what color the applicant planned to use. Ms. Jenkins replied the original brick was a light brick. The owners will probably use e a slightly darker color to avoid a pink tone. Ms. Jenkins continued and stated that the balustrades will be raised to meet city codes (48 inches) by putting parallel work underneath them. i • W • Ap~nd~ ►ro. rgonda Ilem ~5 Historic Landmark Commission 0._ Minutes of November 20, 1995 Page 2 of 3 She added that Kevin Milstead, the Main Street Architect, spent a day with the Waters' in working on the changes and how to make them appropriately. Petitioner. Ms, Waters stated that some of the back up was found at the TWLI library. She said that she and her husband consider themselves curators of the house and would like to preserve it, Mr, Lowry stated that he felt 48 inches was awfully hlgh. He asked what city code required that 48 Inches, Mr. Robbins stated that it Is in the Uniform Building Code. It was a call of ft Buikfing Official and he felt that it was a safety issue. Mr. Coleman agreed that 4 feet was awfully high but knowing that the wood was rotted and unsafe, he understood the need to raise them. Ms, Waters added that in checking for Information about the fence, she was Informed that it was believed to be Victorian in style and it is said that Dr. Herrick bought the fence, whlch Is older than the house, and had it installed at her house. She added that in her search she found very odd quirks that Dr, Herrick had, Including a hatred for chlldten, Mr. Smart closed the public hearing, Ms. Jenkins reported that staff recommends approval, Mr. Smart stated that he felt the appllcant should be commended on the work that went Into the backup. Other Commissloners agreed. • Ms, Jenkins reported that the case will go to P&Z on the 13th and will go to Council on the 19th, Mr. Lowry moved to approve historic overlay zoning for 1513 N. Locust. It was seconded by Ms. Byron and a roll call vote was taken as follows; ® Mr. Smart • • yea Mr, Lowry yea Mr. Coleman yea Ms. Heggins . yea Mr. Merki yea Ms. Cole . yea • a r.~ ~4s Y+ t~rl sip y.P.iY t Gn y[+ ~`tri $9^x.1 e • A9ute1 Mo. `S AV"dG Item ooa Historic Landmark Commission Minutes of November 20, 1996 Page 3 of 3 Ms, Byron Yea Motion carried unanimously (7.0), ill, Preservation Officer's Report. Ms, Jenkins reported that the Bell Avenue group has contacted her further regarding historic distriict creation and she would update the Commission periodically on the status, She added that on the last pugs of the back up, city status on grants were listed, She pointed out that out of the "I's state, Defon's graft were ranked 2nd and 4th, Our December meeting Is December 11th, Consultafr would tike to make it the 18th at 5;00 p.m. The Commissioners agreed that would be aoceptabk. At the meeting they will outline the goals of Phase II and set MO* districts. She anted the commissioners to think about what their prioftes are and what they would Ilk* to see. She believed that meeting would be a minimum of one hour, Iv. Future Agenda Items, Mr, Lowry congratulated Jane for her Main Street recognition that was in the paper, Mr. Lowry stated that the brick monuments at the city entrances have the wrong date on them, Mo. Jenkins stated that it was known and would report back at the next meeting on the status of correcting them, Mr. Merkl moved to adjourn at 6,38 p.m, It was seconded by Ms, Hegglns and unanimously carried (7-0), v r~ 4 y , r • I- ru • DEC-15-1995 12L20 CITY OF DENTON PLANNING P.02i02 P&Z Minutes Agents No ~~K" December 13, 1995 Agenda Item Page 9 Do:$ VI. Hold a public hearing and consider malting a recommendation concerning designating 1513 N. Locust an historic landmark ("H" inning designation). Ms. Russell opened the public hearing. Mr. Robbins: This is a site on North Locust and College Street. It Is very significant architecturally. I have a lot of documentation that we did not hand out, but I would be willing to pass out, that the applicant, Ms. Waters, did on the activities and the people that were in this house earlier. There is some really interesting and significant information about who built the house. Dr. Jesse Louise Herrick who began a number of the activities that really two criteria that are met for the designation of TWU is now famous for. There are ' the H district. It is a relatively rid smicture, it is architecturally significant and some of the activities and people that lived in it are significant. The Historic Landmark Commission unanimously recommerdod that the H designation be given. It doesn't change the use of the land, there is no zoning use change, but with this landmark designation before that property could be modified externally staff or the Historic Landmark Commission would have to grant a certificate of appropriateness. So this process really is an exercise in preserving our past. Mr, Cochran: I have read that packet and I have watched over the years as these things get considerably better and better and that they did a very good job of researching that and It is a trice package that I saved, They have done a fine job and it seems like a real good thing to have in that area, It might even spark some other folks to some stuff like that. Ms, Russell: Would the petitioner care to speak? Ms. Marjorie Waters: My name is Marjorie Waters and I am one third owner with my husband and our cat, }odfrey, that the inn is going to be named after. When we started this project we had no idea of how interested the people in Denton were with the property and how marry stories I could tell. The docurr+entaiion just barely touched the edge of the stories that I continue to hear from everyone. it has been a lot of fun and the Historic Landmark • Commission encouraged me to continue and write a book about the house and the owner Dr. Iesse Louise Herrick, who was a single female physician in 1919. Ms. Russell: Is there anyone to speak In favor? Is there anyone to rjeak in opposition? We will close the public hearing. a Mr. Cochran: I move that we approve this request for historic designation for 1513 North , Locust Street because it does meet the criteria as outlined. Mr. Powell: Second. Ms. Russell: Any discussion? All in favor of the motion please raise your right hand. Opposed same sign. Approved. (7.0) TnTa a a~ • d I • (.N • r DENTON o~~ aGOp~040 oo°~ ~ N°°o o. oG ~o o a d 0 0 ~OdO oopo No 0000 ~ooaaaaoo ® CITY COUNCIL r j • 4a • r Ap * No ` ON ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances) and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore) and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein] NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSs SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: BIb ITEM NUMBER NO VENDOR AMOUNT 1812 1,7K012,13,15-17 ROADRUNNER EXHIBIT "A" 19,20,23,26,29,36A 37A-38I 1812 2 ROAD SAFE INC. EXHIBIT "A" 1812 3-5017A-7J17L-110 CENTERLINE EXHIBIT "A" 14118121,22,24A-25 34A-35F,366-36C 1812 6A-6N,33A-33H 3M EXHIBIT "A" 1812 27,28 CTC EXHIBIT "A" 1812 30-316 SABI EXHIBIT "A" 1816 1 MAHANEY INTL $ 52,871.00 • 1816 2 VILLAGE FORD $ 341988.00 1817 ALL COL,LIN COUNTY FORD TRACTOR $ 75,364.00 1818 ALL BAILEY FORKLIFT AND SERVICE $ 31,995.00 CO. 1820 l ALLEN SAMUELS DODGE $ 13,433.00 1820 2 ALLEN SAMUELS AUTOPLEX $ 13,969.00 1823 ALL GREENVILLE TRANSFORMER CO. EXHIBIT "B" • 1826 ALL SIMON LTI/FIRESTORM FIRE $383,750.00 • • APPARATUS 1829 1 MHHANEY INTL $ 77,711.00 1829 2,3 VOLVO GMC TRUCKS OF DALLAS $205r281.00 s~ a s ~nw, + l i Anen6A Ittm SECTION 11. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved and accepted Items and of the aubmittad bids wish to enter into a formal written agreement as a reoult o. thr acceptance, approval, and awarding of the bids, the City Manager o- rlr gnated representative is hereby authorized to execute the writtro +•a . •r,Lch shall be attached hereto; provided that the written contract is i,, ii1d with the terms, conditions, specifications, standards, yaantAcies and specified sums contained in the Bid Proposal anti relaLr,, documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expendit.-,ire of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this _ day of It 1995. BOB CASTLEBERRY, MAYOR 1 ATTEST: JENNIFER WALTERS, CITY SECRETARY • BY: A1-PROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY i BY: yw • •i.. ~r~ ~y , , "T y may„ • • PAGE 1. OF 5 di 5 .0 Oql Agenda No. Agenda tte EXHIBIT " A Date ITF?A STY 1)ESCRIPTION VENDOR PRICE 1. 36 WSAWHORSE WOOD BARRICADE ROADRUNNER $ 47.00 2. 50 AF'30 PYRAFRAMF. SIGN ROAD SAFE $ 40.90 STANDS; 30" INC. 3. 1000 TRAFFIC CONES: 18"PVCS 311 CENTERLINE $ 3.22 4. 500 TRAFFIC CONES: 28"PVCS 5.5# CENTERLINE $ 6.94 5. ALUM SION BLANKS:080 GAUGE A. 10 DIAMOND 9011(57058220) CENTERLINE 11.09 B. 10 OC'CAGON 30"(57058180) CENTERLINE $ 7.93 C. 10 PENTAGON 36"(57058240) CENTERLINE $ 13.89 D. 10 SQUARE 30"(57058420) CENTERLINE $ 11.11 E. 50 VERTICAL 12"X18"(57058385) CENTERLINE $ 2.66 F. 10 VERTICAL 12"X3611(57058360) CENTERLINE $ 5.34 G. 30 VERTICAL 18"X2411(57058300) CENTERLINE $ 5.34 11. 20 HORIZONTAL 24"X18"(57058400) CENTERLINE $ 5.34 1. 50 VERTICAL 24"X30"(57058320) CENTERLINE; $ 8.89 t J. 10 VERTICAL 24"X48"(57058020) CENTERLINE $ 14.23 K. 10 HORI'ZONT'AL 36"X12"(57058440 CEN'T'ERLINE $ 5.34 I,. 10 EXTRUDED C"X24" (57058260) CENTERLINE $ 3,13 M. 20 EXTRUDED 6"X30" (57058040) CENTERLINE $ 5.88 N. 20 EXTRUDED 6"X36" (570580G0) CENTERLINE $ 4.69 0. 10 EXTRUDED 6"X42" (57058280) CENTERLINE $ 5.48 • i e 6. REFLECTIVE SHEETING 3-M ENGINEER GRADE • • A. 2 SIGN SIIEE'TING P.S.13I,K30" 3M $ 261.90 13. 2 SIGN SHEETING P.S.W11T'30" 3M $ 330.00 C. 2 SIGN SHRE'CING 11.S.ORANGE30" 3M $ 330.00 • • 0 w w 67CNiRIT A Mendn Pin Dn!,,1~- s 6, CONTINUED D. 2 SIGN SIIFET1NG P.S. BLUE 30" 3M $ 330.00 E. 2 SIGN SHEETING P.S. GREEN 30" 3M $ 330.00 F. 2 SIGN SHEETING P. S.YEL.30" 3M $ 330.00 G. 2 SIGN SHEETING P.S. RFD 30" 3M $ 330.00 H. 2 SIGN SHEETING P.S. WHT 12" 3M $ 132.00 1. 2 SIGN SHEETING P.S. Will' 18" 3M $ 198.00 J, 2 SIGN SIIF.ETING P.S. BLI( 6" 3M $ 52.38 K. 3 SIGN SHEE"PING P.S. WHT 3/8" 3M $ 4.13 L. 5 SIGN SHEETING P.S. WET 5/8" 3M $ 6.88 M. 5 SIGN SHEETING P.S. WHT 6" 3M $ 66.00 N. 6 SIGN SHEE'T'ING HEAT ACT GRN 6" 3M $ 66.00 7. SIGN FACES; 3-M ENGINEER GRADE REFLECTIVE A. 15 R1-,30"X30" (STOP) CENTERLINE $ 7,08 B. 15 R2-5B 24"X3011(30M.P. H.) CENTERLINE $ 5,66 C. 15 W11 A-2 3011X301' (CROSSWALK) CENTERLINE $ 7.08 D. 15 WII-2 30"X30"(CROSSWAI,K CENTERLINE $ 7.08 ADVi! NCE) E. 15 R7-2A 1811X24"(NO PARKING) CENTERLINE $ 2.25 F. 15 R3-8R 30"X30"(2 LN ARROWS CENTERLINE $ 7.08 ONLY RIGHT) ~j G. 15 10-8L 30"X30" (2I,N ARROWS ONLY CP,NTERLINF $ 7.08 1 LEFT) H. 15 W3-3 30"X30" (SIGNAL ADVANCE CFNTERLINF. $ 8,86 1. 15 WW3-IA 30"X3011(STOP ADVANCE) CENTERLINE $ 10.14 J. 15 W1-818"X24"(CHEVRON) CENTERLINE $ 3.39 K. 15 S5-1 24"X48"(SCHOOL ZONE ROADRUNNER $ 10,67 L. 15 W1-VAR 30"X30"(CURVE CENTERLINE $ 7.08 • ARROWS, LE'•FTRIGHT) • • M. 15 W1-4R 30"X30"(CURVE. ARROWS, CENTERLINE $ 7.08 R1G11'I'} 8. 2 BARRICADE TAPE: ORANGE &WHT CENTERLINE $ 104.88 6"STRIPES I ~ • r Aoenda No. Aoenda itery F.XHIBIT h Date ...141 -QS 9. 50 CAP. SIGN POST: 2 316" CENTERLINE $ 4,21 10. 200 CROSS SIGN, POST: (55054100) _ CENTERLINE $ 3.65 11. 10 CANTILEVER BRACKET.,VS1C 14 CENTERLINE $ 4.84 1/2" 12. 10 COM77:0VERHEAD SIGN ROADRUNNER $ 18.15 MOUNTING BRACKETS 13, 10 SINGLE STEEL PROOF CLAMP ROADRUNNER $ 5.25 14. 10 CHEVRON ADJUSTABLE BRACKET CENTERLINE $ 14.11 15. 5 SIGN BRACKETS #ST004 ROADRUNNER $ 1,64 16. 10 WING SEALS:#ST156-3/4" ROADRUNNER 0.27 17. 120 FLARE HWY 30 MINUTE(55020000) ROADRUNNER $ 2.22 18, 1 STRAPPING TOOL HEAVY DUTY CENTERLINE $ 162.63 WINDLESS TYPE #STt01 19. 10 TEMP. PAVEMENT MARKING ROADRUNNER $ 64.00 TAPE: 411X100 YDS YEL OR WHT 20. 3 ORG. FLAGGING TAPE:1 3/16 X ROADRUNNER $ 118.80 300 21. 115 SAFETY VEST:100"POLY. MESH CENTERLINE $ 4.35 22. 115 SAFETY FLAGS:18"X18"WITH CENTERLINE $ 1.94 30"HANDLE 23, 2 SAI'FTY REFLECTIVE TRIANGLE ROADRUNNER $ 21.00 KIT 24. POST'S: A. 10 12'X.065X 2 3/8"R 1) GAL(55054050) CENTERLINE $ 13.50 B. 330 10'X.065X 2 318"R D GAI,(55054000 CENTERLINE $ 9,18 C, 22 6'U-CHANNEL 2#PER FT GRN CENTERLINE $ 6,00 (54072000) 25. 15 PAINTING STENCILS, FLEXIBLE CENTERLINE $ 50.00 { 26. 1 HEAVY DUTY DIAPHRAGM (.030 ROADRUNNER $ 539.00 27. 20 LOOP SEALANT 3-M(550892000) CTC $ 144.00 26. 20 CAHLF. SEAI,ANT:3-M LOOP HOME C1'C $ 370.00 J r RUN O 0 t • Apende No. S Q RXHISIT ' A ' Aperd911r,n1 r 29. 20 CARSONITH ROADRUNNER $ 13.75 ROADMARKEIRS:62"(55504100) 30. 5 BLIC VINYL:3-M SERIES 7720-12W SABI (151f) 189.50 0 BLK VINYL:3-M SERIES 7720-12W SABI (30") $ 378.75 31. REFLECT SHEETINIG:30 SERIES 3260 WITH PRESSURE SENSITIVE Av 2 15"X10YDS OR 30"XIO YDS SABI (1510) $ 66.00 SABI (30") $ 132.00 B. 2 15"X50YDS OR 301IX50 YDS SABI (1511) $ 300.00 SABI (30" $ 600.00 32. DELETED PER ADDENDUM 1 33. BORDER TAPE A. 5 BLK PS VINYL 03655 3M $ 3.58 3/8"(55048125) B. 5 BLK PS VINYL #3655 3M $ 5.72 5/8"(55048130) C. 5 RED PIS ENGINEER GRD 3M $ 4.13 REFLECTIVE #3272 3/8" I). 5 RED PIS ENGINEER GRD 3M $ 6.88 REFLECTIVE. #3272 518" E. 2 WHT PIS ENGINEER GRD #3290 3M $ 4.13 3/8" F. 3 WIIT PIS ENGINEER GRD #3290 3M $ 6.88 5/8" G. 2 GRN P/S ENGINEER GRD 3M $ 4.13 R-F LECTIVE #32 3/8" H. 2 GRN PIS ENGINEER GRD 3M $ 6.88 REFLECTIVE 432 5/8" 34. ADHESIVE LN MARKER 8 GAL PAILS A. 5 WH'1' RESIN (31510001) CENTERLINE $ 21.00 B. 5 BLK IIARPENER 31510002) CENTERLINE 21.00 ® 35. CERAMIC HWY MARKERS r A. 2000 P-15 ONE, WAY REFLECT WIIT 4" CENTERLINE $ 2.65 DIA I1. [4000 000 P-117 TWO WAY REFLECT YEI. 4" CENTERLINF $ 3.29 DIA C. PLAIN WH 4" DIAMETER CENTERLINE $ 0.39 • 0 ~oMa ko. of s FAHIBET owl.; 35. CONTINUED D. 2000 PLAIN YEL, 4" DIAMETER CENTERLINE 0.39 F. 500 JIGGLE, BAR 6"WHT OR YEL CENTERLINE $ 4.50 36. HWY MARKER: HIGH STRENGTH PLASTIC RESINWITH ACRYLIC FACE A. 500 4" TRAF'F'IC BUTTON,WHT OR YEL ROADRUNNER $ 0.54 NON-REFLECTIVE B. 500 4" TRAFFIC BUTTON,WHT OR YEL CENTERLINE $ 0.94 ONE-WAY REFLECTIVE C. 500 4" TRAF'F'IC, BUTTON,WHT OR YEL CENTERLINE $ 0.95 TWO-WAY REFLECTIVE 37. JIGGLE BAR: A. 200 WHT OR YEL,NON-REFLECTIVE ROADRUNNER $ 4.10 B. 200 WHT OR YEL,ONE-WAY ROADRUNNER $ 5.68 REFLECTIVE _ C. 200 WHT OR YEL,TWO-WAY ROADRUNNER $ 6.25 REFLECTIVE; ' 38. HEAT-FUSED ,PREFORMED THERMOPLASTIC PAVEMENT MARKINGS: A. 50 4"X30'.090 THICKNESS,WHT OR ROADRUNNER $ 28.50 Y11. PT90R0 B. 25 12"X30" .090'THICKNESS,WHT ROADRUNNER 85.50 PT90R12 _ C. 25 I8"X30' .090 THICKNESS,WHT ROADRUNNER $ 128.40 P'1'90R18 D. 25 24"X30'.090'I'IIICKNESS,WHT ROADRUNNER $ 168.00 • PR90R24 E. 50 9 112"STRAIGHT ARROW .090 ROADRUNNER $ 75.00 THICKNESS, WHT PR90FSA F. 50 8' CURVED ARROW LEFT .090 ROADRUNNER $ 88.00 THICKNESS WHT PT90FCAR • G. 50 WCURVED ARROW R'T .090 ROADRUNNER $ 86.00 • • THICKNESS WH'T PT90FCAL H. 50 12.75' COMBINATION ARROW LEFT ROADRUNNER $ 156.00 ,090'I'IIICKNESS WIIT PT_90FCBL L 10 HANDICAP 2 COLORS 42" ROADRUNNER $ 90.00 • 0 • a • DlhI Iva UAIIRNA'ILIJ' No NAM[. I IIMI 01 ORW 11 Pit. PAIR 1RANINIRMPR OPEN OA1r.." . N MF.'.MRF_ RC~IM COMPAMV .....,....__.-....Y........_ rvnm IRw1 ' D.I 1OKVA " AiUbLF IMMiE.-_. I ^1.'110. kVA rNaCl coNV. luq 114ML CAP -lnon .;..RCS loam 16 NV/( MW 0POkV CORWAIM P P/NCI cap Oft" Oato I q'~~ENJ PkICE f.9PN:bw COMVCAUCN NA _.351NA CE CCMV.. slim PRlc OI(P 1116" Mu Wwww1ru PAIGE CAPkCW CCNVfM1lOIF - NA PMfA 03P lila" ....PAiCE PADMRIWCb .,J1iiw _ /9YC4' cAP CdNVERHON W. EOkVA.. _.PCDNV.. 11 IM? 11111w<00 AXIS ___PRICEPAOMd1H1ED--.. PpiCE"CAP CDNVER3HIN _ - N 7d kW{ .....P~DONV, 11Mq PriRY.CAp _-_-iiwsi PhNN: CAP~/COONV CDINEARtbN 160 WA PMC`E CONY' EXHIBIT wBw P1111I PADMOWCLV 1 16" iwTWill PRICL CONY: ..___iiaaea PRICE PACOMWED_ - fiRl:a sw kVlC_ .T, PwN CCRY...._.. ~)w.a .TARE MfYIAE_._._ . 112112 MA PRIDE PAOIIWNTFO 1A IIM,q Uk% _PACMOIik1Eb M M WA--- PANY PADYDUMED... __-_{ali..a iioi --'3W XYN-_-_...PARA, PABYOUAfE6. ----'Hrin _iWWK- PAIL, PAOMCffNiED_ M INA-Pwff PADAEOUMFO Zylfur. 188AINA- PW PADAIOUIRED--- Il,~fnm fwINA "be-AC1f15(w"D fi,iiaa mo- ipriq AMIDE.PIMAE.. 10%VA PRICE cow. $Moe PAlaw 16e.ee PAM CAP ONV CUNVt#§W ___N. PW CAP .___.__..-'~~PP{CE'C3PA"•ONV CDNVFH!_f0N -.__..___N_ aRW'_.__.. .._.__.!?1uS lIOM .-!w d$AOqW CfANFAUWJ N 31I RVR _.-P&CF die Wall PWCE PADMOUNIED-.-_ ..N --w NIA C3PICOiK is . (VIIIILL€€ -PRICE CAP. _._...____Wi.le PRICE PADMOUNi@b.. -Nina ""PA7A CdP Okv t"OR A3fi➢i1 ----""_-Hx PRICE isP OWN PlIt" PADMOUME6-__ iDOWA... - vklcE CO ._.-.-...tnfa PRWOE PADMOWED- - "1017 ,a _...W NVA__._.. --PRICE cow. flan i.ii PRfC£ 1*AhMWk1ED ."°..Iiif:a 3E8 RVA.. PRfCC CONV.. ___-h,flam _.541 No- PRICL CONY. sob WAS PWO: ctlkV i1i U MAU . 1IP AKVA PPXF. PADMOURTFO Il,nim 158 TNA PRICE PADMOUifrrn 233 AVA - PRfC1 PAOMMWIrO li,woo 108 kVA PWCLPAhMWkTLD _ ILega WbWA PWCr PADMDUNIED -"-_.-ii.iadai YWWN PRICE PADMOMM'" -plii.lo a*WA-. PAitk 1`ADMWN4D--- whom. p 6kVA-- Jima PArAMk1E6- _ I OMIT PA RIWbR0 NYi.OF P PNVICh1 - ~We ' M - IROUM bRCOIId WN)TAH 0 _ P.V - bAIMINO/lipNCII1Na ~ _ {OM I VDL1AtlR L'IAMIlEiYMAL 1 ilYP PA _9 VA 7 IrRP IN RYA 11X90 ~iA--" RVA TIIRU !lO RVA ~ 111q 1 NA Ilt_IIIN(11 _11ew ~'t1 IUi1i rBA1uiM IDkWAU 1J M WpRIMD. PA _ PRVA ANN II RYA IIRw s S VA 1RVA IIRq • • fU 1RVA ANIrM RVA UA90 ' FA ARVA11490 IU gRYA 111.90 PA RPARPE 0.14'AI.INNA1 P11 61.90 J YA RPARHN WR f r I1 IILq RAI RVARPR M'M11NAl IIRVA VA 1ilq PA PA IlPtAKI It WAIIINAIJ'1111Ap RYA Ill.q FA N' A f19N UAP PA PAW AI tMIAfIU!P UIIINU lU1R {Ra YA IIMfWe HCUNl1AR111RVA RRi.~~ NAI PA ITA PRIMAR11 p1 _ NA' PA - MIlAIi R5,♦6 PIH M 11NU _.T 1tAM R NNR DAANL. fllPllft P0.1C11... 0- • O • • DATE: DECEMBER 19, 1995 CITY COUNCIL REPORT IWO tlo, ~ -Q anaa Item TO: Mayor and Members of the City Council Uata FROM: Rick Svelila, Acting City Manager SUBJECT: BID M 1812 - TRAFFIC 91ONS 6 SUPPLIES RECOMMENDATION: We recommend this bid be awarded to the low bidder meeting specifications as follows: ITEM Y DESCRIPTION VENDOR PRICE 1. 36 WSAWHORSE WOOD BARRICADE ROA')RUNNER $ 47.00 2. 50 AF30 PYRAFRAME SIGN ROAD SAFE $ 49.90 STANDS:30" INC. 3. 1000 TRAFFIC CONES: 18"PVCS 3# CENTERLINE $ 3.22 4. 500 TRAF'F'IC CONES: 28°PVCS 5.9 CENTERLINE $ 5.94 5. ALUM SION BLANKS,.080 GAUGE A. 10 DIAMOND 30" 57058220) CENTERLINE $ 11.09 B. 10 OCTAGON 30" 57058180 CENTERLINE 7.93 C. 10 PENTAGON 3611(57058240 CENTERLINE 13.89 D. 10 SQUARE 3011(57058420 CENTERLINE. $ 11.11 E. 50 VERTICAL 1211X18" 57058385 CENTERLINE $ 2.66 F. 10 VERTICAL 12"X36"(57058360) CENTERLINE $ 5.34 G. 30 VERTICAL 18"X24"(57058300) CENTERLINE 5.34 11. 20 HORIZONTAL 24"X18"(57058400) CENTERLINE $ 5.34 1. 50 VF.RTICAI, 24"X30"(57058320) CENTERLINE $ 8.89 J. 10 VERTICAL 24"X48"(57058U20) CENTERLINE $ 14.23 K. 10 HORIZONTAL 36"X12"(57058440) CENTERLINE $ 5.34 • L. 10 EXTRUDED 6"X24" (57058260 CENTERLINE $ 3.13 M. 20 EXTRUDED 6"X30" (57058040) CENTERLINE $ 3.88 j N. 20 EXTRUDED 6"X36" (57058060 CENTERLINE $ 4.69 0. 10 EXTRUDED 6"X42" (57058280 CENTERLINE 5.48 6. REFLECTIVE SHEETING 3-M ENGINEER GRADE • • A. 2 SIGN SHEETING P.S.13I,K30" 3M $ 261.90 B. 2 SIGN SHEETING P.S.WHT30" 3M $ 330.00 C. 2 SIGN SIII?F°PING P.S.ORANGE30" 3M $ 330.00 A~ O I • I rn • (;I'I'Y COIINCIL RF.POR'I' __..__._.._....Tg... d J 1)1?CI:D1IlI;R 19, 194; Apend311o. I'Mil: 2 OF 6 1,penda Ilem 6. CONTINUED D. 2 SIGN SHEETING P.S. BLUE 30" 3M $ 330.00 E. 2 SIGN SHEETING P.S.GREEN 30" 3M $ 330.00 F. 2 S1GN SHEETING P. S.YEL.30" 3M $ 330.00 G. 2 SIGN SHEETING P. S. RED 30" 3M $ 330.00 H. 2 SIGN SHEETING P.S. WET 12" 3M $ 132.00 I. 2 SIGN SHEETING P. S. WHT 18" 3M $ 198.00 J. 2 SIGN SHEETING P.S. BLK 6" 3M $ 52.58 K. 3 SIGN SHEETING P. S, MIT 318" 31M $ 4.13 L. 5 SIGN SHEETING P. S. WHT 5/8" 3M $ 6.88 M. 5 SIGN SHEETING P.S. WHT 6" 3M $ 68.00 N. 6 SIGN SHEETING HEAT ACT GRN 6" 3M $ 66.00 7. SIGN FACES:3-M ENGINEER GRADE REFLECTIVE A. 15 R1- 30"X30" STOP CENTERLINE 7.08 B. 15 R2-5B 24"X30" 30M.P.H. CENTERLINE $ 8.66 C. 15 W11 A-2 30"X30" (CROSSWALK) CENTERLINE $ 7.08 D. 15 W11-2 30"X30" (CROSSWALK CENTERLINE $ 7.08 ADVANCE) E. 15 R7-2A 18"X24"(NO PARKING) CENTERLINE $ 2.25 F. 15 113-8R 30"X30"(2 LN ARROWS CENTERLINE $ 7.08 ONLY RIGHT) G. 15 113-81.30"X30" (2LN ARROWS ONLY CENTERLINE $ 7.08 LEFT) _ H. 15 W3-3 301IX30"(SIGNAL ADVANCE) CENTERLINE $ 8.86 1. 15 WW3-1A 301IX30"(STOP ADVANCE) CENTERLINE $ 10.14 J. 15 W1-818"X24" (CHEVRON) CENTERLINE $ 3.39 I K. 15 S5-1 24"X48" SCHOOL ZONE) ROADRUNNER $ 10.67 L. 15 W1-4L&R 30"X30"(CURVE CENTERLINE $ 7.08 ® ARROWS LEFT,RIGHT) • M. 15 W1-4R 30"X3011 (CURVE ARROWS, CENTERLINE $ 7.08 RIGHT) 8. 2 BARRICADE TAPE: ORANGE &WHT CENTERLINE $ 104.88 6"STRIPES mamma • • r CITY COUNCIL REPORT ngendo Ila, DECEMBER 19, 1995 PAGE 3 OF 6 Aflanda Item _ 9. 50 CAP. SIGN POST: 2 318" CENTERLINE $ 4.21 10. 200 CROSS SIGN POST: 55054100) CENTERLINE $ 3.85 111 10 CANTILEVER BRACKET: VSIC 14 CENTERLINE $ 4.84 112" 12. 10 COM77:OVERHF.AD SIGN ROADRUNNER $ 18.15 MOUNTING BRACKETS 13. 10 SINGLE STEEL PROOF CLAMP ROADRUNNER $ 5.25 14. 10 CHEVRON ADJUSTABLE BRACKET CENTFRLINE $ 14.11 15. 5 SIGN BRACKETS OST004 ROADRUNNER $ 1.64 18. 10 WING SEALS:#ST158-3/4" ROADRUNNER $ 0.27 17. 120 FLARE HWY 30 MINUTE 55020000) ROADRUNNER 2.22 18. 1 STRAPPING TOOL HEAVY DUTY CENTERLINE $ 162.63 WINDLESS TYPE OST101 19. 10 TEMP. PAVEMENT MARKING ROADRUNNER $ 64.00 TAPE: 4"X100 YDS YEL OR WHT 20. 3 ORG. FLAGGING TAPE:1 3116 X ROADRUNNER $ 118.80 300 21. 115 SAFETY VEST: 10011POLY. MESH CENTERLINE $ 4.35 22. 115 SAFETY FLAGS :18"X18"WITH CENTERLINE $ 1.94 30"HANDLE 23. 2 SAFETY REFLECTIVE TRIANGLE ROADRUNNER $ 21.00 KIT 24. POSTS: A. 10 12'X.065X 2 318"R D GAL(55054050) CENTERLINE $ 13.50 B. 330 10'X.065X 2 318"R D GAL(55054000) CENTERLINE $ 9.18 • C. 22 6'U-CHANNEL WER FT GRN CENTERLINE $ 6.00 54072000) 25. 15 PAINTING STENCILS, FLEXIBLE CENTERLINE $ 50.00 ~/8u 26. 1 HEAVY DUTY DIAPHRAGM (.030) ROADRUNNER $ 539.00 • 27. 20 LOOP SEALANT 3-M(550892000 CTC 144.00 • r 28. 20 CABLE 5EALANT:3-M LOOP HOME CTC $ 370.00 J RUN one, • ra • CITY COUNCIL REPORT Afleada No. 46 - t DECEMBER 19, 1995 Agenda Ilem PACE 4 OF 6 Date 29. 20 CARSONITF. ROADRUNNER $ 13.75 ROADMARKERS:6211(55504100) 30, 5 BLK VINYL:3-M SERIES 7720-12W SABI (1511) $ 189.50 BLK VINYL:3-M SERIES 7720-12W SABI (3011) $ 378,75 31. REFLECT SHERTING:30 SERIES 3260 WITH PRESSURE SENSITIVE A. 2 15"X10YDS OR 30"X10 YDS SABI (15") $ 86.00 SABI (30" $ 132,00 B. 2 15"X50YDS OR 30"X50 YDS SABI (1511) $ 300,00 SABI 30" 600.00 32. DELETED PER ADDENDUM 1 33. BORDER TAPE A. 5 BLK PS VINYL #3655 3M $ 3,56 3/8"(55048125) B. 5 BLK PS VINYI, #3855 3M $ 5,72 5/811(55048130) C, 5 RED P/S ENGINEER ORD 3M $ 4.13 REFLECTIVE #3272 3/8" D. 5 RED P/S ENGINEER GRD 3M $ 6.88 REFLECTIVE #3272 518" E. 2 WHT 11,'S ENGINEER GF,D #3290 3N1 $ 4.13 3/R" F. 3 WHT PIS ENGINEER GRD #3290 3M $ 6.88 5/8N G. 2 GRN P/S ENGINFER GRD 3M $ 4.13 REFLECTIVE #32 3/6" 11. 2 GRN PIS ENGINEER GRD 3M $ 6,88 , • REFLEC'T'IVE #32 518" 34, ADHESIVE LN MARKER 6 GAL PAILS A. 5 WIIT RESIN (31510001) CENTERLINE $ 21,00 B. 5 BLK HARDENER (31510002 CENTERLINE 21.00 • 35, CERAMIC HWY MARKERS • • A. 2000 P-15 ONE WAY REFLECT WHT 4" CENTERLINE $ 2,65 DIA B. 4000 11-117 TWO WAY REFLECT YEL 4" CENTFRLINE $ 3,29 DIA C. 2000 PLAIN WHT 4" DIAMETER CENTERLINE 0.;19 R 0 A ta,► v CITY COUNCIL "F.POR.f Agenda No. DECEMBER 10, t995 AaWs Item PAGE 5 OF 6 Date 38. CONTINUED D. 2000 PLAIN YEL, 4" DIAMETER CENTERLINE $ 0.39 F. 500 JIGGLE BAR 6"WIIT OR YEL CENTERLINE $ 4.50 36. HWY MARKERt HIGH STRENGTH PLASTIC RESINWITH ACRYLIC FACE A. 500 4" TRAFFIC BUTTON,WHT OR YEL ROADRUNNER $ 0.54 NON-REFLECTIVE B. 500 4" TRAFFIC BUTTON,WHT OR YEL CENTERLINE $ 0.94 ONE-WAY REFLECTIVE C. 500 4" TRAFFIC BUTTON,WHT OR YEL CENTERLINE $ 0.95 TWO-WAY REFLECTIVE 37. JIGGLE BAR, A. 200 WHT OR YEL NON-REFLECTIVE ROADRUNNER $ 4.10 B. 200 WHT OR YEL,ONE-WAY ROADRUNNER $ 5.88 REFLECTIVE C. 200 WHT OR YEL,TWO-WAY ROADRUNNER $ 6.25 REFLECTIVE 38. HEAT»FUSED,PREFORMEi, THERMOPLASTIC PAVEMENT MARKINGS: A. 50 4"X30'.090 THICKNESS,WHT OR ROADRUNNER $ 28.50 YEL PT90RO B. 25 12"X30" .090 TI11CKNESS,WIIT ROADRUNNER $ 85.50 PT9JRI9 C. 25 18"X30' .090 THICKNESS,WHT ROADRUNNER $ 128.40 PT90RI8 D. 25 24"X30'.090' HICKNESS,WHT ROADRUNNER $ 168.00 • PR90R24 E. 50 9 112"STRAIGHT ARROW .090 ROADRUNNER $ 75.00 THICKNESS WHT PR90FSA F. 50 8' CURVED ARROW LEFT .090 ROADRUNNER $ 86.00 THICKNESS WHT PT90FCAR G. 50 WCURVED ARROW RT .090 ROADRUNNER $ 88.00 THICKNESS,WFIT PT90FCAL H. 50 12.75' COMBINATION ARROW LEFT ROADRUNNER $ 186.00 .090 THICKNESS WIIT PT90TCBL LI. 10 HANDICAP 2 COLORS 42" ROADRUNNER 90.00 This award Is for an estimated annual expenditure of $99,802.00 rY err. . CITY COUNCIL REPORT prods No. DECEMBER 19, 1995 hpenda H M PAGE d OF 8 Oslo SUMMARY: This bid is for the purchase of Traffic signs, blanks adhesive sign ace barri~mdes, traffic conesa ane markers and other rotated traffic supplies. This bid will be awarded for a period of one year and supplies will be ordered on an as needed basis by the Warehouse (for items used by field services) and by the Traffic Department for use in their operations. Nine bid proposals were received in response to sixteen bid packages mailed to vendors. BACKGROUND: Tabulation Sheet, Memorandum frog, )avid Ayers dated December 12,12, 1995. PROGRAMS DEPARTIISNTSORGROUPS AFFBCTED:Warehouse Inventory,Traffic Department F el Serv ce Crowe, and citizens o Denton. FISCAL IMPACT: Budgeted Funds for Warehouse Working Capital and Traffic Department for supplies. Respectfully submitted: RidvehIa"- c Acting City Matueger Prepared by: a Name: Denise Ha of Title: Senior Buyer Ap roved: Nam : om D. Shaw, C.P.M. • Title: Purchasing Agent 61].AQGDA 1 ~I 1 v • • I • B D ME TRAFFIC SIGNS A SUPPLIES SA-80 ROAD J 3M CENTER SABI ROAD- SAVOY NIPPON CTC C NOVEMBER 14, 1996 SAFE LINE RUNNER 1 HWY CARBIDE IND PAGE 1 OF 4 INC SUPPLY TRAFFIC UPPLIES IND __ea~~rlr ra v€a~ol~ E vr8 vEao vl~ vsa vq~a~l vE~,baR . _ 6 5nw31 ORSH__WOOD BARRICADH_ N/H _19600 _ NIB _ 7300 147.00 NIB NIB NIB t I A P 303 V R AP R A M-80 IO N_RTAND9i 30' N/R 11990 N/B, 51.30 NIB _ 16600 Nib NIB NIB 00 TRAPPIC CONHB IS' PVC9 30 N-0 11 15.23 NIB 11.22 N/B 14.13 M/b --N/IS TRAPPIC CONES 26' PVCTI 1.3• NIB 1.797 NIB 15.94 NIB 17.20 RJR N/tl _N/8 ' ALVY RICK BLANKS, .810 OAV091 1100 MIN ' DIAM AND 10 {l7030110E NIB 614,07 _N/B 31L09 11037 117,69 NIB 14113 _N/B o U..~ OCTAO ON_JO (3703118 _ M/P $12.95 N/8 17 93 _ 1f 6! 111:62 N!BNIB NIB_ o I 0 PBNi AOON 36 (31036140) NIP _ 8111.90 N/B 117 09 1.3i 11607 N/8 NIB NIB u ° 0 LOU ARE JO 53703862D) _ NIB 114.07 NIB _ 111 LI _ 11037_ 11369 NIB NIB NIB --I i VPRTIC AL It XU {770561e3) N/H 1331 __N/B _ 1166 1131_ 9327 N111-- N/B N/B D VRKTICAL1t X36 {77038760) _ NIB {6 f5 N/E IS J/ 1111 1651 NIR NIB JO VHRTILA I. 11 424 (J1038700L I Nlll $673 NIB 11.31 $5,07 18.36 NIB_ NIR N/8 F LO_ f_OKIIONTAL %J1( (3701ba + NIB --$6.73 ~N/B IS 3/ f3 U i6 31 Nip NIB NIB $0 VH R TICAL 11X30 w JSD78110 ) NIB 1 11030 NIB -_$11423 1173_- -_11096 NIR _ N/R~ NIB { VERTICA L SI X16 170)6030) N/11 11610 N/R $1121 117'19 11719 NIB N/8 N/B U _ fl_ORIl ON7A1. 36"X72' 37076410 NIB 16,73 N113 tS 31 S1 SA $6 58 NIB N/B N/b t 110_ RX TR UO RD6X21 (57054260 N/B I4 .93 N/B 31.17 1777 13,07 N/b NIB_ 20 P.XTKUD ED 6 X30'Sf70330101_ N/B 13.76 _N/B mill i 16 11.96 N/e NIB NIB ` 20 P.XTRUDHD 6 X16' (570366601_ NIB $6.38 NIB _ 14.69 $4.99 13.91 NIB Nl8 NIB ~SO EXTRUD PO 6X62 (l7010]60~, N/A _ f _ 3! 36 _ Hl8 IS.48 13.63 $6.93 Nil 11119 a 6 RRlLRCTOVB SN R6TIN66 L 6NOINbeR ORADR l 2_ _ 910N SHBRTINO PIS. BLL 30' N/B 11416125 S161.00 _ 1341,41 2 91 91,00 1560.00 Hit NIB NIB L 2_~ 910N SHP.BTIN0 P .S. WHIT JO f N/A _ 0639.34 _ 1770.00 6406,23 1343.11 $407,61 NIB _ ISIS 00 N18 _ 1_ + SIGH SHEETING P AI ORANOB 30: NIB 16S9.34 1310.00 $404.23 _ 1343.11 1107 Af NIB ISIS 00 NIB 1 _ 41ON SH RB TI NU P S BLUR JU NIB 1639.34 133000 `910/.27 9313.11 1107 NIB 1715 00 NIB L SIGN SIIHRTINO PIN. UARtlN JO NIB 0679171 IS70 00 1161.21 $311.11 1107. NIB _ {71f 00 N/B_ t I 91UN SHPETINO P 5 Yf.L1 Ow 70 NIB 3639.34 $330.00 1464.21 $343.12. 1107 6) NIB1713 00 N/B 2 SION SHRETINO PS RED JO _ Nip 163911 175000 0101.23 1717.12 140711 N/R $11300 N/R 2 SION 911HBTINO P 9 WHT 12 NIB 116710 8132.00 1161.70 $171.23 116313 Nip $11600 NIS ._____L__.. 2 SIGN 9H RRTINO P .S. w31T ID' NIH 121061 1199.00 92 1!.75 190).11 1 $244.10 NIB 111900 N/B 7 ' T_-_ _ _ 777 2 SION SIIEHTINO P.8 RI It 6 1.18 164,63 171.36 167.16 971.20 166,0_0 N/6 N/8 NIB I 3 t BJON SH HBTINO P. e. wNT 316 NIE_ 16)5 04.13 13.!1 11.l 16.31 NIB ! t R10N SH RHTINO P 3. W HT 110_ NIA 113 2! 86.89 19.15 {11.20 111.90 N/b 16_!6 HIB~ 7 SIGN BHRE7IN❑ P. R. wHT6 - NIB 167 N 166.00 110.17 161.63 111.66 NIR $6].00 `N18 ___SIGN 9Hbtl TINO HEAT ACT ORN 6_ _ NIR__,_ Iff.00 180.61 761.71 $13.60 N!e _ {67.00 N/R _ 1 1 • - all • • !z 1 - ialz IPPON CTC I ID TRAFFIO 810N8 d 8UPPLIE8 SA-SO ROAD 3M CENTER BABI hOA4- SAVOY ~ARSIDE P NOVEMBER f,, 1996 SAFE LINE RUNFH'R HWY PAGE 2 OF 4 INC SUPPLY TRAFFIC SUPPLIES + iND s fifbFE 3 N ii W N vl'Rf- : R56A W(5__ b7i' Dom' buR v t~bg_ _ .v__... SION PACHS; J-11 ENGINEER 1230 MIN - _-RtiJ►Ge %B OI,HC TIOP) 1 137 931-/10_/O /11.35 I7.08 -1706 _A/I 7/_ Nis- -~_-N/R -..1 [7 K3 JR 2P JO M P.H. 118.30 11.73 U.01 83.63 t! 16 1617 N/b NIB I NIB Wit Ai130•XSO SCROBSW AL[J__ 167.6 110.10 {11.33 4701 1706 08.34 NIB NIB N16 _ ! W 11 2 J0 X 30 n i[OSSWALK ADVANC H1 I67.61 11040 111.73 1701 1706 10,14 NIB Min N!B r. ! R 1-fA 11•X 11 (NO PAR[fNOL {11.73 15.10 17.71 11d3f 3J.79 14.35 NIB NIB NOR 3 R1-bR 30%30' t _Z LANH ARROWS ONLY R10 HTj_____ NJA 110.40 111_33 11.01 - 17,06 _ 16.31 NIB NIB Nib ? R3-IL 30 %30' , _ L i AIIR ARROWS ONLY LHPN/B I _ 81010 /1135 11.01 87,00 16_31 Nis _-N/n pit" a 73 WS- 710 X30'(SIONAI ADVAN C H]_ _ NIH_ _/1130 _ {1091 - 8686 58.62 1117_: NIB NIB - Wl IA 30 X30 L97OP AD VANCR1_ -NIH ii {iJ lO _{1692 11014 {1147 1111_ NIP NOR~ N/B 17 1 I3 1 WI I 11• X11' (C IIHV EON) 8_32.13 _ 83 10_ JS 10 87 At t! ]9 04.00 NIB NIB r NIB SS 1 21__X18 (S1.H OO17ONn~_ NIB tIJ 33 11130 _ 811103 1910/ I10.i'7 - NIB N!B_ N/B__ 11 W1-ILAR JO'X 30' _(CUR VH ARROWS LRPT_RIOHT) ______ti3.9! 11010 121.33 - 7.01 17106 {1,37 NIB NIB NR 13 WS-4R 70'X30 CI111VH ARROWS, kIOH7 $6793 110.10 _ 111.3$ 11,01 17.06 10.33 NIB NIB NIB b. 2 BARRICADE TAP H, ORANOR • W31T A'STRIPHS N/■ 1211,23 NIB_ 1104.11 13111.30 1238,06 NIB _NIE NIB PO/Ti 1111-___ _ N/B _11y66 _ NIB 14.11 NIB 01.10 min NIB NIB 10 100__ + CR089, BIGN POST/ 1l f 071100)__ NIB 11.37 NIB 13.13 Kin U.00 NIB NIB NIB 1l 10„ y CA NTIL13VRIt BRAC[RTi V91C 11 II! min $5.43 N/D~ _ 61.64 iN16 16.70 -_NOR_ -NOR_ Nis - 12. 10 f CO M1710VBR HHAD SION MOIINTINO BR ACXI, TS NIB NIB NIB 11031 NIB 11613 NIB NIB NIB I 1 1 0 S I NOI.R STEHL PROOF CI AMP _ _NIH I ^NIB N!B NIB N/b 11.3! NIB NIB _.-NOR 1 ` _.U. A._ 11. 10 f.IIRVRN ADIU9TA BLIl NRACRRT NIB_ NIB MID $14.11 -_N/n _ _ 3161! N/b N/tl _ _Nfo 1 91ON BRAG XHTS ♦9T001 NIB NIB NIB 07617 NIH [1.61 NIB NIB N/B Y 16 10 WINO SHALE •ST136 3!1 N/R NIA NIB 816.30 Nis 80.Y7 NIB _ NIB NIB R . 11 _120__1 F_6 ARE NWY 30 MIN IITR (7703000 HIB_ NIR _ NM NIB ti. _..li _N/B N/B NIB STRAPPING TOOL S~V-1 1~_ T IMX t00AY ~M YENS LLOW ORNwI!T,THP NIB _NIBy NfB CASE 094 oo •_N1B_'!{/.00 `NIB N/b~_ _H/ i~I J 8 l ~ i J 0 • w • ~OI T - 1012 , t. f 131 N M TRAFFIC SIGNS A SUPPLIES SA-SO ROAD 3M CENTER SARI ROAD- SAVOY NIPPON OTC )OP N D NOVEMBER 14, 1996 SAFE LING RUNNER HWY CARBIDE i~ PAGE 3 OF INC-__ SUPPLY _ - TRAFFIC SUPPLIES IND ~~176 VEND~i?` _€NWO wwwi E a ffii V NQOR l?~i763~ S ORANG6 PI AO[IIHO TAP H11 7/16% 300 NIB NOR NIB NIB NIB 111610 NIB N(R _ NIB 1 _ SAFETY VENT, 100 POLYESTER _MESH__ _ NIB NIB 11.71 NIB 13.71 N/S HIS NIB _ I y SAFETY PLAUSAS X76 WITH 3'HANDLR NIB 82.50 _X/B t1.94 NI B17 {0 NIR_ _NIS__ N NIIS i■ B I SAFETY REFLECTIVE TRIANOLE KIT .__N/B _ NIB NIB _ NIB NIB If 1.00 - N/S Will, It f 057E1 li_X 463 X 2 5/4'RD OAL 33071050 Nip NIB NIB 17 SO _ N_/8 __l_17A0_ NfB_ N/B_ N/B___ I r JO 10'%063% i ]IN* RD OAI (33051000) - Nle NIB NIB t9.16 - N/8 112.13 NIB N!R NIB ~2 U-CHANNEL 39 PEA PT ORN(f1012000) NIB _NIS RIO _ 00.06 - NOR 19.30 N/H NIB NIB 1 Q. 4" -5 FAINTING STBNCIL4 PLEXfB(B I/d' _ kl❑ NIR NIB _ 03000 NIR__ SEB BID NIB NIB _ Nib` i HE A VY DU TY 0 I A I H R A OM (070) _ NIB -NIB NIB _ NIS 153000 NIS Nfd _NIB al _I:OOP_9RALAN__.T 3_ N {1306v1000__ NIB NIB N!B _ Nf6 NIB 113! 00 NIB Nib 1141.00 -I*__ _ CA flLH SEALAN_VA MLOOP _-NOME N/B_ N!B NIS _Nf8 _ NIR 1130;00 NIS_ N/e - 117000 29.1 10 f CARNONITE ROADMARKBRO, 62' PCRU-373 WITH 7'X 11• YEL BNOINBER O AA0R_ R S P L R C T. S H E E T I N 01333041000 _ _019.93 N/B -,NIB _ NIB NJ" 113.73 N/B NIS_ Nf1 ~~--1..-~~ 13' 1119.30 I3' 1171.00 15' 1121.00 SLK VI_N VL:) - M_5 R R_ I_ E_ S 77) 0-- I 1 W -_NIS____ _ _3116.) 1_ N/B NIS ]0'1374.73 30.1170.00 _ X/B 30'1430.00 Nis it. I- - I RSPLSCT. ANARTINOI 30 SERINS $166 WIT H P R BB SURE' AK NS'T 2 V B.. 15.166.00 15. 176,23 r 1 I3'X10Y DR OR JO'X IOY bB NIB 11$4,11 N/B N!■ _ JO' 1171.00 30' 1100,00 NIB NIB NIS^ 13'!70000 13'173990 15•/f 90.63 y ! I3'X36Y US OR 30'X_ $0 YDS NIB _ 1639.34 NIA Nis 30' $400.00 SO-$660.00 Nlb 30' SS11,26 NIB 32 DELETE PA0. ADDENDUM PI _ -3 BORDER TAM VARIOUS W1011411,36. YO 3 RLA PIS VINYL, 43633.111'4310/1113 N/B NIB 13.56 11.14 11.43 M23 NIB 13.03 NIR f 5 _ BLK NS VINYL •Se 35516-03044130) 5N/B Nip 13.71 17.11 17.66 01,10 NIB _ tS.O/ NIB $ ~RBD P/3 SNOINRER DAADE REPLRCTIVH 03271 316' Nil NIS 14.13 ISJ2 16,36 17.70 NIB 13.94 NIS $ BUD PIS EHUINRRA GRADE REFLECTIVE v 07771 $/1' Nltl NIB 16.11 _ Ifi17 611.16 113.30 Nis 16.56 N/B_ 7 WH7 PIS flN OINHAR GRADE R13LPHCTtYR • _ _ 03290 311' NIB N/R 14.17 63.77 66171 _ 97.70 N/B 93.91 NIP ---3 IW_NT P/9 P I. OSHEER 0RADE RRLFECTIVR _ 13290 516'NIS NIB 64.41 69.17 711.26 $17.70 KID 66.36 Nis tlAN P/R HNOINAR0.1N0 OAADE _ _ REFLECTIVR 031316''_______ Nip H/B 64.13 _ 63.32-_ 16_31 67.70 NI■ 63.94 NIB r 1 ORN 113 RN O I N RH R I N 0 0 A A DE REPLRCTIVR 4313/6' Nis ____M/B 6011 _ 61.11E 111.76- $13.76 ~N/D _ 1.76 NIB • • A • r . n. v v.•y. R ~,9p g4'I'tpq,f ll r: l rrl , iD E TRAFFIC SIGNS A SUPPLIES SA-SO ROAD 3M CENTER SABI TROAO- SAVOY NIPPON CTO P NOVEMBER 14, 1886 SAFE LINE (RUNNER HWY AR BIDE PADE_4 OF 4 _ INC SUPPLY TA FFIC_ UPPLIES IND "V~i ff V~w(5A_ E`F~fi5._. VEN66ft- VAR Obi f VEND S-__.._.. ADM HSI VA, LN MARKBA-, 3 0 A L PAILS WHITS R891Ny~3100011 _ NIB - NIB NIB I3I_00_ _ NIB__ 1120.00 NIB Nis _-N!B BLK HA RD R N BR (71350002 _NIR-_ NIR NIB 211.60 NIB 1120.00 Him NIB _ MIN _..-1 . OKRANHC HWY'. MAAKBRSI J _ P-13 ONR-NAY REFLECT,_ _ _WHT /'DIA N/B NIB- N/B 12.13 .M/6_ 1i 93 It 'so _ NIB _ Nltl P 1_I7_TWO-WAY REFLECT YB[. 4-DIA _ N/8 N/B NIS 13.10 N/11 I3A5 13.3i NIB NIB PLAIN WHT 4' OIAMRTOR MIN - N!B NIB IOT30 His___ _10:10 1040 N/b Nip i 0 PLAIN YRL / DIAMBTRII NIB NIS, NIB 10.39 NIB 10.52 10.42 N!b Milt , 0 1IOOLR BAR, 0 WHT OR YBL N/fl NIB NIB 11 $O N/b 21.90123.2! ^11,10 N!p NIB 39.'- - - - H WY MARKERSi RION STABNOTH PLASTIC ROSIN WITH ACRYLIC PACE S00 4' TRAFFIC BUTTON,WHT OR YHL t NON-RSPLBCTIVS NIB _ NIB NIB 10101 Nib IO.S/ NIB- NIB _ Nip }00 1' 7R APPIC BU TTO N,WHT OR YRL ONE- WAY RBLPBCTIVR NIB Nrb NIS - 10.01 Nis 20.06 20.10_ NOR NIB 30n 4' TRAFFIC tlV TTO N,W NT OR YRL TWO - WAY RBLPBCTI VB NIB N/8 N/8 10.03 NIB IL07 00.01 Nip NIB ~rn7 noeLBeARI 100 HT Olt YBL NON_RNPLBCTIVN NlB~ Nl9 _ M 'd _11_10 _ NIB 11.10 11.10 N/8 NI■ 300 Y111T OR YbyONL-WAY REFLECTIVE NIB NIB 16.24 NIB ^13.61 17_6! - N!b _ HIS 200 WHT OR YRL.TWO-MAY REPLOCTIVR NIB Nis _ Nis_ 17.11 NIN $cI!I Y7.J3 _ Mfg _ N/b II}-76 - NEAT P WfLb,. PRBTOR MBb 31OtAPL _ I - IMBRMOOLAOT16 PAVBMrNT MARRHMOM _ 30 'XJ0'A00THSCKN_RSS,WHT OR YBL PT9OR0 N/B NIB _ NIB - 170.30 NIB _ __121,}0 NIB NIB _ Nis i! 12 X30 090 THICKNESS_ WHITS PTOORII - NIP_ NIR _ -NIR __200 60 umin 113.30 NIB NIB N1mA jlF 1! i 1e X30 090 THICRNft89 W HITS f C90R11 NIB NIR NIB 1!710 N/P- 1131.10 NIB `N!b TIIB 27 X21 X30 090 T11_ICKNBSS W HITS PT90R24 N/B~ NIB _ Nis _ 1181.00 _M/tl 0146,00 NIB_ Nis NIB ~ 30 --9 T112'STKAIGHT ARROW .090 HICKNRS.4, WHT P 90PSA in _ NIB_ Nip- _ 179.00 Nip__ 17300 NIB _NIR NIB ' 10 1' C C us. 0. VYEIftO D ARARRROOW W L13R_FT 09 .0010 T TNHICCKKNNBS9ESS, _ __NIB _ -__N/fl__ /01.0D 116.00 _ N/B NIB N/p A i_-- 30 - 1 W HITR PT90PCAL Nis NIB HIS , 191.00 NIB 116.00 KID NIB _ ~/N 30 13.73' COM AINATION ARROW LN PT 000 THICKNESS WHITE PT90PCB1 N/R N/S-_ _ 1160.00_ NIS _ __-11!600 N!B _M/S N/B _I la ! IIANDICAP 1 COLOR 90.12'_ N/B N!B Y NIB {91.00 N/B 110.00 N B N/0 N/B +62,20 14-28 21-3b' 30-45 14-43 21 -30 2-4 FRT DAYS DAYS DAYS DAYS DAYS WKS _ m • Cf YofDEMn*, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM Date: December, 12, 1995 To: Denkv Harpool, Senior Buyer From; F. David Ayers, Transportation Manager Re: Bid # 1812 All items included on bid # 1812 will be awarded to the low bidder with a few exceptions. The following is a list of bid items that vary and the reason for the variance, Item 45 Signs and Blanks Inc, was actually the low bid for many of the sign blanks that are currently used by the City of Denton. A stipulation of a $500 minimum order was placed on that particular item which is not acceptable. Center Line Supply Is the next lowest bidder and should be awarded this item. Item 46 Nippon Carbide Industry was the low bid for the reflective sheeting portion of this bid. The bid actually specified 3-M Engineering grade material which is not what Nippon Carbide can supply. 3-M was the next lowest bid and should be awarded this portion of bid # 1812, Item 97 Signs and Blanks again specified a $250 minimum order an this hem which Is not acceptable. Center Line Supply was the next lowest bidder and should be awarded this particular item. Item #s 30.33 Nippon Carbide was the low bidder on a number of these items but again specify something other than the 3-M material that was specified in the contract. 3-M was the next lowest bidder on item 433 and item #s 30-32 should be awarded to Signs and Blanks Inc. • I hope this information will assist you in the awarding of bid # 1812, Thank you-for your help and If you have any questions or need additional information please call me at ext. 8462. F. David Ayers 8171568.8200 D/FW METRO 434.2829 r • a • i de -Am bj- DATE: Ott CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Rick Svehla, Acting City Manager SUBJECT: BID # 1816-12 CUBIC YARD DUMP TRUCKS AND TRUCK CAB/CHASSIS RECOMMENDATION: We recommend this bid be awarded to the lowest bidder for each item as follows: ITEM TTY. DESCRIPTION VENDOR PRICE 1 2 EA 12 CU. YD DUMP TRUCK MAHANEY INTL $52,871.00 EA 2 1 EA 25,000 GVW TRUCK VILLAGE FORD 34 X188.00 EA TOTAL BID SUMMARY: This bid is for the purchase of two (2) each 12 cubic yard Dump Trucks and one 25,000 GVW Truck Cab/ Chassis, The two dump trucks will be assigned to the Electric Distribution Division and the truck cab/chasais will have a flat bed Installed and assigned to the Street Department. All three vehicles are Motor Pool replacements approved in the budget process. The old units will be reassigned to lighter duty or sold at Public Auction. Fleet Services recommends approval. BACKGROUND: Tabulation Sheet PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, Electric D atti >ut on and Street Department FISCAL IMPACT: These vehicles will be funded from a combination of Motor Pool funds and budget expenditures. Respectfully submitted: J I • Rick Sveh Acting City Manager A roved: • Name: Tom D. Shaw, C. P.M. • r Title: Purchasing Agent 666.A9811DA J. E . ~..........~-wrw~...~.... w y f q):r "~i~}rr i~i'~£%~ ~f e 1 f 1 • O ~E,5' Ili k ;',Y~I~~tL1 i"~N' I( • 0 • • i. t. ,`,iv..gn ,+r... ~>e.,.. +a.. a.+. ...........:n«.wa+..~C!:ev+~nvtilXk Vltl tlYKAlrfVFtR1.'G'%i~'0.MN~NCJ,Y!'M}ff7l~tib~.4'~, k'F'~~ 1 I 1. NAME 12CY Dump Truck i VIVLAOB HUDIBURO VOLVO DALLAS MAHANAY Truck Chasels FORD CHEVROLET GMO FNEIGHT- INT'L N DATE December 5, 1905 TRUCKS LINER OF DALLAS dTY_ _ DE~IOpIPTIdN VE 0~1 VNNp01~ VEN ;OR VBMbti VENDOR G 111 2 120Y Tandem Dieeel Dump Truck • Body $63,079.00 ;67,077.00 $56,777.00 ;69 660.00 ;52,071.00 2 1 26,000 OVW Cob/Chassis =94,966,00 ;39,665,00 30,134.00 41,5 0.00 _;96_194.00 L' Delivery Time: 1 65 - 95 DAYS 190 DAYB_ _90-120 DAYS 120 DAYS 00 -190 DAYS BID 0 1919 BID NAME 120Y Dump Truck A METRO OR088TOWN DURANT Truck Ohasele FORD FORD CLASSIC !OPEN DATE December 6, 1998 TRUCK CHEVROLET - - ~T. --DESCRIPTION VENi10q~ VENDOR VeNI~O R VENDO~R ` 1. 2 120Y Tandem Diesel Dump Truck 9, Body ;561496,00 :641639.00 $58,771.00 2. j 1 25,000 GIVW Cab/Chassle _ $1111,660,00 ;86,566.00 ;39,018,00 I f Delivery Tlme: 76 -120 DAYS 70 -145 DAYS go I IS DAY J a ' LAOInda CI~ CITY COUNCIL REPORT nem TO Mayor and Members of the City Council FROM; Rick Svehla, Acting City Manager SUBJECT: BID 1 1817 - LOADERJBACKHOE TRACTOR RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting specification, Collin County Ford Tractor, In the amount of $37,882.00 each for two units. Total bid award is $75,384.00. SUMMARY: This bid is for the purchase of two 86 horsepower range Loaderl Backhoe Tractors. One will be assignen to the Parks Department and one to Water/Sewer Field Services. The Parks Department unit was approved as a fleet addition during the budget process. The Water/Sewer unit was also approved in the budget process; however, it is replacing an older unit that will be reassigned to lighter duty or sold at public auction. BACKGROUND: Tabulation Sheet PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Fleet Services Division, Parka Maintenance and Water Sewer Field Services Division. FISCAL IMPArT: These units will be funded from: Motor Pool Replacement Funds $37,882.00 Motor Pool Internal Lease Funds $37.882.00 78,384.00 1 Respectfully submitted: I lok Sve s Acting City Manager Approve Name: Tom D. Shaw, C. P.M. Title: Purchasing Agent 665.AG6KJI1 'i t• 'i{f ~~a , ~F.~v ~•yt -r a 'i1 ,r} 4l,~(,t~Jl&°~`tjY Tj~q }7e ~9 • r . v.wervrw.va.RwMiYWkH<YMdf.N9VN~~~~.~?!~'.".. ! ie17 r ME Loader/Backhoe Tractor MAHANAY OOLLIN 00 FUTURE MOMASTER O t O INT'L FORD EQPT FORD TRACTOR 1 ATE December 0, 1 095 TRACTOR f h e QTY --JD£SORf1!TION _ VENDOR VEl _ ofN Q VVI'cNDOR _ 2 Loader/Baokhoe $SHP class IJ L 14' digging depth _ AA1 200.00 $37,40g .00 $43 178.00 $30,176.00 $31,287.00 i - h OPTION: Delivery: 90 - 90 DAYS 60-90 DAYS 120 OR LESS 80-120 DAYS 120 DAYS Nn'f!!D pEN ONtl AM CONTINENTAL DARR EQUIPMENT ZfMMERER KUSOTA j j • f ' 0 DA'I9C>rR CITY COUNCIL REPORT ""Apend I I!'r. al TO: Mayor and Members of the City Council FROM: Rick Svehla, Acting City Manager SUBJECT: BID $ 1818 - FORKLIFT RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Bailey Forkl t an Serv ce Co., in the amount of $31,995.00 with delivery in 7 days. SUMMARY: This bid is for the purchase of a 8,000 lb. lift capacity Rough Terrain Forks with diesel engine. The unit will be assigned to the Solid Waste Division and used In the container maintenance program. This unit was approved In the budget process as a replacement for an older unit no longer economical to maintain. The old unit will be sold at publin auction. BACKGROUND: Tabulation Sheet PROGRAMS DEPAHrMENTS OR GROUPS AFFECTED: Commercial Solid Waste Division an Fleet Services. FISCAL IMPACT: This forklift will be funded from: Motor Pool Replacer..:nt Funds $18,282.00 Motor Pool Internal Lease Funds 1':713.00 31,985.00 Respectfully submitted: , i R ok Sve la ~ 1 Acting City Manager i LApgoved, • Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 667 .AOiIIDA • • ••;.;,f '•3iH`.deH'1a'(W RPkIR(aflCYA1Y4 MH!SMkCaPr M..ei•'.uzn a.e.xrr!.!.n.anY++w-.-+r .caae..m+...w.aarr .m..~+!n-.w.w.v,a wam. rw.»r•nw.5er~~m.bMaYpM'~sYUl4 ~<IINNM~MK1~7Y1~1 raann' :1.. Forklift DARK EEUPUI~P BAILEY FjE UFr D o=am ir6,1996 HANDLING 1 y orkHR, Rough Terrain Type 40076 I 32896 31996 Make: CATERPILLAR HARLO _ HARLO Model: FKM HF4588 HF4beG Engine: DIESEL FORD FORD Delivery: 180 DAYS 10 DAYS 7 DAYS No W-M- SoLffH VEST MAT'LS HANDLING SHOPPA FORKLIFT . i i A • r DATE: DEC NW IM _ CITY COUNCIL REPORT i I lit TO: Mayor and Members of the City Council FROM: Rick Svehla, Acting City Manager SUBJECT: BID ii 1820 - FLEET VEHIC1,199 - CID RECOMMENDATION: We recommend this bid be awarded to tho lowest bidder as follows: nEM QTY DESCRIPTION VENDOR PRICE 1 2 EA 4 DOOR DODGE INTREPID ALLEN SAMUELS DODGE $13,433,00 00 2 2 EA. 4 DOOR CHEVROLET LUMINA ALLEN SAMUELS AUTOPLEX $13,969, TOTAL $54 , 804.00 SUMMARY: This bid is for the purchase of four mid-size sedans for use by the Police Department Criminal Investigation Division. Our award recommendation allows for the purchase of two Chrysler products and two GM products. The intent is to avoid a uniform appearance in the CID fleet. We do not recommend award of any two door vehicles at this time. These vehicles will replace four unite that will ba reassigned to lighter duty or sold at Public Auction. BACKGROUND: Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Police Department CID and Fleet Services FISCAL IMPACT: These unite are replacement vehicles approved during the budget process and will be funded Mom Motor Pool Internal Lease Funds. Respectfully submitted: t4~ Rick Sveh a • Acting City Manager Approved Name: Tom D, Shaw, C,P.M, • Title: Purchasing Agent 66B AOaXDA ' i Ii 1 h 'aa • i, i.....,: ,..v var .._'snc.-+.~n Yg,4., 5. c. I _es i E Fleet Vehicles CID HUDIBURQ VILLAGE l ALLEN BILL PRE TIIGE UTTER I CHEVROLET FORD SAMUELS R } N ATE Deot mber 5 1995 N. LOOP F06D i _ DODGE . } [~~3`C TP-Ti i7 - -VENI0R_,- VERMW V _ i7 N[~~ ~Y 813Zii9 4 ' . $14 390.04 -13,433,00 $14 189,00 , $14 324.00 j 1, Sedan mid-size 4-door $13 97A 01" i 2. Sedan mid-size 2-door.... 516,062.00 $16,790,00 N/8 $15,618,00 $15.669.00 j i aTD- i e.c0 ,810 NAME Fleet Vehicles CID ALLEN HILLTOP NICHOLS CLASSIC ARENDALE SAMUELS FORD FORD CHEVROLET FORT) OPEN DATE December 6, 1996 AUTOPLEX L#- QTY - v DE3CFi(P1i TAT VEFi60R V9N8 _7..___FI~ VE_ND01:17 1. 2 Sedan mid. size 4-door 313 989.00 $14,792_00 $14,840.90 _$14,189.00 N/13 • 2, 2 Sedan mid-size 2-door J_ $14,739,00 $16,987.00_- $16,988,00 __$16,063.00 N/B • Ca • DATE: 12 , j CITY COUNCIL REPORT 0+1~ TO Mayor and Mombers of the City Council FROM: Rick Svehla, Acting City Manager SUBJECT: BID 4 1823 - TRANSFORMER REPAIR ` RECOMMENDATION: We recommend this bid be awarded to thu low bidder, Greenville 'frenaformer Co, , at the unit prices as follows: SINGLE PHASE (CATEGORY 1) 10 KVA vXICE CQNV, $ 76.00 PRICE CSP $ 75,00 PRICE CSPICONV CONVERSION N/C 15 KVA PRICE CONV. $ 85,00 PRICE CSP $ 90.00 PRICE CSP/CQNV CONVERSION N/C 25 KVA PRICE CONV. $ 95.00 PRICE: CSP $ 100,00 PRICE PADMOUNTED' $ 240,00 PRICE CSP/CQNV CONVERSION NIC 37 1/2 KVA PRICE CQNV. $ 105,00 PRICE CSP $ 110.00 PRICE PADMOUNTED $ 250,00 PRICG C,SP/CQNV CONVERSION N/C 50 KVA PRICI: CONV, $ 110,00 PRICE CSP $ 120.00 PRICE PADMOUNTED $ 295.00 PRICE CSP/CONV CONVERSION N/C 75 KVA PRICE CONV. $ 130,00 PRICE CSP $ 140,00 PRICE PADMOUNTED $ 335,00 P.RiC'E CSPIC..ONV CONVERSION N/C 1001 KVA PRICE CONV, $ 150,00 PRICE PADMOUNTED $ 350,00 167 KVA PRICE CQNV, $ 180.00 PRICE PADMOUNTED $ 370.00 ij 260 KVA PRICE CONV. $ 220.00 333 KVA PRICE CQNV, $ 280,00 500 KVA PRICE CQNV, $ 340.00 s THREE PHASE (CATEGORY]) 112 1/2 KVA PRICE PADMOUNTED $ 490.00 150 KVA PRICE PADMOUNTED $ 821.00 225 KVA PRICE PADMOUNTED $ 870.00 300 KVA PRICE PADMOUNTED $ 850,00 ® 600 KVA PRICE PADMOUNTED $1,078,00 R 760 KVA PRICE PADMOUNTED $1, 350, on 1000 KVA PRICE PADMOUNTED $1,650.00 1600 KVA PRICE PADMOUNTED $2,900,00 a' • LAVenda Ho. f CITY COUNCIL REPORT tem PAGE 2 OF 3 DECEMBER 19, 19 95 RECOMMENDATION (CON'T~ SINGLE PHASE (CATEGORY 11) 10 KVA PRICE CONV. $ 190.00 PRICE CSP $ 200.00 PRICECSP/CONV CONVERSION N/C 15 KVA PRICE CONV, $ 230.00 PRICE CSP $ 240.00 PRICE CSP/CONV CONVERSION N/C 25 KVA PRICE CONV. $ 300.00 PRICE CSP $ 310.00 PRICE PADMOUNTED $ 450.00 PRICE CSP/CONY CONVERSION N/C 37 1/2 KVA PRICE CONV, $ 430.00 PRICE CSP $ 440.00 PRICE PADMOUNTED $ 490.00 PRICE CSP/CONY CONVERSION N/C 50 KVA PRICE CONY. $ 475.00 PRICE CSP $ 475.00 PRICE PADMOUNTED $ 610.00 PRICE CSP/CONV CONVERSION N/C 75 KW PRICE CONV, $ 700.00 PRICE C,SP $ 700.00 PRICE PADMOUNTED $ 770.00 PRICE CSP/CONV CONVERSION N/C 100 KVA PRICE CONY. $ 775.00 PRICE PADMOUNTED $ 887.00 167 KVA PRICE CONY. $1,225.00 PRICE PADMOUNTED $ 835.00 250 KVA PRICE CONV, $1,548,00 333 KVA PRICE CONY, $23050.00 500 KVA PRICE CONV. $2,800.00 THREE PIIASE (CATEGORY II) 112 1/2 KVA PRICE PADMOUNTED $1)575.00 150 KVA PRICE PADMOUNTED $1,900.00 • 225 KVA PRICE PADMOUNTED $2,300.00 300 KVA PRICE PADMOUNTED $2,900.00 500 KVA PRICE PADMOUNTED $4,200.00 750 KVA PRICE PADMOUNTED $5,871.00 1000 KVA PRICE PADMOUNTED $6,950,00 1500 KVA PRICE PADMOUNTED $9,012.00 PRESSURE RELIEF DEVICES $ 8100 ® 3 KVA THRU 100 KVA $10.00 3 KVA THRU 500 KVA $25.00 BUSHINGS $70.00 r 0 CITY COUNCIL, REPORT DECEMBER 19o 1995 ngenda t7+! PAGE 3 OF 3 Agenda Item RVCOMMENDATION CON'T 1 Date 1 .OW VOLTAGE CLAMP TERMINAL SIDEWALL MOUNTING: 10 KVA AND 15 KVA $10.00 25 KVA $10.00 37 KVA AND 50 KVA $10.00- 75 KVA _ $10..00 100 KVA $15,00 BREAKER RECALIBRATED $ 7.00 BREAKER WIO SIGNAL TO 25 KVA $17.00 BREAKER W/SIGNAL TO 25 KVA $21.00 ' BREAKER W/SIGNAL TO 37.5 & 50 KVA $21.00 ISOLATION GAP $24.00 TERMINAL BOARD/BUSHING FUSE $ 7,00 INSTALL SECOND BUSHING $20.00 This bid is an annual agreemenl,with an initial repair order to be placed In the amount of $34,011.00. An estimated expenditure of $50,000.00 is expected during the contract period. SUMMARY: This bid Is for all labor and materials required in the repair and/or overhaul of distribution transformers, all sixes and brands. This will enable the City to recycle still usable transformers at minimal cost, Fivo bid proposals were received In response to sixteen bid packages malted to vendors. BACKGROUND: Tabulation Sheet, Memorandum from Festus Okolie dated 12-4.850 PUB backup memorandum dated 12-13-05. PROGRAMS, DEPART1MENTSORGROUPS AFFECTED: Electric Distribution, Electric Utility Department, Electric Utility Customers of the City of Denton. FISCAL IMPACT: Budgeted funds for Electric Distribution for 1888; Account #820- 103-1031-5950-8334. Zak idly sub ltted: Sveh Acting City Manager Prepared by: i 1 Namet Harpool Title: Senior Buyer A roved: Namo: _Tom D, Shaw,C.P,M, Title: Purchasing Agent bbd .AaBNOA 0 e j 1823. I OF 3) ORIMNVILIX NORTIIWI:S'f' NIX Al.AMO BF?5CU i E TRANSFORMER REPAIR iTRANSFORMIM TRANSFORMER l;LWITR1(: TRANSVORMER ATE NOVEMBER 9, 1995 COMPANY - VENDOR VRND0K VHNDOR VFNI)0R____t . -VhNUDR ,.D SORIP ION - - -r: ~I~airAS - - A PRICE CONY. _-$76,00_ _$lo`oo $1.58.00 _$13800 6136.00 a PRICE CAP $75500 $11000 $16500 _ $13800 $135_.00 l - - - - - - - a ; 1 PF 1~E ~SPJC~F7V COFIORSIZSR Nrc stjo 0o siGO cw $i73.06 Hrc1 A $85.00 S130.00 $16000 $15200 t $140.00 IbO.on $yo-oo - 6100:00 Si6900 I $15200 - $ Jul TiHIC- CSPJC-6NVCONVEFTSTON Nrc - $150.00 $172001 $18700 Nrc, a e- _ PRICE~ONV s95.oo $160.00 S72.00~ 6137 0o 6176:00 PRICI CSP - 6100.00 $150 00 _ 5176 00 5177 60 $175.00 PRICE _PAf5M0UNTED $240.00 $300.00 Sd42 00 _ $344 ,00 00 I£ NJC pRiCE CSPJcONV CONVERS109 r Nrc $170.00 $184.00 - - $112,00 5210 00 ` 37 1 J2 KvA _ PRICE CONY $105.00 $200.00 $225.W - $218.00 - - - PRICE Mfj s2og0o _$z$s oo 611800 Szlo.oo ; $250.00 $325.00 ' $44200 $37300 - $421.00 PRICI PADMOIN ~R~~`iE C~PJ~.ONV O.O~ -RS`TON N!< $225500 $7,37.00 $251.00 _ - 6o INA - F RICE CONY - 5110.00 $240.00 $-235.00.-- $264.00 $219.00 ] P"p1C1 CSP $120 0n 6240 do $242 .00 $264,00 $239 .00 544100 $388.00 PRICE-F3A -MO-U TED $295.00 _ $360.00 $442.00 PRICECSP/CONYCOWEFT= NI 126500 $24700 $29900 l5KVA PRICECONV:: 611000 635000 saisor+ - $56600 _ $3z0-u0~ pRICECS`P sla000 - $150.00 _ s02sao $:6600 $1%0.00 #~RICE PAC7fvi0UNT[j $135 Ob - $gsa.aa $500,00 $46S 00 5527,00 i PRICE CSRCONVCONVERSTON -Nrc - s37s.n0 $32700 $401 00 _ _ Nrc I OQ_WA F -RICE CONY. - $150 00 $425.00 $355 00 $399.00 $345:- _~--_-___P€iICE PA[~MO[7FT1 D - $16000 sscia.oo 5630.00 s96 oo _"_$53200 sa ® 167 KVA fjRICE CORv. $180_00 $475_0.0 I ___A4_.15.00__ $504.00 $457.00_; ;j PTaI PADMOUNTEI - S370,D0 nvtladlael( I $57900 $66800 $665.00 - - ssg700 6626.00 060-KVA - - PF#IC CC5I3V; _ - s2zo:o0 6685,00""- 111 - $540100 303 WA . PRI C~CiONV. s280.00 _ 5795.00 $645.00 $72500 $6556.00 600 KV - -PFfTCE_CO-NV.__ $340.00 J - $850.00_ __$76000$823_00 $742.00 j 112 1/2 KVA PRICE PADMOUNTED $490.00 $927.50 $630.00 _ $1,468.00 $652.00 i I60 KVA__ PRICE PADIVIOUNT _$621.00 61,083-75` - 6790.00 _$1656 oo_ $741,-00 p 22bkVA - PI~TC>_ PAID OUNT)=C ___S' - $1,254.37 _U.965.00 $970.00e Soo"KVA - --PRICE PAOfvtdTlNT6 $960.00 3? 51;605-00 $2,iti5 ao $239.-00 600 KVA PH[ClE_-PA0M0U14TE $1076.00 $1,671.50 $1,355.00 I $7.96800 $1,476.00 75o KVA PRTCE-TADMOLME-D - _ _ s I,35o 00 52,28316 s~,sds 00 ~ 63,92x.00 s t;76s~oo 1000-KVA - PRIOr PADMOUNTEb - $1,65060 $2,487 SO _ $2,19000 $4,287.00 _ 62,2$4.00 1600 KVA PAOMOUN TED _ S2,400.0b J_ f3,875.0~ 52,925.00 551 76.00 _ $31134.00 , t)t • G~ • • r R1iE?NVILLP, NORTIIWEiST NIX - T ALAMO j SIiSCO 2WF'A - (1 I F_ TRANSFORMER REPAIR TRANSFORMER IRANSVOR WR , RLIM' R[C TRANSFORMS R j ATE NOVEMBER 9 1996 (.oMrANY - - ~_[SESC~iii ON VrNDOK --_v_r?rtncrR vE?NDOR vErNi oEt_. .vE~rtriaR I PHASE-- f 4 A PHASE--- PRICE CONY. $ 1pona $275.00 $281,00 $zsa,gn---_-$9o2,ob I ` _ Pi 1CE~ ~ lino on sz7s o0 5ti9s n0 _ $2.54.00 I s 2 00 CiONV-EF_~O_N N/( - - f30$ (Ifl S2ff1 00 5254 00 N1c PRICE C .00 $310 a y-$291 00 $$34200 ` P7 C$P I 5240 00 - --$310 00 $313,00 - - -A---PRICE P _RIP /C~SiJV OONVi DSF~3N S21oN/c s34otlb+ $29R0( s291 cm, _ oa i.. .y a° ~RIC.E. Oi~IV. $300.00 5'1 00 ---$310,00_ $358.00 1-_- - PF#TCE C`i~~ $310 UO- - .5375 00_ $325.00 $159.00 $404.90.j -PRICE _P_A_D_MOUNlTIE~U__ $450,00 $4~5M 07-11-2-WK PRFr;t CSPR~~NVCONVERSION $430.Nic 00 $525.00 $440.00 $477.00 $49~ 00 P~ICi .~5`P I $440.00 _ $525.06 MW _ $477 00 $Q _ s6~o on PRFCE PADKIOUNTED I Savo 00 $612.00 $535.00 $s52.00 p~T~~CSP/CiSfNCZSNVEiiZSN I - Nn s59o no Sa1n oo - 6477 ob _ _ Nlc _ 60KVA _PRfI;E CONV_ $C6'._6_0__ SS o 00 $49b 00 $54-9-.00- $575.00- _ _V4 PRICE C'uP ` 75 on S58tl 00 $514 UU $549 00 $575.00 - - - DICE AADMOUNTEI3-- - $610.00 $695 .00 $625.00 - $624 00 $750.00 PRICE CSP700NV C~TJVSFOM1T' N~~ s6(t0_oo sago nn 5549 00 N/(% - f 75 KVA PBiCC CONV-- S~tlOoq 5825_00 WO M' _SROa on _ _ $x25 0o I c8p $82 $7UO.00 5.00 $693,66 $90COO PIATCE PADMOUNTLO .Y6 N $a? r±>< - - saso oo- s66o no - -__$804 oo $825 .0 PRICE OSPCONV CONV5 SIG ' ~ j ,00 ~ 6 71(VA PRIS Rle v T Cl - l { - Sts28s_n0 $ [$395.00 $ 290 oo _ S $990 .00 - $ 1010 0d I1 ifRICE FSADW0l-NTEb $R35AD $1,495.00 $1,269.00 ~$1_,4i_,66 $1,588,00_ 260KW---- 600 32,1W,00__ $1,794.00 $1,902.00 _ $1,78000. :i33 KVA PRICE CONY. _._$2,0_50,D0 $L,6 _ 00 &l_87.00 92,22000 $2,19000) soolcVA _ PRIL CONY. ____s? 0oon $2,915.00 _ Lt(!0.on s3,n9900-_ _ s ;7iooo_-{ 112 1 /2 KVA PRICE PADMOUNTED $1,575.00 $21352.00 $2,462.00 $2.600.00 $2,243.00_, g 160KVA isFilC PADMOUNTEtj $1,900.00 $2,12875 52173000 _ 52,92$99 s2,sM ob ; p 226 WA 'P_RICI PADMOUNT_ED'-_ Sz,i00 (1o $3,279.37 $330000 59,380 00 $3,110.00 300)<%W-'-' '__FMC_T ADMOUN=__ $2,900 011 _ 51,429 47 53,485 00 - $3't'00.00 I $3,311.00 6WKVA -PRICE PADI4~OUN7~IJ _$4,L0006 - 54,67150 $4,86600 .00 $4,45600 I 756 KVA PRICE PADMOUNTED _ s5,67t no _ $6,925 .09 $,71500 _ $6,825 b0 $5,40000 1600 KVA PPiCE__ADMOUNT_ED _ $6950.00 i $8,291.25 ! $8,627 00 _ 475.0 0 $6,9W.00 1600 kvA : PFIICE PA_DMOUNTEt)__-_ _ S9,oi2 oo s1n,l~a:ob ` 510,069,00 $9,425.00 - sgl9?o o0_) e 0 S r,t..a,.4ha}ts,li~k._r`.i~4xlcnt r1C87YR~iih5" w's &X-1: I 1823 {P. 3 ~~3~ O[tHFNVLLH NORTHWHST NIX ALAl,to SHSCO I E TRANSFORMER REPAIR TRANSFORMER TRANSVORME:R HLHCTRIC TRANSFORMHR ~ t TE NOVEMBER9 1995 ^ COMPANY VIiNt)OR VL~?IndR VENDOtd ,T.VENI)OR WNW &f F - - ° EA PRRSSURH RIium, OHVICBS $900 $7,50 $7.50 $000 ~ $7,50 96 ISCOUNT_ErbR COSLS W/0TAPS -0- ~ HPA[NTINO ~ 5'['LiNC[~LINO $0,00 N/ final, above N/C ~D11C FA (OEt VOTtAtE>1 CLAMPTHRb12NAL HAKVA THRU 100 KVA_____ $10_00 $100.00 ---$22,00 x$25.00 $20,00 y E HA KVA THRU 300 KVA __$25.00 $25,00_ $22,00 $25.00 $20.00 u HA USEINus =70,00 WHI LB ONLY_L10 594,00 $66.00 OW Y(2L'1ApR OLAMIIRbItAfAt, - IE)I3VNALCIwTO,VNTIN(Er;_; HA 0 KVA AND 15 KVA $10.00 15,00 $5,50 $15.00 ~NIC 13A S KVA_ $10,00 $7,00 $5,50 _ $15.00• N/C HA 7 KVA AND 50 KVA_____ ~ , 10,00 $900 _ _57,25 X$3(1_00 NIC FA 5 KVA $10.00 $15:00 S13 W $50.00 NIC L 4-F3A~ _ ~ $15.00 $34.00 _515 00 $50.00 - NIC HA _RF?AKNRRHCALN~RATHD 5700 N/_ 25,00 NIC -N/C _ HA~ RRAKIIH W10 SIdNA1.25 KVA $17 00 _$25,00 _ .$45.0(1 $SO 00_ $38,00 F A REAKFR W/SIGNAL TO 25 KVA_ $21,00 =30;00 $48,00 [ - FA. RE'AKNR W/SloNAL TO 3'7.5&50 KVA _$21.00 550.00 $68,00 $80 00 550,0 _HA SULATION, (3AP~ $24,00 10.00 $6.00 $3110. $43,00 r_ -1 l.A EiRA1INAljHt}AR1)/BU5IIINtI,FUCH X$7.00 $7,50 ~Sg,00 $1000 $6,00 HA EiMOVE. SLCUNDA1tY RRHAKHR _ N/( 530,00 $9,50 _ $ZS 00 NIC r NA _ E3MOVH PRIMARY FUSE N/C N/C $3.00_ - $10.00 NIC _ kA ~NSTALLSRCONDHUSHINO _ $2000 SHHH[b 26.10 S5.A0 $'30,00 TIfAR P ARS, 96 fI LIST PRICE3 •-0- -0- _S13H BID -0- 7 1ME REQUIIZHD. 4 6 weeks 4 weeEu~ 30W 10 drys 8 weeks 4-9 weak ceG to ♦IIdO/rld. got a►lleei to Be♦!!<e Pllabi new len-PCB oll flaw ! NO BID; S D MYERS d 1 0 0 AGenAa Ire, ~ ~ d'7 ~7 Agenda item _ { HEMORAN" 'ID: Denise Hatpool, Senior Buyer FM,ii F'estus OkolLe, Engineering Associate DATE:: Docemlxar 4, 1995 SUF1JIrlrr: 'SRAIaFCt *lt Rl.,?AIRS - BID # 1823 the award of the transformer repair. Utility staff recamrends The Electric bid, #1823, to areenvll.le Transformer ompany as tabulated below, for the total cost of $34,361,00. TRAFISFYM ER TOTAL REPAIR PRICE SIZE PH/h9E TYPE (TrY - 25KVA 1~ CSP 5 21850 25KVA 10 CON 1 560 37.7KVA 1~ CSP 3 2,100 37.7KVA 1¢ CON 1 690 5OKVA 1$ CS P 10 7r350 1 P1+1r 2 1r740 SoKVn r ~ 1 953 CSP )~KVA 1~ 75KVA 1~ PW 2 20058 100KVA 1~ PMr 1 11145 100KVA 1~ CON 3 3,105 150KVA 3~ Wr 1 21160 167KVA 1+ CDip 2 20970 333KVA 1~ CUN 3 61930 6lJM TOTAL = $34,611 A The evaluation was bawd on the low bid and compliance to the City of Denton specifications (See the attached transformer repair evaluation sheets). Grecnnville Electric was low on 89,2% of the total units, Nix Electric was low on 5,48 of the total units, Alaw Transformer was low on 1.4% of the total units, SESCO was low on 4% of the total units, (Sm the atLachcd transformer repair evaluation sheets, categories I & II), cc: Joe Chorri, Electric D,nglneering Administrator Ralph Klinke, SuperAnLendunt of Electric Distribution a:\xfmrepair\bidl8.23 1 'j e ^+nda Pem _ [y - TRANSFORMER REPAIR EVALUATION SH[CT CATFGORY I TdIE„~T.~ NOVEMBER 30. 1955 I EXHIBIT Ii PREPARED RY FESTUS OKOLIE REPAIR COST EVALUAION OF A IOKVA, SINOLE PHASE CONV TRANSFORMER NIDDER I 1 DEUVERY (N(KS). BID UNIT, C09F { NORTHW . ESTTR . ANSF _ ORMER SESCO_. . q 6 $10500 ALAMO TRANSFORMER }}f a $13000 NIX ELECTRIC 1 4 REPAIR COST EVALUATION OF_A_IONA,,JINOLE.PHASE CSP. TRANSFORMER QIDpER D.LIV IY (WKB} _B~D UNI7 0037 M 1NORTHWESTTAANSFORME8,,4 °---$$10.00 SESCO - 4 I ALAMO TRANSFORMEH_ I NIX ELECTRIC d - - - 5l65u0Q CSPICON CONVERSION COST EVALUATION OF A IOKVA, SINGLE PHASE ` FMR BIDDER DEUVERY oyKs), wb UNIT, C09T ISESCO 4-6 $000 NOR rHW8ST TRANSFO Al-30.66 ORM ~RMER B $160.00 {NIX ELECTRIC _ _$173 00, E , REPAIR COST EVALUATION OF A 16KVA SINGLE PHASE CONY. TRANSFORMER BIDDER DELiVEFtY (WK64, ID UNIT COST NORttiWF'ST TRANSFORMER _ _3130.00 SESCO ; 4-6 $14000 ALAMO TRANGFORMFH a $15100 NIX ELECTRiC $160,00 REPAIR COST EVALUATION OF A_ 16KVA, SINGLE PHASE CSP TRANSFORMqER BIDDER _ bELiV£RY(INNS)_dIq.UN17_c T ~NORTHWE5TTHANSFORMER 4 _ $13000 SESCO 4-6 $14000_ _ ALAMO TRANSFORMER a $15200 'i NIX ELECTRIC ~.4 _ ....,Sf69.00 CSPICON CONVERSION COST EVALUATION OF A 16KVA, SINGLE PHASE XFMR BIDDER .DEUVERY„(WKS) BID UNIT COST SLSCO 4-6 $0.00 J NORTHWEST TRANSFORMER 4 _ $iWoo NIX ELECIOIC 4 _ 317200- :`I ~ALAMO TRANSFOHMEII a $191.00 w 0 - 0 - G3 • AGe~d Ilo yZ r TRANSFORMER REPAIR EVALUATION SHEf.T CATEGORY I NOVEMEIER 30. 105 k PREPAREDLY: FESTUS OKOLIE REPAIR COST EVALUATION OF A 25KVA, SINGLE PHASr CONY. TRANGFOFIMER BIDDER DELIVERY IWKS) BID UNIT COS({ NOREIIWLST TRANSFORMER 4 tiI500o~ NIX ELECTPtC 4 $172 CO) SESCO 4 6 $f750OI 1 AIAMO TRANSFORMER _9 REPAIR COST EVALUATION OFA 25KVA,,SINGLE PHASE CSP_TRANSFORMER BIDDER rDEUVERY (WKS) BID OWI7 COST] r k - -!f J NORTHWEST TRANSFOHMFR 4 $15000 ` SESCO -4-6 $17500 NIX ELECTRIC 44 $176.w 1 ALAMO TRANSFORMER CSPICON CONVERSION COST EVALUATION OF A 25KVA, SINGLE PHASE: XFMR BIDDER DELIYE l RY-(WKS) 81DUNIT-C66- j! 'SESCO 4-6 $(1.001 NORTHWESTTRANSFORMF.R 4 $170.001 NIX ELECTRIC 4 $1H4,00~ ALAMO TFIANSrORMf R a $212.001 i REPAIR COST LVALUATION OF A 375KVA SINGLE PHASE CONY. TRANSFORMER BIDDER DELIVERY (WKS)TBID UNIT wC08T1 NORTIIWF ST TRANSFORMER 4 $200001 SESCO 4 -6 _ $210.06 7 ALAMO TRANSFORMER S $218300 NIX ELECTRIC d $225.061 REPAIR COST L'.VALUATION OF A 37.5KVA SINGLE, PHASE CSP, TRANSFORMER BIDDER [)EIIVERY.(WKS) 81l) Uf11YC06T~ NORTHWEST IRANSFOHMLR A $20000 5210.00 I , SESCO 4-o ALAMO TRANSFORMER 6 $21606 f NIX rLEGfRIC $23500;' CSPICON E ONVE 1810N COST EVALUATION OF A 37.s KVA, SINGLE PHASC XFMR KS) Bln. UNIT C08T~ BIDDER tlEd -ER Y (WIN r SESCO 4 -6 30.00 l NORTHWEST TRANSFORMER 1.4 $22600 NIX ELECIRIC 4 $237,,00 ALAMO TRANSFORMER 8 $25:106!I A. 1XWEPAIIRWI016" • u ri ^ TRANSFORMER REPAIR EVALUATION SHEET. CAtE.GOAY I u'tc NOVI.MREH 30. 199E 1,.. PR[PAREO UY: FESTUS OKOLIE REPAIR COST EVALUATION _Or A_60KVAi TINGLE PHASE CO TRANSFORMER i T31DDF.H bE.~LLIIVE-RY KS BID UNIT. C 7.~~A.hl1'ia5{.27F~k>ae'~_+T~ddarJui65. k,`~{'E~~1t • NIX ELECTRIC _ A $205.00_ I SESCD E NCRTHWr87 TRANSFORMER 4 $240'00- ALAMO TRANSFORMER _ L6 I $264;00_ II REPAIR COST EVALUATION OF A_SOKVA, SINGLE PHASE CSP TRANSFORMER BIDDER DELIVERY (W --6 RIO: UNIT CO :Tow 4, 6 - - _239.00 'SESCD NORTI IWEST TRAN5F0RMLR $240.00 Nix ELECTRIC ~_4 $242_00 ALAMO TRANSFORMER ! 6 $264.00. I CSf>,'CON 70NVERSION COST EVALUAl iON OF A 50KVA 81 GLE PHASE XFM-8 BIDDER IJELIVEFIY (WKS} 81D. UNIT; CDTI "AA Woo iSESCD q e NIX ELECTRIC $2A7,X1 - $265,001 NORTHWEST TRANSFORMER 4 I k ALAMO 'fRANSFORMEH 0 . 5299.00. S 'I h I) ~ I, HE-PAIR COST EVALUATION OF,A 7,50A, SINGLE PHASE CONV TRANSFORME BIDDER I gELIVERY s)[ BID UN~IITT COST 1~ tNi. LR.'.,,~Q.l~!~F,"t.' .p!~A..lx1.; '"ya«a:n..w:µ ~ss3' ,a W1500 4 IC 5320 ESCD 4 6 - - $350,00 N0131HWEST THAN5FORMEH 4 ALAMO TRANSFORMER 8, 5096.00_; REPAIR COST EVALUATION OFA 15KVA SINGLE PHASE 091' TRANSPORMER. BIDDER DFLIVERY-(WKS)f BID UNIt COST • ! t OI 7ff N~ n t'to ':)'W : a${ a 920001 r SESCD 4- NIx LLECtHIC 14 _ _ _5026.001 NORTIWEST TRANSFORMER 4 $350,OO,f ! I -0 _ . _$966,00 f AIAMO TRANSFORMER CSPTGON CONVERSION COST LVALUATION OF A76 KVA, SINGLE PHASE XHMP BIDDER OELIVEFiY (VVK9I, BIC)_ UNtT C09'T SESCD A 9 SO.OOj NIX ELECTRIC 4 $327.001 NORTIWEST TRANSFORMER 4 $371.00 AIAMO TRANSFORMER $A01,00 IiM Alk?hpf.PAlflltlpt eiJ s C i TRANSFORMER REPAIR EVALUATION SHEET: CAT560ni 1 A7rn fy I;~ NOVEMBER 30, 1995 A4Enda Vlem~ ~,..y. PREPAHEDDY: FESTUSOKOLIE DIU REPAIR COST EVALUATION Of A 1ooKVA, SINGI E PHASWE CONV. TRAWRFURMER .i BIDDER - _ 6E1 RY cw 81.-BID UNIT COST SESCO $a4_5,0'0 NIELECTRIC - 4 6 _ 535500 ALAMO TRANSFORMER b 116800 I $425,00 NORTHWEST TRANSFORMER . . . 4, . - , _ . REPAIR COST EVALUATION, OF A 167KV& 81NGLE_PHAW.! CONV. TRANSFORMER o bon Rtimi Y_(YfIKBj BID UNL COtit I NIX ELECTRIC 4 X435.00 ~SESCO INORTHWEST TRANSFORMER,...:. $476;00 ALAMO TRANSFORMER 9 $50C00 REPAIR COST Ev ' ! I lr1TION OF, A 260'^+A, SINGLt QNABE CONV,'_TRAN6~O(i11iEA flP_~yLr~cosz i Wall NIX EI IRAN 4 _ - - 5640.00 ALAMO TRANSFORMER, . b ~ ~597~00 SESCO $626600 f NORTHWEST TRANSFORMER_ _ . _4..----_._ REPAIR CO9T,EVALUATION OF A 330KVA; SINGLE pHlI5E C TRAIN FORMER E 81OOER bELIVEHY_ 9~. IID UNIT Cn3T NIX ELECTRIC 4 3445,00 SESCO 4 6 505600 ALAMO TRANSFORMER _4 - l_ 577800, INORTHWEST TRANSFOAMER,,.- I. REPAIR COST EVALUATION OF A GOOKV!}JSINGLE pHA8Fi CONV~ T1tANSf'OHMCq i ~ _BIgpCR ._..,.__._......DE~RYY.(W.Kg) .HID-UNIT_Ct>,4t C{ sEscO 4 d 5742.00 NIX ELECTRIC 4. _ 5780.00 ALAMORiANSFO $823.00~TRANSFORMER , • I ( f 4- - 0 .00 I! 1 I f A.tus AIlTlnDIW ' 1 7`1 i 1~✓ ' yl r. • : V rc i'(~ r: t~D; ~l4 if #nol ar;t ;l~~`1.a ~ s f• I Lpj'j4 ~I TRANSFORMER REPAIR EVAtUA FI jN6NEET; CATI C3~RY 1 NOVEMBER 30 1895 I PREPARED BY: FESTUSOKOLIE REPAIR -COST •EVALUATION, OP A_WWO VTHREE PHASE ,_PlylT. TRAIN ORMEA DELIVERY_YLWKS1 BID U NIT COST I NI ELECTRIC SESCO $2,2N.00 NORTI-WEBT TRANSFORMER,-__._ 4 _ 32- yer'so ALAMO TRANSI;OR"MER._._.. 31,267,00 ' IEO R ER R PAIR G03T EVALU/}110N OF,A t6001NA 7HRE PHASE PMT. TRA ~I[I IT; T NIX ELECTRIC.... - 6 x,926 Q6 SESCO ~ 6 ~ NORTHWEST TRANSFORMER Ef6,00 E ALAMO TRANSFORMER I{ ~ : 1 . ! rtlr :S;i I IS t r 1 ii, iS $1 1. xS-s ~N `~SiF{rJ S~ 1SF~1. p Agenda No. Agenda I! TRANSFORMER REPAIR EVALUATION SHELT: CATEGORY I Dot, NOVFMDER 36, 1995 PREPARED 13Y FESTUSOKOLIE II REPAIR COST FVAI NATION OF A 25KVA, SINGLE PHASE PMT. TRANSFORMER 'BIDDER BID UNIT COST NORTHWEST TRANSFORMER 4 $300.00 _ AIAMO TRANSFORMER e _ 8343 W SESCO 6 A 3404 00 NIX ELECTRIC $44200 REPAIR COST EVALUATION OF A 3'_6KVA SINGLE PHASE -PMT. TRANSFORMER RY'~lAIN8J _ IO UNI7 C081 MAN" f NORTHWEST RANSFORMER _4_ $325_00. ALAMO TRANSFORMER 8 - ----------5373;00 SESCO 6-B 3421.40 NIX ELECTRIC 4 - - - - $442.00 REPAIR -COST _EVALUATION _O_F_A 60KVA, SINGLE-PHASE PMT.. TfiA~SrORMER BIDDER DELIVER(WJ(3~. _8II,D_. UN~ C08T NORTHWEST TRANSFORMER_ ALAMO TRANSFORMER $388.00 NIX ELECTRIC SESCO 8-B $413.00 RLPAIR COST EVALUATION OF A 76KVA,.SINGLE PHASE PMT. TIME I BIDDER DELVER- (w.- BIG UNIT COST I NORTHWEST TRANSFORMER 4 $45000 II ALAMO TRANSFORMER _ B $465 00 NIX ELECTRIC 4 $500.00 SESCO - 8 g- - - _ $527.00- REPAIR COST EVALUATION OF A IOOKVA, SINGLE, PHASE PMT- TRANSFORMER BIDDER ~OELIVERY (YYK^u). BID UNIY COST NORTHWEST TRANSFORM ER 4 $50000 ALAMO THANSFOAMI! 8 _ $503.00 • NIX ELECTRIC 4 $530:00. SFSCO REPAIR COST EVALUATION OF A 167KVA, SINGLE PHASE PMT TRANSFORMER _(WKS} B1D UNIT COST BIDDER DELIVERY NORTHWEST TRANSFORMER 4 Nb BID NIX ELECTRIC 4 $570,00 • • SESCO 6-8 $665.00 ALAMO TRANSFORMER .9 -_--f668_00- 1 ~l A. pXMBEPAIRIDDI"3 Ca , • Agenda Ho. ✓ QJ s _ 'Agenda Ilam TRANSFORMER REPAIR EJALUATION SHEET: CATEGORY Late NOVEMB6f130, 1995 ~ I PREPARED 13Y FESTUS OKOLIE REPAIR COST EVALUATION OF A 112.bKVA, THREE PHASE PMT._ TRANSFORMER ' ,BIDDER DELIVERY (WKS) _BID UNIT COST .I ~ .R~..~. e~~~. oft ~r!(~`1:.~ n; i':~,aa`iNneGia~'w NIX ELECTRIC 6 $63000 SESCO 6-8 $652.00 NORTHWEST TRANSFORMER _ . 4 _ $627.50 f ALAMO TRANSFORMER $41466 00~ REPAIR COST EVALUATION OF A 160KVA THREE PHASE PMT. TRANSFORMER 61bDER - DELIVER M I8 a uN1T COST SESCO 6-8 $741 00 NIX ELECTRIC S $/90.00 4 $1.063.75 i AIAMO TRANS OF1M p TRANSFORMER B _$1.65600 Ij REPAIR COST EVALUATION OF A 225KVA, THREE PHASE PMT_ TRANSFORMER BIDDER M± 1p) ,BID UNIT__COST uv SESCO 6-8 $970.00 III NIX ELECTRIC 6 $1,01x00 NORTHWEST TRANSFORMFR 4 Sf,26437 41 IALAMO TRANSFORMER 8 - SI,965.00_ REPAIR COST EVALUATION OFA300KVA, THREE PHASE, PMT.-_TRANSFORMER BIDDER DELIVERY (MIKSJ ,BID UNIY 003T ~i f NIX ELECTRIC 8 $1,125.00 f,239,00. NORTHWESTTRANSFORMER_ 4._.____.-- $1,35437 ALAMO TRANSFORMER 8 $2,228.00 REPAIR COST EVALUATION OF A 600KVA, THREE PHASE PMT._ TRANSFORMER BIDDER 1 DELIVERY (WKS) R( UNIT COST POW it. NIX ELECTRIC 6 $1,355,00 ~SE.SCO 6--o $;47600 NORTHWEST TRANSFORMER 4 ALAMO TRANSFORMER f286800 REPAIR COST EVALUATION OF A 750KVA THREE PHASE PMT, TRANSFORMER BIDDER bELIVERY (MIKb). SIO UNIT_ OOS.T NIX ELECTRIC 6 _ 51,585.00 ~ SESCO 6-8 $1 765 00 NORTHWEST TRANSFORMER 4 $2 261 25 • • ALAMO TRANSFORMER 8 _ $3,9?200 i n I~ II A.V(MFIEVAIglB1016YJ w~) i 'I ura u~rl ~ f ~j TRANSFORMER REPAIR EVALUATION SHEET: CATEGORY II 6d1~ + rJ r NOVEMOtA30, 1995 i PFILPARE00Y: FESTUSOKOLIE EXHIBIT II REPAIR COST EVALUATION OF A 19KVA SINGLE PHASE CONY. TRANSFORMER ' BIDDER ~ pFLIVFRY SVVK9E~ F31p UNIT COST I 7 - - Ted ~.~~4~~1L'.I~SSf .-%~~Rdca,"~~•susaa,.c AIAMO TRANSFORMER a $254,00, tJOFITIIWESTTRANSFOAMFR $27500- f NIX ELECTRIC 4 $2B1 00 SE5C0 4-6 $302 00 H_EPAIR COS[ LVALUATION OF A IOKVA, SINGLE PHASE CSP. TRANSFORMER BIDDER DELIVERV(VYKs} BID UNITCObT ALAMO IMANSFOAMER _e .$254.00 NORTHWEST TRANSFORMER 4 $275.OQ NIX ELECTRIC -4. _$295OQ, SESCO 4 S._. . ---3302,00 CSPICON CONVERSION 0081 EVALUATION.OF A,IOKVAI SINGLE: PHASE XFMA BIDDER DELIVERY (WKS) _nip ,UNIT__6.0:37 BESC O 4 -6 -$0.00 ALAMO TRANSFORMER NIX E:LEC'[RIC _--_.$26100 _ NOR IHWEST TRANSFORMER 4 065-& REPAIR COS_f L'VALLIA'AON OF A,I5KVA, SINGLE_ -PHASE COW._TRANSFORMER BIDDER DELWYAWKBJ DEU gN T- C09T ALAMO TRANSFORMER NIX ELECTRIC _ 4 $298.00 ~NORfHWESTTRANSFORMER 4 3310,00. I SESCO 4-g _ - _ . 534200 !i REPAIR COST EVALUATION OF A I50A, BINGI F PHASE CSP rSANSFOHMFR BIDDER DEL'IyM (WK_) AID UNIT-COST AIAMO TRANSFORMER 8 $291LL00 NORIHWLSTTRANSFORMER 4 $34000 NIX ELECTRIC 4 _ $31300 SESCO - - - 4-6 $34200- CSPICON CONVERSION COST FVALOATION OF A 18KVA, 94NOLE PHASE XFMR © 03D0ER f pELIVERY_(WK$) BID UNIT "'93: OR., 769mmwou", SESCO 4-6 . $000 ALAMO TRANSFORMER 6 $291,00 NIX ELECTRIC 4 $29800 NORTHWEST TRANSFORMER 4 $94010 A.VIM,REPAIH0lDl823 ~ . O. rte i 14r, 1- r { t'. - • r ,grrC, I!p ~r~,S IANS! ORML'll REf SIR !-VALUATION SFIEE7: CATEGORY II ;I NOVEMBER 00, 1995 _ PREPARED RY FESTUS OKOLIE REPAIII COST EVALUATION Of A,26KVA, SINGLE: PHASE CONY. TRANSFORMER BIDDER DELIVERY (WKS) BIDp UNIF COST. l`NICR~~[iS.~t'.~n~~.•,+~FC.RO.Sn R. e~~iY ?i(4u_i~1R~~.ZY'~. ^~.^CN\~` NIX ELECTRIC 4 $310.00 ALAMO IRANSF'OHMER 6 $350.00 NOR1FlWESTTFIAN^uFORMER _..4.. _ $375.00 SESCO 4-6 $40400 REPAIR COST, EVALUATION OF A26KVA ,SINGLE PHASE CSP_ TRANSFORMER. BIDDER 61EUVEAY;(IMKS) tlID_UNIT COST ii NIX ELECTRIC $325,00 ALAMO TRANSFORMER 0_ _ $356.00 NORTHWEST TRANSFORMER _ 4. _ $375.00 SfiS00 4-0 404.00 CSPICON CONVERSION COST EVALUATION OF A 25KV& SINGLE PHASE ,XFMR BIDDER.. . dEL3VRY (M1K§~ _91D_UNI7- COST SESCO 4-6_. - $0.00 NIX ELECTRIC. . 4 $3f 0,W ALAMO TRANSFORMER a $358.00 NOWMEST TRANSFORMER 4 _ $420,00, FIEPAIR COST_EVALUATION OF A_37_.6_KV_A SINGLE-PHASE CONY. TRANSFORMER - BIDDER DELIVERY {4YK8) BID_UNIT, COST MEMNON NIX ELECTRIC 4 $440.00 IALAMO 111AN VORM01 6 $477.00 SCSCO 4-6 $49500_ NORTHWEST TRANSFORMER 4 $52500_ RIiPAIH COST'_EVALUATION OF A 37.5KVA SINGLE PHASE CSP._THANSFOIIMER BIDDER DELIVERY-mm 81D UNIT COST { NIX ELECTRIC 4 $462.00 ALAMO TRANSFORMER $477.00 S8uC0 4-0 $495.00 NORFHWESTIRANSFORMFH 4 $525.00 CSPfc:ON.CONVERSION COST EVALUATION OF A 37 6KVA, SINGLE PHASE XFMR Ol L1YERY_(V/KS) BII)_U--IT COST + BIDDF'R SESCO 4-0 $0,00 NIX ELECTRIC 4 $440.00 06 ALAMO THANSF'OHMEH 0 $d77 3 NOII IIIWFS1 TRANSFORMER _ 4 $550.00 A-%X MH E PAIR IBI D I A?J { l a ,z~ ~ .'rc F. I Agenda No AIt TRANSFORMER REPAI R EVALUATION SHEFT. CATEGORY II 5NoVFMR1:Il30, 1995 T j PREPAREDSY FESTUSOKOLIE y. h REPAIR COST EVALUATION OF A 60KVA, SINGLE PHASE CONV_ TRANST OHMER .01IDOER DELIVERY (WgK9) bib UNIT CTOST lPItE Q~ fl F ` , {z A , SIY' ~r NIX ELECTRIC; 4 $490.00 ALAMO TRANSFORMER 8 $549.OD SESCO. _.,..4-6 $57500 NORTHWEST TRANSFORMER _.4 $580.00. HE-PAIR COST EVALUATION OF A 50KVA, SINGLE PHASE CSP TRANSFORMER )(S) 80 UNIT GOBT flIUOER QFLIVEHY (W NIX ELECTRIC 4 $51400 ALAMO TRANSFORMER SESCO _ 4-6 $57500 NORTHWEST TRANSFORMER -I 4 _ I $56000 KVA 81NGLE PHASE XFMR CSPJCON CONVERSION COST EV_ALUATION OFA 50 BIDDER DELIVERY„(WKS) BID UNJT,COST SESCO $0.00. NIX ELECTRIC , 4 5490.00 ALAMO TRANSFORMER e _ _ $S4e.oo NORTHWEST TRANSFORMER 4 _ $600,00 ~RE_PAIR.COST EVALUATION OF,A.75KVA, SINGLE PHASE CONY TRANSFORMER E9IDDER l)EL}VEflY_(WKS) E~ID UNIT COOT NIX ELECTRIC am= wiooou aft TRANSFORMEH 8 $804.00 NORTHWEST TRANSFORMER 4 $625.00 SESCO 4-6 $81.5.00;. REPAIR COST EVALUATION OF: A 75KVA~ 91NOLC,('HASE CrP.. TRANSFORMER RIODEHI dELIVEkY_(1VKS) BID, UNIT. COST • NIX E.Lr(,TFIIC 4 $693.00 miALAMO TRANSFORMER 8 $804.00 NORTHWEST TRANSFORMER 4 - - S82500 SESCO 4 -8 $825.00 CSPlCON CONVERSION COST EVALUATION OF A 751CVA, 81NOLE PHASE XFMR • nibDEfi bELIVERY (WK5) In UNIT Ctl8T • m * 04.. SESCO 4-6 $000 NIX ELCC TRIO 4 $660.00 ALAMO TPANSFORMER 8 3804,00 NORTIWEST TRANSFORMrfi 4 3850.00. AUMIIFPAIMBID1623 a ; 1 _ ?i t 'i ,I'Mda Ito _ Dale 'TRANSFORMER REPAIR EVALUATION SHEET: CATEGORY 11 Il NOVEMBER 30, 1995 PREPARED BY: FESTUS OKOLIE REPAIR COST EVALUATION OF ,A 100KVA, SINGLE PHASE CONV,TRANSIFORMER SIDDER IIIEtiVEli~ SWKti) HID UNITC08T NIX ELECTRIC 9. ALAMO TRANSFORMER NORTHWEST TRANSFORMER 4 5960.00 5ESC 0 - - 4 REPAIR COST EVALUATION OP -A 107KVA SINGLE PHASE CONY. TRANSFORM R dI00H :___-r pEUViH~'tM1~.,810 UNIT: COST NIX ELECTRIC - A $1'298.00 NORTHWEST TRANSFORMER -•.---¢1,395.00_ ALAMO TRANSFORMER _ .4 _48 REPAIR, OOS7 EVALUATION-OE A, 250KVA, WNGLE PHASE C_ONV, TRANSFORMr R SESCO , 8 ----$1,79000 NIX ELECTRIC _ . $1,79400 AIAMO TRANSFORMERi_, 8--'- =I,AO~'_ NORTHWE8TTRANSF6RMER. REPAIR COST EVALUATION. OP A 333KVA SINGLE PHASE: CONV, TRANaFOR F1 Y.[1.MK.ai A ,UP T-C.?$7 W.11111 lull 11" NIX ELECTRIC SESCO ALAMO TRANSFORMER 8 $2,220.00 NORTHWEST TRANSFORMER REPAIR COST EVALUATION OF A 500KY& SINGLE PHASE CONV. TRANSFORMER EHDD,FA pSLINERY (MIK8j. glb [1NIT, C09T NIX ELECTRIC < - - 12 x00,00 SESCO 4 6 $2710,00_ wm "m • NORTHWESTTRANSI'ORMER 4 52975"00 AIAMO TRANSFORMER 099.00. I f A.IXMBEPA OUIl21 ~ "r. r - M1 f 11 I~pi i pry ~rt571,~~ r 1V' 7 v ~ Al ill t pr i~hl~f! 1~~1~~Vi.~2tiE q~4'1~ tiA~ ~ . r it( •q .Ir. 1,sEti ~ 3, .t ~ 17 s y~ 1} ~~S`k~l~~ „p s Agenda MO,., APFnda Ilemt~ TRANSFORMER REPAIR EVALUATION SHEET: CATEGORY 11 brill . ~f NOVFMFlFR 00, 1995 PREPARED BY: FESTUS OKOLIE . REPAIR COST EV BIDDER OF A.26KVA 31DELIVERY SE MIKS) MT. BIb "INIT COST T ALAMO TRANSFORMER 6 y 3499 00 .w. NIX ELECTRIC i 4 _ $49500 $ESCO I6.-8 _ $50000 _ _._$644.00, NORTHWFST TRANSFOBMCF3_.... 4- REPAIR COST EVALUATION OF A 37.5KVA SINGLE PHASE PMT. _TRANSFORM ER HIDDGR na VI F}Y_(W-KS) 01D _UNIT_COST NIX ELECTRIC $$3 . _ 6 . 5A8 ALAMO TRANSFOHMEfa $552.00 NORTHWEST TRANSFORMER '4 $672.00, SESCO 6 b $680,00 REPAIR,COSTEVALUATION nF A §ggA,_SINGLE_PHASE _PMT,_TRANSFORMER BIDDER. Ut 1VERY (VV,K3~, B1D UNIT,_--- ALAMO TRANSFORMER 8 $624.00 NIX ELECTRIC 5625,80. I NORTHWEST TRANSFORMER. 4 _ _ - 5695,00 E , SESCO 64 REPAIR C0-ST LVALUATION OF A 76KVA, SINGLE PHASE PMT TRANSFORMER BIQOEH DEIVEFiY (11YKB~ t~ID UN~ Co9y 6 . - - - NIX ELECTRIC 7`69.00 AIAMO TFAANSrORMrn a $879.00 NORTHWEST TRANSFORMER 4 $93600 SESCO 6-8 - _ $942,00 REPAIR COST EVALUATION OF.A„ IMKVA, 81NOLE PHASE PMT_ TRANSFORMER BIDDER DELIVERY__tIMKB} .@IC1 _UNIT 0087 NIX ELECTRIC 8 $865.00 ALAMO TRANSFORMER 8 $990.00 NOnTfIWEST TRANSFORMER d _ x1088.00 SESCO 6-8._ $1,180.00 REPAIR GUST EVALUATION OF A 167KVA, SINGLE PHASE PMT TRANSFORMER BIDDER DELIVERY(WI(Sj,BID_UNIT COST 4~t " 1 wMAWA NIX ELECTRIC 6 $1,289.00 $1488.x_ ~C Cb TRANSFORMER ® 4 _ $i 4d5 00 r • • NORTHWEST TRANSFORMER 00 31,58b 5 6_8 A iXMf1 FPAlA&DI Eta . 03 '•^nd~ teem TTANSFORMER REPAIR LVALUATION SHLLT: CATEGORY II Llata~~4C NOVEMBER 30. 1905 - PRLPARLDBY: FL-STUSOKOLIE REPAIR COST EVALUATION _OF-A 112,5KVA, THREE,PHASF PMT._THANSFORMER BIDtlER DELIVERY (WKS) BID„ UNIT COOT ~~^11.A~~~T m pl SESCO 6-6 42 243AQ NORTIIWE-0 I TRANSFORMER _ .4_ $2,36200 NIX ELECTPoC 6 $2,462.00 ALAMO FRANSFOHMEH $2,640.00 REPAIR_COSTiVALUATION OF A• I.6oKV_A, TH_fTEE PHA.SF PMT. TRANSFORMER BIDDER MIVERY,(WKB) Ald_ UNIT-COST All* OR ks"1 SESCO 52,540.00__ NORTfIWF.STTRANSFORMLR 4 _ $2,726.76 NIX E I CTHIC 6 _ $2 730.00 ALAI TRANSFORMER 18 REPAIR COST EVALUATION, OF A 2760A, THREE PHASE PM T.. TRANSFORMER BIDDER DELIVEHY_(WKS), •BID• UNIT ,COST SESCO NOR7HWESTTRANSFORMER,,.,__ NIX ELECTRIC „ 8. 59,300.00- ALAMO TRANSFORMER 8 - $3.380.00 REPAIR COST EVALUATION OF A WOW THREE PHASE PMT. TRANSFORME BIDDER.._._----._ _I~BLIV6f'IY(Vi!K8) B10 UNIT CD9T f SESCO $3,31100 NORTHWEST TRAWORMER 4 - 53,429,37 NIX ELECTRIC 8. 53465.00- ALAMO TRANSFORMER 8 $3900.00 REPAIR COST LVALUANON,OI;:,A•Ci00KVA, TIII~EF.PNASE PMT. TRAN8FORME R BIDDER _ _ DELIVERY (1NK8j. _BIQ_gN1T COST SESCO 6-6 _ 54,456.00 NORTFIWEST7HANSFORMEH 4 _ $4.671.50 • NIX ELECTRIC 6 $4,666.00 ALAMO TNANSVOHMER _ . 8 . . $5 200.00- REPAIR COST EVALUATION OF A 750KVA THREE PHASE PMT TRANSFORMER BIDDEFI.. DELIVERY (WKS) BIDyUNiT CU8T SESCU w 6-B $5,400.0(1 • ~f AEAMO TRANSI ORMEFI 6 $6,626.00 NORTHWEST TRANSFORMER 4 $6,925.00 NIX ELECTRIC © $7315;CJ J I AkWFILPAINADIa.a • ~fi , • • S Age~r'a ilo,!~' Apendr llum TRANSFORMER REPAIR EVALUATION SHELT CATEGORY II NOVEMBER 80, 105 PREPAREDBY: FESTUSOKOLIE CEPAIR,CQST EVALUATION Of A t000K1!A~THREE PHASE PAITLLTRANSFORMER 81DUEp DELIVERY. f:) HID UN C09t SESCO 0-6 i8 00000 AIAMO SFORMER _ 8 - . .#Y 47600 NORTHW 071!ANSFORMER 4 ~~lA,2Qi26 NIX ELECTRIC,-..... 8_. _ S9,B2Y.00 (REPAIR COST EVALLN}TlON OF A 1600A `THREE PHASE_ PIT, TRANSF MER 00 RIbDER, dE.'QyK>~} X17 ALAMO,TRANSFORM ER 8 - - -~~2500 NIX ELCMIC 510Oa600 NOgTHWE$TTRANSFORM6R 4. -=SIOOg I I i s, t r n ~ i{- ~ fr 4 n ~ rl rj f r6 is ~kdt 'rv t f,N tisf{~,Kf{, ~jt~ ,5pr 1 , • t' i'.~f ;',17 53 P- 4 i `~{t) Ir{~ 5~fr'".T~C` art `~7 ~t' f!'l'µ}24v 1~Y'4"s:tR`c^'1~ii~` id1 u COST -VALUATIONM1EET: TRANSFORMER PARTS L7JI~'~ NOVEMBER 30, 1995 PREPARED BY: FESTUS OKOLIE EXHIBIT I ` f'Fi"E,SSUFIE RELIEF DEVICES-(EACH) Y..(WK9) BID"_UN#T C09T- BIDDER _ . nELIVIER NIX ELECTRIC 4-6 S7. ' 50 ' NORTHWEST TRANSFORMER 4 - " $75D SESCO 4-6 57.50 W ALAMO TRANSFORMER REPAINTING A STENCILING -(EAOH) BIndER•, •OELIV~►;Y,,(WKB), SID UNIT COST NORT iWESTTRANSFORMER 4 s0,00 NIX ELECTRIC 4.8 $OOU ALAMO TRANSFORMER SESCO 4°B_ 90,00 DISCOUNT FOR COILS WITHOUT TAPS BIE?OER__"_._ DELIVERY (WKS} BID UNIT CpBT l NORTHWEST TRANSFORMER............_. __.9-.-~ --.._34 j ALAMO TRANSFORMER NIX ELECTRIC 4-8 SESCO HIGH VOLTAGE CLAMP TERMINAL. POCKET TYPE 3 KVA , THROUGH IW KVA 1629 VOLTS FACFI) BIDDER DELIVERY QV)<9} 81D UNtT COST SESCO 4, 6 520.00 NIX ELECTRIC 4-6 $22.00 ALAMO TRANSFORMER ~ e $2500 I NOR IFiWEST TRANSFORMER _ 14 COVEII IYPE i 3 KVA THROUGH 500 KVA 1620_VOLTS EACH) BIDDER pFLIVERY (WKS) BID_ UNIT C09T SESCO $20,00 NIX ELECTRIC 4--6 $22.00 ALAMO TRANSFORMER 6 525:00 N611111WEST TRANSFORMER ( 4 - S25.00 BUSHINGS (EACH) _ BIDDER DELIVERY (WK8} 910 UNiT CAST ~NORTHWESTTRANSFORMER 4. S10A0 NIX ELECTRIC 4 6.. 536.00 ALAMO TRANSFORMER_ b. - - $40.00 A-6 ~SESCO r o z00 I!b~, 'V1Nh ony i A'.t%IAREP,IIRtB Ib I af4J .r S Agenda No. Agenda Ilem COST EVALUATION SHEET: TRANSFORMER PARTS ba1E r NOVEMBEIl 30. 1995 ' t PREPARED BY: FESTUS OKOLIE LOW VOLTAGE CLAMP TERMINAL SIDEWALL MOUNTING: 10 KVA AND 15 KVA (EACH) BIOD,ER_..__..__. DFLIVEiiY.(WKS)-,H)p,•Uo!1 COST SESCU 9 9 - _.-._.30A0. N014111WESTTMNSFOnMER_-_.__ NIX ELECTRIC 4-6 5.60 ALAMO TIiANSf Of1MER _ B -----315.00 25 KVA (EACH) BIDDER f DELIVERY_ V{kKS) dID UNIT COgT~ _ S000J SESCO 4-8 NIX ELECTRIC $5.50 NORTHWEST TRANSFORMER 4 57.00 MAW ALAN") iH ANSFORMER A15- 37 KVA AND 50 KVA (EACH) BIDDER DELIVEj1Y (WK82 ,BID UNIT COST SESCO $0.00 NIX ELECTRIC 4-6 ~TRAN4fORMER 4 E900 NORTHWEST rA ALAMO - , NSFORMER _ _ e . "R. RAW . $30.00 75 KVA, (EACH), BIDDER OFLIVERYBID UNIT C09T~ ESCO 4-8 - $0 .00 -IX EEFCTHIC 4.6 510sbj ORMWEST TRANSFORMER _ 4 _ $.1,5.001 ! ALAMO TRANSFORMER 8 $50.00 I00 KVA (EACH) BIDDER „I_DE LiVEHY_(WKS) Blb UNIT COS7i _ . _ I J SE5C0 4-6 50.00 15.00 f UNIX ELECTRIC 4-6 NOR THWEST TRANSFORMER _ 4 _ 5S3N0 IALAMO TRANSFORMER _ 8- 550_00_ E3REAKER HECALIRRATED (EACH).. I ORIGINAL _ _ IBIDDER DELIVERY(N`KS) BD UNIT C03i. ~ALAN'O ifiANSFOmmn 9 $000 I ! 0 NORTHWEST'IRANSFOSMER $0.40 SESCO 4-8 $0,00 NIX ELECTRI ; - -_4 6,..__-.-. _ 526.00 A.1%MNEPAIN161tl 144J r\.~ \ S S t S i i - LAUend3 GOS T EVALUATION SHEFT: TRANSFORMFR PARTS a NOVEMBER 30, 1905 I PREPARED BY: FESTLIS OKOLIE 11 NEW OIREAKER,WITHOUT SIGNAL LIGHT TO 25 KVA„ (EACH), _ 131 DER - --_~gELIVEpY{WKS) _91D UNIj,C09T Milli NORTHWESI'TRANSFORMER 4, $2500 - - - 4 -0 $3 B.00 I NIX ELECTRIC 4_6__._. $45,00 ALAMO TRANSFORMER... _$80.00 NEW BREAKER WITH SIGNAL LIGHT TO 25 KVA (EACH) _ NIT COST •f~1Fly(I1~(w'~'jL~`:p»~~ p NORTIIWESTTRANSFORMFR 4 $30,00_ I SESCO 4 $ $4000_ NIX ELECTRIC $4800 ALAMO TRANSFORMER I rI NEW BREAKER WITH SIGNAL LIGHT TO 07,5 KVA AND 50 KVA_ {EACH BIDDER OELIYEFIY {WK3) HIO UNIT COST NORTHWEST TRANSFORMER 4 _ $5000 55000 SESCO 4-13 NIX r-LECIRIC 4-6 $8800 ALAMO TRANSFORMER ,e __$6D 00 j~ NEW ISOLATION CAI . (LA,i) {WKA} 6117 UNIT__C09f] BIDDER. DELIVERY 1 ~ AIAMO TRANSFORMER 8 _ $3 00 NIX ELECIRIC 4.8,., _ ._$600 NORTHWESTTR4N5F0_RMFR 4 51000 s I SESCO l TERMINATION BOARD OR BUSHING FUSE {EACH).. BIDDER DELIVERY (WKS) 910 UNIT, C08T it 5179('0 $t $6.00 f N0Il TiWC_ST TIIANsFORMER 4 S/.50, fNIX ELECTRIC 4-6 $900, ~ALAMO TRANSFORMER REMOVE SECONDARY DREAKF'R (EACH). _ BIDDER OFIIVkAY.(1MK3}- BID_UNIT Cd37 S1 SCO 8 NIX ELECTRIC 4-6 _ $850, t ALAMO TRANSFORMER 0 _ $2506 ~NORTI0PSTTRANSFORMER $9000 Used breakers i i A.VfMii@F'AIH1bIU1a7.1 , + ~ 7 1 Agenda NO _1Z^~0 Y Agenda I m _ -m COSTALUATION9H:ET: TFIANSFORMER PARTS - - NOVEMBER 30, 1995 PREPARED BY; FESTUSOKOLIE REMOVE PRIMARY FUG - EACH NOgTi-1WEST_-, NSFORMER 4 $0.00_ - - 0 NIX ELECTRIC _ -A-6------ ALAMO TRANSFORM,ER $10.00 INSTALL SEC-ONO BUSHING FOR GROUNDING ON XF R CH A- +MO TRANSFORMER 8 NORTHWEST'ITIANSFORMEA . 4 7.60 IBM 01 1 11 jiljj~~ Olson= zjj~ss NIX ELECTRIC_.,._., - - 4-6 $M.00 SESCO 4-8 . 530.00 OTHER PARTS, % OFF LIST PRICE ~IDnEK,. LL p uY~R, r IWKS1 MD UNILO-09 ALAMO TRANSFORMER 0% NORTHWEST TRANSFORMER 4 0% SESCO NIX ELECTRIC _ 4..8 - 5% 10%Deliverypenaltynotacceptable Labor for tank moditloatbn and sandblasting will be charged $ao per hour i I i I A ~ r ff 1 I A'.IXMAEPAAWIDI O" O ,t f\ '~al p4~4F)L`~1 ~\S 13~ya4 i,}4\i ~Vifg~ pf4 t~T (h~ ra i. ! Dec~mbW 130 '1 PUILIC hPILITIES M AND TO: C W RWX AND MMM OF THE PURUC L?rM IES BOARD M14: R. E. Wl"f E7CE1LIfPIVE DIRl;Y710R OF UC'II MES S1m,IFY`YI C OMIUER APPRUVM OF RWAIR OF PAIIK MED Alp CJC1iVf MC taL OVERHEAD 9HAM1DfMM - 'JD If 1823 The Electric Utility Staff recogwnds the award of the transformer repair bid, #1823, to Greenvillo Transformer C.cnQany as tabulated below, for the total cost of $34,611,00. StMARW ACKGR0UD on November 9, 1995, the City of Denton received bid proposals for repair of 35 units of padnounted and conventional overhead transformers, The transformara shall be used for back-ups, operations and Naintenance. The bidder's price quotes are listed In column 3 of ©sldblt I. After thorough evaluation, the stsff recoamends that it is more economical to select CMENVILLE 7'RAWFOMM CoMPAW as tabulated below. TRA115ETlFilE}t TC71l1L REPAIR PRICE WIDE' 517.E PHA.' TYPE (71Y - -_-_-w. CMENVI11E 25KVA 1¢ CSP 5 21850 GRELWIU,F 25KVA 10 CON 1 560 C3*11WVILLE 37.7KVA la CSP 3 21100 GREENVILIE 37.7KVA 1+ G1N 1 690 GRE;EI`IVIIiE 50KVA la CSP 10 71350 G14:EJVILIE 50KVA 10 M, 2 10740 GREP14VI11E 75KVA I~ CSP 1 953 610111MIlm 75KVA 14 PRr 2 21058 W ENVIIL,E 100KVA 14 PINT' 1 10145 C;}CEiIMME 100KVA 10 CON 3 3,105 MEMILLE 150KVA 30 PW 1 21160 (;EC1•IENVILLE 167KVA 10 CSP 2 2,970 GREENVII" 333KVA I~ CON 3 61930 ,%M 70T'AL= $34,61111ie evaluation was based on the low bid and cmpllanca to the City of Denton speclflcntions. i GrcrnvJIle Electric was low on 89.2% of the total units. Nix Electric was low on 5.48 of the total units. A1anx) Transformer was low on 1.4% of the total units. SE;SCO was Low on 48 of the total units, r 1j` it : , t~ r,Yfa/Y '1a D-1 x I t ; 1 t 0 l h ; . - , .e,., Sd„ a, •,ruaara a+,.etr;'aiS .,.'r1 .d ;t-;w:~~~ 7yDendaller^^-'F'..-~.. mw me MAR'11MM CH (Fan l1FMMW Hate payers and Electric Department for maintenanr%, and operations. 111W.A1i IIQACr The expence ($34,611) is included in the 1995/96 Fiscal Year Budget, Respectfully submitted, R. E, Nolson,,Executive plrector of Utilities Prepared bye _Sz Fest' us Okolie,`- Engineering Asaoclate Approved bytes~ Joe cherri, Electric Engineering Administrator Exhibit, 1. Transformer Repair Evaluation Sheet A r ar\xmrepair\publ823 r Itt iti , ~-7 C ~ { 1 r, tit s1Y t}-; - >Y~++n.~-r.~.r,. w ~ 4is~~` }~l ih\1~i i{~ ~cb11 1ft` g«r - S 1; 1 1 9J n Y 4 pt 1 .nt }r {H Ia µ ` 7 ~ 11 ~i ~ ? l IfIN~`~33W 4~ ~ 34i `~-t f ~.y I$ { ~ ~a'~`ttt P s '~v Irf irf~Y+t~ t~1y~~9 r~~ v ~ ~ r • DATE DFEO MH CITY COUNCIL REPORT TO: Mayor and Members of the City Couir oil FROM: Rick Svohla, Acting City Manager SUBJECT: BID 1 1828 - 76' QUINT FIRE TRUCK RECOMMENDATION. We recommend this bid be awarded to the lowest bidder meeting specification, Simon LTI/Virestorm Fire Apparatus, in the amount of $383,750.00 with delivery in 90 - 120 days. SUMMARY: This bid is for the purchase of a 76' aerial ladder device fire truck, This,unit was approved during the budget process and is an addition to the fleet. TLo quoted delivery 18 within the guidelines set for reopening of Central Fire Station and is approximately $116,000 below the budgeted amount, To complete the unit and to properly outfit it with peripheral equipment including hose, nozzles, tools, radios, air paks, ate will require an additional expenditure of approximately $80,000,00 to $100,000.00. BACKGROUNDt Tabulation Shoot, Memorandum from Acting Fire Chief James Thomason dated December B, 1995, V *-)GRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fire Department and Citizens of Denton, FISCAL IMPACT: Funds for the purchase of this unit were approved In the 1996.96 budget in the amount of $600,000,00 from Motor Pool reserve funds to be reimbursed by bond fund sates. Respectfully submitted: Rick Sve Ua Acting City Manager ♦ A roved: Name: Tom D. Shaw, C,P.M, Title: Purchas4ng Agent 69b.AMDA • _ 1 r~,'.r S{1f~ 4i~''~'f 2F,sar y{i+h i...`rA 't~.~.3'f*. y'. ~Xi, 1, ~k 11 L' i-2 ' 'tr ' I I f " t r' r 4 t rS r i 0 . P ! ..rte p t R le'E'Ml~ ,LLeeh~•,. N}I~ I - .-,it[ S .ta{.~}1~IVt}!r.,.l•SJk'.lfiTtkap:9E~t'.JM}-IFYt aec'Mv,.rcahn~a,;el•r.rat.I»hvt<a-»*.rre wha. x~(mr-a52tc~'.Ymd9.I ChcfaAfk:i5.itrXtYR4x'n:'~th7Yrd~:Y{'~}~AYY21.Y~~ ~.~R~"Kt~2+'Me.. 7b' OUINT FIRE TRUCK dMEAI. SUTPHEN PIERCE EMERGENCY .v SIMON- OUALI IY FEFIRAp FIRE CORP. MFG, ONE LTI MFG FIRE E NOVEMBER 21, 1998 APPARATUS INC. INO APPARATUS _ b i3A'~ 0 is i7@H6S~E__...' rfieA _ TION -r-0, 1 6' Oulyd Fire Truck $417,263,00 W7,979-00 $399,990.00 $436,463,00 $363,760.00 $424,381.00 $322,1 '0.00 E: C*Woh#A W* Mfg.: SPARTAN allTPHPN LPIERCE ANCE I EMEONENOY SIMON DUPLEX SPARTAN SPARTAN Model: GLADIIADTOR TOMT210 ECYCLONE TILT 09400MR GLADIATOR Pump Mfg.; WATEROUS HALE WATEROUS WATT ROUE WATEROUS HALE Moduli CSUYSX 0SM6•-1600 0SU1600 CMUYdX OSUYBX QSMd Aerial DwAce Mfg.: SMEAL SUTPHEN EMLROENOY 91MON--LT! AERIAL R.K M 10 ONE NNOVATORS INO Model: 76' AERIAL HOB-76-•4 HP76 AH•-75 ASR--76 II DI NIOE Delivery: 000°330 240-300 IMMEDIATE 270 DAYS 90 -120 DAYS 900 DAYS 200 DAYS DAYS DAYS DEMO UNIT i f ` rv ar I t~ . _:X T 42 `r 1ti'S ~Y.{[ sx;lhff4i~{Slr ~'~I 1',. .t . e ~ r' t 1',~1jr v~r{ " • • f ~s~.ra3 uo r,~erda Item s fit' Oats 'T MEMORANDUM - To: Tom Show, Purchasing Agent Data December 6, 1995 From: James R Thomason, Acting Fire Chief Re: Purchase of Fire Department Aerial Devise After reviewing Ihv seven bids received for the purchase of a seventy-five foot "Quint" fire truck we have made the decision to award the purchase to Simon Ladder Towers Incorporated and Firestorm Fire Apparatus for a bid price of $383,750. Though this is not the lowest bid proposal we believe this truck meets or exceeds the current needs of the Department based on the proposed first alarm assignment area, the function of the truck as it relates to fire ground operations, the long term serviceability of the unit and the expected return on our investment dollar. This obviously is not the low bid, however it is the low bid most nearly meeting the intent of our specifications. Below is the name of the low bidder and the reasons their proposal Is unacceptable. Ferrava Fire Equipment: Bid Price 5322,170, Delivery Time 200 Days i. The apparatus engine does not meet specs: Specification Page 15 - Bidder Page 4. Specifications call for a Detroit Series 60 engine with a horse power rating of 470 and a torque rating of 1550 foot pounds. The bid package indicates a Cummins Series 83 at 300 horse power and torque of 820 foot pounds, 11. The transmission does not meet specs: Specification Page 17 - bidder page 6. + Specifications call for an Allison MD 4060 Automatic 5 speed. The bidder has offered an Allison 3060 Automatic transmission, 111• The boosler rank does not meet si; Specification Page 39 - bidder page 21. The speciftc•adon calls for a minimum %t k size of 400 gallons. The bidder has proposed a 300 gallon tank. • IV. The bid specs call for a Telma Brake Retarder: Specification Page 25, The bidder did r y M not bid this item, j V. The chassis alternator does not meet specs: Specification Page 19 - bidder page S. The specifications called for an externally regulates', and rectified 240 amp alternator, The r • 1 y 5f . , i d r r, t 2r ' i ~ , • v. •.:r.. ?d. r :n.,i^sst •.r./. n1. t4+s,•e ,~•ii~Ji`_§~Ytu :,;ref W~., Aptnda No » S~ Agenda Il~m bidder pro Us posh a 200 amp alternator, no brand was given, VI, The bid specs call for two Pioneer Magnetics power convertors; Specification Page 19, The bidder did not bid this item. Vii. The air compressor does not meet specs; Specification Page 26 bidder page 4. The sp'cifieation calls far an air compressofthat will deliver 16,1 cubic feet of air per minute, The bidder provides an air compressor that will generate 13,2 drum The delivery time for the Simon LTI unit is 90 to 120 days, We expect to be able to meet with factory representatives immodestly after the contract Is awarded to enter into construction conferencea This will be necessary since this truck is already on the line and any wsmetie or structural modifications need to be determined at once if you have any questions concerning this purchase recommendation, please call • . 5z' 3{{h St..t }fib ~ i,4 ~ ~ s r r , a.` /1Fy ft ~f Z`At4t +~4 ♦l, n+t~1Y zf; :-i1 1 iA+ttk'4u} ~~r p13c',yi ~i .fir j S~X~ `t~J3' s , t,2 kr ! • a s'i ~ ~'2~Y"`~ cr t,~~"1~`?,ti~yt~ 6~,j At .1.1 t ix vi )i 1 I S11 ? a 1 lrl I'. i ! S IC 1 +i I • t 1 i, `i 11 1 . ai : I t ::.1v . a: , ryi .,t 4i7 I t3.:i9,' DATE. E Agenda No, CIT'Y' COUNCIL REPORT Agenda Item TO: Mayor and Members of the City Council t)ata FROM Rick Svehla,' Acting City Manager SUBJECT : BID 1829 - REFUSE TRUCKS RECOMiIENDATION: We recommend this bid be awarded to the lowest bidder meeting specification for eac item as listed: ITEM DESCRIPTION SUPPLIER PRICE I, 26. CU, YD. REAR LOADING MAHANEY INTL, 77,711.04 2. 40 CU, YD FRONT LOADING VOLVO GMC T'R'UCKS OF DALLAS $11408BB,00 3. ROLL OFF CONTAINER TRK VOLVO GMC TRUCKS OF DALLAS 90 023.00 TOTAL BID AWARD 282,992.0 SUMMARY: This bid is for the purchase of three (3) Refuse Truoka. They are replacement vehioies for elder trucks no longer eeonomirtal to repair. The 25 au. yd. rear loader will be assigned to residential' Solid Waste and the front load and roil off will be assigned to Commercial Solid Waste. The old trucks will be sold at Public Auction, Fleet Services Division recommends appivval. BACKGROUND: Tabulation Shoot PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Solid` Waste Division and Fleet Services. FISCAL IMPACT: 'These units will be funded by Motor Pool Internal Lease Program over a 36 month time perlod as approved in the 98199 budget, Respectfully submittedt ak Svohl Acting City Manager Ap roved t _0 'I Name: Tom D. Shaw, C. P.M. Titlet Purchasing Agent b7LA0RNnA . f l I T ! i t I; 1 j t 6 pp + ..,,.w........ w...i. • . ~i~J 1 ! i 1 I I 3 ~ ~(1~1$ i~'i'y `i t{~t'l~s, }Y ~~111.;"~35q ~!'7~"fk.~t4~L~tl,~}~~-f4~i4ft)~! • PAW ftm D RMuw Truoics MANA14AY METRO VOLVO VOLVO VOLVO VOLVO DALLAS RR09S INT'L FORD omo omo ow amo PMASILT TOWN DfcembK 5,1"5 TRUCK TRUCKS TRUCKS TRUCKS TRUCKS INC. FORD A e a D , ~j 250Y rsrar lo~d_k~___- 771711 00 ti95 007912ti1,00 i801400,Q0 a1M_00. >1b3,092,00 i8o,38/ 00 _ 800 imt IOOY tro+N Iowdl 1114658.00 i12/ 7AB 00_ X116,813.00_ f 10,7so.Ot1 118 3 loo }1266750_.00 W B 823,0D _#.1,8YA,00 102 931,00. _ 384,181,OQ >3. IMN wU off corMrln,r truck N N~9-_3,e324Y00 NI yDAldlts FREIGHTLINER ALT i9 100,07b;00 • • t „i Ij+ 'f ~ i 1 v 1~ 1~ , ti M 1 • 0 S 1. DENTON ooooaonooQOO 0 p ° F 0000 OOH roOpp o Q 4 a d oOp~~ ooa 0000 r o . ooaQaoaoao°o CITY COUNCIL ~ r Aptnd~ No. ~ Ap~nde flIm 1,.g -77- ; ORDINANCE NO. AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES 0^ SERVICES) PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE) AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and negotiated competitive sealed proposals for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are the best responsible proposals for the materials, equipment, supplies or services as shown in the "Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Proposals" attached hereto, are hereby accepted and approved as being the best responsible proposal for such itemst RFSP ITEM NUMBER NO. VENDOR AMOUNT 1738 ALL IBM $2y4531922.00 1810 ALL DENTON COMMUNITY HOSPITAL $ 23,400.00 • SECTION II. That by the acceptance and approval of the above numbered items of trr: submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Invitations, Request for Proposals, supplier proposals and related documents. . V 4° f t I( 1• 'P I w i'. • . t ?M V Ap~nd~ Ne. Al"14A 110M SECTION III. That should the City and persons submitting approved and accepted items and of the submitted proposals wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the proposal, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto: provided that the written contract is in accordance with the termne conditions, specifications, standarda, quantities and specified sums contained in the final negotiated response to the City's Request for Proposal and related documents herein approved and accepted. t SECTION IV. That by the acceptance and approval of the above numbered items of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposal or pursuant to a written contract made pursuant thereto as authorized herein SECTION V. That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this day of , 1995. BOB CASTLEBERRY, MAYOR ATTESTt JENNIFER WALTERS, CITY SECRETARY BYt A APPROVED AS TO LEGAL FORMt HERBERT L. PROUTY, CITY ATTORNEY BY$ r(46 i ~I . ...ter- 1 }k ~ ~f i l S1 ~i ~L SY "cl is ~~A 3~~ it i~ 1 a ~I ~ elal ljl dS >f° ^A}~~ ya`I I5~i 3t rHS~ 4:4i}`~f14, rte f~,~\.}a'~4:rs!•F~ & i T l"} ~a 71.J t ~ Y a, c~1-ids 7 h'- r r,. , A • DAT 9 Agcnaa tlo: CITY COUNCIL REPORT r,panda Il~m 5 TO: Mayor and Members of the City Council ~~a~~, - - FROM, Rick Svehla, Acting City Manager SUBJECT: RFSP if 1738 - MANAGEMENT INFORMATION SYSTEM RECOMMENDATION: We recommend this proposal be awarded to IBM at the five year projected costa 2,453,922.00. SUMMARY: This proposal is for the purchase, Installation and maintenance of hardware and software necessary in Phase One of the Management information System, This system would consist of Computer Aided Dispatch, Police Records Management and Fire Records Management. Phase Two will consist of Mobile Computers in the Police and Fire vehicles and a Municipal Court System, which will be purchased when additional funding ie approved, Two proposals were received in response to thirty-four notices sent to prospective vendors. BACKGROUND: Data Processing Advisory Board Meeting Minutes recommending approval, Evaluation from Clary Collins, Memorandum from Chief Jaz dated November 19, 1996, PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Information Services, Police and Fire Departments, Citizens of Denton. FISCAL IMPACT: Budgeted funds for purchase of Management Information System for 1098.2000.E R4ksye I1y submittedi tic a ity Manager Acting C . Prepared by: Name: Denise Harpnc 'T'itle: Senior Buyer Ap(troved: S~-`gym i O Name, Tom D. Shaw, C.p,M, Title: Purchasing Agent 677 AnKDA i 4 J ~ 1 . I ~ I ~ ~ ~ 1 , I 17, x 1, f l~ d# y~ y e r ; Apendo No. ~ i Ancr~a Hc+ A~ MINUTES OF DATA PROCESSING ADVISORY BOARD MEETING OF NOVEMBER 27, 1995 ~ MEMBERS PRESENT: Don Edwards, Rosa Lawton and Ronan Seely MEMBERS ABSENT: Anthony Hudspeth and Bruce Mitchell OTHERS PRESENT: Gary Collins, Mary Collins and Mike Jez Rosa Lawton made a motion to approve the minutes of the April 10, 1995 and August 8, 1995 Data Processing Advisory Board meetings, Renae Seely seconded the motion and it passed unanimously, Chief Jez explained the need for and the capabilities of the proposed computer system, Gary Collins discussed the difference in cost between the two (2) responding vendors. Gary Collins also discussed the need to break the project into two (2) phases due to funding restriction. Gary Collins explained Phase one (1) would consist of Computer Aided Dispatch, Police Records Management, and Fire Records Management, Gary Collins stated that Phase two (2) would consist predominately of Mobile computers in the Police and Fire Departments' vehicles, Additionally, Phase two (2) will consist of a Municipal Court System. Renae Seely made a motion that the Board recommend that the city Council approve a contract with IBM for Phase one (1) at this time and Phase two (2) when the additional funding becomes available, Rosa Lawton seconded the motion and it passed unanimously, Mary Collins explained that for FY 93-94 the Administrative Services requested a file server back up system and during the Budget Process, instead of the total coat being allocated, 10 authorization was given to provide the funding over a five year period. In FY 94-95 the first year of a four (4) year lease for a RAID server was committed to by the city. Mary explained, that the city needs to commie to the remaining years in order to complete the lease agreement. Rosa Lawton made a motion to recommend the City Council approve the remaining 3 years of the RAID server lease for FY 96-98, Ranae Seely seconded the motion and it passed 0 unanimously. p There being no further business the meeting was adjourned, A,NN00020 i } r V 1 M .w...:are ~rF+new.n.aa..e..wr+ri~n.n....anN-`{nMrnUWCN%.IOiM7kY.litlYY1v`1.1tdA•*.w3P.#`fY'r. s4':,Yt CAPITAL COSTS COMPARISON IBM PROPOSAL ~ { IBM TOTALS Hardware 1oftware Installation 8, Training Total t i -_Phase Totals 462;$4R' --$858,110 11 200 u $ 38,1TB '$1,689,432 Phase 2 Totals 1,885,089 1,136,444 101,935 122,195 3,245,663 i Options Totals 45,318 30,600 900 456 77,274 Grand Totals $2,3931351 $2,023,154 $215,035 $38029 $6,012,370 UNISYS PROPOSAL OVERALL TOTALS Phase 1 Totals $$54,084 $638,187 $59,992 $1,466,605 $2,719,068 Phase 2 Totals 1,603,875 251,740 V16,644 744,717 $2,776,976 Options Totals 259,794 206,467 61379 292,547 $764,187 Grand Totals $2,417,763 $1,0981394 $2420015 $2,504,068 $6,260,231 IBM VS UNISYS , DIFFERENCE Phase 1 Totals ($91,140 $217,923 $52,248 ($1,208,827 ($1,029,636 Y Phase 2 Totals 281,214 884,704 (74,709 (622,522 468,687 Options Totals (214,476 (175,86 (4,479 (292,091 {686,913 Grand Totals -($241402 $926,766 _($26,980 $2123,240 (1247,861 01 IBMPFl005,WK4 11 /27/9510:23 AM Tab F Al - F24 , i l { e d 1 711„~ '.t mob I 1 f I 1 1 I • r r ~:,fi.,V... 7,tsia..,•,if€'Y,..7~Y4REC!.¢'f;\+•,"U4ai.vn^7 vP.i:'. nr.rru•,N:,iae.cvnaa~x+.rym.n...u.Fufl.re+rh wiramrlrnrar,++rsw,rol rNC4ank9MwnM1W-4~r4sY}AT.aYN7:~'47.~';`~.~ SE 1 PROJECTED COSTS FOR 5 YEARS FY FY FY FY FY f2ES ON 1995 96 1898.97 1597.98 1998.99 1999. 2000 TOTAL ~ Costs: ; _ Hardware $244,417 $0 _ $0 $244,417 Software 769,474 0 s0 $0 0 769,474 Installation 107,250 0 0 0 0 107,250 Training 256,546 0 0 0 0 256,548 TIm4Costs Total $1,377,688 $0 $0 $0 $0 $1,377,688 Recurring Costs: Hardware Lease $70,392 $70,392 $70,392 $70,392 $70,392 $351,M Softwere Licenses 116,1 ,4 116,134 116,134 116,134 116,134 680,668 Hardware Malntenanece 28,722 28,722 28,722 28,722 28,722 143,608 Recurring Costs Total $215,247 $216,247 $215,247 $216;247 $215,247 $1,076,238 GRAND TOTAL $1 592 936 ~215y247 $216,247 $216247 _1216247 52,4631822 crti IBMPROOS.WK4 11/27/9510;33 AM Tab 0 A1. 0118 • ~ 1 , y4 r Ala aYA''lv.~ Yf f 5't.. ~ f , f of+l~?} k ~li~~S~i;a ~il ~~Y 'f1 } q~ j d~t i•~g~~_y ~ r r + r ij, 1. L. t. ,I..:3''.':4.; ...NTak'x>},'.: n4'rr_~:~•. xkit:±b"+ .•a:,ter.v:.:q:vn.vm+A.xvvrnw:s..rkw.nrr<.w.a`-,wrr,.r'.v~.rt+e.e...wa,,,,,wwar.wM~urar4T+cues-trnW/-!WVit>~b4MP~'WW%f86$~!C{if~1~d73} Wte;', SE 2 PROJECTED COSTS FOR 5 YEARS e coo 86 FY _ DESCRIPTION M 1998.96 1996.97 1997 98 1998.99 1999- 200TOTAL - - - - - - Hardware $1,730,303 $0 $0 $0 $0 $1,730,303 Software 1,041,074 0 0 0 0 1,041,074 Installation 98,935 0 0 0 0 98,935 ' Training 115,327 0 0 0 0 115,327 Cost Total $2,985,639 $0 $0 $0 $0 $2,9851639 Recurring Costs: Hardware lease $50,593 $50,593 $50,593 $50,593 $50,593 $252,963 Software Licenses 163,073 160,873 160,873 160,873 160,873 606,565 Hardware Malntenaneae 38,399 88,399 88,399 88,399 88,399 441,995 Recurring Costs Total $302,065 $299,865 $299,865 $299,865 $290,865 $1,501,524 GRAND TOTAL $3,287 704 5799 865 $299,868 s2$9,8B5 $299886 $4L48 163 • IBMPR005,WK4 11/27,V510,3UAM TabH Al- Gle ` ~,Y l• \ ` V~ )1~v1~ i,i .f,~/~111P1.A ~SL_i\)if }7]r:: IAt v'. f ' if 1gar . J -FT 4'i~ T''lljr t'sl rT r r' } f r GlT. ...'r7 ,1 i, s. 67 ijr r ~i'"';i"A l Wf`I +~a hl'ts • r 12/13/96 10:12 x9`98175988236 CITY OF EN1ON 14 002/009 Agmda 0 r i. i MEMORANDUM TO: }tick Svehla, City Manager FROM: Mike lwe F.xtcutive Director of Public Safety DATE: Noven:5er 29, 1995 RE. Public Safety Computer System Rick; You have requested some information regarding the proposed Public Safety Computer System. In order to truly understand the proposed system it is necessary to briefly describe where we are and to talk about the system in terms of Phase I and Phase II. The C rrent Stnt Quite simply put, the Police and Fire Departments current ability to manage information is mediocre at best. The average layman has no concept of the tremendous volume of information that both agencies collect and manipulate yearly, To give you some idea, together the agencies respond to approximately 50,000 incidents each year. Each of these incidents results in the generatim~, of a multipllcity of record keeping forms depending upon the type of incident and the responding agency. Since 1989, the Fire and Police Departments have considered the acquisition of an information management system to be their top priority, 'T'hese feelings have been so strong that the Fire Department was willing to substitute the Computer System for other CIP projects which had been previously approved. • During each subsequent CIP and budget cycle, both the lire Chief and I have continued to emphasize the necessity of obtaining such a system in order to effectively accomplish the mandates given to each department. Without the sppropriate tools to properly analyze our operations, many of the most important decisions are being made without the benefit of complete and accurate information because we are limited to employee recall or time consuming, manual retrieval of the information. Additionally, a significant number of man D hours are being lost as a result of having to manually process our information. r< E • t► over the course of the last nine years we have been able to Improve our capabilities to some went by acquiring thirty (30) Personal Computers, many of which were donated to Page I ~ ti • r 12 1Ji9B 1u; 13 U981758882J' CITY of DENTON - 1AQU3100@ e the Departments by local businesses, These 'Personal Specific. commercial software applications such as word p spread-sheets, graphics and rudimentary databases, However, in 1994 the City Council recognized the criticality of this need and authorized the expenditure of $1.5 million to purchase what is hereafter referred to as Phase I of a Public Safety Information Management System. Phmm I , The monies approved by the City Council In 1994 will be utilized to provide the "back bone" for a comprehensive Public Safety Information Management System. It would consist of the following items: Message Switch; Basic Message Switch MDC Controllers Network Manager Workstation SNA Gateway Message Switch License LLrCS Intergration, Software Fire & Police Computer Assisted Dispatch: CAD Subnet CAD Server CAD Printers 7 CAD Workstations CAD Syst ;m Software Mapping Hardware & Software Police Records Management Systems Police RMS Subnet Police RMS Servers 21 Police RMS Printers 37 Police RMS Workstations Police Optical Storage System Police RMS Software Licenses p Fire Records Manabement System; q q' Fire RMS Subnet Fire RMS Server 4 Fire RMS Printers Pogo 2 ; 1 to l'L%15/Ab 10:13 UU8175668836 CI'rY OF UENIO,4 AOJ/OUA ^ i f ~h Itt K 11 Pire RMS Workstations Dat f 6 Remote Station Routing S 6 Printers Police Mobile Data Computers: I Mobile Computer MIX Radio Hardware Police MDC Software Mugsbot Hardware & Software This portion of the system would include most of the "in-house" equipment and software. Software costs for this portion of the project ate approximately $856,110.00, 1he primary acquisitions during this phase would be Computer Assisted Dispatch, Police Records Management and Fire Records Management, Currently all dispatch functions are performed manually. When a public safety dispatcher receives a adl the appropriate response unit must be chosen by recall, a call card must be manually completed, the unit must be dispatched, the activity must be manually noted on a radio log, the call card must be manually time stamped when it is Initiated, when the responding unit receives it, when the responding unit arrives at the location, when the responding unit completes the call, and finally the disposition of the rail must be recorded. Additionally, the dispatcher m;lst make a choice of whether or not the information needs to be included on a manually prepared activity sheet so that it may be passed from one shift to another, this activity occurs approximately 50,000 times each year. The simple math might )cad one to believe that the dispatchers are processing only six calls pe* hour. However, at a recent fire thirty-three fire personnel were summoned to the scene, five engine companies and one aerial apparatus were deployed, while at the same time the dispatchers used twelve policy officers to handle seventy-two 911 calls and thirty-eight other calls for service while working six public safety radio fmquencles during a four hour period. This kind of activity occurs with regularity and is not the exception. The stress ® and difficulty in handling this kind of activity with manual systems Is overwhelming and has led to breakdowns in both personnel and public safety service provision. The Public Safety Information System would greatly enhance our abilities to elliclently handle these critical incidents and reliove some of the awesome stress placed on out employees. The acquisition of Computer AJded Dispatch (CAD) will be a pivotal event in the 6 modernization of both the Police and Fire Departments, Without It both Departments are 0 little more than reactive. With it the Departments can maintain beat Integrity, manage their calls, route them to appropriate units for timely action, analyse them for common problems to be resolved, link them to computerized lists of warrants, hazardous chemicals, t Page 3 t! I I , {r • 12Y1J/96 10:11 l59a175dd82Jd GI'f1' OF UEN1'UA' 11006/009 AIaMI M1. Ads"@ ambulatory patients, domestic violence court ordeta and other potent a y t automated data. Additionally the CAD system will deliver these benefits. • Departments still be able to automadcally prioritize and categorize calls for service to ensure appropriate respooses. • '.Cho computer, and not the dispatcher, will automatically keep track of every available police and fire apparatus and match them instantly to the locations they can reach most quickly, Thls Is a necessity fora city encompassing 55,07 square miles with a current population of 66,270 and proj6etod to reach 74,385 by 2000. • Repeated calls to the same address will automatically be flagged, Responding personnel will know, for example, about previous violent encounters, hazardous materials, or unique threats on needs at locations they will be entering, • Response times can. be analyzed. Call distribution reports can be generated in a variety of formats. • Optimal staffing allocations can be determined automatically and without exhaustive administrative planning. If we were to shave one minute off of the redundant activities associated with the dispatch flinction, and I'm certain we would, this would result in a recapture of 840 worldog hours per year. Not to mention the reduction of stress on )Ur dispatchers which is perhaps one of our most critical employees. The Police and Fire Records Mmttagement Systems would automate a muldpllcity of functions that both agencies currently perform manually, They would include but not be limited to the following: • a Law Enforcement Incident Reporting and Investigations. • Jali Management, e Personnel and Scheduling. • Property and Evidence Tracking via Bar Coding. s Pawn Shop 'Cracking, page 4 • • 12✓13/95 1u:14 UM15068208 CITY OF DENTO,\' ~QJ008/OU9 00n ..r at r • Fire Incident Reporting. • Fire Inspection Reporting, 4 The mandated State and Federal reports that both agencies are required to submit. The list is not all inclusive, but should provide you with some specifics. Currently all of these functions are performed manually. In short, our analytical capabilities are totally dependent upon the memory recall or manual processing capabilities of our employees, With the purchase of Phase 1 public safety personnel will be freed from time consuming, sometimes haphazard methods of record keeping to perform basic public safety work far mote efficiently and to employ an automated system which will enable them to rapidly perform the complex analysis that modern public safety requires, For the first time In the history of our agencies, supervisors will be able to review and distribute to their personnel computerized lists of critical incidents and problem activities within their command areas generated via computer at a moment's notice, for the first time, public safety personnel will have the tools to perform sophisticated analysis and mount tactical operations and systematio problem solving in response without spending significant numbers of hours manually assimilating the data required for such analysis. In short, the system will revolutionize public safety service delivery in Denton, TexasI PhaseH The monies req?!osted in the upcoming Capital Imrrovement Program would be used to fund Phase 11, Phase IT consists primarily of the mobile side of the system and a Municipal CourtPackage, The software costs associated with Phase 11 are $1,136,444,00. Phase II would consist of the following items: Message Switch: t Basic Message Switch Court & CIS Gateways Message Switch License Police Records Management System: 19 Police RMS Workstations , Police RMS Software Licensees 3 Remote Police Workstations i Page 5 ri r`~ t'i r ir'~ti 4' I r+ rte? wyr +Ltk iP ti a 12r1Sr95 1014 298175a882J8 ciTy or UEN'roN (0007/009 P 04nda No I ~g~ds ttt Fire Records Management Systems { 6 Fire RMS Printers r 16 Fire RMS Workstations Police Mobile Data Computers; 90 Mobile Computers t Police M!~C Software Fire EMS Mobile Data Computers: 18 Mobile Computers Fire MDC Software Municipal Cuurt System; Court Subnot Court Server 4 Court Printers 14 Court Workstations Municipal Court Software Although my brief description of Phase I turned out not to be so brief it was necessary, Because, Phase 11 essentially is the delivery of all of the Phase I activities to the Public Safety Personnel in the field via the installation of computers In all of thu mobile public safety apparatus. Mobile Data Computers (MDC's) will enable field persmv °l to do freld entry of all incident reports cutting processing time from days to ra':,j, and alleviate all duplicate data entry activities, The Police Department's demand for paperwork and record keeping is far more Intensive than the Fire Department's, so for this portion of the memorandum I will use print ily Police WAmples. • Currently when a police officer makes an arrest there are no fewer than seven reports that are required. Each of these reports contains common blogtaphical information that must be captured seven times. Sometime during the officer's shlft he must come into the station and type the required reports, At some other time a records clerk will enter the typed report into a computer in the records section. This report activity occurs over 14,000 times annually in the can of Arrests and Crime Reports and 50,000 times annually in the caso of call cards. The purchase of MDC's would allow field entry, thereby keeping the off>cer on the street, create a one time entry Pege 6 • w r 12/13103 10:15 $88175085230 CITY OF UFNTON U006/009 A .ri. 1 because the data wou'd be transmitted to the host computer reduce repetitive entries by linking the common information required on different reports so that It need be entered only once. If we were to estimate a 30 minute time savings on those 14000 incidents and a 5 minute time savings on processing the $0,000 annual call cards this would result in a recapture of almost 11,000 man hours. Mora importantly the system would greatly enhance the safety of our Public Safety personnel by Melting them with State and Federal Crime Information Data Bases, Officers would be able to access, by MDC's, the local, state and fedoral wanted persons and stolen property files, and do crime analysis from their vehicles. Fire safety personnel would be able to access hazardous material storage data, hydrant location, and fire fighting protocol prompts while responding to afire. While Emergency Medical Personnel would have mobile access to locations of ambulatory patients and medical protocols while treating patients in the field. In short, Phase 11 takes our ability to process and manage information where the "rubber meets the road" by placing it in the hands of police officers and firefighters thereby enhancing our life saving capabilities for, our citizenry. Cost Avoldnnce/Reductlon Avoidance The projections I have provided, In teens of man hours saved due to the system, are very conservative so that they would be accepted as extremely reasonable. In any event, based on a conservative estimate of 11,000 man hour; saved annually we would avoid personnel costs of 5.28 persons, assuming that our current workload has become unnmageable and the addition of these personnel would be necessary without the purchase of the system. Using a mean salary of $30,000,00 over the twenty year life of the debt rervlce we would recognize a $3,168,000.00 cost avoidance in the Police Department alone. More importantly, the system would result in Police Officers patrolling the streets of Denton 11,000 additional hours each year by even the most conservative estimatel I would feel fairly safe in saying the system might recapture twice the number of man hours I have predicted between both the Police and Fire Departments. One of the reasons It is so difficult to project cost avoidance with such a system is because our current data is so difficult to retrieve and the system does not lend itself easily to such traditional quantitative meu;ures. Reduction If the price tag on the project is simply too high, by reducing the number of MDC's in Phase lI by 39 we could recognize a cost reduction of $413,166.00. Such a reduction Pape 7 lE ~ r r 0 t 12-/11/95 l0. 15 I~981758A8216 CITY OV DEIN41'Oh X6091008 A. A Ali would stiU allow the Iasi llatlon of MDCo in I)m-line" public gift. Is not, howwa r, allow us to equip the Dotectivs W*S or would caudoo against a reduction of greater msgpolwd0, Sruaaaary Whether you live in New York City or Denton, Texas, guns are just as lethal, tires bum just as fast and bean smacks am just as deadly. The only real diffive ws in Metropolis std Small Town, USA, is volume, in contemporary tinm either place requires a public safety network that has automated call mrycall taker and di char notea, E911 spat supPon+ geofile loudon veriticatioa, automatic all pdoriW*km, unit status tracklag, unit recmmen&dons, tiaras for units and alts, swUNC1G Wer&m and other feohm so essential to the modern day delivery of effective public safety services. This proposed system is tirnctlorW wnd able to moat the demanding requiretneau of contemporary public safety service delivery. !Michael W. rez Executive Director of Public 5afery rage a r t r 1 fll,t .i?1 ~,ti rlf~fj A')it,,T n1 1 if y iA5 'r,l~t~ 1 l s t e~ ?e ,y ~ R ~S r•i}~ i ~ ~,15 ti~,~11n , f r Z ~'1[ !1. 1t 4 {{~~~r~ i rvrr' :fA ;Y' p, Lj1 P 3S2 ,P+`:(' A , m . s.r r t. ' P :[^;i1.P yk': ,:}K~y .yt~? p•.' DATE, DECEMBER 19, 199$ CITY COUNCIL REPORT Agenda No..V~-3 ~S TO: Mayor and Members of the City Council Agpndp Item Date. FROM: Rick Svehla, Acting City Manager SUBJECT: RFSP N 1810 - OCCUPATIONAL HEALTH NURSE SERVICES REQUEST FOR SEALED PROPOSAL RECOMMENDATION I We recommend this proposal be awarded to the lowest and most responsible respondent, Denton Community Hospital in an amount of not to exceed 780 hours at $30.00 per hour or $23,400.00 for the first year and not to exceed increases of 16% for the second year if the City chooses to extend, SUMMARY: This proposal is to supply occupational health nurse services to the City of Denton under the direction of the Human Resources Department and the Risk Manager. The requested health screening services are outlined in the attached contract section A,°1-7. The evaluation was based upon the entire content of the proposals received, Items site analysis plan, considered included were not limbed to, prices ' work prevention and intervention strategies health management program, training and education, recordkeeping and references. BACKGROUND: List of Respondents PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Human Resources Department, Risk Manager and Employees of the City of Denton. FISCAL IMPACT: $27,000 from the Risk Retention Funds will be transferred into General Funds to pay for this part time position. Respectfully submitted: Rick Sveh a Acting City Manager Approved: Name: Tom D, Shaw, C,P,M. Title: Purchasing Agent 67). A09"A .J E ~`t a try~~t { ~~t~t~ t yr r Y 1r 1, I f 1 , i r♦ iii wS . . t . ~ 1}tad a~t4 1 <t,117ay]ff~}~~li~~t1;~+~tiY ~~1 ~Ci'4 7. I PART TIME OCCUPATIONAL DENTON TEXAS PACIFIC HEALTH NURSE PROGRAM COMMUNITY REGISTERED CARS OF TX NOVEMBER 2, 1996 HOSPITAL NURSE j SPECIALISTS 7 -M1 1.. ` VY PART TIME OCCUPATIONAL 430,00 $34.00 ' $37.60 HEALTH NURSE PROGRAM HOURLY RATE , , bz is -r I • 1 py ~ 1 w. r~X ~f.~z r4 S7t~9. 741f~`ii~ ° 1, { N • . ~ c { ~ ~i f r ;::4 A ~ }tS~x~Y ~ { d s~~,`a ~ }7 't ~^~t 9~F~~S';}~~,~ • ~a i DENTON o~Qa0000 aoo QO~O p D d00 4-1 00 ~ ~0 0~ G a ~ °o d0 d~ ~ 00 000 ~ ~ ~ ~p00 OOaQ, ° ~ , ~ ~p0~ waaaan~~ ® .ITS' COUNCIL 0 0, s r Apenda No. 'o t A960a Ibm ave. wu ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD s OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR) AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of STATE law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I. That the following competitive bids for the construction of public works or improvements, as described in the "Bid Invitations", "Bid Proposals" or plans and specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bldst BID NUMBER CONTRACTOR AMOUNT 1808 KAY RENEE' INC. $ 48,381.00 1815 LAYNE-TEXAS $ 88,710.00 1824 NEW YORK/SANUS LIFE INSURANCE CO. $ 80,000.00 1825 CANADA LIFE ASSURANCE COMPANY $ 91,000.00 (CANADA LIFE) SECTION II. That the acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such ; person shall comply with all requirements specified in the Notice r to Bidders including the timely executio,l of a written contract and furnishing of performance and payment bonds, and insurance certificate after notification of the awnrd of the bid. SECTION III. That the City Manager is hereby authorized to execute all necessary written contracts for the performance of the E construction of the public works or improvements in accordance with ® the bids accepted and approved herein, provided that such contracts 0 O are made In accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. i w r , - t s J. .s'rsk:RY's., f A Jr3s.Lc ~t.~{1:.'S~'•iAti *#fir~: AU1n~ No:-~~~~~~ Dltl SECTION IV, That upon accoptance and appro competitive bids and the execution of contracts for the public works and improvements as authorized herein, the Cil•y Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bide and authorized contracts executed pursuant thereto, SECTION V. That this ordinance shall becomo effective immed atT sly upon its passage and approval, PASSED AND APPROVED thin the day of ,19951 BOB CASTLEBERRYJ MAYOR ATTESTS JENNIFER WALTERSJ r:ITY SECRETARY BYt APPROVED AS TO LEGAL FORMt HERBERT L. PROUTY, CITY ATTORNEY BYs • _ +I `:44, s /+•S~?ts 1~5 ,j{Sl,(( r~A?yiAr ~t d ~ , 1Y -s,• i l s) t~af{~ V~'ssr'4. ors • DATE: EQlE1~~Ii 1@^P i r. cn'a n CITY COUNCIL REPORT :a!t. ✓a~. ~y y TO: Mayor and Members of the City Council - FROM: Rick Svehla, Acting City Manager SUBJECT: BID 1808 - NORSE STREET SIDEWALKS PHASE It RECOMMENDATION, We recommend this bid be awarded to the only bidder, Kay Renee,', Inc., cIn-thc• total amount of $48,381. SUMMARY: This bid is for all labor and materials necessary in the construction of approximately 34 square yards of 6" sidewalk and 1, 050 square feet of modular block retaining wall. This project to located on Morse Street between Bunhy and Newton Streets. Ono bid was received in response to seven notices sent to vendors. BACKGROUND-. Tabulation Sheet, Memorandum from Barbara Ross ft, ,d 12-4-95. PROGRAMS, DEPARTW.0TS OR GROUPS AFFECTED: Community Development, Citirens of Denton in the Moose bUoot area. FISCAL IMPACT: Budgeted funds for Community Development Block Grant Aecount #218-058-CDSC-8502. Respectfully submitted: !c 'avehl Acting City Manager Prepared by: Namise Hurpooi~LQO Title: Senior Buyer • Approved: l Plame: Tom D. Shaw, P. M. Title: Purchasing Agent 669. AOBKDA 0 • .J .1 1 J ( \-~t:V`/r1(! ~ }plc. I v -1; 11 r1~, 1r ~ r 1~ ~ j(+Y e M 1_) . . ~..):;-:,3v`i...~K!M':~4kTtl:ii~l:,+i~l.if2l.%MAlvl v7rzM.'k tA'tM'Rla!h.H Wr.Y--..eeus+naemwvr:..r.e. .n.w.n~...rwn.~nLe4pn=wvlxw.fw~anvvwwri.HYMw.iV+sV•M1LYMir.~'.iii/AE~iAYdl i1{~iNY~41~~1~~51`g'{~~A'a~~ilRH?"." t ~T- - ! E MORSE STREET SIOFWALK KAY PHASE It RENEE' ATE OCTOBER 31, 1006 INC, v :,]>S ~VE BASE & CONCRETE WAIL $43,300.06 BASE & ALTERNATE 548,381 ib0 MOD BLK. RET, WALL ,l • ~ r t r r; , ~ i { 1rc Fi{,;v i 3 .,i sy~~~`dv}vt tfll, 1yY+~6~~~~ti>li'S~t Fr 4, (rY ~ t mo. Y v rll d v i5v~~1~r ~R~. r¢¢ZiyX 7,l rYr f) ) f-~ 0 ~r ly~y ~tirl l~7 ~~t r~i Lt~yiR 4~}'~Yl~{it lf~~i t5~if,2~4i nil • V • t Agenda No. ~ .~O gomds Item 1 CITY OF GENTON,TWS 1,0VOTOAK Sl11TEM DENTON, TEXAS 76201 (81 3837726 FAX(6f70.2445 Community Avelopmenl 0/FIN MEMORANDUM TO: Tom Shaw, Purchasing FROM: Barbara Ross, Community Development DATE; December 4,1995 SUBJECT: Morse Street Sidewalk Phase 11 Attached is a copy of a memorandum from David Salmon recommending acceptance of the bid from Kay Renee Incorporated, 1 would like to request that we accept the bid from Kay Renee based on Mr. Salmon's recommendation. 1 further request that we accept tho.t alternate bid of $48,381 for the modular block retaining walls Sufficient CDBC funds are available to complete the alternate bid. We also need to incorporate a reference In the contract that the applicable wage decisions are TX950045/551 with no modifications (publication date 2/10/95) and M50033/551 with tour modifications (publication date 10113195). This supersedes'l-A950033/551 with two modifications (publieation date 05/09/95) which was included in the original bid. I have contacted the contractor and (hey have agreed to comply with the modified wage decision at no additional cost. A copy of the now wage decision is attached. Also, attached is a copy of a purchase requisition for the project. Please call me at ext. 7235 if you have questions or need additional information. Th utk you, Barbara Ross xe: David Salmon, Engineering &1'ransportation e) • "Dedicated to Quality Service" , i 1 ,1 "n d4 No. O a A tnda item DA 995 ~o~° CITY COUNCII, REPORT TO, Mayor and Members of the City Council FROM: Rick Svehla, Acting City Manager SUBJECTt BID t 1818 - PLUGGING AND ABANDONMENT OF WATER WELLS NO. 41 81 9 AND 10 RECOMMF.NDATIONi We recommend this bid be awarded to the only bidder, Layne- Taxes, in the total amount of #88,710.00. . 50IIMARY: This bid is for all materials and labor necessary in plugging abandoned wells as requested by the Texas Natural Resource Conservation Commission. Those wells were abe hdoned In 1962, 1965 & two in 1987, due to poor water quality (sand) and low yields, One bid proposal was received in response to five bid packages mailed to vendors. BACKGROUND: Tabulation S)~oet, PubVo Utility Board backup dated November 20, 1995. PROGRAM. S,_ DEPARTMENTS OR GROUPS AFFECTED: Water Production, Utility Department, Water Util ty Customers i the City of Denton. FISCAL IMPACTt Budgeted Funds for Well Abandonment for 1998 Account #820- 081-0480-8502,E Respe tfully submittedi Rick Svehle. Acting City Manager Prepared by: Name: Denise Harpaol Title: 8erdor Buyer Approved: Name: Tom Il. Shaw, C,P,M. Title: Purchasing Agont .1 1\ , . r.-.«.......«..•.w-.r..... ..1, / ~i 41 ,._.,p.5 1+`?y4~~ I~ir13"~~I,i/I'~iJl/;f 4/A lte~s?`M13n`'3/l✓1{y~~. tsl,~~'j~tj i'1 v 11 •vIt I~J } ~,%~1~! ~ F S i~'~11~ ti 1 ~7r~t~ ~'~k ~ d~ r { _ ~ . n r_ 3; e1, ltili n ~1•.~ . r.t ;e , j. • . . a .M. j . ME PLUGGING AND IAYNE-TEXAS ABANDONMENT OF WELLS ~I ATE NOVEMBER 9, 1996 S.-__ RHMOVH PUMP FROM WIILL_#9 $25,430.00 21 S. HMOVH STHHI, PLATS CAP FROM _ S2?i000.00 WELL #10 3, -RLIMOVII PUMP FROM WHLL #4 $26,150_00 4. L.S. ~ PMOVH STIIHL PLATH CAP FROM WHLI, *6 $22,960,00 TOIAL BID AMOUNT SUM OF ITHMS iu4-_---_-- 5. L.8, DIIDUCT FOR NOT DEMOLISHING I - S?„80,00 - - WELL #9 EOUCT FOR NOT ORMOLISHINO WLL.., #F10 - - $2,50q,00 1 DEDUCT i-'OR NOT DHMOLISIIINO 7,-- - 1.,8,- WHLL N4-- - 92.1500.00 - g s _ l s_ _ I.,S_- ADDI'f IUNAL COST FOR Whl,L N9 X33,4.50,00 9._ l,.S(1DUITIONAL COST FOR WALL x`10 $33,250.00 i HID IJOND9 •YHS d • i 1z1 O Ipen AQen _ NOVEMBER 200 1995 PUBLIC UTILITIES BOARD AGENDA ITEM TO; CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD FROM; R.E. NELSON, P.E., EXECUTIVE DIRECTOR OF UTILITIES SUBJECT: CONSIDER APPROVAL OF BID NO. 1815 FOR THE PLUGGING AND ABANDONMENT OF WATER WELLS NO. 4p 6, 9 AND 10 To LAYNE TEXAS, A DIVISION OF LAYNE, INC. IN THE AMOUNT OF $88,710. RECOMMENDATION; The Utilities Department Staff recommends approval of the sole bid by Layne - Texas ( "Layne" ) for the above referenced project in the amount of $88,710. This amount includes accepting the deductive alternate bid items for not demolishing the well, heads and pump foundations, not cutting the well casings three feet below grade and not disposing of these mater als (;71830). SUMMARYs Bid proposals were sent out to five firms experienced in plugging water wells, Only Layne submitted a bid. This is the third time in a row that Layne was the only bidder on a well abandonment project. Their bid is under our budget. Layne is highly experienced in this field. Layne plugged Well Numbers 11 5 and 8 for the City of Denton in 1993. i The remaining work of abandoning the site will be contracted out separately or done in-house. This work includes demolishing the well heads and pump foundations; cutting off the well casing; demolishing the remaining buildings: tank, foundations and slabs; and disposing of all demolished matoriais, These sites have no useful purpose for the Water Utility. Well No. 4 is on the Civic Center property, It is maintained by the Parks Department. Well No. 6 is on the Hickory Substation. The Electric Department maintains this ® site. Well No. 9 adjoins Fire Station No,2. It will be offered to other Utility Departments, the Fire Department and then other City Departments, Well No, 10 is located on Lattimore. It will offered to City Departments as well, We must continue to maintain these sites, until they are disposed of in accordance with City Policies. • 10enda It2 ,_aL- e9 IMO Item BACXGROVND The Texas Natural Resource Conservation Commission has commented in the past that the City of Denton had not properly plugged and sealed several abandoned wells, In 1993 the City abandoned Wells No, 1, 5 and 8 Well No, 9 abandonment was bid in 1994, along with installing a new pump on no, 11. The bid was not awarded due to its coat.; The cost to abandon Well No. 9 has reduced from $28,100 to $25,430, a reduction of $2670 or 9.Ot below the 1994 bid. These wells are being abandoned due to poor water quality (sand) and/or low yields. Well No. 4 has not been used since 1965, since 1962 for Well No, 6 , since 1987 for Well No. 9 and since 1987 for Well No, 10, In some cases the wells have been disconnected from the system and essential equipment removed, . :'his project will complete our well abandonment program. AGENCIES AFFECTED Citizens of Denton, Denton Municipal Utilities, Texas Natural Resource Conservation Commission and Layne - Texas, a division of Layne, Inc, FISCAL IMPACT , This year we had budgeted $110,000 to demolish and abandon Wells No, 4, 6, 9 & 10, $20,000 was from the current budget and $90,000 was from money reserved from fiscal years 1994 and 1995, The budget detail sheet is attached as Exhibit Ii, The sole bid is $88,710 or 19,4V under the 1996 Budget for the abandonment of Wells No, 4, 6, 9 & 10. See Exhibit IV for detailed analysis. Prepared by, Submitted byi ~ garald P. Coegrove~ R.E. Nelson, P, E, Engineering Administrator Executive Director of Utilities Exhibit I, Location Map II. Budget Detail Sheet III. Fund Analysis I , r. ,.n 1~$fT It ~r llrfY~F i1 r5AZ 0 5 i • ra .IV •f/ee l ~/4N.li r rl• 1T~f -T( a__1i. Agenda Na 060 l? ::::•1" LOCA 1 IO \ 111 Oe to A A, r" f Yell "•••t.L^ t r 4 Y~ 3~ Alr t; . • w/N o~otJO«a i uu~ ~wlulli sole y : / f C « u 0 Ydbei 1Y10~, Arv F1 wAl ~ r u seer 1~ 1 t4 1 C~- 441 lot = 1 1 M LLLL 11 M j AIO 83 1 M . f 1 . ~ 'p t l! o Jvr -1 «eleA Y +E IM CY ♦ e.4 r.f4N4 M _ y r00 • . ° 1 owl 11 • I CA/llf IN /Y r , y Y~. 1 I . 1~ O ?..1 4A ` /+1I,r;$~.J II V V ttM Ir 10! e b 4 fiW YIO x.114 IWOH. 1AA O • ~ IIf 7 t "fllf 11114 \ WAIgy a C0.04.0 y~ w A ~Q 1 I 1 Y..~ 1 9 j~ ,8A ~ i . R ifs wuAYlnAle a. a $ MR, 'j 4Yw~ I R1T 0Y °Alwlr 4 Wfl rA 00 ru:ilAlw~ Cel e ° «~fNY aR / WELL # 10 a ~ IOq~ i C /e1 I pp YYMII 11 Alls a 1 . . n` u f irylNaeJe { I Il .Irwl4n ,S C ~ . ' I rwAfyOA 1 _ ~rw~-n-.,di ~R. tiIIM / . 1tN11 w nl l•If "l--IbnRI x'11 414 ~Ir'~A' IM ~y•. tt"141 II , ++4 "vokfook 41 011 MrSAI<1 WELL # nine r to v 3 t o" a 11• AMOM e Mr u1M d t A.IAfII 1 y1 f, y Mlfe•1 p M • I4 _ AW/ WAAr ` : 1 ~Mf1 pyy~r O~I/M[Mf a ~r ! q w 40 f `x. 1 4pyYI'nw'_11'~Ir MME y e ; QlA [ I A . 'Y 4 /Alt µMMye11M10 e Aaew 1 3 . e • ll M{4•~ r V y ^ i 4 YW IIAAI { t 1 t' ~ ! « ~ 1 IY°If Y i r C4 t t • • Itl•r1 1r111.Y r ~I . RHMw4c ~ ~'f NA «CO°M ~ 1 WELL # 4 M' I e~i t 4 Iflfll - WELL # 9 NeYI,«I ~f pC1wy ~ 1 I a At }N/OAI MI/ IIYIII ,jAJ i•T"l "h ♦ }I r `1 1 SAOII 1141/% r, / ° yY1 4 yi~ Ir A~e°I ~ . ~ II°YIII rN}A 1 NI 41a.onerj 3_ I ' e" 3 0~'~ ear wrY o ~i1 \ Y I, 4a1MA1, ~,V ♦IOId""~ lepull • 41ty' } - 1rt Ja 4tAllf If 1 h/ + l.vlll 11 CI ♦ OV N°p 1 • e ,y III I{ e11w1 1 ~ ~ Ot 11 e" 0" Art Pr U" 1rw Y •v ! _ l.Irr.ve4 ;~il " 4ev ~A S EMI I l wAt1a1 ~AA..I a"Alr .e 4 1 olc \ P n•~ W9eYTa 1!_.:I iyeul... E94, I ea ApenAa tto yam` rCOrrh IICm II►TE>< PROttiilCTT011/0460 DUD(iET DETAIL CURR>r r YrAR PROPOSED ACCOUNT 1994.95 1995-96 MO1~EE TITLE 80DGI<2' TOTAL REOOEBT 8509 'SPECIAL BERVXCEB CONTINVBD 1996 `Texas Natural Resource Conservation Commission Water Licensing Agency Public Water Supply' oyster ,annual Tee 64000 6,000 Laboratory Testing fee 50000 5400 D/DSP Rule TCR Tr,sinq 19,000 90,000 1996 Demolition of Water Wells Me 6, 9. and 10 •45400 ~ 1100000 490,000 from FY 1994 i FY 1995 'Budget Reserves? 1996 Dredging of lower intake at Lake Lewisville 0 50,000 1996 New Soployee PhyiOals 950 950 1996` Mployee Drug Testing 400 1,000 1996 aaployee Drivers License Checks 130 130 Total 8501 3,863,180 31051,300 BXMNlIfT N . I r n w r. I r5 A r' 4 r r i` T ~r~s } £ ?,~t¢ T s, ~ r ~ fKi fdtH ~~L f4Jl`T3 `I y rj~~ • ~ rI` 1T ~ r 7~ rl'ftyrnt ~e ca , Apend1 FpjHVEMDO 199!7 Aged Item .C _ PLUGGING AND ABANDONM NT OF _ . WATER WELLS ` NO. 49 6, 9 & 14 FUND ANALYSIS WATER PRODUCTION (REVENUE) STATUS $(x10001 FUND SOURCE 620-081-0460-8502 Budget $200000 FY 1994 Reserves 45,000 FY 1995 Reserves` 45,000 TOTAL FUNDS -000 XPENGiTURE5 Well No. 4 Bid $2.6,160 Well No, 6 Bid 22,960 Well No, 9 Bid 25,430 Well No. 10 Bid 22,000 Deductive Alternatives Bid (7,830) TOTAL EXPENDITURES AMOUNT OVER/(UNDEFI) BUDGE ($21,290) 04wellge.WK3 EXHIBIT 01 ~ g r`j>z }i I7G?~{ttk#5~ 2 4~}'✓ ~ f~ ~{'d•4p4 rlG~, ~ F t}p, ~~#y~, A,r ,~rry..f~-.. 14 . • ara s CITY COUNCIL REPORT ~ ylJ Agenda Item TO: Mayor and Members of the City Council gtte, ~„a~.~~'-s FROM: Rick Svehla, Acting City Manager SUBJECT: BID # 1824 - LIFE/AD L ll INSURANCE RECOMMENDATION: We recommend this bid be awarded to the lowest bidder New York SANDS Life Insurance Co, (NY Life) in the amount of $0.26 per $1,000 of covered payroll or approximately $80,000,00 per year, SUMMARY: This bid is for the life insurance and accidental death and dismemberment insurance program to cover all regular full-time and part-time employees of the City of Denton, The NY Life bid was the lowest of eight bids received and represents an approximate` savings for FY 1995/96 of $100682.00 or an estimated annualized savings of $ 32,046,00 with a two (2) year rate guarantee, BACKGROUNb: Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Human Resources, Employees of the City of Denton. FISCAL. IMPACT: Funds for this program were approved in the 1998-98 annual budget, Respectfully submitted i 'Rick vehla Acting City Manager Namo; Tom D, Shew, C.P.M, Titles Purohnsing Agent 675R061vaA J i e 0 F*;,fC4V`~c "s'. '1 0, • w • .ux..•c.ie..,+ac.vme.....u.,c-u=.ewr:.suf.M'.trewedem+!e{`5+3~4xC!#u~YlkebWkYrt9sri#~tSSISC~4`kIS"+'i'~R~.'- 182 Life IneuranoelADBD FORT PROVIDENT NEW YORK UNUM GROUP DEARBORN LIFE-SANUS LIFE LIFE 4 r@ E November 30, 1006 LIFE HEALTH ly _ TOM ADKN _DSQIPTIQ~!__ gVEN00 _ YNdR~ YVl1 W.. YNDt1R VDn;N__. Promtum rate of effeotlve dale .36 PER 1000 ,206 PER 1000 .26 PER 1000 ,34 PER 1606 ,27 PER 1000 x o Length of tlme rats guaranteed, 2 YRS 2 YRS 2 YRS 2 YRS 2 YRS GROUP LIFE CANADA DNA A HEALTH° LIFE INS, ORIZZAFF BUCK _ $E`OgiPT14N YH~DpR:. 7-9-w 3A ilk ..;YH DQ M~NDO~. T Premium rote at offeolive dote ,27 PER 1000 ,330 PER 1000 ,20 PER 1000 Length of time rate guaranteed: 2 YR8 2 YRS 1 YR .26 PER 1000 • 2 VRS f • L .,5 1, !r :ht t (IS i j~ tk~r i114~6ri ,151 S~Iltli r DATE: DECEMBER .19, 1995 CITY COUNCIL REPO TO: Mayor and Mombers of the City Council ! FROM: Rick Svehla, Acting City Managers SUBJECT: BID # 1826 - LONG TERM DISABILITY INSURANCE RECOMMENDATION i We recommend this bid be awarded to the lowest bidder, Canada Life Assurance Compan (Canada Life) in the amount of ,373% of covered payroll Estimated expenditure ;91,000,00 for the first year of a two year contract. SUMMARY: This bid Is for the purchase of Long Term Disability Insurance to cover all regular full time employees of the City of Denton. Canada Life was one of five, bide received. - Their bid is the lowest most responsible meeting all bid specifications. Canada Life's bid represents a continuation of our current benefits with a two (2) year rate guarantee. The lower rate offered by Prudential fails to meet the minimum rating of A+ by A. M, Best and Standard and Poore rating of at least (AA) BACKCIZOUND: Tabulation Sheet PROGRAMS D]KPARTMENTSOR GROUPS AFF'ECTED+ Human Resources Department and Employees of the City of-Denton, FISCAL IMPACT: Funds for this program were approved in the 1095-98 budget, Respectfully submitted: - 1r : ick Svoh h~~ ` Acting City Manager • Approved: Name: Tom D. Shaw, C.P.M. Titlo: Purchasing Agcnt e~e,AoeeuA r • ~ r r • ~ ~ '.zy f 1 ~'y I ~~pa )t 1 a`J~ 111 ~ e irk Eli ra s ' f.. .r;s . Wae ax,. •.a , .,.a• . . nar. Mir «..,r... „ ;r-w-°tiw.....w~..-+a+.w~seaswwwa•rnun.ar4 t. uVIE}@-'drXtA'.~~4klf?td~Ss~PF~ l' D 1626 ME Long Term DlsebItly FORT UNUM PROVIDENT PRUDENTIAL OANADA UNUM 4, J DEARBORN LIFT; LIFE LIFE LIFE DATE November 30. 1906 00 HUSTON 7Y _ ni;scgtit~n~l.. vPKn rt veon vbo1Nn YI~NDOp Vi~pp Premium rote at off active data .411 9t1 147 .32 •373 .39 I I Length of time ►ht4 puereMeed; z YR 2 YR 2 YR 2 Yq z VR 2 YR PLAN 2 2 PREMIUM 64 4'i 47 90 49 LENGTH 2 YR 2 YR' 2 VR 2 YR c gym FAILS TO MEET MIN. RATINGS BY AM BNOT w STANDARD A POORB • r; C . ~ O y ~.r 'i t tom. s' h fit rl t~~rx ~ t Jr 'i ~ t t ti~~3f~' 14' Ir i iv rtfs ~ ,•r[1 s,' it~I aY~ ir, f • tin DENTON ~~pp~000ppp p~0 o p fl D>> o D O p d d ~ OQ~~ r o N , 4, X00 e CITY COUNCIL J w a , Agenda 1k, APA" *M ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS EQUIPMENT, SUPPLIES OR SERVICES BID BY THE STATE PURCHASING GENERAL SERVICE COMMISSIONJ PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE{ AND PROV1UIVG FOR AN EFFECTIVE DATE WHEREAS, pursuant t(. Resolution 92-019, the State Purchasing General Services Commision`has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of `state law on behalf of the City of Denton) and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purchased by the City through the General Services Commission purchasing programs at lees cosh than the City would expend_ if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein) NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSs SECTION I, That the numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "Purchase orders" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: PURCHASE ORDER ITEM NUMBER NO, VENDOR AMOUNT 61799 ALL IBM CORP. S 4,Q97,00 a SECTION II, That by the aot, stance and approval of the above numbered items set forth in thr uched purchase orders, the City accepts the offer of the personh ubmitting the bids to the General Services Commission for such items and agrees to purchase the ® materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for r the specified suns contained in the bid documents and related documents filed with the General Services Commissiun, and the purchase orders issued by the City. • Agenda No L Agenda Item • Diu III. That should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement an a result of the City's ratification of bids awarded, by the General Services Commission, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached here~oj provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the General Services' Commission, quantities and specified sums contained in the City's purchase orders, and "related documents herein approved and accepted, SECTION IV. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City Council` hereby' authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders nr pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately` upon its passage and approval. PASSED AND APPROVED this day of ; 1995. BOB CASTLBBEIRY, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY ` BYs p APPROVED AS TO LEGAL FORMI HERBERT L. PROUTY, CITY ATTORNEY BY s 19 i, , s r , DATEi 3i R19~I CITY COUNCIL RFWRT i1pe"o TOs Mayor and Members of the City Council 9r FROM I Rick Svehle, Acting City Manager SUBJECT: PURCHASE ORDER #61799-IBM CORP. in the amount of $4,897.00 for 1996/960 $4,897.00 for 1996/971 $40897.00 for 1997198 ($4,600.00 paid in 1994196 on trail bases) for a total of $19,181.00 including finance charges, RECOMMENDATION: We recommend the loose purchase of an IBM PC Server Model 320 be approved and that funding be paid ovar a 4 year period as outilned above, Data Processing Advisory Board recommends approval, SUMMARY: This lease purchase is for tho acquisition of an IBM Model 320 File , Server for use by the Administrative Serviueb Division, The unit is being purchased` utilizing the State of Texas General Services Commission Cooperative Purchasing Program, The purchase will be funded over a 46 month time fre..me at an annual rate of 8.34%. BACKGROUNDI Purchase Order #61799 in the amount of $4,897,00; Resolution No, R92.01authorizing participation in the a'gte of Texas Purchasing; Program; IBM Term Lease Supplement3 Data Processing Advisory Board Minutes. PROGRAMS DEPARTMENTS OR GROUPS AFFECTEDI Administrative Services Division - - FISCAL IMPACT: Funds for this purchase will come from the budget for each prospect vo f seal year, Respectfully submittedI Rick §vehia - - Acting City Manager Approved` Namc; TFom -DShaw, -C, P.M. r Titloi Purchasing Agent 7,- 7 I • r t • .i 'it t. r 3:~f;.~v.>„lr':•.£'.4}'*..§sx..tt rtq .f...<.;...a..w.-w..i.,it..r-)•~^.r.:a...erxr+nax+:na. e4....:ea°ruf~-V,+mtt riff:Mt{DNS:iMLL'doh'Xtdiliq.'~~~4h~d~.'~` ~•-~=~.'`i"~~' ORDER N0: 61799 - THIS IS A w his nu tier ust appear on dl CONFIRMING ORDER vc es de iv rv slips, cases, (IF MARKED`, V L e ac$.InO slips and tills. Q DO NOT:DUPLICAT@ L to Rog OK4 U I Bid No:, Date: 12^32-95 Pnoi No. 01 `i ~ CITY OF DENTON TEXAS I PURCHASING DIVISION 1 901-8 TEXAS STREET I DENTON, TEXAS 76201-4364 8$71383-7100 DIFW METRO 6171267-0042 PAX 8171383-7302 LEND ig VAM DELIVERY M $S 4BM RPORATION ADDRESS CONFIRMATION ONLY %ODR 5 LBJ FREEWAY, 6TH FLOOR INFOAI ION SERVICES TEXAS' 75234 9018 TEXAS ST U>WONt TEXM 76201 VENDOR NO. T1149002 DELIVERY QUOTED 12-30-95 FOB DESTINATION BUYER TS TERMS 01 I YA ONE YEAR OF LEASE FOR IBM FILE 8ERVER MODEL 320 FISCAL YR 1995/96, $4,897.00 $4,897.00 YEAR 2 OF 4 YEAR LEASE PLIRCEASE AGREPd4ENT TO'T'AL $19,191.00 • 1 100 044 0081 8509 TOT)LL'- $4,847.00 $40897.00 Ol ENOON IN5IAUCTIOW; 3. Terms - Net 30 lunna eta""u u~e+lal Send ortginal invoke with dupliute copy. 4• Shipping insuucUons: K0,9 Destination prepold elnl.u 600"al gauu: Bill to' ^ Accounts payAble 6• No Iederel or state sales tae shall be Included 216 fr McKlnndy St in Prices billed, ura Inp Iveson Denton, iX 7820,1 499 ! VENOOR-ORIGINAL f ,,i i~r r ~t t t ~i e ~ r , x ,f I:•,~U( ~'~n~~~`~I r rrrT~t$ ~£r ii'fi'Y'y J'M1Ii~.~ ~t 4~~~ a s{ E , .e y l~i n i t • 4 =J ltl , i , ~trertda Pao. ti0end~ Reny-~ 0 Uafel~ RESOLUTION NO. of A RESOLUTION AUTHORIZING PARTICIPATION IN PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COMMISSION; DESIGNATING A CITY REPRESENTATIVE TO SIGN AND DELIVER ALL NECESSARY DOCUMENTS IN CONNECTION THEREWITH; AND PROVIDING AND EFFECTIVE DATE. WHEREAS, the City council of the City of Denton, Texas, pur- suant to the authority, granted by Sections 271,081-271,083, Local Government Code,-V.T,C.A., as amended, desires to participate in described purchasing programs of the State Purchasing and General Services commi.ssicn, and WHEREAS, the City Council is in the opinion that participation in these programs will be highly beneficial to the taxpayers of the City of Denton through the anticipated saving to be realixedi NOW NOW, , THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES1 SECTION I. That the City Council of the City of Denton, Texas does request that the State Purchasing and General Services commission include its stated need on certain of the Commiseionts annual contracts. SE.C,TXDN r2, That Tom Shaw, Purchasing Agent, is authorized and directed to sign and deliver all necessary requests and other docu- ments in connection therewith for and on behalf of the City of Denton, Texas. SECTION III. That the city Council acknowledges the city's obligation to pay participation feeE established by the commission. SECI,TONIV, That this reoolution shall become effective imme- diately upon its passage and approva PASSED AND APPROVED this the 1 day of ; 1992. Jy~ • BOB CASTLEBERRY, MAYOR 11 ti L__~- CS 9 LADenATTESTS JENNIFER WALTER5, CITY SECRETARY 8Y t APPRO D AS TO LEGAL FORMS DEBRA A. OPAYOVITCH, CITY A'TT'ORNEY BYM PAGE 2 f c rk ,t }}k fri4: ~,d~"~~15~r• 'P u hs, k{A A~. ~1~r ` r ,s Y 1 , L~rJ ~t4~3t~Yl~ )~~~,~•¢4 t ~ {7~ t i, aE~sf c~ s • 3 fit. I TERM LEASE SUPPLEMENT L< { e ed: 70105105 (61010 AIW Local Oweetdneel) y Page 1 0 a : 1002110 6upplonwnl Number: 690233146 PW000 A6rs0wol RN,, HQ12701 us AAN OW Admtes0 Inslonsd el uaUon IoM Manoh OMa Nu.: C04 IT O NTON CITY Of OEM TON iMl orAAM OMa Addr"s 1 H ORY 601 E HICKORY HLYN4EUMP00% LOUa AOreemMl NO.t Q?ba10i W E SUITE A 201 MAIN $T STE 1201) Assoolaled Impo elwlll Nos.; D t0 TX ]070541)05 O(NTON TX 7V%.4X$ FOAT YyOA1H , TX T6f021)t 16 Amombpe1N Noel 1'. ~9~~ry Adoi"illAM U04: "~i1s "•N"""c•: 4004 uu.F No, QaTStore3ol ` L0541 uaw a F AJMC" 11" PunlOrWr 19 C1 UNI PWCMN lease {'ISaMmkW f'y caaaa_ 1461611" Typl modwomufe oI 61b61 (y PW<o, 40104, I'I RiCN Rue talwwrcenwl (MMn CoJtofnJr No, SINe Of 1000A 100 No. No 0010 Oi{bA hKCIW Term AmoJN F.Mntld ploo gJrl Aslobse Orie poll 1802810! TX 0601YO X0000 0r Q7 48 10,930.00 10/96 0,34 5723146 PC SERVER 320 I• STEP LCASEt STEP 1 @ 265.60 $4500.00 STEP 2 @ 259.26 $4697.00 STEP 3 @ 289.26 $4897.00 STEP 4 @ 289.26 $4897.00 Svppller NarM 6YpyHN CortomN Ho. FIKJI Year 61641 DoN tNrlNy wtmn lg61'"40W IMNwn 16101 Aft Peymenl Pplod a 11 iNDAVI hnupd ReM 11416 "1 1 ON101 pal A001e0 U441 Noy A00Y CE 0 10!01 16,930.00 NO IN AMONTHLY RREARS i) See page 2 for explenotlono, dellnlllons and odditionli 14(ms. rae AmerN Taa+ReM 0 r:) tOA TNtlt LaAd( AATl1 TO of VALID, TNII tU►►elMINt MUIY 19 060110 AND hlCtlV90 by ifi10A IYi 1011161. FI J" lam owl (611 PaIR0 ISM" MYYAPPIy a 15,930.00 r THE LEASE AOREIMENT A1r1RINCED MOVE AND YHIS SUPPLEMENT CONTAIN THE TERMS FOR THIS TRAN$AOYION, L19S11 AUTN0N111S it6100 TO CNA1101 THE AMOUNT PINANO10 AND TH RIMY IF "Mill SUPPLIER ONANOIS LtS/EI'1 PUAONAII P0101, Lf/1E1 00AT"1A AUTNORIYII U400A TO INIIAT IE@IIAL NUMOIAI ON VMS IU►PLIILENt WIYNOVY FUAtM" AVYHOA~ XA7108 FROM L,ES111, SY 010161161 01LOW, SOTH PARTIES ACKNQWL1001 INA? YNEY NAVE AM AND UNO1AMNO THE AORt1MINT1 AND 406111 f0 TNff t1RMI, FURTNIR LEI111 AORtf THAI YKIIt TEAMS SUP1y10t01 ALL PROPOSALS OR PRIOR AOMM1NYS, ORAL OA WRIYYEN, AND ALL OTNCA COMMU6NCATMNI fETWf1N rtOTN PARII[S RILATINO YO TNC IY161S USYti HIRE IN, DILIViRY of M C"MtIAPAR TRIO (P j UMUT fAOS LIVERY 9F toll MAA VVAUUY IXIOVYID COUNYEAPARTI, IN( LISSEE UNDERt ANDS YNAT L1110RNMAY MANIYMN A CCO►Y 0 YMI 1UPi1AMINN10IN tL101'A"0WgO FOMd FOR "AM WHAT A WO 144 0 PRODUCEO FROM tH1 ILIOTNONIO FOAM OR SY ANY NN.IASI.E MIAMI (FOR 1XAMPLE, PHOY"Y 04 PAOSMNLII SNALL IN ALL R1"(01 N IM tQUIVALIMT to AN OAIOISQAL In ACCepted DY! InNtal below oI IBM CtedN Corporallon PITY OF OFNTON to (44woe1 M 1 UI is a as Lessa; a lam molAlww" aorsenwM Dr, eY•.... .7Ely; ..-~4'~fraTTfiRtYr1T'"~._.--^, 19M LeuW AemS ~ 7Y-0 i5rFawl - ROM ~1~„ NI d l f U111 I~III~11lH~~E1191~ll1111111111 o , A C? e t 12/08/95 18:55 0817 588 8533 City of Denton 4Aenda fl0 ._~,y OY' ~ A~jenda fl0m ~ ~ ~ oafs, MM US or DATA PROCESSING ADVISORY BOARD , NMET)NG OF NOVEMBER A 1995 MEMBERS PRESENT+ Don Edwards, Rosa Lawton and Renae Seely t MEMBERS ASSENT: Anthony Hudspeth and Bruce Mitchell OTHERS PRESENT: Gary Collins, Mary Collins and Mike Jex Rosa Lawton made a motion to approve the minutes of the April 10, 1995 and August 8, 1995 Data Processing Advisory Board meetings. Renae Seely :seconded the motion and it passed unanimously. Chief Jez explained the need for and the capabilities of the proposed computer system. Gary Collins discussed tho difference in cost between the two (2). responding vendors, Gary Collins also discussed the need to break the project into two (2) phaoes due to funding restriction, Gary Collins explained Phase one (1) would consist of Computer Aided Dispatch, Police Records Management, and Fire Records Management. Gary Collins stated that Phase two (2) would consist predominately of Mobile computers in the Police and Fire napartments' vehicles. Additionally, Phase two (2) will consist, of a Municipal Court System, Renae Seely made a motion that the Board recommend that the City council approve a contract with xBM for Phase one (1) at this time and Phase two (2) when the additional funding becomes available. Rosa Lawton seconded the motion and it passed unanimously. Mary Collins explained that for FY 93-94 the Administrativn Services requested a file server back up system and during the Budget Process, instead of the total cost being allocated, authorization was given to provide the funding over a five year period. In FY 94-95 the first year of a four (4) year lease for a RAIL) server was committed to by the city. Mary explained, that the city needs to commit to the remaining years in order to complete the leave agreement. Rosa Lawton made a motion to recommend the a City Council approve the remaining 3 years of the RAID server lease for FY 56-98. Ranaa Seely seconded the motion'and it passed ~ A unanimously, There being no further business the meeting was adjourned, ANNOOMO ..J 'J .u a I - c 0 DENTON ova°a°oQoQao 000 D s Qp~O 000 Q p d 0 O d d d d d OOO Opp 40 OOd~ r n N Q X00 °aaoaaaao~~° CITY COUNCIL e • DA QTY COUNCIL REPORT FORMA' TO: Mayor and Members of the city council FROM., Rick Svehla, Acting City Manager SUli,1t Consider adoption of an ordinance approving an agreement between the City of Denton and "Texas Woman's University to provide funding to'fWU C,A,RL.S„ a primary health care clinic; authorizing the Mayor to execute the agreement approving expenditure of funds therefore; and providing for an effective date, RFCOMMENDATIONt Community Development Staff recommends approval, BACKGROUND; On October 17, 1995, Council approved an ordinance authorizing the mayor to execute an agreement with 'texas Woman's University (TWU C,A,R,R,S) to provide health care, l iowever, TINU requested the deletion of the indemnification section of the agreement, which was not included In the 94.95 agreement. This change requires the passage of a new ordinance. The agreement will commence on April I, 1996 and shall terminate on March 31, 1997, S,i.IM{4tAE> Yt On May 2, 1995, City Council approved the 1995 Consolidated Plan; 'the Consolidated flan speeilied the use ofCDI30 funds in the amount of $20,000 by TWU C,A,R,L,S,to provide health care. j%()(;RAN1S, DEPAR'.WENTS OR GROUPS AFFECTEDi • Program Ileneliciarics Ihmmn Services Organizations Human Services Committee Community Development ® FISCAL IMPACT; • 'T'here will be no impact on the general fund. r ~;r`,tr Y t ty~, ~~~}.r~Jq- + lr ~ If jl l AOMda po, ApentG fqM Duo Respectfully submitte i Rlek Svehla, Acting City Manager prepared by; 4 4 Derrick Collins, Human Services Coordinator Approved; 1 (:rank Robbins, AiCp Director for Planning and Development f. r { i 41 1 I • .1~ 'f S ~I ~~~Fr411` W1 'INNr .l~f I l 1 • 1 • i Nam Agenda Ho. 5 ' p Apaida Item Dal t ORDINANCE NO. AN ORDINANCE APPROVING AN AGREEMENT BETWEEN TIIE CITY OF DENTON AND TEXAS WOMAN'S UNIVERSITY TO PROVIDE FUNDING TO TWU CARES, A PRIMARY HEALTH CARE CLINICS AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT APPROVING THE EXPENDITURE OF FUNDS T14ERSFOREI AND PROVIDINO FOR AN EFFECTIVE DATE WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to Texas Woman's University, in consideration of the valuable public services to be furnished by Texas Woman Ia University to the City of Denton in accordance with the Agreement _attached hereto, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I, That the City Council hereby approves the "Agreement" attached hereto, between the City of Denton and Texas woman's university to provide funding to TWU Cares, u primary health care clinic, and authorizes the Mayor to execute said Agreement, SECTION III That the City Council authorizes the expenditure of funds in the manner and amount specified in the Agreement, SECTION III, That this ordinance shall rjecome effective immediately upon its passage and approval, PASSED AND APPROVED this the day of 1995. BOB CASTLEBERRY, MAYOR • ATTEST! JENNIFER WALTERS, CITY SECRE'T'ARY BY I APPROVED AS TO LEGAL FORM; HERBERT L. PROUTY, CITY ATTORNEY Cc c .Y rii~n ✓Z__ BY: 41- i LV4 ('~!bYS=4 pY3A. C ioo~ r,. i1 S 5 °ttF iY c,ioo • 47 • Agendr No. y _0,~ Apendi Item 1995 - 1996 AGREEMENT BETWEEN THE CITY OF DENTON AND TEXAS WOMAN'S UNIVERSITY (TAU O.A.R.E.S.) This Contract is made and entered into by and between the City of Denton, a Texas municipal corporation, acting by and through its City Manager, pursuant to ordinance, hereinafter referred to as CITY, and Texas woman's University (TWU C.A.R.E.S.),-Denton, Texas 76204, TWU C.A.R.E.S. hereinafter referred to as CONTRACTOR. WHEREAS, CITY has received certain funds from the U. S. Department of Housing and Urban development under Title I of the Housing and Community Development Act of 1974, as amended, and; WHEREAS, CITY has adopted a budget for such funds and included therein an authorized budget for expenditure of funds to Texas Woman's University which sponsors a health clinic, and; WHEREAS, CITY has designated the Community Development Office as the division responsible for the administration of this contract and all matters pertaining thereto, andl WHEREAS, CITY wishes to engage CONTRACTOR to carry out such project) NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound to the mutual obligations and to the performance and accomplishment of the conditions hereinafter described. I. TERM This contract and agreement shall commence on or as of April 1, 1996 and shall terminate on March 31, 1997 unless extended as provided herein. II. RE WNBIBILITIES 0 CONTRACTOR hereby accepts the responsibility for the perfor- mance of all services and activities, in a satisfactory and efficient manner as determined by CITY, in accordance with the terms herein. CITY will consider CONTRACTOR'S Vice President for Fiscal Affairs to be CONTRACTOR's representative responsible for the management of all contractual matters pertaining hereto, unless written notAfication to the contrary is received from CONTRACTOR, and approvod by CITY. M The Community Development Administrator, will he CITY's repro- sentative responsible for the administration of this contract. III. OITY'S OBLIGATION A. Limit o£ Liability. CITY will reimburse CONTRACTOR for expenses incurred pursuant hereto in accordance with the project Ct 1 fi S s ~ ' YJ 1. till ~i- It Agenda 1lo: Ad+nd~ Ilcm,~ budget included as a part of Exhibit B. Notwithstanding any other provision of the Contract, the total of all payments and othor obligations made or incurred by CITY. hereunder shall not exceed the suni of $20,000. B. Measure of Liability. In consideration of full and satisfactory services and activities hereunder by CONTRACTOR, CITY shall make payments to CONTRACTOR based on the Budget attached hereto and incorporated herein for all purposes as Exhibit B, subject to the limitations and provisions set forth in this Section and Section VII of this Contract. (1) The parties expressly understand and agree that CITY's obligations under this Saotion are contingent upon the actual receipt of adequate Community Development Block Grant (CDBG) funds to meet CITY(s 'Liabilities under this Contract, if adequate funds are not available to make payments under this Contract, CITY shall notify CONTRACTOR in writing within a reasonable time after such fact has been determined. CITY may, at its option, either reduce the amount, of its liability, as specified in Subsection A of this Section or terminate the contract. If CDBG funds eligible for use for purposes of this contract are reduced, CXTY shall not be liable Lor further payments due to CONTRACTOR under this Contract, (2) It is expressly understood that this contract in no way obligates the General Fund or any other monies or credits of the City of Denton, (3) CITY shall not be liable for any cost or portion thereof which: (a) has been paid, reimbursed or is subject to payment or reimbursement, from any other souraet (b) was incurred prior to the beginning date or after the ending date specified in section I (c) is not in strict accordance with the terms of this Contract, including all exhibits attached haretot (d) has not been billed to CITY within thirty (30) calendar days following billing to CONTRAC- TOR, or termination of the Contract, whichever e date is earlier) r (e) is not an allowable cost as defined by Section XI of this Contract or the project budget, (4) CITY shall not be liable for any cost or portion thereof which is incurred with respect to any activity of CONTRACTOR requiring prior written authorization from CITY, or `r PAGE 2 r i qtr S,!41t er k,, ,i , 3 Agenda No.~ Aptnda Itam-1 nw~ I t after CITY has requested that CONTRACTOR furnish data concern- ing such action prior to proceeding further, unless and un: l CITY advises CONTRACTOR to proceed. (5) CITY shall not be obligated or liable under this Contract to any party other than CONTRACTOR for payment of any monies or provision of any goods or services, IV. COMPLIANCE WITH FEDERAL,. STATE and LOCAL LAWS A. CONTRACTOR understands that funds provided to it pursuant to this Contract are funds which have been made available to CITY by the Federal Government (U.S. Department of Housing; and Urban Development) under the Housing and community Development Aat of 1974, as amended, in accordance with an approved Grant Application and specific aaieurances. Accordingly, CONTRACTOR assures and certifies that it will comply with the requirements of the 'Housing and Community Development Act of 1974 (P.1,. 93-383) as amended and with regulations promulgated thereunder, and codified al, 24 CFR, The foregoing 13 in no way meant to constitute a complete, compila- tion of all duties imposed upon CONTRACTOR by law or administrative ruling, or to narrow the standards which CONTRACTOR must follow. CONTRACTOR further assures and certifies that if the regula- tions and issGanCes promulgated pursuant to the Ant are amended or revised, it shall comply with them, or notify CITY, as provided in Section XXIII of this Contract. CONTRACTOR agrees to abide by the conditions of and comply with the requirements of the Office of Management and Budget Circulars Nos, A-110 and A-122, D. CONTRACTOR shall comply with all applicable federal laws, laws of the State of Texas and ordinances of the City of Denton. V. REPRESENTATIONS A. CONTRACTOR assures and guarantees that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or takon, to enter into this Contract, D. The person or, persons signing and executing this Contract • on behalf of CONTRACTOR, do hereby warrant and guarantee that he, she, or they have been fully authorized by CONTRACTOR to execute this Contract on behalf of CONTRACTOR and to validly and legally bind CONTRACTOR to all terms, performances and provisions heroin set forth, i C. CITY shall have the right, at its option, to either temporarily suspend or permanently terminate this Contract if there PAGE 3 is • p t { Agenda No, Agenda item oats is a dispute as to the legal authority of either CONTRACTOR or the person signing the Contract to enter into this Contract. CONTRAC- TOR is liable to CITY for any money it has received from CITY for performance of the provisions of this Contract if CITY has suspended or terminated this contract for the reasons enumerated in this Section, D. CONTRACTOR agrees that the funds and resources provided CONTRACTOR under the terms of this Contract will in no way be substituted for funds and resources from other sources, nor in any way serve to reduce the resources, services, or other benefits which would have been available to, or provided through, CONTRACTOR had this Contract not been executed. VI. PERFORMANCE BY CONTRACTOR CONTRACTOR will provide, oversee, administer, and carry out all of the activities and services set out in the WORK STATEMENT, attar,heuIereto and incorporated herein for all purposes as Exhibit A, utilising the funds described in Exhibit B, attached hereto and incorporated herein for all purposes and deemed by both parties to be necessary and sufficient payment for full and satisfactory performance of the program, as determined solely by CITY ,and 'in accordance with all other terms, provisions and requirements of this Contract. No modifications or alterations may b•e made in the WORK STATEMENT without the prior written approval of the City's Community Devnlupmerr Coordinator, VIT. PAYMENTS TO CONTRACTOR A. Payments to Contractor. The CITY shall pay to the CONTRACTOR a maximum amount of money totaling $20,000 for services rendered under this contract, CITY will pay these funds on a reimbursement basis to the CONTRACTOR within twenty days after CITY • has received supporting documentation. CITY shall not pay in any three month period more than twenty-five (25%) percent of the maximum amount specified above. Funds are to be expended primarily as shown in the Budget, Exhibit B. ® B. Excess Payment, CONTRACTOR shall refund to CITY within ten (10) working days of CITY's request, any sum of money which has r r been paid by CITY and which CITY at any time thereafter determinesf (1) has resulted in overpayment to CONTRACTORi or, (2) has not been spent strictly in accordance with the terms of this Contract.; or PAGE 4 ' k P I r ya .3i p ~r'41, A,kanda 110m ~y S (a) is not, supported by adoquat.e doonment:ation to fil.lly ( list: t fy the expand i hire , C, Disallowed Coats. Upon termination of the Contraot, should any expanse or charge for which payment has hoots made he suboe- quently disallowed or disapproved its a result:. of any andi.ting or monitoring by the Department of Hottaing and urban Development, or. any other Federal agency, CONTRACTOR wi11 refund such amount to snoli federal agenoy within tan (10) working Jaya of a written notice t:n CONTRACTOR, wh.lch apeoifiea the amount: disallowed, Raftinde of dlpallowna oost:a may not he made from those or any . other fundn rooelved Prom or t:hrottgh C.TTY. 1), peobllgation of Funds, in the event that aottia.l expendi^ Lure rages deviate from CONTRACTOW H prov.laion of a aorreeponding level of performance, as speoifled in Exhibit A, CITY hereby reeerves tale right. to reappropriate or reoaptnre any auoh under- expanded funds, to Contraot Close Otlt. CONT' 1CTOR shall suhnlit.tile ContVnot oboe out package to CITY, togal.her with a final expenditure report, for the time porlod covered by the last Invoice reoiuestin9 re,ltl0tlraemetlt of fnndp ltnder this Contraot, within fifteen (15).. piorking clays following t=he olose of the Contraot perled. CONTRAC- 111011 shall ut:iliae the Corm alfrewd upon by OT TY and CONTRACTOR. At t1}e t:erminal:lon of the Contract, all unQla:lmod (30 days or older) salarte:s or wages must be retnrlied to o.tTY in t.hs following .pl'matl (1) A 1% cheek for the nb aggregate amount r,, ,(able ,.o the City of Denton I (2) A l l st: nu yw:, , tile '"Cial full name, .last known complete addreae and the amount owed to enoh 1 person involved, V1114 N11TtR11NTIBt1 CONTRACTOR reprosonte and warrhilts thatl , A. All Information, reports and data heretofore or hereafter requested by CITY and furnisher) to CITY, are complete and Accurate A as of the date shown on the information, data, or report, and, since that date, have not underclone any signif.ioant (change without written notice to CITY, D. Any support,illg f inanctal atatementp heretofore requested by CT'C1' and t'urnished to CITY, are complete, aoourate and fairly refloot: the finano.tal condition of CON'T'RACTOR on the (late shown oil said repor4, and the reaulte of the operation for the period PAOF 5 l • i ` Agenda No AOende Item Date V gs: covered by the report, and that since said date, there has been no material change, adverse or otherwise, in the financial condition of CONTRACTOR, C. None of the provisions herein contravenes or is in conflict with the authority under which CONTRACTOR is doing business or with the provisions of any existing indenture or agreement of CONTRAC- TOR. D. CONTRACTOR has the power to enter into this Contract and accept payments hereunder, and has taken all necessary action to authorize such acceptance under the terms and conditions of this Contract. Each of these representations and warranties shall be continu- ing and shall be deemed to have been repeated by the submission of each request for payment. IX. COVENANTS During the period of time that payment may be made hei)under and so long as any payments remain unliquidated, CONTRACTOR shall not, without the prior written consent of the Community Development Administration or his authorized representatives A. Sell, assign, pledge, transfer or otherwise dispose of accounts receivables, notes or claims for money due or to become due, Sell, c~. ey, or lease all or substiotial part )f its ar ts. c .iy 'vanoe of _can to, irs,._, any liability fur any ' other fs.rm, person, entity or eorporatii 1 as guarantor, surety, or accommodation endorser.. X. • ALLOWABLE COOTS A. Costs shall be considered allowable only if incurred directly specifically in the performance of and in compliance with this Contract and in conformance with the standards and provisions of Exhibits A and B. • B. Approval of CONTRACTOR's budgat, Exhibit B, does not R, constitute prior written approval, even though certain items may appear herein. CITY's prior written authorization is required in order for the following to be considered allowable costs: (1) Encumbrance or expenditure during any one month period which exceeds one-fifth (1/5) of the total budget as specified in Exhibit B. PAGE 6 w f Agenda No, Aptada fttm Dale. L? /y Q (2) CI'PY shall not be obligated to any th rd par , including any subcontractors of CONTRACTOR, and CITY` funds shall not be used to pay for any contract service extending beyond the expiration of this Contract. (3) Out of town travel. (4) Any alterations or relocation of the facilities on and in which the activities specified in Exhibit A are conducted, (5) Any alterations, deletions or additions to the Person- nel Schedule incorporated in Exhibit S. (6) Costs or fees for temporary employees or services. (7) Any fees or payments for consultant services. (b) Fees for attending out of town meetings, seminars or conferences. Written requests for prior approval are CONTRACTOR's responsi- bility and shall be made within sufficient time to permit a thorough review by CITY. Con actor must obtain written approval. by CITY prior to the commen vent of procedures to solicit or purchase services, equipment ir real or personal pr-)perty. Any procurement or purchase whi may be approved under the terms of this Contract must be co-'--_ed in its entirety in accordance with the provisions of this .._.,tract. XI. aROGRAM INCOME A. For purposes of this Contra( pr( income means earnings of CONTRACTOR realized from ac' itief '.ting from this Contract nr °rom CONTRACTOR's manag, IUnt.~,tg rovided or rncelved hu ejnder. such earnings inc.uue, but are not limited to, income from interest, usage or rental or lease` fees, income produced from contract-supported services of individuals or employees or from the use or sale of equipment or facilities of CONTRACTOR provided as a result of this Contract, and payments from • clients or third parties for services rendered by CONTRACTOR under this Contract. B. CONTRACTOR shall include this Section in its entirety in all of its sub-contracts which involve other income-producing services or activities. ® XII. MAINTENANCE OF RECORDs A. CONTRACTOR agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the status of the funds received under this Contract, in compliance with the provisions of Exhibit B, attached hereto, and with any other applicable Federal and State regulations establishing standards for PAGE 7 . rtf' 't rc4~'2T ai' { y 1y Z- ~111,1 r, El A: financial management. CONTRACTOR~s record system shall contain sufficient documentation to provide in detail full support and justification for each expenditure. Nothing in this Section shall be construed to relieve CONTRACTOR of fiscal accountability and liability under any other provision of this Contract or any applicable law. CONTRACTOR shall include the substance of this provision in all subcontracts, B. CONTRACTOR agrees to retain all books, records, documents, reports, and written accounting policies and procedures pertaining to the operation of programs and expenditures of funds under this contract for three years, C. Nothing in the above subsections shall be construed to relieve CONTRACTOR of responsibility for retaining accurate and current records which clearly reflect the level and benefit of services provided under this contract. D. At. reasonable time, the CONTRACTOR shall make available to CITY, HUD, or any of their authorized representatives, records pertaining to this Agreement and shall permit CITY, HUD, or any of their authorized representatives to audit, examine, make excerpts and copies of such records, and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel, conditions or employment and data requested by said representatives, XIII. REPORTS AND INPOMTXON At such times and in such form as CITY may require, CONTRACTOR t' tv Ih such statements, records, data and information as 0111 may request and deem pertinent to matters covered by this Contract. ONTRACTOR shall, submit quarterly beneficiary and financial repo-ts to :ITY no less than once each three months. The benefi- ciary report shall provide a detailed description of client information, including race, .income, female head of houtudhold. The financial report shall include information and data relacive to all programmatic and financial reporting as of the beginning date • ! specified in section I of this Contract, XIV, MONITORING AND EVALUATION A. CITY shall perform on-site monitoring of CONTRACTOR's performance under this Contract, B. CONTRACTOR agrees that CITY may carry out monitoring and evaluation activities to ensure adherence by CONTRACTOR to the work Statement, and Program Goals and Objectives, which are attached hereto as Rxhibit A, as well as other provisions of this Contract. C. CONTRACTOR agrees to cooperate fully with CITY in the development, implementation and maintenance of record-keeping PAGE 8 r . . J J J , i~> SJ i oa , • 'fv 401 M1fr~ rf' Jr(/tllrlje IIM1fA' (ihrk(MlrHeI r(y 14PI Kli fin li~fifi6rSfr*f ~fi( f~;f•i,t Mfr k1(~f• { /ki / /fil I f ! k(W ri IKF~~I i!F( rrfiFl iltdlrrnF:IIifi 0A9%4roti* >if I jtfifrl; 1f' fllrl'f~!I~l~(lr pf if NH 1fi f~f,fr~rf (ItkH 10 *j(:ji A ~'rv/ kffk '14 tIO ko f,YrN (+lfF' Nf f14r,4f k,TV! )fi 1fi1f•fr rYfrftlkAFlfff~ i4rri ~li OnlttTttii.i~ fink 6t Ito Wlif(k li-Al f4i0411fiO& tfrf( AleffOW 16(i fiitffftfiff 10i Wt ilk 'afi 1'r'1 ('t't'% hrI•N( H'fifif) fi (IbI I WO(ifl.~+rrny +ll1i 11,1 f~`1rf% AN4 Gr'rn(f+1ie ; Ffdrf~+,f~fr'frlf dilEfr r1 ofIttkh (i41iHfr. It hliflt6:r+t`IIffl f(1AIiriflit I' {.r,Iirl rt~rllrrll rata [ I t+~+lrM f l i,r„INN fir' rllf~ t l~f~a 1, p'r~ra~~ra~aitlY, f+r ?rt40, (•Nrff('I-A ir'l HfF/ f1( f(fif"FOhlaT(th"o friHf Mj frr rolviloon/ i'nd1Iijg k,~ t~fi,I 1-riI;tl (Irlh I4) wytI'Irtfl 1111114, if f roomFpt. 1,q 11(iu111llhc"-' !4r)t r ±Iqr All 1lfif,l-AI~FIIr! 1(firl IIHfrf1+lt Ifrfi,'lf fffl f,itrrr tfr C+~l•Ifdrrt,jH allot 11q1 jig (11111)11.141 1.f+ 16m ft/ft1(1 ffr'fr()10riIIIII,l 1 $AP1111.>/ f11Var'Afp of tin Imo A I.11HN 111114 illfirokofl rl, iftfl 001 lrril Iiir'h (000frifftrj 0illhilro Ilia tsarylnaa III kit1 f1t ~ i+fNlkil~ iii Ili r;irrll f t+rrl by 41101 Kitt-aim I tfon 14 OONAlt n~ tlrlr+ljflijd mY h. lfllfll's 1'~flit (rh11ll (mviilIly al)l'fl t#tra Isrlfiul 910111fiyfAmnt. And X11'1 (1I NI-(tt13 Psrrt im 14tifilliml IWOVIuCNIM, plWlll.IlF+IlOrjililill'litPiirl1mIfPopiyHlr1f11 inrlllApwlirlilAl~sEtultil{lnnamillnp n; t~tfl(r1!At1'1`Illt 11II1 tliI'll 1(tl1 all Ii1fni-rRMtlnn and r'4+I1rii`i.A 1 j10111NN1•1+f1 IT HIM wiry Aild WI)I lifirlitlt Afinon~A ki, lWo llni~kAr i1~f1H}rluf nrI i1falolini-k C1,0 11111"13r113mii fit 111VIAMI.4rAtJon 0 Rgo"I'limin 1+411ov Iiilitru Wll11 If4ml Hki1~o And I"Wiltjrrtl III Iaa 41111 rorp]Mt-Innt3, Xy141 • I+lct~acl~yl*tfill,lclr~~ i'w0HIns] ImIlrylo" mligI) lw AN I'4111IMOO Ny i1c10PItP'1'f11i Anti tr}Inl i 11r~ t1~lrtl lAlslh I'fn~ wi~rairilltttl~ .1111, XV. 11: ti1EiHYlllf?9' S)lr 1Mit'k1l4FlIi'~' • A f?itll`I4i11s 1q'i11i +111 +r+hf1111 fit i h+11; Itft l t half I t nit A'Qnt1r 111i mhor or i t"o ~ • • it+~ +r+i li 1 tttl tas,l4~1 C1► ~tiF~til41111 lilr 1til~' l i,1 ~+t Mt , ii l 11 i1v 11161'ratlt:, iflIh"h voiivl ttttlltllvit Ili still iiif11it1Ai, $q tiAtlvov ta101 HIP. poll(1rI0f1m'so i11 +~ri~vlt:pw i~witifiissiA hl IM 1101111111+1140 Htitlaf~ HOP 1?r1111 Af1h t~i1N'1R&Q- }'mi I11v1 iov 1 kvi,;110111 4 Owt• 111 1110, 11fii i41r111stllt a tit W114 Oni%rAeiij 1111 wm,imli hfl~~llnt ts111+11 (iil~i,~n1. Ittitill lIU Ern11r1nyAt1 nr 11It1~sl►tiAii ~N 114ts41i1101 sil ihti tlFS!`Etfli114p )ti14t1`3 i'4rlik t! { ~~4 1 Y~i4j~ >~~I)~~3, v Sr'3i ~~'yr f~ryY vvv~s4~A~ _ 4, 401 r Agenda I u'A eridi Item- S. CONTRACTOR further covenants that no ~ governing body or its staff, subcontractors or employees shall possess any interest in or use his position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself, or others, particularly those with which he has family, business, or other ties. C. No officer, member, or employee of CITY and no member of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carrying out of this Contract shall (1) participate in any decision relating to the Contract which affects his personal interest or the interest in any corporation, partnership, or association in which he has direct or indirect interest; or (z) have any interest, direct or indirect, in this Contract or the proceeds thereof. XIX. NEPOTISM CONTRACTOR shall not employ in any paid capacity any person who is a member of the immediate family of any person who is currently employed by CONTRACTOR, or is a member of CONTRACTOR's governing board. The term "member of immediate family" includes: wife, husband, son, daughter, mother, father, brother, sister, in-laws, aunt, uncle, nephew, niece, stop-parent, step-child, half-brother and half'-sister. XX. POLITICAL OR SECThRIAN ACTIVITY A. None of the performance rendered hereunder shall involve, and no portion of the funds received by CONTRACTOR hereunder shall be used, either directly or indirectly, for any political activity (including, but not limited to, an activity to further the election or defeat of any candidate for public office) or any activity undertaken to influence the passage, defeat or final content of legislation. S. None of the performance rendered hereunder shall involve, and no portion of the funds received by CONTRACTOR hereunder shall • be used for or applied directly or indirectly to the construction, operation, maintenance or administration, or be utilized so as to benefit in any manner any sectarian or religious facility or 4 activity. XXI. PUBLICITY d A. Where such action is appropriate, CONTRACTOR shall pub • liciae the activities conducted by CONTRACTOR under this Contract. ? In any news release, sign, brochure, or other advertising medium, disseminating information prepared or distributed by or for CONTRACTOR, mention shall be made of the U.S. Department of Housing anc Urban Developments Community Development Block Grant Program PAGE l.0 1A~ fry l ~ ~ ~ 1 i iS O t 1 r. Agenda No, Agenda Items pats {~L=_ c funding through the City of Denton having made the project possible, B. All published material and written reports submitted under this project must be originally developed material unless otherwise specifically provided in this contract. When material not origi- nally developed is included in a report, the report shall identify the source in the body of the report or by footnote. This provi- sion is applicable when the material is in a verbatim or extensive paraphrase format. All published material submitted under this project shall include the following reference on the front cover or title page: This document is prepared in accordance with the City of Denton's Community Development Block Grant Program, with funding received from the United States Department of Housing and Urban Development. C. All reports, documents, studies, charts, schedules, or other appended documentation to any proposal, content of basic proposal, or contracts and any responses, inquiries, correspondence and related material. submitted by CONTRACTOR, shall become the property of CITY upon receipt. XXII. FUNDING APPLICATIONS CONTRACTOR agrees to notify CITY each time CONTRACTOR is preparing or submitting any application for funding in accordance with the following procedures: A, When the application is in the planning stages, CONTRACTOR shall submit to CITY a desoription of the funds being applied for, and proposed use of funds. B. Upon award of or notice of award, whichever is sooner, CONTRACTOR shall notify CITY of such award and the effect, if any, of such funding on the funds and program(s) contracted hereunder. Such notice shall be submitted to CITY, in writing, within ten (10) • working days of receipt of the notice of award or funding award by CONTRACTOR, together with copies of the budget, program descrip- tion, and contract, C. CONTRACTOR shall not use funds provided hereunder, either directly or indirectly, as a contribution, or, to prepare applica- tions to obtain any federal or private funds under any federal or • private program without the prior written consent of CITY. d YYIII. CHANGER AND AMENDMENTS A. Any alterations, additions, or deletions to the torms of this Contract shall be by written amendment executed by both PAGE 11 r ; l i Agenda No. r Agenda Item: Dale parties, except when the terms of this contract expressly provide that another method shall be used. B. CONTRACTOR may not make transfers between or among approved line-items within budget categories set forth in Exhibit B without prior written approval of CITY. CONTRACTOR shall request, in writing, the budget revision in a form prescribed by CITY, and such request for revision shall not increase the total monetary obligation of CITY under this Contract. In addition, budget revisions cannot significantly change the nature, intent, or scope of the program funded under this Contract. 0. CONTRACTOR will submit reviFed budget and program informa- tion, whenever the level of funding for CONTRACTOR or the pro- gram(s) described herein is altered according to the total levels contained in any portion of Exhibit B. D. It is understood and agreed by the parties hereto that changes in the State, Federal or ].coal laws or regulations pursuant hereto may occur during thi term of this contract. Any such modifications are to be utomatically incorporated into this Contract without wiA tten amendment hereto, and shall become a part of the Contract on the effective date specified by the law or 1•egulation. E. CITY may, from time to time during the term of the contract, request changes in Exhibit A which may include an k increase or decrease in the amount of CONTRACTOR's compensation, 8uch changes shall be incorporated in a written amendment hereto, a, provided in subsection A o' this section, F. Any alterations, deletions, or additions to the contract 3udget Detail incorporated in Exhibit g shall require the prior written approval of C'TY, G. CONTRACTOR agrees to notify CITY in writir of any proposed change in physical location for work performed u ter this contract at least thirty (30) calendar days in advance c the change, H. CONTRACTOR shall notify CITY of any changes in personnel or governing board composition, 1. It is expressly understood that neither the performance of Exhibit A for any program contracted herounder nor the transfer of funds between or among said programs will be permitted, X", t TERlIYNJITJ.ON r A. CITY may terminate this contract with cause for any of the following reasonsi (1) CONTRACTOR's violation of covenants, agreements or guarantees of this contract, PAGE 12 - 0 t Il, 'i t t K r4i i Agenda No._yl~~ O f~SJ Agenda Item hale. (2) Termination or reduction of funding by the United Stater. Department of Housing and Urban Development. CITY shall promptly notify CONTRACTOR in writing of the decision to terminate and the effective dats of termination. Simultaneous notice of pending termination maybe made to other funding sources specified in Exhibit B. B. CONTRACTOR may terminate this Contract in whole or in part by written notice to CITY, if a termination of outside funding occurs upon which CONTRACTOR depends for performance hereunder, CONTRACTOR may opt, within the limitations of this Contract, to seek an alternative funding source, with the approval of CITY, provided the termination by the outside funding source was not occasioned by a breach of contract as defined herein or as defined in a contract between CONTRACTOR and the funding source in question, CONTRACTOR may terminate this Contract upon the dissolution of CONTRACTOR's organization not occasioned by a breach of this contract. C. Upon receipt of notica to terminate, CONTRACTOR shall cancel, withdraw, or otherwise terminate any outstanding orders or subcontracts which relate to the performance of this Contract. CITY shall not be liable to CONTRACTOR or CONTRACTOR's creditors for any expenses, encumbrances or obligations whatsoever incurred after the termination date, XXVI, NOTIFICATION OF ACTION BROUGIAT In the event that any claim, demand, suit or other action is made or brought by any person(s), firm, corporation or other entity against CONTRACTOR, which may invoke this agreement, CONTRACTOR shall give written notice thereof to CITY within two (2) working days after being notified of such claim, demand, suit or other action, Such notice shall state the date and hour of notification of any such claim, demand, suit or other lotion; the names and addresses of the person(s), firm, corpora Jon or other entity r making such claim, or that instituted or threatened to ina'citute any type of action or proceeding; the basis of such claim, action or proceedings and the name of any person(0 against whom such claim is being made or threatened, such written notion shall be delivered either personally or by mail. AN A MIpCELLELLANEOUB O O A. CONTRACTOR shall not transfer, pledge or otherwise assign J this Contract or any interest therein, or any claim arising thereunder, to any party or parties, bank, trust company or other financial institution without the prior written approval of CITY, s PAGE 13 A _ Q) J Agenda No. Apenea Ilam Date S H. If any provision of this Contract is held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect and continue to conform to theoriginal intent of both parties hereto, C. In no event shall any payment to CONTRACTOR hereunder, or any other act or failurr, of CITY to insist in any one or more instances upon the terms and conditions of this Contract constitute or be construed in any way to be a waiver by CITY of any breach of covenant or default which may then or subsequently be committed by CONTRACTOR. Neither shall such payment, act, or omission in any manner impair or prejudice any right, power, privilege, or remedy available to CITY to enforce its rights hereunder, which rights, powers, privileges, or remedies are always specifically preserved. No representative or agent of CITY may waive the effect of this provision, D. This Contract, together with referenced exhibits and attachments, constitutes the entire agreement between the parties hereto, and any prior agreement, assertion, statement, understand- ing or other commitment antecedent to this Contract, whether - written or oral, shall have no force or effect whatsoever; nor shall any agreement, assertion, statement, understanding, or other commitment occurring during the term of this Contract, or subse- quent thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if appropriate, recorded as an amendment of this Contract, F. For purposes of this Contract, all official communications and notices among the parties shall be deemed made if sent postage paid to the parties and address set for below: TO CITYt M CONMACTORs City Manager Oon Henry City of Denton Vice President for Fiscal Affairs 215 E. McKinney St. Texas Woman's University Denton, Texas 76201 Denton, Texas 76204 IN WITNESS OF WHICH this Agreement has been executed on this • the day of. 145, CITY OF DENTON TEXAS WOMANOS UNIVERSITY JA/ (TWU C.A.R.E,S.) Q! r • BYI_-,-- Sys BOB CASTLEBERRY, MAYOR , D HENRY VICE PRESIDENT FOR SCAL AFFAIRS PAGE 14 .7. ,tt ! ~t I ~ 1 `,c? f sfi` 1 is i ~ bt . 4, t f Agenda No, Agenda Item JI,~~ Oalo i ATTESTS ATTEST: JENNIFER WALTERSt CITY SECRETARY SECRETARY i i BYt BY: APPROVED AS TO LEGAL FORMi HERBERT PROUTY, CITY ATTORNEY BY: AMW,95 • , 1-opt ltw,95 PAGE 15 rb s 7 s !t v ~~s~R}~GT t T:>a s~ s t s`6-Z • b t, ~ i ,,,'r , a 4~~„ tc f` ~~y5~~ c , . tic 1 • note _L,~1..1. " EXIM31'1' "A° WORK STA'1TiMEN'I' TWU C.A.R.E.S. TWU C.A.R.H.S. is a non-profit Health Center providing primary care services to Ilse medically underserved populations of the City and County of Denton regardless of their poverty rating. These services are not limited to medical specialty or age groups but serve individuals across file life span, TWU C.&R•E.S• is a nurse managed center that receives its direction and authority from file College of Nursing at TWU and Its responsibility and accountability from the Board of Nurse Examiners of the State of Texas. These primary care services are provided in collaboration with members of the health care community and affiliate agencies serving like populations within Denton County, objecilvest 1Ilement the organizational afiructure and nlannin , for or the TWU f.A.R.13 S He lthh Cen er-pro ecL 'i'he organizational structure and planning are on a continuum and during the period covered in this report several changes have evolved. The organizational chart can be found In Appendix A. Faculty in charge of TWU C.A.R.B.S. and the stadent clinical rotations at the health center have changed In that Peggy Dmpo, Ph. D. RN and Charlotte Patrick Ms, MED, RN have retired. New faculty have been added and their vitae duties and responsibilities will be presented in the next quarterly report. The position of Director of TWU CARES, Professor in College of Nursing and Coordinator of MS programs is Rosemary Goodyear EdD, RNC, VNP and ntr vitae can be found in Appendix B, Staff at the licalth center has been augmented as a result of receiving funding from the City of Denton. A part-time senior staff nurse is now employed at TWU CrA.R.KS. to manage the increasing pediatric population. Phuming for TWU C,A.R.E.S, is moving forward and includes an enhanced focus on primary care services to be offered at the health neuter. A Wrote detailed explanation will be provided in the next quarterly report since these events took place in September. 17te addition of Family Nurse Practitioners to the faculty, changes in legislative regulations for nurses In Advanced Practice in the slate of Texas and the implementation of a Family Nurse Practitioner Program at TWU College of Nursing are all factors that will influence tine direction of TWU C.A R.E.S. w . _ . . •~ii .a n Mid r . M1,r,Y:4'<.k }1q~i~hn}rt ARlhd1 No, Otto Otto Expand the p ~pjqry;l e i c re service a U~C.A R E,S. fleallh Center ,'he direction of this change has been addressed in the first objective. 'I1ie College of Nursing at TWU had demonstrated the Intent to expand the services by increasing qualified Family Nurse Practitioner faculty for the hnplementadon of a nraster's program preparing Advance Practice NursesfFarnlly Nurse Practitioners, 3 E d nursin¢ nrac i g~rranYement at TWU C.ARE& Health (,`eIJQL This objective is continuing and establishment of outreach clinical siles is an example of expanding nursing practice arrangements, Justin, Sanger and Aubrey now are receiving nursing services on a monthly basis, Additional expansion Is currently being discussed and .r more definitive data and plans will be shared as thoy evolve, 4, Evaluate U (~R B.S. Health Center P-roleci, The programs that are offered through the facility are under evaluation on an on-going basis, 'flit personnel are evaluated, the patient services are reviewed through an audit and the fiscal management Is constantly evaluated for each funding agency. S. Evaluate the client cite provl4ed at TWU Cq,R.E,S. Health Center, 'Cho, uevelopmentof a data base to monitor the services provided at the health center has made good progress and is continuing to Improve. The one difficulty that Is being experienced Is the lack of data entry staff, Monies are being Investigated to rectify that shortage, r f f iii x,54 ~ { csF,yLS r . r r . , y to I' I;! a . r t . I t . u t h!7r,nda Ila ~r ihrn I'alr .~il "1..~~ EXHIBIT 011311 WHO BUDCGhT TWU CARTS Personnel Senior Staff Nurse (RN) Salary, 12 months 1 19 hours/wk., 0.4 F'1 Et $15,196 Benefits $ 11973 Total $17,169 penal Hygienist Salary, 6 hours/wk 0 10.50 for 30 weeks h 1,890 Benefils $ 640 Total $ 2,530 . Supplies for patient care $ 301 Grand Total x201000 • t~1 + + 55 +I . Sri eii.r t 1 i+y ~',PMV !A ~J b~°,~'!h 1 . t;. {ii.n,G ,~S'Sa,`sYi' ° r M R y M1` r r DE TON oooQaa~lnaaoo ~p0 o p n ~dOD o ~ ~ a O d Q O d; O OOO ~ ~ ~ Opp 00~o T o N , ADO DODO COUNCIL ~ CITY Z"SMApo~ndj . Dat CITY COUNCIL REPORT FORMAT TO: Mayor and Members of (lie City Council FROM: Rick Svehla, Acting City Manger SUBJECT: Consider adoption of ordinances approving agreements with City County Day Nursery and Frcd Moore Day Nursery, Incorporated for the use of Title IV federal funds passed through the Texas Department of Human Services for provision of child care services to low Income families. RE OMMENDATIQN: The Community Development staff recommends approval SUMMARY: The ordinances will approve funding agreements with City County Day Nursery and Fred Moore Day Nursery, Incorporated. Funding allocated to the agencies by the agreements Is being provided by the Texas Department of Human Services. Funds will be passed from TDHS through the City of Denton to each of the agencies based on their service to the eligible popula(ion. It is possible that these agreements will bring funding in excess of $100,(W to the City for services to low Income families, Jl11r11WYS1NDi This summer, representatives from the Texas Department of Human Services contacted City staff concerning the availability of Title IV-A funding, Title IV-A of the Social Security Act provides funding to units of local government to provide child care for low Income families. To be eligible, cities must be involved in the provision of child care to low Income families where the parent(s) work and are not currently subsidized through other means such as the Child Care Management System (CCMS). Both City County and Fred Moore serve families In the eligibility category. Because the City of Denton was providing care to this population through existing contracts with City • County and Fred Moore, TDHS asked that we enter Into a contract and receive rehnbursennent for these expenditures. After discussions with TDHS and representatives from both day care facilities, it was determined that additional funding could be used to complete facility Improvements and enhance the curriculum at each center, The CEIy of Denton signed an agreement with TDHS and both facilities completed the paperwork necessary to receive a rehnbursernent for (lie perlod from September 494 through August '95. Addi(fonal requests for reimbursement will be completed and submitted until TDHS reports that they 't • have exhausted all available funding. nivr•.(,tccKr•.ccou • 0 1 f a • • Awds No. P~MI PROGRAMS. DEPARTMENTS OR GROUPS AI F,''BCTM -ON $polo Families receiving child care services City County Day Nursery Fred Moore Day Nursery Texas Department of Human Services Community Development FISCAL IMPACT: Both agencies currently receive City funding to provide child care services, The City's funds will be used as a snatch to draw down additional TDHS funding. Community Development staff will administer the agreement as part of the human services program, Qencral fund dollars to the agencles will not he increased as a result of the agreements. Respectfully submitted: Rick Svehla Acting City Manager Prepared by, Barbara Ross Community Development Administrator Approved: Fiaobbins, AICP 0 Hxecudve Director for Planning & Development Auaclimentst Copy of City'r agreement with TDIIS Copies of agrcements with City County and Fred Moore 1 Copies of ordinances approving agreements AM LTCRN.CM2 • a~ r LAOenda e STATE OF TEXAS COUNTY OF DENTON 5 CHILD CARE CERTIFIED EXPENDITURES CONTRACT CONTRACT NUMBER 0353923 THE TEXAS DEPARTMENT OF I4UMM SERVICES, hereinafter referred to as "the Department" and THE CITY OF DENTON, TEXAS, hereinafter referred to as "the Certifier", do hereby make and enter into this Contract which constitutes the entire agreement under the above number between the Certifier and the Department, 1. CONTRACT AUTHORITY The Department is responsible for administering Title IV-A of the Social Security Act. Title IV-A authorizes, among other programs, federal funding for the At-Risk Child Care Program, Federal law and regulations, as well as state law in the Human Resources Code, Chapters 21 and 22, permit, and authorize the Department, subject to certain limitations, to enter into agreements with public or private agencies to accept and expend funds for the purpose of providing social and/or other services for the benefit of eligible individuals. Federal regulations provide that certain funds certified by public entities may be consider d as the State's matching share in obtaining federal funds. 2, CERTIFIER AGREEMENTS The Certifier agrees: 2,1 To certify total expenditures for support and provision of child care to eligible Title IV-A At-Risk clients not to exceed the amount of federal funds specified by the Department as being available for each funding period and the applicable non-federal matching share, 2,2 To make its first certification to the Department within a ` reasonable amount of time for preparation of the certification documents following notification by the Department of the procedures and process for certification and that the Depart- { ment is prepared to process the certification and remit the applicable federal share of the amount certified back to the Certifier. 2.3 To keep records adequate to show that the total amount 'D I expended for services to eligible Title IV-A clients is • equivalent to reported certified expenditures and that the I non-federal share was covered by funds qualifying as the non- federal matching share under Title IV-A of the Social Security Act. Said records shall be retained for three years and 90 days after the submission of the certification by the Certifi- •O M- lpe nds !lo .y~_~.r"`s Agenda Item' er to the Department. 2.4 To provide the Department with certification information detailing expenditures for care and support and to process the certification through the State Controller by September 30 of each year. 2.5 To provide child care services in accordance with all applica- ble local, state, and federal laws and regulations, 3. DEPARTMENT AGREEMENTS The Department agrees: 3.1 To pay the Certifier the applicable federal matching share of the amount certified as total expenditures for support and provision of child care to eligible Title IV-A At-Risk clients, 3.2 To prepare all reports to the federal government on expendi- tures and services in order to obtain federal matching funds. 4. MUTUAL AGREEMENTS The Department and the Certifier mutually agree: 4,1 That mutually agreed upon local operating plans and procedures will be used to implement the terms and intent of this agreement. 4,2 That this agreement may be amended by mutual agreement of both parties at any time, 4.3 That this contract is subject to the availability of local, state, and or federal funds, rf funds are unavailable or reduced, written notice will. be given by either party of termination, payment suspension, or funding reduction, 4.4 That if federal, state, or local laws or other requirements are amended or judicially interpreted so as to render contin- ued fulfillment of this Agreement, on the part of either party, substantially unreasonable or impossible and if the 1 parties should be unable to agree upon any amendment which would Lrerefore be needed to enable the substantial continua- tion of the services contemplated herein, the parties shall be ® w discharged from any further obligations created under the terms of this Agreement, except for the equitable settlement • of the respective accrued interests or obligations incurred up to the date of termination. Page 2 I, r , i ' I i Agenda llem G^' Due. 4,5 That this agreement may be terminated by either party, for any reason, upon written notification to the other parry at least 90 days in advance of such termination, Nothing in this paragraph shall be construed to prohibit immediate cancellation pursuant to paragraphs 4,3 or 4,4, 5. PLAN OF OPERAT70N 5,1 Term of Services. Support and child care services qualifying for reimbursement pursuant to this agreement shall be provided no earlier than September 1, 1994 and ending on August 31, 1996, 5,2 Care Provision and Rate Setting Option, Certifier has or will purchase care from third parties using facility specific rates and setting average prospective rates each month at the time of billing. The Budget or Cost Based Unit Rate Determination Worksheet (Form 2430-D) shall be utilized for the Rate Setting Methodology, 5,3 Proaram Describtign. Certifier has provided funding to facilities specified by the Certifier in general fund or Community Development Block Grant dollars to provide child care to low income families, Services have been or will be provided to families where parent(s) are both working at least 3o hours per week, Services have been or will be provided to families where one parent works at least 30 hours per week and the other parent attends school full-time, Services have been or will be provided on a sliding scale basis to eligible families specified by the certifier, 6 GENERAL PROVISIONS 6,1 Amendment and Modification. Any and all amendments or modifications of this agreement shall be in writing signed by both parties. 6.2 Notices. Any notice or other written instrument required or permitted to be delivered under the terms of this agreement shall be deemed to have been delivered, whether actually received or not, when deposited in the United States mail, postage prepaid, registered or certified, return receipt requested, addressed to Department or Certifier, as the case may be, at the following addresses CERTIFIER DEPARTMENT Barbara Ross Leslie Gomez Community Development Office Contract Manager City of Denton Texas Department of Human 100 W. oak, Suite 208 Services Denton, Texas 76201 3131 Fishtrap Dallas, Texas 75212 i Page 3 1 , • r i r . .w-rw.v.,w.•,....~.,ru.>.,.... y:.,.~. ..w...... bw,..-41cStli4Y'i:+.t••yny.~., , srr + ~ , t 1 5 M nn ill V 5 1 ~Oanda r~o.~ ..r-• Aomda IIBm•~ 'rte 6:. 0310 Either party may change its mailing address by sending notice of change of address to the other at the above address by certified mail, return receipt requested. The signatories below certify that they are authorized to bind their respective organizations inthe manner described above. TEXAS DEPARTMENT OF HUMAN CITY OF DENTEXAS 6 SERVICES Burton F, Ra Eo , 6;11, B BY: d44:1~ . acre BY: Dal commissioner City Manager DATE i DATE i IS 1 Reviewed by TDHS' Office of the General Counsel ~f ATTEST; JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM; HERBERT L. PROUTY, CITY ATTORNEY 6, %WPDOO 9NTD99.% Page 4 ..r..w.a...w.aa.wxsr i . ....:.,wao. ~liiiilfA7lA,{YiMy^.ti 'w M•,, ,uyv / r - e For t r ~ , , ;t S bt 5 i) iy 5,IP F41 , f' 1 i ai " ~s 7 ! p{ [~fd , fib , Q AV43 t 1PiZ~l 1i ~5i5"rd~"Ng.`l1 • ca ADENTUN oon~anoaooa~ _ , 000 0 F D °ooo Aw~ ''oho oG ~a 0 0 c~ ,Mk Q o ~~Op'° N , ~ ~ Q0 °~aaooaa~o~° ITS' COUNCIL t. ;fit A\DCCON.UAD APAim- ORDINANCE NO. AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSERY, TO PROVIDE FUNDING TO DENTON CITY- COUNTY DAY NURSERY; AUTHORIZING 7'HE MAYOR TO EXECUTE THE AGREEMENT APPROVING THE EXPENDITURE OF FUNDS THEREFOREi AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, City's Human Services (7ommittee ("HSC") has reviewed the services of Denton City-County Dray Nursery (hereinafter referred to as "Organization") and has deterwined that Organization performs an important service for the resid,1nts of Denton1 and WHEREAS, the city has entered into an agreement with the Texas Department of Human Services (hereinafter referred to as TDHS) subsequent to Title IV-A of the Social Security Act toaccept and expend funds for the purpose of providing social and/or other services for the benefit of eligible individuals; and WHEREAS, the City desires to provide funding reimbursed under the agreement with TDHS to the Organization to support child care eligible under Title IV-A. Such type of services are currently being provided by the Organization with funding from the city pursuant to a separate agreement with organization, The additional reimbursement provided pursuant to the attached Child Care Certified Expenditures Agreement ("AGREEMENT") will enable Organization to provide better quality services. NOW THEREFORE; THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION T, That, the City Council hereby approves the "AGREEMENT" attached hereto, bet'„een the City of Denton and Organization, to provide funding to organization, and authorizes the Mayor to execute said AGREEMENT, • SECTION iI, That the City Council authorizes the expenditure of funds in the mannex as specified in the AGREEMENT, SECTION I. That this ordinance shall become effective immediately upon its passage and approval, • M PASSED AND APPROVED this the day of BOB CASTLEBERRY, MAYOR y~ r 5. T • ~ I n P t J .r 1 ~ C , •s 1 ~ , r r j ~ ,.t I 1 1 ~ !q y 1 i , 1 I. i y, 1 1, > l I \ 1 I~ 1 41 'a n e f apt `t i I `,.I iy I ~ l w~ y t e y r t II t l l i . r. ..r. ,rlr. c. a.'~t,vza: ,:c t.v+',`~`~br~l~t`~+~+' ~ 4prnda No. Ap mda Ilem Ogle _+2 _T/9- 9s ATTEST; JENNIFER WALTERS, CITY SECRETARY BYE APPROVED AS TO LEGAL FORMe HERBERT L, PROUTY, CITY ATTORNEY y $Yt. W ~rllad i • A ,s~ r • r.;1 "d r I hr 11 fly i~ t •Y ! 5 1` t !1 yU ~I + Q •lli ~~l} ~i l r~A~ yr; H l _ i tiEl~rFCy y 6 nt 11 y1 ,i` #1 ,r q 15 Yn .y in , it VvI I ~ r i ~UCnda rJO.__.-~ tiUenda Rerrr Dale. 9s CHILD CARE CERTIFIED EXPENDITURES AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON CITY-COUNTY DAY NURSERY This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, hereinafter referred to as "City", and the Denton City-County Day Nursery, a non-profit corporation, 1603 Paisley, Denton, Texas 76201, hereinafter referred to as "Organization"; t WHEREAS, City Ia Human Services Committee (HSC) has reviewed the services of organization and has determined that Organization per- forms an important service for the residents of Renton without re- gard to race, religion, color, age or national origin, and HSC recommends funding organization; and WHEREAS, the City has entered into an agreement with the Texas Department of Human Services (hereinafter referred to as TDHS) subsequent, to Title IV-A of the Social Security Act. Title IV-A authorizes federal funding for the At-Risk Child Care Program. TDHA is authorized to enter into agreements with publicor private agencies to accept and expend funds for the purpose of providing social and/or other services for the benefit of eligible individuals, WHEREAS, the city desires to provide funding reimbursed under this agreement to the Organization to support child care eligible under Title Iv-A. Such type of services are currently being provided by the Organization with funding from the City pursuant to a separate agreement with organization. The additional reimbursement provided pursuant to this Agreement will enable Organization to provide better quality services. NOVI, THEREFORE, the parties hereto mutually agree as follows: I. 'CAS OPE_OF,SE ICES 0 Organization shall in a satisfactory and proper manner perform the following tasks; A. Tj provide low cost &ay care to low income families where both parents work at least 30 hours per week or families where on parent works at least 30 hours per week and., the other parent g attends school full time. B. Organization shall perform those services described in the work Statement herein attached as Exhibit A. f 'JI r f 1 r ' 1 J Aptndo No. yam- . 4cS`~ D1N C, Said services shall be of better quality than those services currently provided pursuant to the 1995-1996 Agreement between the City of Denton, Texas and Denton City-County Day Nursery. The funds provided pursuant to this Agreement will enhance teacher training, provide a more diverse cirriculum and provide more parent education concerning parenting skills and nutrition, 11. OBLIOAT.JQNS OF OROANI7,ATIQ In consideration of the receipt of funds from City, Organiza- tion agrees to the following terms and conditions: E A, Funds provided to organization by City shall be spent for staff training and supplies, including supplies needed to teach cooking and parenting skills classes, B, To prepare and submit all appropriate certifying information for support and provision of child care to eligible Title IV-A At Risk clients as determined by TDHS to the Community Development office, 100 W. Oak Street, Suite 208, Denton, TX 76201, Information submitted will detail expenditures for care and support and be in a format acceptable for processing through the State controller's office, C. To keep records adequate to show that the total amount of match requested for services to eligible Title IV-A clients does not exceed the amount provided by the City during the certification period, D. To utilize all funding received tinder this agreement to provide low cost child care to low income families in accordance with all applicable local, state and federal laws and regulations, E. To provide quarterly and annual reports to the City including such non-confidential information as may be requested by the City, F, To provide all information and reports which are necessary for City to perform its duties pursuant 'to the child Care Nxpenditure Contract, Contract Number 0353923 which is attached hereto as Fsxhibit "B° and incorporated herein as if set forth at length. 0. It will permit authorized officials of City to review its books at any time, PAGE 2 , Agenda Mo. ' D Data - gs H. it will reduce to writing all of its rules, regulations, and policies and file a copy with City's Community Development Office along with any amendments, additions, or revisions whenever adopted, 1. It will not enter into any contracts that would encumber City funds for a period that would extend beyond the term of this Agreement, J. It will appoint a representative who will be available to meet with City's Executive Director of. Finance and other City officials when requested, K. It will indemnify and hold harmless city from any and all claims and suits arising out of the activities of Organization, its employees, and/or contractors, and save and hold city harmless from all. liability, including costs, expenses and attorneys fees, for or on account of, any claims, audit exceptions, suits, or damages of any character whatsoever, resulting in whole or in part from the performance or omission of any act of any employee, agent or representative of organization, L. It will submit to city copies of year-end audited financial statements, III. TIME OF PERFORMANCE The services funded by City shall be undertaken by organization within the following time frames October 1, 1995 through September 30, 1996, IV, g~IMBURSEM R[T REOJEST 1D E6YMENT OF MATCHING FUNDS The City agrees, • A, City shall complete and submit, after receipt of certifying information from the Organization, a State of Texas Purchase Voucher requesting reimbursement of certified expenditures, B, City shall pay the Organization all matching funds received from TDHS under Contract Number 0353923 within 30 days of receipt providing such amounts do not exceed the reimbursement request, .l + PAGE 3 ,i iq l1t`~ • { ;i Agenda NO. A- Pj4- ~ AgData V. IVAWAT ION Organization agrees to participate in an implementation and maintenance system whereby the services can be continuously moni- tored, organization agrees to make available :,t.s financial records for review by City at City's discretion, In adJ ,ion, organization agrees to provide City the following data anu :.snorts, or copies thereofi A. All external or internal audits. Organization shall; submit a copy of the annual independent audit to City within ten (10) days of receipt B, All external or internal evaluation reports. C, Quarterly performance reports to be submitted in January, April, July and September, to include the following datai 1. Number of children served each month. 2. income level of families participating in program, 3. Race and/or ethnicity of participating children. D, organization agrees to submit quarterly financial statements in January, April, July, and September. Each statement shall include expenses and income, outstanding obligations and beginning and ending balances. Vi. DTRI CTOJ25',- MEETINr During the term of this Agreement, Organization shall deliver to City copies of all notices of meetings of ito Board of Direr- tore, setting forth the time and place thereof, Such notice shall be dol.ivered to City in a timely manner to give adequate notice, and shall include an agenda and a brief description of the matters to be discussed, organization understands and agrees that City's representatives shall be afforded access to all meetings of. its Board of Directors, Minutes of all meetings of organization's governing body shall be available to City within ten (10) working days of approval, 'a r iI. PAGE 4 • _ ~ ~ ~ ! , ~A , 'F r~A 4~ I ~ jr~~Y ~ ~1~~~ ~ ~~L\ Y((r! ~r'13 ~Ij {w,~~ a , s,. •.l „tip., ~Y y ?w { ,p 4}`7, f t.. eau (~l pt . e. },a,{. s cp • Apenda tlo„~,~~_4~.5 b,p9ntla fIEn1:~,~,~' VI1. TERMINATION General Provisionst A, This agreement may be terminated at any time by either party immediately by written notice as provided herein below. B. Any and all amendments or modifications of this agreement shall be in writing and signed by both parties. C. Any notices or other written instruments required or permitted to be delivered ender the terms of this agreement shall be deemed to have been delivered, whether actually received or noL, when deposited in the Unitod States mail, Postage prepaid, registered, or certified, return receipt requested, addressed to organization or city, as the case may be, at the following addressee: CITY ORQANI°!:T QN Barbara Ross Director Community Development Office Denton City-County Day Nursery City of Denton 1603 Paisley 100 W. Oak, Suite 208 Denton, TX 76201 Denton, TX 76201 VIII. EQUAL OPPORTUNM A. Organization will submit for City approval, a written plan for compliance with the Equal Employment and Affirmative Action Federal provisions. B, Organization shall comply with all applicable equal employ- ment opportunity and affirmative action laws or regulations, C. organisation will furnish all information and reports requested by City, and will permit accese to its books, records, and accounts for purposes of investigation to ascertain compliance with local, state and Federal rules and regulations. D. In the event of Organization's non-compliance with the non-discrimination requirements, the Agreement may be canceled, terminated, or suspended in whole or in part, and organization may be barred from further contracts with CiLy. PAGE 5 • r i Agenda r;n. h~an6~ Ilene,¢., _t~ IX. WARRANTIES ORGANIZATION represents and warrants thats A. All information, reports and data heretofore or hereafter requested by City and furnished to City, are complete and `accurate as of the date shown on the information, data, or report, and, since that date, have not undergone any significant change, without written notice to City, B. Any supporting financial statements heretofore requested by City and furnished to City, are complete, accurate and fairly reflect the financial conditions of Organization on the date shown on said report, and the results of the operation for the period covered by the report, and that since said data, there has been no material change, adverse or otherwise, in the financial condition of organization. C. No litigation or legal proceedings are presently pending or threatened against organization, D. None of the provisions herein contravenes or is in conflict with the authority under which organization is doing business or with the provisions of any existing indenture or agreement of Organization, E, organization has the power to enter into this Agreement and accept payments 1ILereunder, and has taken all necessary action to authorize such acceptance under the terms and conditions of this Agreement. F, None of the assets of Organization are subject to any lien or encumbrance of any character, except for current taxes not delinquent, except as shown in the financial statements furnished by organization to City. Each of these representations and warranties shall be continuing and shall be deemed to have been repeated by the f submission of each request for payment, X. CHANGES AND AME b MENTS A. Any alterations, additions, or deletions to the terms of. this Agreement shall be by written amendment executed by both parties, PAGE 6 r ':r t J J, A~ c i.' 2 ~i F1 t a rtJ r a~~~r bf 1 it in ~~~~ilSfw't~')}`;vYty~^~4 4 • I ~ -r 4 ApMd1 M0. ~ " 0 .S' A"(4 Kim I o+n.~' . B. It is understood and agreed by the parties hereto that changes in the state, Federal or local laws or regulations pursuant hereto may occur during the term of this Agreement. Any such modifications are to be automatically incorporated into this Agreement without written amendment hereto, and shall become a part of the Agreement on the effective date specified by the law or regulation. C. Organization agrees to notify City of any proposed change in physical location for work performed under this Agreement at least thirty (30) calendar days in advance of the change. D, organization shall notify City of any changes in personnel or governing board composition. XI. CI UF.MIBICAT 0 A. It is expressly understood and agreed by both parties hereto that City is contracting with Organization as an independent contractor and that as such, organization shall save and hold City, its officers, agents and employees harmless from all liability of any nature or kind, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suite or damages of any character whatsoever resulting in whole or in part from the performance or omission of any employee, agent or representative of Organization. B. Organization agrees to provide the defense for, and to indemnify and hold harmless City its agents, employees, or contractors from any and all claims, suits, causes of action, demands, damages, losses, attorney fees, expenses, and liability arising ont of the use of these contracted funds and program administration and implementation except to the extent caused by the willful act or omission of City, its agents or employees. XiI. gONFGTCT 4L TNTERT A. Organization covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. Organization further covenants that in the performance of this Agreement, no person having such interest shall be employed or appointed as a member of its governing body. J PAGE 7 I r , y . is - L, q f. APW& Ii W a, organization further covenants that no member of ins governing body or its staff, subcontractors or employees shall possess any interest in or use hid/her position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself /herself, or others] particularly those with which he/she has family, business, or other ties, C. No officer, member, or employee of City and no member of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carry!.ng out of this Agreement shall (1) participate in any decision relating to the Agreement which affeotfl his personal inter(st or the interest in any corporation, partnership, or association in which he has direct or indirect interest; or (2) have any interest, direct or indirect, in this Agreement or the proceeds thereof. X111. UOxISM Organization shall not employ in any paid capacity any person who is a member of the immediate family of any person who is our- rently employed by Organization, or is a member of Organization's governing board, The term "member of immediate family" includes: wife, husband, son, daughter, mother, frcher, brother, sister, in-laws, aunt, uncle, nephew, niece, step-parent, step-child, half-brother and half-sister, XIV. NOTICE Any notice or other written instrument required or permitted to be delivered under the terms of this Agreement shall be deemed to have been delivered, whether actually received or not, when deposi- ted in the United States mail, postage prepaid, registered or cer tified, return receipt requested, addressed to Organization or City, as the case may be, at the following addresses CITY ORGANIZATION City of Denton, Texas Director Attn:C.ity Manager Denton City-County Day Nursery • 215 E, McKinney 1603 Paisley Denton, TX 76201 Denton, TX '10'201 Either party may change its mailing address by sending notice of change of address to the other at the above address by certified mail, return receipt requested, PAGE e I _T tA ,nr 1, „l I N' i i a i 1 1 1 f Data f Xv, MI-quLLANEOUS A+ Organization shall not transfer, pledge or otherwise assign this Agreement or any interest therein, or any claim arising thereunder to any party or parties, bank, trust company or other financial institution without the prior written approval of City. B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the rema?.ping provisions shall remain in full force and effect and continue to conform to the original intent of both parties hereto, C. In no event shall any payment to organization hereunder, or any other act or failure of City to insist in any one or more instances upon the terms and conditions of this Agreement consti- tute or be construed in any way to be a waiver by city of any breach of covenant or default which may then or subsequently be committed by Organization, Neither shall such payment, act, or omission in any manner impair or prejudice any rightI iower, privilege, or remedy available to City to enforce its rights hereunder, which rights, powers, privileges, or remedies are always speci-`ically preserved, No representative or agent of City may waive the effect of this provision, D. This agreement is subject to the availability of local, state and/or federal funds. If funds are not available or reduced, written notice will be given by City of termination, payment suspension or funding reduction, IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Agreement as of the day of 1995, CITY OF DENTON, TEXAS BY; BOB CASTLEBERRY, MAYOR • ATTESTr JENNIFER WAITERS, CITY SECRETARY BY; PAGE 9 , r 1 1 ~ 4r y ~t• ~4 1I 1 rl 'ate. ~ti t k& ~1~, 7 l.j 11 r1 ~~4 01 ♦ r i i•f: { , ~ Fl r •hlJii r..~ ~ ;gf"\1 r i I, t it I i f ~~I;. t' ♦ t I it . L' . ♦ 11 1 I I ' ~ r I ol" Agenda tto,. dTti' Agenda Item, Mw.. APPROVED AS TO LEGAL FORMi HERBERT PROUTYf CITY ATTORNEY Byl DFNTON ITY UNTY DAY NURSERY BY~ t DI .CT R ATTESTS By l SECRETARY ~I PAGE 10 ; ~ a er t t r ,t c t a r~ j:l`~ vt s+ et''f :v' ~Y I~1 , ~(4 ilt A 1T7i~'-J4`}~idjft 'ilJJrti # 1 it > ~fte Y~.n4'e~r.•1 L i s t SY#.YII i~,1 \ '21 t. ~ ~ h°l1P" .~`a~+ .i }9~ , L r ~ ~ S r t'?i .l ~W f eP iL~rv"~' qd ~ i)Z{ tl P F} .7 ~ 4 t (i i ~~11 `..J f'1 t !F .,f.ri s! 7r9.25~'~V g111'St~iy{~P~41~1~ersiiw~~~~'a,. ~rYTI{~ -S .rti~#~.~.ti#' • s AW41 Mil. I~-d EXHIBIT "A°~ DAM / WORK STATEMENT DENTON CITY-CO. DAY NURSERY Denton City Co, Day Nursery is a non-profit child care facility for low income families. DCCDN serves 66 children daily ranging in age from 18 months to 5 11a. Parents must be working, going to schoul full time, or doing both part time, or actively seeking employment to be eligible, DCCDN Is open Monday through Friday from 6:30 a,m, to 5:30 p,m. The staff consists of 8 totachers, a cook, an assistant director and director, The children are served breakfasl, lunch, and 2 snacks. The nursery not only provides a safe and healthy environment for child care, but a learning program for alI age groups. The curriculum places emphasis on cognitive, affective, and psychomotor leaming skills, good health habits, and pliyslcal development. The nursery staff receives 20 continuing education hours each year in rhild development and early childhood education. The most Important element of our work is the emphasis placed on enhancing the self concept of each individual child, as this Is very significant for his/her future success, i ,r • +x~ ',entla lio,~~ ~ :S hpenGa ilem:` 03te STATE OF TEXAS § COUNTY OF DENTON 5 CHILD CARE CERTIFIED EXPENDITURES CONTRACT CONTRACT NUIMBER 0353923 THE TEXAS DEPARTMENT OF HUMAN SERVICES, hereinafter referred to as "the Department" and THE CITY' OF DENTON, TEXAS, hereinafter referred to as "the Certifier", do hereby make and enter into this contract which constitutes the en'6ire agreement under the above number between the Certifier and the Department, 1, CONTRACT AUTHORITY The Department is responsible for administering Title IV-A of the Social Security Act, Title IV-A authorizes, among other programs, federal funding for the At-Risk Child Care Program, Federal law and regulations, as well as state laws in the Human Resources code, chapters 21 and 22, permit and authorize the Department, subject to .certain limitations, to enter into agreements with public or private agencies to accept and expend funds for the purpose of providing social and/or other services for the benefit of eligible individuals, Federal regulations provide that certain funds certified by public entities may be considered as the State's matching share in obtaining federal funds. 2. CERTIFIER AGREEMENTS The Certifier agrees: 2,1 To certify total expenditures for support and provision of child care to oligible Title IV-A At-Risk clients not to exceed the amount of federal funds specified by the Department as being available for each funding period and the applicable non-federal matching share, 2.2 To make its first certification to the Department within a reasonable amount of time for preparation of the certification documents following notification by the Department of the procedures and process for certification and that the Depart- ment is prepared to process the certification and remit the applicable federal share of the amount certified back to the Certifier. 0 2.3 Ib keep records adequate to chow that the total amount expended for services to eligible Title IV-A clients is equivalent to reported certified expenditures and that the non-federal share was covered by funds qualifying as the non- federal matching share under Title IV-P of the Social Security Act, Said records shall be retained for three years and 90 days after the submission of the certification by the Certifi- i Aprodl No. rR # Ap ft a fbm . r er to the Department, + 2,4 To provide the Department with certification information the detailing expenditures for care and support and to process of certification through the State Controller by September 30 each year. 2.5 To provide child care services in accordance with all applica- ble local, state, and federal laws and regulations. 3, DEPARTMENT AGREEMENTS The Department agreest 3.1 To pay the certifier the applicable federal matching support and of the amount certified as total expenditures for provision of child care to eligible Title TV-A At-Risk clients. 3.2 To prepare all reports to the federal government on expendi- tares and services in order to obtain federal matching funds. 4. MUTUAL AGREEMENTS The Department and the Certifier mutually agreet 4.1 That mutually agreed upon local operating plans and procedures will be used to implement the terms and intent of this agreement. 4.2 That this agreement may be amended by mutual agreement of both parties at any time, 4.3 That this contract is subject to the availability of local, state, and or federal funds, if funds are unavailable or reduced, written notice will be given by either party of termination payment suspension, or funding reduction. 4.4 That if federal, state, or local laws or other requirements are amended or judicially interpreted so as to render contin- ued fulfillment of this Agreement, on the part of either party, substantially unreasonable or impossible and if the parties 'should be unable to agree upon any amendment which would therefore be needed to enable the substantial continua- tion of the services contemplated herein, the parties shall be discharged from any further obligations created under the terms of this Agreement, except for the equitable settlement of the respective accrued interests or obligations incurred up J to the data of termination. Page 2 , Q . • f • c> AW* Ns, S Age 4 Item Zr 4.5 That this agreement may be terminated by either party, for any reason, upon written notification to the other party at least 90 days in advance of such termination. Nothing in this paragraph shall be construed to prohibit' immediate cancellation pursuant to paragraphs 4.3 or 4.4. 5, PLAN OF OPERATION 5.1 Toren of ggryices, support and child care services qualifying for reimbursement pursuant to this agreement shall be provided no earlier than September 1, 1994 and ending on August 31, 1996: 5.2 Care Provision and Rate setting option certifier has or will purchase care from third "parties using facility specific rates and setting average prospective rates each month at the time of billing. The Budget or cost Baaed Unit Rate Determination Worksheet (Form 2430-D) shall be utilized for the Rate Setting Methodology, 5.3 Program '"gr'p~, Certifier has provided funding to facilities specified by the Certifier in general fund or community Development Block Grant dollars to provide child care to low income' families, Services have been or will be provided to families where parent(s) are .both working at least 30 hours per week. Services have been or will be provided to families where one parent works at least 30 hours per week and the other parent attends school full-time, 'Services have been or will be 'provided on a sliding scale basis to eligible families specified by the certifier. 6. GENERAL PROVISIONS 6.1 Jmg-n-ment and Modification. Any and all amendments or modifications of this agreement shall be in writing signed by both parties. 6.2 Notices, Any notice or other written instrument required or permitted to be delivered under the terms of this agreement shall be deemed to have been delivered, whether actually received or not, when deposited in the United States mail, postage prepaid, registered or certified, return receipt requested, addressed to Department or certifier, as the case may be, at the following addresses: • CERTIFIER DEPARTMENT Barbara Ross Leslie Gomez Community Development office Contract Manager City of Denton Texas Department of Human 100 W. oak, Suite 208 Services Denton, Texas 76201 3131 Fishtrap • Dallas, Texas 75212 • Pt~ge J , I r.raM.~YNar~... ~ 11 t A ~ I 1, • . v, ' * +t 1~ t z i~ ZVS jr.L, 6Y~,-. ff7 k.~'t~ • ' . a aaC. Y, r. .Ii i.~ • c~ • Apends fterA~ Either party may change its mailing address by sending not ce of change of address to the other at the above address by certified mail, return receipt requested. The signatories below certify that they are authorized to bind their respective organi-ations in the manner described above, TEXAS DEPARTMENT OF HUMAN CITY OF bENT~)N, TEXAS SERVICES BY: B Burton F. Raiford, L,o V, Havre Commissioner City Manager DATE{ DATE; ,Reviewed by TDHS' office of the General counsel ATTEST: JENNIFER WAJ~TERS, CITY SECRETARY BY: - APPROVED AS TO LEGAL FORM; HERBERT L. PROUTY, CITY ATTORNEY BY 1 .d1~JC-! • • rw E:\M4~OCS\K1tCIIS, K. Page 4 I l ( ! t r 3 !-J ]S ( it • . ~ ~ , t ,a ~ P {i 3' ~Wir~.~r;'Y~.`~J SY-4~i p DENTON aQOo ooao0000 00Z o p ° ~~Oo Opp o G 0 0 CZ7 O Do ~ ~ o00 OOOO r o N, x Q ~~O ~~aQ~~aoao°~ CI7T COUNCIL r ° % • { A: \FNDAY.ORD ORDINANCE NO. AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND FRED MOORE CHILD CARE CENTEk, TO PROVIDE FUNDING TO FRED rMOORE CHILD CARE CENTER; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT APPROVING THE EXPENDITURE OF FUNDS THEREFORE AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, City's Human Services Committee ("HSC") has reviewed the services of Fred Moore Child Care Center (hereinafter referred to as "Organization") and has determined that organization performs an important service for the reeidentH of Denton; and WHEREAS, the City has entered into an agreement with the Texas Department of Human Services (hereinafter referred to as TDHS) subsequent to Title IV-A of the Social Security Act to accept and expend funds for the purpose of providing social and/or other services for the benefit of eligible individuals; and WHEREAS, the City desires to provide funding reimbursed under the agreement with TDHS to the Organization to support child care eligible under Title IV-A, Such type of services are currently being provided by the Organization with funding from the City pursuant to a separate agreement with Organization, The odd!,t.ional reimbursement provided pursuant to the attached Chile, Care Certified Expenditures Agreement ("AGREEMENT") will enable Organization to provide better quality services, NOW THGREFORE1 THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION I, That the city council hereby approves the "AGREEMENT" attached hereto, between the City of Denton and Organization, to provide funding to organization, and authorizes the Mayor to execute said AGREEMENT, S CTION II, That the City Council authorizes the expenditure of funds in the manner as specified in the AGREEMENT. SECTION III, That this ordinance shall become effective immediately upon its passage and approval, e PASSED AND APPROVED this the day of , 19~ • i BOB CASTLEBERRY, MAYOR r r. • • ~i t ' ~ ~e. k, 4.f, a... +~r.-:.v, r? rat.-' .tr,S rx. ,'~1• Lal ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L PROUTY, CITY ATTORNEY By! .w.......•....,+..!... r 1 , ~a - 1 s 5 1t ((cy., 1tr tc~ rr ~d r - f t '4ia1~' 1r~a a~<~s e~ r l,f tri vP hP Y~~S tir~hl ar:~ i~il 5}y jk t~.h ~yt1 • < ti `~~f :`.r ri9)11.,,7 r1ra t~i~iritt~ f'tf•c 'K~k t~i'7F i.' a . Agenda No Agenda lum<'^ D0024 CHILD CARE CERTIFIED EXPENDITVRSS AORtMaXT BETWEEN THE CITY OF DENTON, TEXAS AND FRED MOORE CHILD CARS CENTER This Agreement is hereby entered into by and between the City of. Denton, Texas, a Home Rule Municipal Corporation, hereinafter referred to as "City", and the Fred Moore Child Care Center, a non- profit corporation, 821 Cross Timber, Denton, Texas 75201, hereinafter referred to as "Organization"I WHEREAS, City's Human Services Committee (HSC) has reviewed the services of Organization end has determined that organization per- forms an important service for the residents of Denton without re- gard to race, religion, color, age or national origin, and HSC recommends funding organization) and WHEREAS, the City hag entered into an agreement with the Texas Department of Human Services (hereinafter referred to as TDHS)' subsequent to Title IV-A of the Social Security Act, Title IV-A authorizes federal funding for the At-Risk Child Care Program, TDHA is authorized to enter into agreements with public or private agencies to accept and expend funds for the purpose of providing social and/or other services for the benefit of eligible individuals, WHEREAS, the city desires to provide funding reimbursed under this agreement to the Organization to support child care eligible under Title IV-A. Such type of services are currently being provided by the Organization with funding from the City pursuant to a separate agreement with Organization. The additional reimburaement provided pursuant to this Agreement will enable organization to provide better quality services, NOW, THEREFORE, the parties hereto mutually agree as followai I. SCOF; JF SERVICES organization shall in a satisfactory and proper manner perform the following tasks; A. To provide low cost day care to low income families where both parents work at least 30 hours per week or families where on parent works at least 30 hours per week and the other parent • attends school full time, n, organization shall perform those services described in the Work Statement herein attached Ps Exhibit A, ' • • „ y h `1 m2 Agenda No. ' Agenda Rem ~ G Rata luL- /,l C. Said services shall be of better quality than those F-ervices currently provided pursuant to the 1995-1996 Agreement between the City of Denton, Texas and Fred Moore Child Care Center. The funds provided pursuant to this Agreement will provide improved-fa- cilities I cirricu.'.um supplies, enhanced cirriculum, and improved instruction for students, OBI,i ATIO ~OF ORGANIZATION 11. in consideration of the receipt of funds from City, Organiza- tion agrees to the following terms and conditionsi A. Funds provided to Organization by City shall bri spent for staff training and supplies, including supplies needed to beach cooking and parenting skills classes, B. To prepare and submit all appropriate certifying information for support and provision of child care to eligible Title IV-A At Risk clients as determined by TDHS to the Community Development Office, 100 19. Oak Street, Suite 208, Denton, TX 76201. information submitted will detail expenditures for care and support and be in a format acceptable for processing through the State Controller's offico, C, To keep records adequate to show that the total amount of match requested for services to eligible Title IV-A clients does not exceed the `amount provided by the city during the certification period, D, To utilize all funding received under this agreement to provide low cost child care to low income families in accordance with all applicable local, state and federal laws and regulations, E, To provide quarterly and annual reports to the City incltding such non-confidential information as may bu requested by the city, F. To provide all information and reports which are necessary for City to perform its duties pursuant to the Child Care Expend_ture Contract, Contract Number 03S3923 which is attached hereto as Exhibit °B" and incorporated herein as if set forth at length. G, It will permit authorized officials of City to review its books at any time. PAGE 2 s' 4 I . w Ape Wj h1m ' i am1p2 -,~9 i H. It will reduce to writing all of its rules, regulations, and policies and file a copy with City's Community Development Office along with any amendments, additions, or revisions whenever adopted I. It will not enter into any contracts that would encumber City funds for a period that would extend beyond the term of this Agreement, J. it will appoint a representative who willbe available to meet with City's Executive Dirtictor of Finance and other City officials when requested^ K. It will indemnify and hold harmless City from any and all clai,ne and suits arising out of the activities of Organization, its employees, and/or contractors, and save and hold City harmless from all liability, including costs, expenses and attorneys fees, for or on account of, any claims, audit exceptions, suits, or damages of any character whatsoever, resW.ting in whole or in part from the performance or omission of any act of any employee, agent or representative of Organization. 1,^ it will submit to City copies of year-end audited financial stateme"'Is+ III TIME OF PERFORMANCE The services funded by city shall be undertaken by organization within the following time framer September 1, 1994 through August 31, 1996^ IV. EIMB RSEMENT E SIEST AND PAYMENT OF MATCHING F D9 The City agrees, O A, City shall complete and subrrit, after receipt of certifying infort;,ation from the Organization, a State of Texas Purchase Voucher requesting reimbursement of certified expenditures, B. City shall pay the organization all matching funds received from TDHS under Contract Number 0353923 within 30 days of receipt providing such amounts do not exceed the reimbursement request, FAGS 3 Ya 0 r r v I~ r a it1 rl I Rgend„ Iler- V, EVALUATION Organization agrees to participate in ar, implementation and maintenance system whereby the services can be continuously moni- tored, -Organization agrees to make available its financial records for review by City at City's discretion, in addition, organization agrees to provide City the following data and reports, or copies thereof: A, All external or internal audits, Organization shall submit a copy of the annual independent. audit to City within ten (10) days of receipt, B. All external or internal evaluation reports, C, Quarterly performance reports to be submitted in January, April, July and September, to include the following data: 1, Number of children served each month, 2. income level of families participating in program, 3. Race and/or ethnicity of participating children, D. Organization agrees to submit quarterly financial statements in January, April, July, and September. Each statement shall include expenses and income, outstanding obligationki and beginning and `ending balances, VI, DIRECTORS' Mi:F;ZINd9 During the term of this Agreement, organization shall deliver to City copies of all notices of meetings of its Board of Direc- tors, setting forth the time and place therec,f, such notice shall be delivered to City in a timely manner to give adequate notice, and shall include an agenda and a brief description-of the matters' to be discussed. Organization understands and agrees that City's representatives shall be afforded access to all meetings of its Roard of Directors. Minute,i of all meetings of organization's governing body shall be available to City within ten (10) working days of approval, RAGI 4 ~ 1 l i, , Cw _ , • f• r IA M6 ftn) VII. TERMINATIO E General Provisions; A. This agreement may be terminated at any time by either party immediately by written notice as provided herein below, B, Any and a:' amendments or modifications of this agreement shall be in writing and signed by both parties. C. Any notices or other written instruments required or permitted to be delivered under the terms of this agreement shall be deemed to have been delivered, whether actually received or not, when deposited in the United States mail, Postage prepaid, registered, or certified, return receipt requested, addressed to Organization or City, as the case may be, at the following addresses: CLTY ORGAN Z TI Barbara Ross Cathy Gaskin Community Development Office Fred Moore Day Nursery, Inc. City of Denton 821 Croestimber 100 W. Oak, Suite 208 Denton, TX 76201 Denton, TX 76202 VIII. IQUAL OPPORTUNITY A. Organization will submit for City approval, a written plan for compliance with the Equal Employment and Affirmative Action Federal provisions. B. Organization shall comply with all applicable equal employ- ment opportunity and affirmative action laws or regulations. C, organization will furnish all information and reports requested by City, and will permit access to its books, records, and accounts for purposes of investigation to ascertain compliance with local, State and Federal rules and regulations. D. In the event of Organization's non-compliance with the non-discrimination requirements, the Agreement may be canceled, terminated, or suspended in whole or in part, and organization may be barred from further contracts with city. b PAGE 5 i +t; d w r ~ ~ S' 7 f . t i+. a3 .,rev A?endq No, » O AOtnd~ ltem IX. WARMNT~ ORGANIZATION represents and warrants that, A, All information, reports and data heretofore or hereafter requested by City and furnished to City, are complete and accurate as of the date shomi on the information, data, or report, and, sincai that date, have not undergone any significant change without wYit[en notice to City, S, An supporting financial statements heretofore requested Y c rate and fairl re com late ac u Y t d furnished to Cit a p , by C1 ,y an Y reflect the financial conditions of organization on the date shown- on said report, and the results of the operation for the period covered by the report, and that since said data, there has been no material change, adverse or otherwise, in the financial condition of Organization. C, No litigation or legal. proceedings are presently pending or threatened against Organization, D. None o£ the provisions herein contravenes or is in conflict with the authority under which Organization is doing business or with the provisions of any existing indenture or agreement of Organization, E. Organisation has the power to enter into this Agreement and accept payments hereundev, and has taken all necessary action to authorize such acceptance under the terms and conditions of this Agreement, F, None of the assetL. of organization are subject to any lien or encumbrance of any character, except for current taxes not delinquent, except as shown in the financial statements furnished by Organization to City. Each of these representations and warranties shall be continuing and shall be deemed to have been repeated by the submission of each request for payment, X. CHANGn AND AMEND ENTS A. Any alterations, additions, or deletions to the terms of this Agreement shall be by written amendment executed by both parties. r PAGE 6 t, ; S - Mf s , s.f ~ti , q~l"~+:+cs 4aF1 .~S . it l i c t, " ` ~i ,v /.aenda W4 r B. It is understood and agreed by the parties hereto that changes in the state, Federal or local laws or regulations pursuant hereto may occur during the term of this Agreement. Any such modifications are to be automatically incorporated into this Agreement without written amendment hereto, and shall become a part of the Agreement on the effective date specified by the law or regulation. C, Organization agrees to notify City of any proposed change in physical location for work performed under this Agreement at least thirty (30) calendar days in advance of the change, n. Organization shall notify City of any changes in personnel or governing board composition. I XI, INPOMIFICATIO A. It is expressly understood and agreed by both parties hereto that City is contracting with organization as an independent contractor and that as such, Organization shall save and hold City, its officers, agents and employees harmless from all liability of any nature or kind, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits or damages of any character whatsoever resulting in whole or in part from the performance or omission of any employee, agent or representative of organization. B, organization agrees to provide the defense for, and to indemnify and hold harmless City its agents, employees, or contractors from any and all claims, suits, causes of action, demands, damages, losses, attorney fear, expenses, and liability arising out of the use of these contracted funds and program administration and implementation except to the extent caused by the willful act or omission of City, its agents or employees. XII, CONFLICT OF INTERES'T' • A. Organization covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. Organization further covenants th.it in the performance of this Agreement, no person having su,,h '.nterest shall be employed or appointed as a member of its governing body. 6' ~ r PAOR 7 t ~ ~ ~ I' 1 FT I_ ~a • • . ~,9tnds ~!o S II hnenda I! m~ LDaro1,.'t"l S B. Organization further covenants that no member of its governing body or its staff, subcontractors' or employees shall possess any interest in or use his/her position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself /herself, or otheral particularly those with which he/she has family, business, or other ties. C. No officer, member, of employee of City and no member of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carrying out of this Agreement shall (1) participate in any decision relating to the Agreement which affects his personal interest, or the interest in any corporation, partnership, or association in which he has direct or indirect interest] or (2) have any interest, direct or indirect, in this Agreement or the proceeds thereof. XI11. N EOTI Organization shall not employ in any paid capae'ty any person who is a member of the immediate family of any person who is ctir- rently employed by organization, or is a member of Organization's governing board. The term "member of immediate family" includesi wife, husband, son, daughter, mother, father, brother, sister, in-laws, aunt, 'uncle, nephew, niece, step-parent, step-child, half-brother and half-sister, XIV. NOTICE Any notice or other written instrument required or permitted to be delivered under the terms of this Agreement shall be deemed to have been delivered, whether actually received or not, when deposi- ted in the United States mail, postage prepaid, regigtered or cer tified, return receipt requested, addressed to. Organization or City, as the case may be, at the following addressedt CITY ORGANIZATION City of Denton, Texas Director AttnsCity Manager Fred Moore Child Care Center 215 E. McKinney P. 0. Box Drawer N • Denton, TX 76201 Denton, TX 76242 Either party may change its mailing address by sending notice of change of address to the other at the above address by certified mail, return receipt requested. • • • 1 PAGE 8 I i • ~ i, . 1 tier, 7~i, ` art ['lt~,+l~ I Z5 `Y rsi~{ tt~i,~:;. T, I -44 w , r ggeoda F~0 y~ O~cS~ Alyda Ilef'f......,.SG .'~Yf. x... q's XV. MISCCLLANEOUS A. organization steal; not transfer, pledge a otherwise assign this Agreement or any interest therein, or any claim arising thereunder to any party or parties, bank, trust company or other financial institution without the prior written approval of City. B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect and continue to conform to the original intent of both parties hereto, C, in no event shall any payment to Organization hereunder, or any othor act or failure of City to insist in any one or more instances upon the terms and conditions of this Agreement consti- tute. or be construed in any way to be a waiver by City of any breach of covenant or default which may then or subsequently be committed by organization. Neither shall such payment, act, or omission in any manner impair or prejudice any right,_ power, privilege, or remedy available to City to enforce its rights hereunder, which rights, powers, privileges, or remedies Are always specifically preserved. No representative or agent of City may waive the effect of this provision, A. This agreement is subject to the availability of local, state and/or federal funds, if funds are not available or reduced, written notice will be given by City of, termination, payment suspension or funding reduction, IN WITNESS WHEREOF, the parties do hereby affix their signa- tures and enter into this Agreement as of the day of 1995. CITY OF DENTON, TEXAS BYt BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY; PAGE 9 Apcrda I,o p l S OEndn iform APPROVED AS TO LEGAL FORMS HERBERT PROUTY, CITY ATTORNEY sy, FRED RE CHILD CARE CENTER tlYs DIRECT lt~ e. ATTEST; BY e uECRET v I'AL v • PADS io Am, s i h ft.,-; Jl . • r 11, W • ApeAe0ti0 . -r~-~ dD ~O! .F~..aw.-« EXHIBIT ..A.. 1,oonda Item=._ Q ter- Dale WORK STATEMENT FRED MOORE DAY NURSERY SCHOOL The Fred Moore Day Nursery School is a non-profit child care center which provides child Care on a sliding scale, Children six weeks through five years of age an eligible for the program Ninety percent of the children w from low income famillts, Tha parents must be working to be eligible to enroll their child. The purpose of the center is to provide a safe, healthy environment that will meet the development needs of the child. Activities are designed for each age group to meet the Individual and gmup needs: The curdoulunt Includes creative arts, motor skills, speech development, music as well as personal hygiene and manners. The center provides breakfast, lunch, and an afternoon snack for each child, All meals meet the USDA food requirements for children in child care, F E t l:~u ~ta~iy~u4rk~~y3~i_'4r1; ~yh1 : to its s L ~ IE~k ~ 1re~ ~y yy iJ 'M1ir~t< trs'l ~ R~~~ Y ~ l p ~,e`~ca 1,~ i S1 rsi~frk*;i,'k~'LSr~j1h~~Ys)f*~¢jY;kSF'''F,•,>j~..y 1 ITT 0 w C 0 Agenda Ifam' STATE OF TEXAS G COUNTY OF DENTON 5 CHILD CARE CERTIFIED EXPENDITURES CONTRACT CONTRACT NMORR 0353923 THE TEXAS DEPARTMENT OF HUMAN SERVICES, hereinafter referred to as "the Department" and THE CITY OF DENTON, TEXAS, hereinafter referred to as "the Certifier", do hereby make and enter into this Contract which constitutes the entire agreement under the above number between the Certifier and the Department. 1. CONTRACT AUTHORITY The Department is responsible for administering Title IV-A of the Social Security Act, Title IV-A authorizes, among other programs, federal funding for the At-Risk Child Care Program, Federal law and regulations, as well as state law in the Human Resources Code, Chapters 21 and 22, permit and authorize the Department, subject to ,certain limitations, to enter into agreements with public or private agencies to accept and expend funds for the purpos9 of providing social and/or other services for the benefit of eligible individuals, Federal regulations provide that certain funds certified by public entities may be considered as the State's matching share in obtaining federal funds, 2, CERTIFIER AGREEMENTS The Certifier agreese 2.1 To certify total expenditures for support and provision of child care to eligible Title IV-A At-Risk clients not to exceed the amount of federal funds specified by the Department as being available for each funding period and the applicable non-federal matching share. 2.2 To make its first certification to the Department within a 0 reasonable amount of time for preparation of the certification documents following notification by the Department of the procedures and process for certification and that the Depart- ment is paepared to process the certification and remit the applicable federal share of the amount certified back to the Certifier. ® 2.3 To keep records adequate to show that the total amount expended for services to eligible Title IV-A clients is r 0 equivalent to reported certified expenditurem and that the non-federal share was covered by funds qualifying as the non- federal matching share under Title IV-A of the social Security Act. Said records shall be retained for three years and 90 days after the submission of the certification by the Certifi- 0 w • 4pEnda No..~~ d.. _ Agenda Item. g Dale er to the Department. 2.4 To provide the Department with certification information detailing expenditures for care and support and to process the E certification through the State Controller by September 30 of h . each year. } 2.5 To provide child care services in accordance with all applica- ble local, state, and federal laws and regulations. 3. DEPARTMENT AGREEMENTS ° The Department agrees: 3.1 To pay the Certifier the applicable federal matching share of the amount certified as total expenditures for support and provision of child care to eligible Title IV-A At-Risk clients. 3.2 To prepare all reports to the federal. government on expendi- tures and services in order to obtain federal matching funds. 4. MUTUAL AGREEMENTS The Department and the Certifier mutually agree: 4.1 That mutually agreed upon local operating plans and procedures will be used to implement the terms and intent of this agreement. a.) That this agreement may be amended by mutual agreement of both parties at any time. 4.3 That this contract is subject to the availability of local, state, and or federal funds. If funds are unavailable or reduced, written notice will be given by either party of termination, payment suspension, or funding reduction. 4.4 That if federal, state, or local laws or other requirements are amended or judicially interpreted so as to render contin- ued fulfillment of this Agreement, on the part of eithear party, substantially unreasonable or impossible and if the parties Should be unable to agree upon any amendment which r would therefore be needed to enable the substantial continua- tion of the services contemplated herein, the parties shall be ® discharged from any further obligations created under the terms of this Agreementt except for the equitable settlement ' of the respective accrued interests or obligations incurred up to the date of termination. Page 2 , • ai • Apeadrlleru Dale_~-~~ 4,~~'S 4.5 That this agreement may be terminated by either'. party, for any reason, upon written notification to the other party at least 9o days in advance of such termination. Nothing in this paragraph shall be construed to prohibit immediate cancellation pursuant to paragraphs 4.3 or 4.4. 5. PLAN OF OPERATION 5.1 Term or Services, Support and child care services' qualifying for ` reimbursement pursuant to this agreement shall be provided no earlier than September 1, 1994 and ending on August 31, 1996. 5,2 Bare Provision and Rate Setting Option. Certifier has or will purchase care from third parties using facility, specific 'rates and setting average prospective rates each month at the time of billing, The Budget or Cost Based Unit Rate Determination Worksheet (Form 2430-D) shall be utilized for the Rate Setting Methodology. 5.3 Program Descriptigp. Certifier has provided funding to facilities specified by the Certifier in general fund or Community' Development Block Grant dollars to provide child care to 14w income families, Services have been or will be provided to families where parent(s) are .both working at least 30 hours per week, services have been or will be provided to families where one parent works at least 30 hours per week and the other parent attends school full-time, Services have been or will be provided on a sliding scale basis to eligible families specified by the certifier. 6. GENERAL PROVISIONS 6.1 Amendment and Modification, Any and all amendments or modifications of this agreement shall be in writing signed by both parties. 6.2 otice$. Any notice or other written instrument required or permitted to be delivered under the terms of this agreement shall be deemed to have been delivered, whether actually received or not, when deposited in the United states mail, postage prepaid, registered or certified, return receipt requested, addressed to Department or Certifier, as the case may be, at the following addresses: f CERTIFIER DEPARTMENT Barbara Ross Leslie Gomel Community Development office Contract Manager City of Denton Texas Department of Human 300 W, Oak, Suite 209 Services Denton, Texas 76201 3131 Fishtrap i Dallas, Texas 75212 J Page 3 v~kt+l" adb i , Agenda No ~r'w Agenda Na Oall Either; party may change its mailing address by sending notice of change of address to the other at tho above address by certified mail, return receipt requestel. The signatories below certify that they are authorized to bind , their respective organizations in the manner described above. TEXAS DEPART14ENT OF HUMAN CITY OF DENTON, TEXAS SERVICES ~j~/ BY: B t V Burton F, Raiford, b o V, Harrell, Commissioner City Manager DATE; DATE; ,Reviewed by TDHS' Office of the General Counsel ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: _ APPROVED AS TO LEGAL FORM; HERBERT L. PROUTY, CITY ATTORNEY BY; 1~P F C: \HpDOC'S\Y.\TCHS.H Page 9 '....,++-y ' ...y.. _ aw..":":~'ca ls'•` , .-lt y t ,r 3' 1 i t 'y-, ^~1 y r t 4 C~, , b; ItS. r iy~ y r rt i p idv~y~ ~14) y, t( ' ~ENrorv oaaQ°°°°a°oo ooo OP D °ooo o~ ~~oo 00 AV dog ~ p ~Q Q Q DO ~ ~Q ooo ~ r o Q ,~~00 0000 N. ~ ooo o~aaanano ITS' COUNCIL r r le' Aomda Date: WngPmher 19. 1925 CITY COUNCIL. REPORT FO MAT TO: Mayor and Members of the City Council FROM: Rick Svehla, Acting City Manger SUB: GCT: Consider adoption of ordinances approving amendments to existing agreements with City County Day Nursery, Fairhaven, Incorporated and Fred Moore Day Nursery, Incorporated for the use of Community Development Block Grant funds for facility Improvements, RLCOM FM _NDATLQNi The Community Development staff recommends approval, SUMMARY: The ordinances will approve amendments granting the 1995 CDBG feuds allocated to City County Day Nursery, Fairhaven, Incorporated and Fred Moore Day Nursery, Incorporated. Funding is being provided for fl.cllity improvements. Allocation of funds to each agency was approved In the 1995 Consolidated clam, The amendments authorize expenditure of the additional funding and lengthen the contract term, Community Development will work with each agency to meet rederal. state and local requirements regarding expenditure of these funds, BA~KSf8.2UND: On May 2, 1995, City Council adopted the 1995 Consolidated Plan for Housing and Community Development activities, The plan Included the following allocations: • City County Day Nursery Kitchen Renovation $ 30,000 Includes Interior construction, flooring, plumbing, electrical, and some built-in appliances. • • F,*haven Retirement Home Rehabilitation $ 12,000 Remova~ of old light fixtures, installation of new light fixtures, Installation of new shelves ani painting. • Fred Moore Day Nursery Renovations $ 75,000 Renovation and remodeling of 1,500 square feet at the east end of the nursery school Project consists of Interior construction, plumbing, electrical and HVAC system. o • a Fred Moore Day Nursery has requested that some of the funding be used to supplement a Benefit J league donation for playground improvements. This action is supported by Commutty Development. Funding of playground Improvements is consistent with the goal of Improving the low income child ANY N LNCC RP. CC nI I t- t % .y 1 i fA !Benda Nor_., (vwr Ageeda tlcL I care facility, it does not represent a substantial ellange to the original request. Date , ._~A PROQRAMS DEPARnUIS' ~ OR GROUPS AFFECTED: Families receiving child care services Elderly residents of the Fa'rhaven facility C11y,County Day Nursery Fred Moore Day Nursery Community Development FISCAL IMPACT; , All projects are funded with Community Development Black Oran( funds, Community Development staff will monitor purchases of 6upplies and construction activities, Community Development staff will also monitor agency activities during the contract term) Respectfully submitted; Rtck Svehla Auing City Manager Prepared by: Barbara Ross Community Development Administrator Approved: f 1 . 40 Frank Robbins, ICP Executive Director for Planning & Development Attaclunents: Copies of existing agreement with each agency Copies of amendments Copies of ordinances approving amendments A15'I{L1CCap,00012 !.I;t • 0 r DENTON ooa~°p 0oo°QO , ono 0 D 4 °ooo oo°~ ~ ''o~od oG o o 0 0 cn. Opp Olp`~ 'r Oa~~ r n N, I + OQO V°o~aaonooo°° ® CITY COUNCIL r 0 6:,VVALIP,.1 YVI-Z QPDINA.;NC.E NO. AM ORDINANCE AUTHOR3'EINI; THE MAYOR TO EXECV71 AyI3i*rt NUMBER 7WO `IN) THE AOREMEN'T WITH THE CIVY OF DMNTDN AND DEN" ON Ci'TY-~DOtywy 1', a N(;RSaY TO PROVIDE FOR THP: 4,C*_K T)C'TImN OF rMPRDVEKENT'S TA THR Xd FCHF.,N FAC'ILiTY AND TO EXTEND THE AGRELYM' TERM ONE YEAR IN EXCHAHOJg FOA ADDITIONAL FELL; AND PROVIDING FOR AN UPE)C9IVE DATE. VIE COIINCIta QF THE CITY CF GENTON HEREBY ORDAINS' SJi~11Q1l~. That thve Mayor is authorized to execute Amendment Numher 'Pwq try the Agrefiment between the city of Denton and City- County Day nursery, as amended by Amendsent Number One, f"Agreeiment") a cony cf which is attached hereto. That the City Council is hereby authorized to expend funds an the amount of Ninaty-three thousand, one hundred and eighty-nir1e do .'.a:a ($93;189,00) ari specified in the amended hgrenment, UEM91{ III That this ordinance shall become effective imr,ed tatety upon its pn.ssage and approval, PAHHED ARD APPROVED tnis the day of , 19 BOB CASTLEBERRY, MAYOR ATTEES'P ;IFNNTFHR WAa,TERH, CITY SECRETARY By APPROVP0 AS TO LEGAL FORM1 11KR11PRT L4 PROUTY, CITY ATTORNEY i s F,y , #J 4 r ~1 a irt+1rf [ ! }.~i : t r C!i 3~ck {~4: 1 J a •''y'rt~}~a~°~ ' t7ii. . • A: \CCNM1 .Axn Agenda 14 /.0ando Ile" j Vvt AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSERY COMMENCING OCTOBER 1, 1993 WHEREAS, THE CITY OF'DENTON ("CITY") and THE DENTON CITY-COUNTY DAY NURSERY ("CONTRACTOR") entered into an Agreement Between the City of Denton and Denton City-County Day Nursery ("Agreement") which commenced October 1, 1993; WHEREAS, on or about December 20, 1994 City executed Amendment No, 1 to said Agreement; WHEREAS, CITY and CONTRACTOR desire to amend the Agreement a second time to provide for the construction of improvements to the kitchen facility and to extend the Agreement term one year in exchange for additional fees of $30,000; W I T N E S S E T H 1, Section 1 of the Agreement is hereby and herewith amended to read as follows; "This Agreement Shall commence on or as of O(;i:ober 1, 1993, and shall terminate on September 30, 2006, unless adjusted by the CITY. Request for such an adjustment must be in writing and is to be submitted to the Community Development Office," 2, Section Ii of the Agreement is hereby and herewith amended to read as follows; "CONTRACTOR shall perform the following services and activities in a satisfactory and efficient manner as determined by CITY in accordance with the terms of the Agreement: a, All services and activities described in Attachment "A" to the Agreement. • b, Installation of surface and/or underground drainage running the length of the playground of the Denton City-County Day Nursery, c, Construction of burms on the Denton City-County Day Nursery area to divert runoff water to drain, • d, Regrade and resod the Denton City-County Day Nursery playground, • e. Removal of two 12) trees, f. Plant ten (10), three (3) inch red oaks, g, Replacement of pea gravel on all play areas, . t 1 , a f a 1 Lti,~ r d~ • 0 I-40 f st 7,oeada fJO. v G "Ina Ito., NIC, h. Construction and other improvements to the kitchen to include interior construction, flooring, plumbing, electrical, and some built-in appliances, 3. Section III Paragraph A. of the Agreement in hereby and herewith amended to read as follows: "A. City shall provide funds in the amount of not more than $90,966 to assist the CONTRACTOR in the 'repair of flooring and walls at the facility located at 1603 Paisley, Denton, Texas, CITY shall also provide funds in the amount of not more thaii $22,223 to assist the CONTRACTOR in the improvement of drainage on and around said facility, and not more than $30,000 to complete improvements to the kitchen facility, The total amount of funds to be provided by CITY to assist CONTRACTOR for said improvements to Baia facility shall not exceed Ninety-three thousand, one hundred and eighty-nine dollars ($93,189), 9, In all other respects, the terms- and conditions of the Agreement, as executed by the parties and amended by Awendment No, 1 remain in full force and effect, PASSED AND APPROVED this the `J day of 19 BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BYi • APPROVED AS TO LEGAL FORM: HERBERT I,, PROUTY, CITY ATTORNEY BY; DENTON CITY-COUNTY DAY NURSERY BY: KAY PETERS, DIRECTOR ~ +i ~cS fi L 1 0 F i. b, r ~ s s tta?ti ,~',-f t'yr4: jr#f Div Al 'W 3~ r r K , ' J: 1'X'UU.'S\C40\CCrtiRl.t ,Id1e1~1in f` ORDINANCE NO. All ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NUMBER ONE TO THE AGREEMENT WITH THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSERY TO PROVIDE FOR THE CONSTRUCTION OF IMPROVEMENTS TO DRAINAGE A14D TO EXTEND THE AGREEMENT TERM ONE YEAR IN EXCHANGE FOR ADDITIONAL FEES! AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS! . $CT~ON I. That the Mayor is authorized to execute Amendment Number One to the Agreement between the City of Denton and City- County Day Nursery, ("Agreement") a copy of which is attached hereto, SECTION 11, That the City Council is hereby authorized to expend funds in the amount of sixty-three Thousand One Hundred Eighty-nine Dollars (.^$6,189.00) as specified in the amended Agreement. SECTIOy TIL, That this ordinance shall become effeotive immed- iately upon its passage and approval, PASSED AND APPROVED this the day of 1994. BOB CAS TLE4 TLEB I MAYO Ii y ATTEST: 1 JENNIFER WAITERS, CITY SECRETARY • BY. APP OVEI1 AS TO LEGAL FORM: MICHAEL A. BUCEK, ACTING CITY ATTORNEY e . Byl „O t ' 13..h1 ! / ,`1~`1FV r5 JS I5IS 4 tt }mil `r 1 # F~i1.j11. 1. A A r 4:\WV0V;M\CCRV9[ AND M4gc t~ t!R 3.6 Oaf& AMENDMENT NO. 1 TO AGREEMENT BETREEN THE CITY Of DENTON AND DENTON CITY-COUNTY DAY NURSERY COMMENCING OCTOBER It 1993 WHEREAS, THE CITY OF DENTON ("CITY") and THE DENTON CITY-COUNTY DAY NURSERY ("CONTRACTOR") entered into an Agreement Between the City of Denton and Denton City-county Day Nursery ("Agreement") which commenced October 11 1993; WHEREAS, CITY and CONTRACTOR desire to amend the Agreement to provide for the construction of improvements to drainage and extend the Agreement term one year in exchange for additional fees of $22,223) W I T N E S S E T H 1. Section I of the Agreement is hereby and herewith amended to read as follows: "This Agreement Shall commence on or as of October 1, 1993, and shall terminate on September 30, 2005, unleso adjusted by the CITY. Request for such an adjustment must be in writing and is to be submitted to the Community Development Office.it' 2. Section II of the Agreement is hereby and herewith amended to read as follows: "CON;RACTOR shall perform the following services and activities in a satisfactory and efficient manner as determined by CITY in accordance with the terms of the Agreements a, All services and activities described in Attachment ItA" to the Agreement, b. installation of surface and/or underground drainage running the length of the playground of the Denton City-County Day Nursery, * c. Construction of burms on the Denton City-County Day Nursery area to divert runoff water to drain, d. Regrade and resod the Denton city-County Day Nursery playground, e. Removal of two (2) trees, e C. Plant ten (10), three (3) inch red oaks, g. Replacement of pea gravel on all play areas." t ; e~ i.y y , • , . _ ~ r: ' r~jt7~i < , ~ z F~I~1 V t ~Yi ~~~i~,~1if~~,~2r7K~~'~~ t. r `W • : 3. Section III Paragraph A, of the Agreement is hereby and herewith amended to read as followst "A, CITY shall provide funds in the amount of not Mora than $40,966 to assist the CONTRACTOR in the repair of flooring and walls at the facility located at 1603 Paisley, Denton, Texas. CITY shall also provide funds in the amount of not more than $220223 to assist the CONTRACTOR in the improvement of drainage on and around ' said facility. The total amount of fends to be provided by. CITY to assist CONTRACTOR for said improvements to said facility shall not exceed Sixty-three Thousand one Hundred Eighty-nine Dollars ($630189)"' 4. In all other respects, the terms and conditions of the Agreement, as executed by the parties remain in full force and effect. EXECUTED this the&day of 1994. BOB *AST AEBERRYLEBERRY, MA R ATTESTt JENNIFER WALTERS, CITY SECRETARY BY APP OVED'As TO LEGAL FORMi MICHAEL A. BUCEK ACTING CITY ATTORNEY DYs _ AST PACE 2 j DENTON CITY-COUNTY DAY NURSERY BYi~ • Ka 'Pat rs r; TITLES Lireatr or r , ° , r .r .t'' s! ~~.M~St`as. ~ n}.t'~~~'•txi i Yi~~'~/~•~r; ~Y~r~~i? v r• rYli v • J r C~ 3 :v - [r ~ 1v i5 k `d ~AVb+ N.M ATTACHMENT This project shall consist of the replacement of all flooring in the Denton City-County Day Nursery. Ekcept for the classrooms and bathrooms, "vinyl flooring will be installed. Each classroom will be carpeted and the bathroor;s will be tiled, In addition, new commercial wall coverings will be installed in the classrooms, restrooms and common areas to reduce maintenance. Two walls will bo`removed in the kitchen and office area for greater efficiency of space. Door ways are also being replaced to comply with ADA standards as necessary. Provided enough, funding is available,' lighting will',-)e changed from incandescent to energy efficient florescent. WORKSTATEMENT City county Day Nursery Denton City County Day Nursery is a non-profit child care facility for low income families, parents must be -working, going to school, or looking for 'employment to be eligible. DCCDN is open Monday through Friday from 6:30 am, to 530 p.m. The staff consists of S teachers l part-time aide, a cook; an assistant director and director, The children are served breakfast, lunch and 2 snacks. Tuition is based on size of family and yearly income,' a - I T. r~ 3 ri K ri A. IIl I /F7 `t F~ r t f ~ r`. uYt J`y r1 t t' S} ~~r l 4Y.sY lr i 'S,7;' ir + r v' FI il✓ ° ~ A Y .7W r AgendaNo,~ Y7a1- ~ Apdida Item Dale , ATTACHMENT "B" f i ?4 CFR 5 570,505 The standards described in this section apply to real property within the recipient's control which was acquired or improved in whole or in part using CDSG funds in excess of $25,000. These standards shall apply from the date CDsG funds are first spent for the property until five years after closeout of an entitlement recipient's participation in the entitlement CDBG program or, with respect to other recipients, until five years after the closeout of the grant from which the assistance to the property was provided. (a) A recipient may not change the use or planned use of any such property (including the beneficiaries of such use) from that for which the acquisition or improvement was made unless the reasonable notice recipient provides affected citizens with of, and opportunity to comment on, any proposed change, and sithere (1) The new use of such property qualifies as meeting one of the national objectives in Section 570,208 and is not a building for the general conduct of governments or (2) The requirements in paragrapn (b) of this section are met, (b) If the recipient determines, after consultation with affected citizens, that it is appropriate to change the use of the property to _a use which does not qualify under raragraph (a) (1) of this section, it may retain or dispose of the property for the changed use if the recipient's CDSG program is reimbursed in the amount of the current fair market value of the property, less any portion of the value attril.utable to expenditures of non-CDsG funds for acquisition of, and improvements to, the property,, • (c) If the change of use occurs after closeout, the provisions governing income from the disposition of the real property in Section 570.504(b) (4) or (5), as applicable, shall apply to the use of funds reimbursed. (d) Following the reimbursement of the CDSG program in accordance • with paragraph (b) of this section, the property no longer will be subject to any CDBG requirements, • • 40 • Agenda No. Agenda Item a:ird e. pate ^ a} is s 1 ATTACHMENT "C" 24 CFR § 570.503 ientr (a) recipient before i shalli sign any written agreementawith subrecipsubrthe The agreement shall remain in effect during any period that the subrecipient has control over CDBG funds, including program income, (b) At a minimum, the written agreement with the subrecipient shall include provisions concerning the following items: (1) Statement of Work The agreement shall include a description of the work to be performed, a schedule for completing the work, and a budget. These items shall be in sufficient detail to provide a sound basis for the recipient effectively to monitor performance under the agreement. (2) Rmcords. a Reporta. The recipient shall specify in the agreement the particular records the subrecipient' must maintain and the particular reports the subrec'.piont must submit in order to assist the recipient in meeting its recordkeeping and reporting requirements. (3) Program Income. The agreement shall include the program income requirements set forth in section 570.504(c). (4) uniform Administrative Rgauirgments, The agreement shall require the subrecipient to comply with applicable uniform adminintrative requirements, as described in Section 570.502. (5) other Program Reguirementa_, The agreement shall require the subrecipient to carry out each activity in compliance with all Federal laws and regulations described in sub- part K of these regulations, except that: (i) The subrecipient does not assume the recipient's environmental responsibilities el scribed at Section 570. 6041 and (J.i) The subrecipient does not assume the recipient's ® responsibility for initiating the review process • under the provisions of 24 CFR Part 52, (6) conditions for Religious organizations, Where applica- ble, the conditions prescribed by HUB for the use of CDBG funds by religious organizations shall be included in the agreement. j a 4 i ~ ~ 1 1 ',`1 1 , ) 1 s I,' ~ It I f i ~ 11 1 4 1' L ) I L{' tl }t. ;u. I I, I AOinga Mo. 1 G S Agenda IIlin Date (7) ~spension Bnd Termination. The agreement shall speoLfy that , in accordance With 24 CPR 85,4, suspension or termination may occur if the'subrecipierit materially fails to comply , with any term of the award, and that the ; award may be terminated for convenionae in accordance with 24 CPR 85.44. (8) Reversion of Assets, rho agreement shall specify that upon its expiration the subrocipient shall transfer to the recipient any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. It shall also include provisions to the use of CDBQ funds. It shall also include provi- sions designed to ensure that any real property under the subrecipient's control that was acquired or improved in whole or in part with CDBG funds in excess of $250000 is either: (i) Used to meet one of the national objectives in Section 5']0.208 until five years after expiration of the agreement, or for such longer period of time as determined to be appropriate by the reoipienti or (ii) Disposed of in a manner that results in the recipi~- ont's being reimbursed in the amount of the current fair market value of the property loss any portion of the value attributable to expenditures of non- CDBG funds for acquisition of, or improvement to, the property. (Reimbursement is not requi~od after the period of time 'specified in paragraph (b) (8) (1) of this ,section.) I .,1 ~t { F. 3 L ~1 f P 4 ( Iyr V s~, ~3 i rlt II { ~i11 c 2a ,fa ~ I ~ t~ 5 1 K-- r r 4 fd11 11910. ATTACHMENT I'D" 24 CFR § 57U.504 (a) Recording Prouratn Ide cn eme. The receipt and expenditure of program income as fined in section 570.500(a) shall be recorded as part of the financial transactions of the grant program. (b) IIsposition of Program Income Received by Reoinients. (1) Program income received before grant closeout may be retained by the recipient if the income is treated as additional CDBG funds subject to all applicable require- ments governing the use of CDBG funds. (2) If the recipient chooses to retain program income, that income shall affect withdrawals of grant funds from the U.S. Treasury as followst (i) Program income in the form of repayments to, or interest Earned on, a revolving fund as defined in Soction 570.500(b) shall be substantially disbursed from the fund before additional cash withdrawals are made from the U.S. Treasury for the same activ- ity. (This rule does not prevent a lump sum dis- bursement to finance the rehabilitation of privateL ly owned properties as provided for in Section 570.513.) (ii) -ubstantially all other program income shall, be disbursed for eligible activities before additional cash withdrawals are made from the U.S. Treasury. (3) Program income on hand at the time of closeout shall continue to be subject to the eligibility requirements in Subpart C and all other applicable provisions of this part until it is expended. j (4) Unless otherwise provided in any grant closeout agree- ment, and subject to the requirements of paraq.raph (b) (5) of this section, income received after closeout shall not be governed by the provisions of this part, except that, if at the time of closeout the recipient has another ongoing CDBG grant received directly from HUD, funds received after closeout shall be treated as prog,.am income of the ongoing grant program. (5) If the recipient does not have another ongoing grant received directly from HUD at the time of closeout, income received after closeout from the disposition of r c { a r.. a, 1r. 1 r r .:Si. r l F)nly .jfl:.{kn.~4~Rtf. ~+Gendallo: Aotnda DA16 Ile Orle real property or from loans outstanding at the time of shall not b d by the provisions of this be verne governed closeout o part, except that such income shall be used for activi- ties that meet one of the national objectives in Section 570,208 and the eligibility requirements described in section 105 of the Acts R ® r [ 1 R ly r J y[ 1 SJ h~ 1 Es\"D0C8\0RD\0ITY-CTY.DAY f! . ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURSERY: AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR! AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION--" That the City Manager is hereby authorized to execute, on behalf of the City, an agreement between the City of Denton and Denton City-County Day Nursery, a copy of which is attached hereto and incorporated by reference herein. SECTIQN II. That the expenditure of funds in the amount of Forty Five Thousand Nine Hundred Sixty-six Dollars ($45,966.00) is hereby authorized. Srk= ON IV. That this ordinance shall become effective immed- iately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. BOB 4CASTLEBERRY, MAYO ATTEST: JENNIFER WALTERS, CITY SECRETARY BYS APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY ~ i ® BY: -N ~ - J{ • 05 o Agin A No Agenda hm-Ai it Date AGREMONT BETWEEN THE CITY OF DENTON AND DENTON CITY-COUNTY DAY NURBERY This Agreement is made and entered into by and between the City of Denton, a Texas municipal corporation, acting by and through its City Manager, pursuant to ordinanoe, hereinafter referred to as CITY, and Denton City-County Day Nursery, 1603 Paisley, Denton, Texas 76201, a not-for-profit corporation, herein- after referred to as CONTRACTOR. WHEREAS, CITY has received certain funds from the U. S. Department of Housing and Urban Development under Title I of the Housing and Community Development Act of 1974, as amended; and WHEREAS, CITY has adopted a budget for such funds and included therein an authorized budget for expenditure of funds for the repair of floors and the drainage system of the City-County Day Nursery, a local child care facility; and WHEREAS, CITY has designated the Community Development Office as the division responsible for the administration of this Agree- ment and all matters pertaining thereto; and WHEREAS, CITY wishes to engage CONTRACTOR to carry out such project; NOW, THEREFORE, the parties hereto agree, and by the execu- tion hereof are bound to the mutual obligations and to the per- formance and accomplishment of the conditions hereinafter de- scribed. T. TERM This Agreement shall commence on or as of October 1, 1993, and shall terminate on September 30, 2004, unless adjusted by the CITY. Request for such an adjustment must be in writing and is to be sub- « mitted to the Community Development Office, II. RESPONSIBILITIES CONTRACTOR hereby accepts the responsibility for the perfor- mance of all services and activities, described in the Work State- t9 ment attached hereto as Attachment "A°, in a watisfaotury and ef- ficient manner as determined by CITY, in accordance with the terms herein. CITY will consider CONTRACTOR'S executive director to be CONTRACTOR's representative responsible for the management of all contractual matters pertaining hereto, unless written notification to the contrary is received from CONTRACTOR, and approved by CITY. • r Ap~ndt IBm The CITY'S Community Development Administrator will be CITY's representative responsible for the adminiutration of this Agree- ment. III. CITYOS OBLIGATION $45o%6 A. CITY shall provide funds in the amount of $**J&" or less to assist the CONTRACTOR in the repair of flooring and walls at the facility located at 1603 Paisley, Denton, Texas. B. The CONTRACTOR agrees to hold and save harmless the City of Denton from any and all loss, cost, or damage of every kind, nature or description arising under this Agreement or from any source whatsoever. C. The CITY shall prepare agreements with the CONTRACTOR and Architect and issue checks to the CONTRACTOR in accordance with the contracted schedule for performance payments. D. The CITY shall comply with HUD office of management and budget circular A-87. The CITY shall be responsible for performing environmental review to insure necessary compliances are not, E. This Agreement and the payments made hereunder are con- tingent upon receipt of U.S. Department of Housing and Urban De- velopment Community Development Block Grant funds, and shall ter- minate immediately, not withstanding the provisions of Article XV hereof, should such funds be discontinued for any reason. IV. COMPLIANCE WITH STATE AND LOCAL LAWS The 41TY and CONTRACTOR agree to perform their duties in the Programs in compliance with the U.S. Department of Housing and ' Urban Development Community Development Block Grant regulations. i V. REPRESENTATIONS A. The CONTRACTOR warrants that it is the legal owner of the property described in Article III, Section A and CONTRACTOR agrees to allow the CITY accesp to this site for inspection purposes. CONTRACTOR further agrees to allow the CITY to bid and execute agreements with CONTRACTOR for the repairs of the Denton City- 0 County Day Nursery. B. The CONTRACTOR shall continue to utilize the facility at 1603 Paisley, Denton, Texas for a minimum of 10 years after improvements are completed to provide affordable child care to individuals in the community. PAGE 2 • Apma 144 i 081 a C, The CITY is the only agent authorized to designate changes or additions to the work to be performed. Any additions ur changes to the work authorized by the CITY can only be done in writing with the signatures of the City Manager, Mayor, or Com- munity Development Administrator plus representatives of the CON- TRACTOR, and the CONTRACTOR. VI. COVENANTS A. During the term of this Agreement, CONTRACTOR shall no',, without the prior written oongUlt of CITYIs Executive Direc=tor of Planning and Development or his authorized representative the CON- TRACTOR, change the use, or function of the property. (1) The proposed change must meet one of the national objec- tives and the Center must not be used for the general conduct of government. (2) If it is determined that the changes do not meet she national goals for use, the CONTRACTOR must dispose of the property or reimburse this program in the fair market amount of the property less the amount of private funds put into the property. B. CONTRACTOR shall comply frith the uniform administrative requirements, as described in Section 570.502 CDBG Handbook, a copy of which is attached hereto. VIY. PROGRAM INCOME All fees collected for :services are considered program income, as described in Section 570.504 CDBG Handbook (see Attachment "D"), and shall be retained by the CONTRACTOR to be used for Program activities as previously described. Fiscal records are to be kept and are to reflect the use of these funds. VIII. MAINTENANCE OF RECORDS A. CONTRACTOR agrees to maintain records that will provide aceura::e, current, separate, and complete disclosure of the status of the funds received under this Agreement and with any other ap- plicable Federal and State regulations establishing standards for J ® financial management, CONTRACTOR's record system shall Contain sufficient documentation to provide in detail full support and justification for each expenditure. Nothing in this Section shall be construed to relleve CONTRACTOR of fiscal accountability and liability under any other provision of this Agreement or any ap- plicable law. CONTRACTOR shall include the substance of this provision in all subcontracts. PAGE a .I. • AOenda No,0143 Aprnda lPem~~ "'""w• Dale B. CONTRACTOR agrees to retain all books, records, doou- ments, reports, and written accounting policies and procedures pertaining to the operation of programs and expenditures of funds under this Agreement for the period of time and under the condi- tions specified by CITY. C. Nothing in the above subsections shall be construed to relieve CONTRACTOR of responsibility for retaining accurate and current records which clearly reflect the level and benefit of services provided under this Agreement. D. At any reasonable time and as often as CITY may deem neceisai.-y, the CONTRACTOR shall make available to CITY, or any of its authorized representatives, all of its records and shall permit CITY, or any of its authorized representatives to audit, examine, make excerpts and copies of such records, and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel, conditions or employment and all other data relating to the program requested by said representatives. E. The CONTRACTOR shall give the City of Denton, the U.S. Department of Housing and Urban Development, or any of their duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files and other papers belonging to or in use by the CONTRACTOR pertaining to this Agreement, such rights to access shall continue as long as the records are retained by the CONTRACTOR. IX. REPORTS AND INFORMATION 1 At such times and in such form as CITY may require, CON- TRACTOR shall furnish such statements, records, data and informa- tion as CITY may request and deem pertinent to matters covered by this Agreement. a If the Agoncy receives federal funds in excess of $25,0000 from any source, or if for any reason an independent audit is conducted, the CONTRACTOR agrees to submit an audit conducted by independent examiners within 10 days after receipt of such. X. MONITORING AND EVALUATION The CITY shall conduct a performance review of CONTRACTOR on an annual basis or an otherwise deemed necessary by the CITY to ® evaluate compliance with the provisions of this Agreement as necessary in the performance aP its duties of program aaeountabili- ty. PAGE 4 f. 1 l r • N r A9eadaHo..~'S'"p~•S V A Nite X1. INSURANCE An insurance policy shall be secured by the CONTRACTOR to cover liability for a minimum of ten years as stipulated by the CITY. XII. EQUAL OPPORTUNITY During the performance of this Agreement, the CONTRACTOR Is subject to .Executive order 11246, as amended, and, therefore, agrees to the following: (1) The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or familial status. The CONTRACTOR will take affirmative action to ensure that applicants who are employed are treated during employment without regard to their race, color, religion, sex, national origin, or familial status, concerning such employment, upgrading, demotion, or transfer) recruitment or recruitment advertisingi layoff or terminationt rates of pay or their apprenticeship, the CONTRACTOR agrees to post in conspicuous places, available to both employees and applicants for employment, notices to be provided by the CITY setting forth provisions of this nondisorimina- tion clause. (2) The CONTRACTOR, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, shall state that all qualified applicants will receive consideration for employment vithout regard to race, color, religion, sex, national origin, or familial status. XIII. CONFLICT OF INTEREST 0 The CITY and CONTRACTOR state that to the best of their knowledge no member of the city of Denton, Texas, and no officer, employee, or agent of said authority who exercises any function or responsibilities in connection with the carrying out of the Program to which this Agreement pertains has a personal financial interest, direct or indirect, in this Agreement. XIV. A POLITICAL OR SECTARIAN ACTIVITY A. None of the performance rendered hereunder shall involve any political activity (including, but not limited to, and activity i PAGE 5 '1 ~ e • Ap"da No. Aomda II Daub„ J to further the election or defeat of any candidate for public office) or any activity undertaken to influence the passage, defeat or final content of legislation. B, None of the performance rendered hereunder shall involve or benefit in any manner any sectarian or religious activity, XV. TERMINATION A. The CITY shall have the right to terminate this Agree- ment, in whole or in part, at any time whenever the CITY determines that the CONTRACTOR has failed to comply with any term of this Agreement. The CITY shall notify the CONTRACTOR in writing thirty (30) days prior to the date of termination, the effective date of such termination, and in the case of partial termination, the portion of the Agreement to be terminated. Property shall be sub- ject to disposition under Sections 570.503(u)(8) & 570.504 (b) (40) CDBG Handbook. (See Attachment "B" and "C".) B. The CITY shall have the right to terminate this Ryreement for convenience, in whole or in part, with the consent of CONTRAC- TOR and when both parties agree upon the termination conditions, including the effective date and the portion to be terminated. C. The CONTRACTOR shall have the right to terminate this Agreement for convenience, in whole or in part, by written noti- fication to the CITY, which shall include the reason for such termination, the effective date and the portion to be terminated. if, in the case of a partial termination, it is the determination of CITY that the remaining portion of the award is not sufficient to accomplish the project as described in the Work Statement, CITY may require that the entire grant be terminated. XVI, INDEMNIFICATION A. It is agreed and understood by the parties that all • employees and personnel furnished by the Center and engaged in the work of the Denton City-County Day Nursery shall not be deemed employees of the CITY and shall be responsible to and under the direction of the CONTRACTOR. B. For purposes of this Agreement, all official communica- tions and notices among the parties shall be deemed made as of the 0 date mailed if sent postage paid to the parties and address set for + O below: PAGE 6 At}r4i Itim TO CITY1 TO CONMCTOA} city manager Director city of Denton City-Couhty Day Nursery 215 E. McKinney St. 1603 Paisley Denton, Texas 76201 Denton, Texas 76201 IN Ss OF WHICH is Agreement has been executed on this the day of _ 19940 CITY OF DENTON B s L D . HARRELL1 CITY MANAGER ATTEST: JENNIFER WALPERSo CITY SECRETARY HYt APP VED TO LEGAL FORMS DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: DENTON CITY-COUNTY DAY NURSERY e BY s"w ~,L ~>tC-'I KAY PETRR9r DIRECTOR ATTEST} SECRETARY Et1Y0D0CS1K\CITMC}T.DAY ' PAGE 7 , t, ,i r. ,..,.r. e.!t.).`3, ,fl rkar{«>rxYr}: ;}i{4i9r'J AW06 ' Dslo ..YAW 'I. ATTACHMENT "A" i This project shall consist of the replacement of all flooring in the Denton City-County Day Nursery. Except for the classrooms and bathrooms, vinyl flooring will be installed. Each classroom will be carpeted and the bathrooms will be tiledk in addition, new commercial wall coverings will be installed in the classrooms, restrooms and common areas to reduce maintenance. Two walls will be removed in the kitchen and office area for greater ' efficiency of tspaue. Door ways are also being replaced to comply ` with ADA standards as necessary. Provided; enough funding is available; lighting will be changed from incandescent to, energy efficient florescent. WOMSTATEMENT City County Day Nursery Denton city county Day Nursery is a non-profit child care facility for low income families. Parents must be working, going to school, or looking for employment to be eligible. DCCDN is open Monday through Friday from 6:30 a,m, to 5130 p.m. The staff consists of s teachers, l part-time aide, a cook, an assistant director and director. The children are served breakfast, lunch and 2 snacks.. Tuition is based on size of family and yearly, income. • et i s,Ir ,a }i' n c~ ~ ~ rn'~.][pr bit St4r f~ ~ Cykl ♦ 'r ~ t *P7klfY ty i(,k~~ ~tl~~~ }~W/4`~ ~ , low • • Aornda N . ^ S E AOenda Item Dale ATTACHMENT "B" 2.11 CFR § 570.505 The standards described in this section apply to real property within the reuipient's control which was acquired or improved in vhole or in part using CDBG iunds in excess of $25,000. These ^.`andards shall apply from the date CDBG funds are first spent for tip, property until five years after closeout of an untitlement reo;,ient0a participation in the entitlement CDBG program or, with resp..~ to other recipients, until five years after the closeout of the gv,s,,t from which the assistance to the property was provided. (a) A ruoipient may not change the use or planned use of any such property (including the beneficiaries of such use) from that for which the acquisition or improvement was made unless the recipient provides affected citizens with reasonable notice of, and opportunity to comment on, any proposed change, and eitheri (1) The new use of such properly qualifies as meeting one of the national objectives in Section 570,200 and is not a building for the general conduct of government) or (2) The requirements in paragraph (b) of this section are met. (b) if this recipient determines, after consultation with affected citizens, that it is appropriate to change the use of the property to a use which does not qualify under paragraph (a)(1) of this section, it may retain or dispose of the property for the changed use if the recipient's CDBG program is reimbursed in the amount of the current fair market value of the property, less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, and improvements to, the property. (c) If the change of use ocuurs after closeout, the provisions governing income from the disposition of the real property in Section 570.504(b) (4) or (5), as applicable, shall apply to the use of funds reimbursed. (d) Following the reimbursement of the CDBG program in accordance with paragraph (b) of this section, the property no longer i~ will be subject to any CDBG requirements. + 0 w h OA4 Apends No Apenda I I Dtte ATTACHMENT NC" 24 CFR 3 570.505 (a) Before disbursing any CDBa funds to a subrecipient, the recipient shall sign a written agreement with the subreoipi- ant. The agreement shall remain in effect during any period that the subrecipient has control over CDBG funds, including program income. (b) At a minimum, the written agreement with the subrecipient shall include provisions concerning the following itemsi . (1) Statement of work. The agreement shall include a description of the work to be performed, a schedule for completing the work, and a budget. Theme items shall be in sufficient detail to provide a sound basis for the recipient effectively to monitor performance under the agreement. (2) Records and Reports. The recipient shall specify in the agreement the particular records the subrecipient must maintain and the particular reports the subrecipient mwAst submit in order to assist the recipient in meeting its recordkeeping and reporting requirements. (3) Program Income. The agreement shall inolade the program income requirements not forth in Section 570.$04(o). (4) Uniform Administrative Reuuirements. The agreement shall = require the subrecipient to comply with applicable uniform administrative requirements, as described in Section 570.502. (5) other Program Requirements, The agreement shall require the subrecipient to carry out each activity in compliance with all Federal laws and regulations described in sub- part K of these regulations, except thats R (i) The subrecipient does not assume the recipient's environmental responsibilities described at Section 570. 604; and (ii) The subreciAent does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. r (6) Conditions for Reliaious Organizations. Whero, applica- ble, the conditions prescribed by HUB for the use of CDBO funds by religious organizations shall be included in the agreement. 3 j i ' W ...(3 ADods No. Agmds Itsm DAN (7) Suspension and Termination. The agreement shall specify that, in accordance with 24 CFR 85.43, suspension or termination may occur if the subrecipient materially fails to comply with any term of the award, and that the award may be terminated for convenience in accordance with 24 Ck% 85.44. (a) Reversion of Assets. The agreement shell specify that upon its expiration the subreeipient shall transfer to the recipient any CDBQ funds on hand at the time of expiration and any accounts receivable attributable' to the use of CDBGti funds. It shall also include provisions to the use of CDBG funds. It shall also include provi sio»s designed to ensure that any real property under the subv*cipient's control that was acquired or improved in whole or in part with CDBG funds in excess of "$255 ooo is eii;hers (i) Used to meet one of the national objectives in Section 570.208 until five years after expiration of the agreement, or for such longer period of time as determined to be appropriate by the recipient; or (ii) Disposed of in a manner that results in the recipi- ent's being reimbursed in the amount of the current fair market value of the property less any portion of the value attributable to expenditures; of non CDBG funds for acquisition of, or improvement to, the property. (Reimbursement is not required after the period of time specified in paragraph (b) (8) (1) of this section.) i • i r 1, 1 i R(1 il` 1 4 f f > ~ '.:r , af~ -..",f 4~ ~ J `i kti, 'J'; atiy ry lU''~~(~ ~Ah~.f`/'. i~hff' ~,~tx 3~hPf ~'~}•i . . ~ ,~i 11e5 f''t~S~i~9t~~q~Qr~ NS'1TM1 ~1~~G~~~5~9/~y ,~A.c LNAOInd ATTACHMENT "D" 24 CFR 5 570.504 (a) Recording P,rQgram Income. The receipt and expenditure of program inoome as defined in section 570.500(a) shall be recorded as part of the financial transactions of the grant program. (b) Disnosition of Program Income Received by Recipients, (1) Program income rooeived before grant closeout mad be retained by the recipient if the income is treatea as additional CDBG funds subject to all applicable require- ments governing the uss of CDBG funds. (2) If the recipient chooses to :•etain program income, that income shall affect withdrawals of grant funds from tte U.S. Treasury as followsr (i) Program income in the form of repayments to, or interest earned on, a revolving fund as defined in section 570.500(b) shall be substantially disbursed from the fund before additional cash withdrawals are made from the U.S. Tteasury for the same activ- ity. (This rule does not prevent a lump sum dis- bursement to finance the rehabilitation of private- ly owned properties as provided for in section 570.E-13.) (ii) Substantially all other program income shall be disbursed for eligible activities before additional cash withdrawals are made fror, the U.S. Treasury. (3) Program income on hand at the time of closeout shall continue to be rsubjeot W the eligibility requirements in Subpart C and all other applicable provisions of this part until it is expended. (4) Unless otherwIve provided in any grant closeout agree- ment, and subject to the requirements of paragraph (b) (5) of this section, income received after closeout shall not be governed. by the provisions of this part, except that, if at the time of closeout the recipient has another ongoing CDBG grant received directly from HUD, funds received after closeout shall be treated as program income of the ongoing grant program. r (5) If the recipient does not have another ongoing grant received directly from HUD at the time of closeout, income received after closeout from the disposition of , V • Ef c V =AgE 00, real property or frog loans outstanding at the time of oIoseout shall not be governed by the provisions of this part, except that such inoaae shall be used for activi- ties that meet one of the national objectives in section 570.208 and the eligibility requirements described in section 105 of the Act, k.. i /J .I. M~wd.n....+Y~.n.1W.. i.. '.',,r..u-i+.Y V+Ati.4~LWu~4c~a Y:K/1w'^'. .r:.,_t•t ! , ,...f n21 ~~~h~~~ ~~f~ 1~fAit RJ~t j r rw. ~1~~ 1t ) \4t Ij t ! V~f t ~tw tits + it NIP + 1~e ,F>t ~.f1 i~/+ :~r hs X71+y1 ~ Y '}v fv ~ ~ ~ ~y11 + y r~ 4 3F~ f~p ~r : ciN 3`th' ° 1 1 tie ~i~v LF. j 0 'ti~, `~rSg!! ,1 k,~r f~+dLj1, r Sd'fC+ 5 2.,,ir NY, • COMMUNITY DEVELOPMENT h d Dale derived from this calculation shall be Costs Applicable to Orants and Contracts (2) Attachment B, "Bonding and Insur used for reposing purposes and in deler• with State, Local and Federally recog• Once"; mining limitar.ons on planning and ad- nixed Indian Tribal Governments", OMH (3) Attachment C. "Retention and Cos• ministration and public services activities Circular A•128, "Audits of Slate and to ial Requirements for Records", except to be paid for with CDBO funds. Local Governments" (Implemented in 24 that in lieu of the provisions In paragraph (b) Revolving fund means a separate C1R fart 44) and with the following 4, the retention perlud for records pp~Cr• fund (w,th a set of accounts that are sections of 24 CFR Port 85 "Uniform taining to individual COHO activities independent of other program accounts) Administrative Requirements for Ot,nts starts from the dale of submission of the eslabhihed for the purpose of a,rrying and Cooperative Agreements to Slate and annual performance and evaluation re• out specific activllles which, in turn, Local Governments"; port, as prescribed In § 570.507 in which generate payments to the fund for use in (1) Stclion 85.3, "Definitions"; the specific activity is reported on for the (c) Sout the same activities, (2) Section 85.6, "Exceptions"; final time; corrymg ubrecipfenr means a public or (3) Section 85.12 Srial grant or (4)lalAttaManagement chment F, Standard's for Fi. except private nonpruBt agency, authority or su rant conditions ~or "high risk' grant- na organization, or an entity described In eeb s'§; for parAgraphs 2(h) which is superseded § 510204(e), receiving funds from the (4) Scction 85.20, "Standards forfinan• by OMH Circular A•133, "Audits of Instk• recipient or another subreciPlent to on' cial management systems," except para. Ntuitins of onp oflt Higher Education and Other dertake Octlvilies eligible for assistance graph (a}; H, "Monitoring and under Subpart C of this part. (5) Section 85,21, "Payment, except (5) Reporting Attachmechmennt Performance", Para as modified by §570.513; graph 2; §570,501 Responsibility for grant (6) Section 85.22 "Allowable casts'' (6) Attachment N, "Property Manage. ndministntbp, (7) Section 85,26, "Non-federal Au• anent Standards", except for paragraph 3 fills". concerning the standards for real proper. (a) One or more public agencies, in- (8)Section 85,32, "Equipment," except t and except that paragraphs 6 and 7 are eluding existing local public agencies, in all casts in which the equipment is modified so that- may be designated by the chlel'execcuve sold, the proceeds shall be program In. (i) M all cases in which personal prop- ofilcer of the reciglem to undertake actin' come; enyissold, the proceeds shall be program des assisted by this pmt. A public agency (9) Section 85.33, "Supplies"; income and so designated shall be subject to the some (10) Section R5.34, "Copyrights"(il) Personal properly not needed by requirement as ere applicable to subrecl• Is I} Section 8 5.35, "Subawards to dc, [hesubrce,pien! for CDBO activllles shall pien(s• barred and suspended parties"; be transferred to the recipient for the (b) The recipient is responsible for (12) Section 8$.36, "Procurement," ex, CDBO program or shall be rctalned alter ensuring that CDBO funds are used in cent paragraph (a); compensating the recipient; and accordance with all program require, (13) Section 85.37, "Subgrams"; (7) Attachment O, "Procurement Stan• menns. The use of designated public agen- (14) Section 85,40, "Monitoring and dards." ties, subrecipients, or contractors does reporting program performance," except not relieve the reciplent of this responsl• paragraphs (b) through (d) and paragraph ,503 Agreements with subrecipkats bility. The recipient is also responsible for §570 determining the adequacyofperformance (t); under subrectpient agreements and pro- (l5) Seaton 8 "Financial rcrwrr (a) galore disbursing any CDDO funds curement contracts, and for taking appro- ing, except parailtap graphs fah (b), and (c); to a recipient, the recipienl shall slgn A plate action when perrormunce problems ,16) Section 85.42, Retention and written agreement with the subreciplent. arise, such as tire actions described in access requirements for records" 'rhe agreement shall remain in efrecl §570.910. Where a unit of general local (17) Section 85.43, "Enforcement"; during any period that the subrecipienl government is participnlin , with, or as (I8) Section 85,44, "'I'rrmlttallon for has control over CUBO funds, Including part of, an urban county, or as part or a convenience'; program income. - metropolitan city, the recipient is respon• (19) Section 85.51 "Later disallo• (h) At ,I minimum, the writtan agree- sl6le for applying to the unit of general wances and adjustments" and ment with the subreciplent shall include oval govemmtns the same requirements (20) Section 85,52, "Collection of provisions concerning the following I'ol- as are appliable to subrcctpients, except amounts due." lowing Items; that the five-year period identified under (b) Snbreciplent, except subrecipienls (1) Statement of work-. The agreement § 570.503lbH8Rl) shall begin with the which ore governmental entities, shall she[] include a description of the work to date that the unit of general local govern. comply with the requirements and van- be performe,i, a schedule 1101 completin mein is no longer considered by HUD to dards of OMB Circular No. A•122, "Cost the work, attd a budget. These Items shall be a part of the metropolitan city or Principles for Nonprofit organizations," be in sufficient derail to provide a sound urban county, as applicable, instead of on OMO Circular No. A•21, "Cost Pdncl• basis for the recipient effectively tomoni- the date that the subreciplent agreement pies for Educational Institutions," as ap• for performance under the agreement. expires, plicable, and OMB Circular A•133, "Au. (2) Records and reports, The recipient Bits of Institutions of Higher Education shall specify in the agreement the particu- § 570.502 Appileabillty of uniform and Other Nonpro,l( Institutions" (as set lar records the subreciplent must main. odminlstratire re4olrements, forth in 24 CFR part 45). Audits shall be lain and (he particular reports the subre• f conducted annually. Such subrecipients cipleni must submit in order to assist the (a) Recipients and subrecipients which shall also comply with the following at. recipient in meeting Its recordkeeping are governmental entities (Including pub. tachments to OMB Circular No. A•110; and rcponing requirements. lic agencies) shall co%ly with the re. (1) Attachment A, "Cash Deposlto• (3) 1'rograrn idtome, The Agreement gmrements and standards of OMB Circu• vies". except for paragraph 4 concerning shall include the program Income require. for No. A•117, "Principles for Determining deposit Insurance; meats set forth in 4 570,504(e). P„bW*d yy woven lytrhern Urrwnt 63 6a • DENTON aanoaaaoa~a~ 000 0 ~ b ~ ~ao ell AV 0 p~ ~o q p cn. 4 Q, Ud ~ d 0000000-' ODO O~Ipp r o °aaaa a n n~o°° Cjrrv COUNCIL 0 0 r :pi . r u. t.^H.9 e,r ft Atli fi tp }"}n~{',' opoft ORDINANCE N0. AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NUMBER ONE TO THE AGREEMENT WITH THE CITY OF DENTIN AND FAIRHAVEN, INC. TO PROVIDE FOR THE CONSTRUCTION OF IMPROVEMENTS INCLUOING ELECTRICAL, SHELVING AND PAINTING AND TO EXTEND THE AGREEMENT TERM ONE YEAR IN EXCHANGE FOR ADDITIONAL FEES,, AND PROVIDING FOR AN EFFEC'CIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: O.PCTION I. That the Mayor is authorized to execute Amendment Number One to the Agreement between the City of Denton and Fairhaven, Inc., ("Agreement") a copy of which is attached hereto. 9Z9TIO9II. That the City C^uncil is hereby authorized to expend funds in the amount of Twenty-s L' thousand, nine hundred and fifty-seven dollars ($26,957.00) as sp.+crified in the amended Agreement. SECTION III That this ordinance shall become efieotive immed- iately upon its passage and approval, PASSED AND APPROVED this the day of 7.995. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY r j; 1, L HYt f► _ APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY i 8Y: 0 i, r , . • • Loa«~1.M ...5 p AMENDMENT 110. 1 TO AGREEMENT BETWEEN 1W CITY OF DENTON AND FAIRHAVENr INC. COMMENCING DECEMBER 10 1994 WHEREAS, THE CITY OF DENTON ("CITY") and FAIRHAVEN, INC. ("CONTRACTOR") entered into an Agreement between the City of Denton and Fairhaven, Inc. ("Agreement") which cr,mmenced December 1, 1994 WHEREAS, CITY and CONTRACTOR desire to amend the Agreement to provide for the replacement of light fixtures, installation of shelves, and painting and extend the Agreement term one year in exchange for additional fees of Twelve thousand dollars ($12,000.00), i W I T N E S S E T H 1, Section 1 of the Agreement is hereby and herewith amended to read as follows: "This Agreemc_:;t shall commence on or as of December 1, 1994, and sW.1 terminate on November 30, 2006, unless adjusted by the CITY. Request for such an adjustment must be in writing and is to be submitted to the Community Development Office," 2 Section II of the Agreement is hereby and -terowith amended to read as follows; "CONTRACTOR shall perform ''Le following services and activities in a satisfactory and effic,:nt manner as determined by CITY in accordance with the terms of the Agreement; a, All services and activities described in Attachment "A" to the kgreement, b. Removal of old light fixtures, c. Installing shelves by each door and painting, b d. Purchase of new light fixtures. 3, Section III Paragraph A, of the Agreement is hereby and herewith amended to read as fol?ows; "A, CITY shall provide funds in the amount of not more than b $12,000 Lo assist CONTRACTOIc in the replacement of light fixtures, installation of shelves and painting at the facility located at 2400 N. Bell Avenue, Denton, Toras. CITY shall also provide funds in the amount of not more than $1.4,957,00 to assist the CONTRACTOR in other improvements on and around said facility. The total amount of funds to be provided by CITY to assist CONTRACTOR for said improvements to said facility shall not exceed Twenty-six thousand, nine hundred fifty-seven dollars ($26,957.00)." h ISw~'ht iV 7 • , e:~xs 'wi4kts;9WVY'' OHL AWndFI lUln Oal1 11. 4. In all other reepecta, the terms and conditions of the Agreement, as executed by the parties remain in full force and effect, PASSED AND APPROVED this the day of _ 19 BOB CASTLEBRRRY, MAYOR f A'YTEST 1 JENNIFER WALTERS, CITY SECRTARY BY; APPROVED AS TO LEGAL FORM: HERBERT L, PROUTY, CITY ATTORNEY BYi c. ?-fY 1 kx ~L_. FAIRRAVEN, INC. r BY; CHERYL HARDTNd, DDIRECTOR • , 19 MID AA- j rl , s s i ;r~ 1 y { i).r rly, i,~E MeI Y ttpA`.(~, 4pll~ ~ti~i t,ft; vxN' $,'""~~~p~i~~y, 1 ~y"fr3E t~1 r S vl , ' to t t ,r'~ ~1aF ,rt 1$,.,y'~'~ per.,?e'Y`Sn i`S~l~R6~ I•~~ c!}lr.i • irycnd^ I,n ~ LOREEMEN'P BETWEEN THE CITY OF DuNTO AND FAIRHAVEN, INCORPORATED This Agreement is made and entered into by and between the City of Denton, Texas, a municipal corporation, acting by and through its city Manager, pursuant to ordinance, hereinafter referred to as CITY, and Fairhaven, Inc, Retirement Center, 2400 N. Bell Avenue, Denton, Texas 76201, a not-for-profit ;;orporation, hereinafter referred to as CONTRACTOR. WHEREAS, CITY has received certain funds from the U. S. Department of Housing and Urban Development under Title I of the Housing and Community Development Act of 1974, as amended; and WHEREAS, CITY >,va adopted a budget for such funds and included therein an authorized budget for expenditure of funds for improve- ments to the kitchen facility at the Fairhaven Retirement Cerl:er. WHEREAS, CITY has designated the Community Development office as the division responsible for the administration of this Agree- ment and all matters pertaining t'.lreto/ and WHEREAS, CITY wishes to engage CONTRACTOR to carry out such project; NOW, THEREFORF, the parties hereto agree, and by the execution hereof are bound to the mut!.al obligations and to the performance and accomplishment of t!,a conditions hereinafter described. I. 'PERM t This Agreement ~iiall commence on or as of Decemb,2r 1, 1994, and shall terminate on November 30, 2004, unless adjusted by CITY. Request for such an adjustment must be in wri.tin, s,nd is to be sub- mitted to CITY's Community Development Office. I • it. RESPON8ISILITIES CONTRACTOR hereby accepts responsibility f-r the performance of all services and activities, described ir. the Description of Improvements attached hereto as Attachment "A", in a satisfactory and efficient manner as determined by CITY, in accordance with the ® terms herein. CITY will consider CONTRACTOR's executive director • 0 to be CONTRACTOR's representative responsible for the management of all contractual matters pertaining hereto, unless written notifica- tion to the contrary is received from CONTRACTOR, and,approvcd by CITY, FaLrhAYSa Construction emprovamincs Pundiny PAGE 1 r ! ,I l L. "11 r I, a ' f 1 1 i ry . , . ' ~,,R Nni4+4 r<k 1 r'V ~Fjr• A f ~+9Pnde'r0„ ~ rr 0 3 k,onUd item note_ CITY's Community Development Administrator will be CITY's rep- resentative responsible for the administration of this Agreement. III, CITY'S OBLIGATION A. CITY shall provide funds to an amount not to exceed $14,957 to assist CONTRACTOR in the improvements to the, facility located at 2400 N. Bell Avenue, Denton, Texas, B. CONTRACTOR agrees to hold and save harmless CITY from any and all loss, cost, or damage of every kind, nature of description arising under this Agreement or from any source whatsoever, +'Y shall prepare agreements with CONTRACTOR and Archi- tec. ---ecks to CONTRACTOR in accordance with the contrac- ted schedule for performance payments, D. CITY shall comply with HUD Office of Management and Bud- get Circu`:.ar A-87, CITY shall be responsible for performing an environmental review, E. ".d s Agreement and the payments made hereunder are con- tingent upon receipt of U.S, Department of Housing and Urban De- velopment Community Development Block Grant Funds, and shall ter- minate immediately, not withstanding the provisions of Article XV hereof, should such funds be discontinued for any reason. IV, COMPLIANCE WITH S'"ATE AND LOCAL LAWS Cl7Y and CONTRACTOR ag~ee to perform their duties in the Pro- grams in compliance with the U.S. Department of Housing and Urban Development Community Development Block Grant regulations. V. REPRESENTATIONS 0 A. CONTRACTOR warrants that it is the legal owner of the property described in Article III, Section A and CONTRACTOR agrees r.c allow CITY access to this site for inspection purposes. CON- TRACTOR further agrees to allow CITY to bid and execute agreements with CONTRACTOR for the repairs of Fairhaven Retirement Center, ® B. CONTRACTOR shall continue to utilize the facility at 2400 N. Bell Avenue, Denton, Texas for a minimum of 10 yearo after • r improvements ase completed to provide affordable hout~ing for low and moderate income elderly persons in the community, C. CITY is the only agent authorised to designate changes or additions to the work to bk~ performed, Any additions or changes to tKe work authorized by CITY can only be bone in writing with the Fairhaven [nnatc•aerlon improvemenu funding ?a0E 2 i n...'... • w • r U ; hgenda p? signatures of CITY's City Manager, Mayor, or Community Development ` Administrator, plus those of CONTRACTOR and its representatives, VI, COVENA'.~`i'8 , A. During the term of this Agreement, CONTRACTOR shall not, without the prior written consent of CITY's Executive Director of Planning and Community Development or his authorized representa- tive, change the use, or function of the property, (1) The proposed change must meet one of the national objec- tives and the center must not be used for the general conduct of government, (2) If it is determined that the changes do not meet the national goals for use, CONTRACTOR must dispose of the property or reimburse this program in the faD: market amount of the property less the amount of private funds put into the ;roper.ty, B. CONTRACTOR shall comply with the uniform administrative requirements, as described in section 570,502 CD60 Handbook, a copy of which is attached hereto. VII, PROGRAM ii,COME All fees coll.-ter; for services are considered program income, as described in SecL. -n 570.504 CDHO Handbook (see Attachment I'D"), and shall be retained oy CONTRACTOR to be used for Program activi- ties as previously described. Fiscal records are to be kept and are to reflect the use of these funds, Vill, MAINTENANCE OF RECORDS A. CONTRACTOR agrees to maintain records that will provide accura!.e, current, separate, and complete disclosure of the status of the funds received under this Agreement and with any oth.ar ap- plicable Federal and State regulations establishing standards for financial management, CONTRACTOR'S record system shall Contain sufficient documentation to provide in deta',! full si:;nport and justification for e,ich expenditure, Nothing in this section shall be construed to relieve CONTRACTOR of fiscal, aceount%z;h ility and liability under any other provision of this Agreement or any ap- plicable law, CONTRACTOR shall include the substance of this • provision in all subcontracts. H. CONTRACTOR agrees to retain all books, records, docu- ments, reports, and written accounting policies and procedures pertaining to the operation of programs and expenditures of funds Fairhaven Conser CLWCI impravamanes FUndla9 PAU S i • r r a I~r~ under this Agreement for the period of time and under the condi- tions specified by CITY, C, Nothing in the above subsections shall be construed to relieve CONTRACTOR of responsibility for retaining accurate and curre!.t records which clearly reflect the level and benefit of services provided under this Agreement, D. At any reasonable time and as often as CITY may deem necessary, CONTRACTOR shall make available to CITY, or any of its authorized representatives, all of its records and shall permit CITY, or any of, its authorized representatives to audit, examine, make excerpts and copies of such records, and to conduct audits of all contracts, invoices materials, payrolls, records of personnel, conditions or employment and all other data relating to the program requested by said representatives, E, CONTRACTOR shall give CITY, the U,S. Department of Hous- ing and Urban Development, or any of their duly authorized repre- sentatives, access to and the right to examine all hocks, accounts, records, reports, files and other papers belonging to or in use by CONTRACTOR pertaining to this Agreement. Stich rights to access shall continue ar long as the records are retained by CONTRACTOR, IX, REPORTS AND INFORMATION At sucri times and in such form as CITY may require, CONTRACTOR shall furnish such statements, records, data and information as CITY may request and deem pertinent to matters coveted by this Agreement. if the CONTRACTOR receives federal funds in excess of $25,000, from any source, or if for any reason an independent audit is con- ducted, CONTRACTOR agrees to submit an audit conducted by indepen- dent examiners within 10 days after receipt of such. X, • MONITORING AND EVALUATION CITY shall conduct a performance review of CONTRACTOR on an annual basis or as otherwise deemed necessary by CITY to evaluate complia,ice with the provisions of this Agreement as necessary in the performance of its duties of program accountability, ® XI. • • INSURANCE An insurance policy shall be secured by CONTRACTOR to cover liability for a minimum of ten years as W pulated by CITY, A copy of this policy shall be au}>mitted to CITY's Community Development office within 30 days of contract execution, PAItheven Conotructlan JxPtovemente rundlnq phdg 4 t V i 4,} y~11V rlq k'l rat a, • ~a Iirrr.~ xir. EQUAL OPPORTUNITY During the performance of this Agreement, CONTRACTOR is sub- ject to Executive Order 11296, as amended, and, therefore, agrees to the following (1) CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, reli- y1on, sex, national origin, or familial status, CONC:SAC- TOR will take affirmative action to ensure that appli- cants who are employed are treated during employment without regard to their race, color, religion, sex, national origin, or familial statue, concerning such employment, upgrading, demotion, or transfers recruitment or recruitment advertising layoff or terminations rates of pay or their apprenticeship, CONTRACTOR' agrees to post in conspicuous places, available to both employees and applicants for employment, notices to be provided by CITY setting forth provisions of this nondiscrimination clause, (2) CONTRACTOR, in all solicitations or advertisements for employees placed by or on behalf of CONTRACTOR, shall state that all qualified applicants will receive con- sideration for employment without regard to race, color, religion, sex, national origin, or familial status. XIII, CONFLICT OF INTEREST CITY and CONTRACTOR state that to the best of their knowledge no member of the City of, Denton, Texas, and no officer, employee, or agent of said authority (CITY) who exercises any function or responsibilitiFS in connection with the carrying out of the Program to which this Agreement pertains has a peruonal financial interest, direct or indirect, in this Agreement. XIV, • POLITICAL OR SEC'T'ARIAN ACTIVITY A. None of the performance rendered hereunder shall involve any political activity (including, but not limited to, and activity to further the election or defeat of any candidate for public office) or any activity undertaken to influence the passage, defeat or final content of legislation. A S. None of the performance rendered hereunder shall involve or benefit in any manner any sectarian or religious activity, Fairhaven Canxc.,.vetton iiPtovements rundlnq FAGS s JJ i kV. TERMINF.TION A. ;`.ITY shall have the right to terminate this,Agreemento in whole or in part, at any time whenever C)TY determines that CON- TRACTOR ha,lfailed to comply with any term of this Agreement. CITY shall notify CONTRACTOR in writing at least thirty (30) days prior to the date of termination, of the effective date of such termina- tion, and';Ln the case of partial termination, the portion of the Agreement to be terminated. Property shall be subject to disposi- tion under Sections 570,503(b) (8) & 570.504(b)(4&5) CDA4 Handbook, (See Attachment "8" and i'C".) B, CITY shall have the right to terminate this Agreement for convenience,' in whole or in part, with the consent of CONTRACTOR and when both parties agree upon the termination conditions, inclu.., ding the effective date and the portion to be terminated, C. CONTRACTOR shall have the right to terminate this Agree- ment for convenience, in whole or in part, by written notification to CITY, which shall include the reason for such termination, the effective date and the portion to be terminated. if, in the case of a partial termination, it is the determination of CITY that the remaining portion of the award is not sufficient to accomplish the project as described in the Description of Improvements, CITY may require that the entire grant be terminated, XVI. INDEMNIFICATION A. It is agreed and understood by the parties that all em- ployees and personnel furnished by the Center and engaged in the work of the Fairhaven Retirement Center shall not be deemed employ.. ees of CITY and shall be responsible to and under the direction of CONTRACTOR, B, For purposes of this Agreement, all official communica- tions and notices among the parties shall be deemed made ae of the r date mailed if sent postage paid to the parties and address t.et for below; jjj TO CITY TO CONTP.ACTORi 3 City Manager Director city of Denton Fairhaven, Inc., Retirement Ctr, ® 215 E. McKinney St, 2400 N. Bell Avenue ♦ Denton, Texas 76201 Denton, Texas 76201 Fairhaven Cena ttVtlc lon imprevenents Lund ing PAnC 6 '_r ,e M .1- e I' ~pi0t!{ Pha4~N, n F~ y~ . ~UePila ! a}-l~ ~ TN J~'INt' 01" WWII aO'moilt hml Woo ONOM11 ell! c~tt l'l~la 4' 19'Y (I4`' DIM TON TlTT1~hl a!s ~211:RCIaT,< ~a'~'1' ii(IN ~ hRW...~ A `r03Ti 01-Mil-till W1I,9'1:'R l t;!i'PY f311'Iil~1'#1RY; J~y fi MTf l.` E3E1'l:K, At NHO tfTy ATTl1liNVY ~ 1~~~1rt11nvI:N trlt~~~lil~t~rt~rl~ls t+Y l . ,i ..1..!~ c'IirR I' ti~1Ri1~N{i, ~ 1 ~1t~r,n N r ~I rl+n,t t,lt J NI'MiT 1 d- e if niNkl~li..q ~1 1 P1411~11f~11}: e e Pg1rl+~aaq raii~l'fu.ciuu trpiavlFUntA (+,i~Au~~ pat1F i .a. ~...~...i+_.a. .ws.rec.:EW.J[.'f : J I~': 4 1 1 1 1 1 ` ~ ~ 1 i ;s e~ s ir~,1 ~~r rs ti_ w ~ ;rr 1'd Ir~ti FSUt j asr r,~, ~ '1 r r ri • Agenda IIflo. er. Agenda Ifera mate-'~-'~/ S ATTACHMENT bpn DESCRIPTION OF IMPROVEMENTS' This project shall 'consist of the repair and repainting of the kitchen, dining room and beauty shop, project will also include purchase and installation of new applianceso dishwasher, freezer and broiler. In addition, new stainless steel countertops will be purchased and installed, new shelving and storage containers will be purchsed• WCRKSTATEMENT Fairhaven, incorporated, Retirement Center Fairhaven, Inc. Retirement' Center is a non-profit retirement facil- ity for low and moderate income elderly persons, The Center has nine units with rent subsidies, -individuals in these units pay no more than 30~ of their gross monthly income for housing. Contract rent for all units is reviewed and approved by tie US Department of Housing and Urban Development, -A minimum of 51k of all units will be rented to 'low and moderate income elderly persons as required by the Cor.imunity Development Block`arant program. Fairhaven has a total of nine part-time and five full-time staff members,' Staff members include an administrator, office staff, cook, and maintenance workers, Activities for resi3ents are provi- ded on a regular basis, • • • i PairSaven Canettvetlon inprovemener rundinq • PMSta t V t~z kd sYr .y~~~~ ~h'~7P ,t'yl ~i5~i{~~p1,~~~ il+,~ ~ ~ n~~.,• "y: rtC ' , . _S" : , t5.t~3~~r~a'+"r'~f:~~.~°~gf~~`~.Lt~~~~;~~Y~y, Ys(lY-t "j'7i G{'Vr~#.#U t t i r,ena , f)rr11n) ATTACHMENT 24 CFR 5 570,505 The standards dsscs.-I.bed in this section apply to real property within the recipient's control which was acquired or improved in whole or in part using CDSG funds in excess of $25,000. These stan- davds shall apply from the date CDBG funds are first spent for the a property until five years after closeout of an entitlement recipi- ent's participation in the entitlement CDBG program or, with re- spect to other recipients, until five years after the closeout of the grant from which the assistance to the property was provided (a) A recipient may not change the use or planned use of any such property (including the beneficiaries of such use) from that for which the acquisition or improvement was made unless the recipient provid3s affected citizens with reasonable notice of, anu opportunity to comment on, any proposed change, and either; (1) The new use of such property qualifies as meeting one of the national objectives in Section 570.208 and is nor a building for the general conduct of government; or (2) The requirements in paragraph (b) of this section are met. (b) if the recipient determines, after consultation with affected citizens, that it is appropriate to change the use of the property to a use which does not qualify under paragraph (a)(1) of this section, it.. may retain or dispose of the prop- erty for the changed use if the recipient's CDBG program is reimbursed in the amount of the current fair market value of the property, less any portion of the value attributable to expenditures of non-CDBi7 funds for acquisition of, and improvements to, the property, (c) if the change of use occurs after closeout, the provisions governing income from the di,3position of the real property in Section 570,504(b) (4) or (5), as applicable, shall apply to the use of funds reimbursed. (d) Following the reimbursement of the CDBG program in accordance with paragraph (b) of this Section, the property no longer will be subject to any CUBG requirements, Fatrheven eonetncticq improvements Fundin¢ PAGE 9 • b n},; a ' • , Age* N am 11~-,J R '"93' , ATTACHMENT uCu 24 CFR 5 570.503 (a) Before disbursing any CDBG funds to a subrecipient, the recip- ient shall sign a written agreement with the subrecipient. The agreement shall remain in effect during any period that the subrecipient has control over CDBG funds, including pro- gram income, (b) At a minimum, the written agreement with the subrecipient shall include provisions concerning the following items, (1) Statement of Work. The agreement shall include a de- scription of the work to be performed, a schedule for completing the work, and a budget. These items shall be in sufficient detail to provide a sound basis for the rAcipient effectively to monitor performance under the agreement, (2) Recgrds and Reoorta. The recipient shall specify in the agreement the particular records the subrecipient must maintain and the particular reports the 3ubrecipient must submit in order to assist the recipient in meeting its recordkeeping and reporting requirements; (3) Proarani Inu~ome_: The agreement shall include the program income requirements set forth in Section 570,504(c), (4) JLnj - Administrative ReauIrements,,The agreement shall require the subrecipient to comply with applicable uni- form administrative requirements, as described in section 570.502, (5) other Program Reauirements, The agreement shall require the subrecipient to carry out each activity in compliance with all Federal laws and regulations described in sub- part K of these regulations, except that (i) The subrecipient does not assume the recipient's environmental responsibilities described at Section 570, 6041 and (ii) The subrecipient does not assume the recipient's e responsibility for initiating the review process under the provisions of 24 CPR Part 52, (6) Conditions for Religious Organizatio ions,, Where applica- ble, the conditions prescribed by Run for the use of CDgG funds by religious organizations shall be included in the agreement, Fairhaven construction Improvemete Funding pAOE io . 1 z d • l Apends Mo. Auends iy oats ATTACHMENT "D" 24 CFR § 570.504 (a) eco ding' Program Incomes The receipt and expenditure of program income as defined in Section 570,500(a) shall be recorded as part of the financial transactions of the grant' program. (b) pisoosition of Program Income eceived by Recipients, (1) Program income received before grant closeout may be retained by the recipient if the income is treated as additional CDSG funds subject to all applicable require- monts governing the use of CDBG funds, (2) If the recipient chooses to retain program income, that income shall affect withdrawals of grant funds from the U.S Treasury as follows; (i) Program income in the form of repayments to, or interest earned on, a revolving fund as defined in Section 570.500(b) shall be substantially disbursed from the fund before additional cash withdrawals are made from the U.S Treasury for the same activ- ity, (This rule doer not prevent a lump sum dis- bursement to finance the rehabilitation of private- ly owned properties as provided for in Section 5'10.513,) (ii) substantially all other program income shall be disbursed for eligible activitLes before additional cash withdrawals are made from the U.S, %reasury, (3) Program income on hand at the time of closeout shall continue to be subject to the eligibility requirements in Subpart C and all other applicable provisions of this part until it is expended. • (4) Unless otherwise provided in any grant closeout agree ment, and subject to the requirements of paragraph (b) (5) of this section, income received after closeout shall not be governed by the provisions of this part, except that, if at the time of closeout the recipient has another ongoing_CDB(3 grant received directly from HUD, d funds received after closeout shall be treated as program • + income of the ongoing grant program, (5) If the recipient does not have another ongoing grant received directly from HUD at the time of closeout, income received after closeout from the disposition of real property or from loans outstanding at the time of fdirhaven COnltriction Smpraves.eatl Funding PA05 11 I 1 i AWds No, Awda closeout shall not be governed by the provisions of this part, except, that such income shall be used for activi- ties that meet one of the national objectives in Section 570.208 and the eligibility requirements described in Section 105 of the Act, t r, ` r i a . 1 Fairhaven Conat"dtion feprovemente funding we 77 i t 44 • 4r ~ ~ ~ rl~ r• ~~'i~~ i`~a. '`s~ e~~,~r'jt+r~~rr"fit } . ~t k • r-sF 1 t ai s x w~i w. ~x ~YX sv4 }'7', J.z r y ti ~ DENTON Q All V O P D ~ 41 Q d C7 d d ~oaoo aoa~o aDODO CITY COUNCIL r 1- w A WHOORE.AMD N0, A9wki IMrw ORDINANCE N0. AN ORDINANCE AUTHORIZING THE MAYOR TO EX'E'CUTE AMENDMENT !;UMBER ONE TO TH9 AGREEMENT: WITH THE CITY OF DENTON AND FRED MOOR,' DAY NURSERY' SCHOOL, INC. TO PROVIDE FOR CONSTRUCTION IMPROVEMENTS AND PLAYGROUND IMPROVEMENTS AND TO EXTEND THE AGREEMENT 'T'ERM ONE 'EAR IN EXCHANGE FOR ADDITIONAL FEES) AND PROVIDING FOP, AN EFFEC'T'IVE DATE THE COUNCII. OR THE CITY OF DENTON HEREHY ORDAIN91 SECTION I, That the Mayor is authorized to execute Amendment Number One to the Agreement between the pity of Denton and Fred Moore Day Nursery school, Inc., ("Agreement") a copy of which is attached hereto. SECTION II That the City Council is hereby authorized' to expend funds in the amount of Two hundred, sevtnty-five thousand dollars and no cents (0275,000.00) as specified in the amended Agreement. SECTION, 111, That this ordinance shall become offective immed- iately upon its passage and approval PASSED A.ND APPROVED this the day of 19 BOB CASTLEBERRY, MAYOR ATTESTI JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FIRM: ® HERBERT L. PROUTY) CITY ATTORNEY r i BYt ~rt 1 1 R~: ,r .r: t is a ~r t 0 t! t i Awd4a N0. - ' Agot4 it r;10 be provided by CITY to assist CONTRACTOR for said improvements to said facility shall not exceed Two hundred, seventy-five thousand dollars and no cents ($275,000.00)." 44 In all other respects, the terms and conditions of the Agreement, as executed by the parties remain in full 'force and effect. PASSED AND APPROVED this the day of 19 808 CASTLEBERRY, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY BYE APPROVED AS TO LEGAL FORMt HERBERT L. PR4UTYr CITY ATTORNEY BY $ 1 1 Ll FRED MOORE DAY NURSERY SCHOOLi INC. BYt KATHY GASKIN, DIRECTOR A~IFNWRE,K 3 i r r tr4r ;~,{r.Z 4 f, ~ L ! 4 'r ~ i 3r gtks~;{ i~.: X11 r~~1f sf! Y. r ~ 1 it • • r trei-.ccr.crs hfienda fop ~t ' f~4'nda 17euy~R ORDINANCE N0, AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND FRED MOORE CHILD CARE CENTER, INC. TO PROVIDE FOR COMMUNITY DEVELOPMENT FUNDING OF CONSTRUCTION IMPROVEMENTS! AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, NOT TO EXCEED $200,0001 AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION L, That the City Manager is hereby authorized to exe- cute the attached agreement with Fred Moore Child Care Center, Inc. to provide for the community development funding of construction improvements noted therein. 9_FC2'ION II. That the City Council hereby authorizes the expenditure of funds in the manner and amount as specified in the agreement, not to exceed $200,000. SECTION III. That this ordinance shall become effective immediately upon its passage and approval, PASSED AND APPROVED this the Al day of 1995. BOB CASTLEBERRY, MAYOR ATTESTi JENNIFER WALTERS, CITY SECRETARY BY: APP VED AS TO LEGAL FORM: MICHAEL A. BUCEK, ACTING CITY ATTORNEY r s • t. ♦ , _71 15 • ~r #J 71 , i~. • r. AQendt Hd. Agenda Date Lid -~1 " r AC!REEMENT BETWEEN THE CITY OF DENTON AND FRED MOORE CHILD CARE CENTER This Agreement is made and entered into by and between the City of Denton, Texas, a municipal corporation, acting by and through its City Manager, pursuant to ordinance, hereinafter referred to as CITY, and Fred Moore Child Care center, 821 Crosstimber, Denton, Texas 76205, a not-for-profit corporation, hereinafter referred to as CONTRACTOR, WHEREAS, CITY has received certain funds from the U. S, Department of Housing and Urban Development under Title I Of the Housing and Community Development Act of 1974, as amended; and WHEREAS, CITY has adopted a budget for such funds and included therein an authorized budget for expenditure of funds for a complete rehabilitation of the Fred Moore Child Care Center facility. WHEREAS, CITY has designated the community Development office as the division responsible for the administration of this Agree- ment and all matters pertaining thereto; and WHEREAS, CITY wishes to engage CONTRACTOR to carry out such project; NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound to the mutual, obligations and to the performance and accomplishment of the conditions hereinafter described, I, TERM This Agreement shall commence on or as of January 1, 1995, and shall terminate on December 31, 2005, unless adjusted by CITY. Request for such an adjustment must be in writing and is to be sub- mitted to CITY's Community Development Office, • IT. RESPONSIBILITIES CONTRACTOR hereby accepts responsibility for the performance of all services and activities, described in the Description of Improveolente attached hereto as Attachment "Al', in a satisfactory and efficient manner as determined by CITY, in accordance with the 01 terms herein. CITY will consider CONTRACTOR's executive director allbcontractual matters responsible for the unless written management otifica- tion to the contrary is received from CONTRACTOR, and approved by CITY. Fred Moore construction Improvements Yundln9 PAGE 1 r , ~t s' !i i • f AfllnEa !!o. ""p Rpendla Fre ) .p' entat Community Development Administrator will be CITY!s mant representative responsible for the administration of this Agree- . TIT. CITY'S OBLIGATION A. CITY shall provide funds in an amount not to exceed $200,000 to assist CONTRACTOR in the improvements to the facility located at 821 Crosstimber, Denton, Texas, B. CONTRACTOR agrees to hold and save harmless CI7Y from any and all loss, cost, or damage of every kind, nature or d+escription arising under this Agreement or € tom any source whatsoever, C. 'rho projecte will be bid out through CITY's Purchasing Department., CITY shall prepare agreements with the prime building contractor and issue checks to the prime building contractor in accordance with the contracted schedule for performance payments. D, CITY shall comply with HUD Office of Management and environmentalar view to insure hnecessary ompliancesoareemet~ming E. This Agreement and the payments made hereunder are con- tingent upon receipt of U.S, Department of Housing and Urban De- velopment Community Development Block Grant Funds, and shall ter- minate immediately, not withstanding the provisions of Article XV hereof, should such funds be discontinued for any reason. IV. COMPLIANCE WITH STATE AND LOCAL LAWS CITY and CONTRACTOR agree to perform their duties in the Programs in compliance with the U,S, Department: of Housing and Urban Development Community Development Block Grant regulations, V. REPRESENTATIONS A. CONTRACTOR warrants that it is the legal owner of the property described in Article III, section A and CONTRACTOR agrees to allow CITY access to this site for inspection purposes, CON- TRACTOR further agrees to allow CITY to kid and execute agreements with the Prime Building Contractor for the rehabilitation of the Fred Moore Child Care Center. B. CONTRACTOR shall continue to utilize the facility at 912 Crosstimber, Denton, Texas for a minimum of 10 years after improve- ments are completed to provide low cost day care for low and moder- ate income families in the community, . r Fred Moore Construction l~,prevcvsnts Funding Mt I , F 1 .t ,I y t „S~ .t 47 EA400da No. m e C. CITY is the only agent authorized to designate changes e s or additions to the work to be performed, Any additions or changes to the work authorized by CITY can only be done in writing with the signatures of CITY's City Manager, Mayor, or Community Development Administrator plus representatives of CONTRACTOR, and the prime building contractor, VI. COVENANTS A. During the term of this Agreement, CONTRACTOR shall not, without the prior written consent of CITY's Executive Director of Planning and Development or his authorized representative, change the use, or function of the property, (1) The proposed change must meet one of the national objec- tives and the Center must not be used for the general conduct of government, (2) if it is determined that the changes do not meet the national goals for use, CONTRACTOR must dispose of the property or reimburse this program in the fair market amount of the property less the amount of private funds put into the property, B. CONTRACTOR shall comply with the uniform administrative requirements, as described in Section 570.502 CDBG Handbook, a copy of which is attached hereto, VII, PROORAM INCOME All fees collected for services are considered program income, as described in Section 570,50,; CDSC3 Handbook (see Attachment I'D°), and shall be retained by CONTRACTOR to be used for Program activities as previously described. Fiscal records ,are to be kept and are to reflect the use of these funds, VIII, r MAINTENANCE OF RECORDS A. CONTRACTOR agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the s~:atus under this standards for financial management, CONTRACTOR's record system shall conteiin p sufficient, documentation to provide in detail full support iAad justification for each expenditure, Nothing in this section si•iall be construed to relieve CONTRACTOR of fiscal accountability and liability under any other provision of this Agreemert or any ap- plicable law. CONTRACTOR shall include the substance of this provision in all subcontracts, Fred Moore Construction improvements Funding Pme S • t i H Agtnda No. S A9tndi lit B, CONTRACTOR agrees to retain all books, records, docu- ments, reports, and written accounting policies and procedures` pertaining to the operation of programs and expenditures of funds under this Agreement for the period of time and under the condi- tions specified by CITY. C. Nothing in the above subsections shall be construed to relieve CONTRACTOR of responsibility for retaining accurate and current records which clearly reflect the level and benefit of services provided under this Agreement, D, At any reasonable time and as often as CITY may deem necessary, CONTRACTOR shall make available to CITY, or any of its authorized representatives, all of its records and shall permit CITY, or any of its authorized representatives to audit, examine make excerpts and copies of such records, and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel, conditions or employment and all other data relating to the program requested by said representatives. E. CONTRACTOR shall give CITY, the U,s, Department of Housing and Urban Development, or any of their duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files and other papers belonging to or in use by CONTRACTOR pertaining to this Agreement. such rights to access shall continue as long as the records are retained by CONTRACTOR. IX, REPORTS AND INFORMATION At such times and in such form as CITY may require, CONTRACTOR shall furnish such statemertts, records, data and information as CITY may request and deem pertinent to matters covered by this Agreement, If CONTRACTOR receives federal funds in excess of $25,000, from any source, or if for any reason an independent audit is • conducted, CONTRACTOR agrees to submit an audit conducted by independent examiners within 10 days after receipt of such, X. MONITORING AND EVALUATION CITY shall conduct a performance review of CONTRACTOR on an A annual basis or as otherwise deemed necessary by CITY to evaluate • compliance with the provisions of this Agreement as necessary in the performance of its duties of program accountability. Fred Moore [onetruction tmpaovesenre Funding pAdS p _ y r t: h9enda No . Agenda Item, l XI, INSURANCE An insurance policy shall be secured by CONTRACTOR to cover liability for a minimum of ten years as stipulated by CITY. A copy of this policy shall be submitted to CITY's Community Development Office within 30 days of contract execution. XII, EQUAI, OPPORTUNITY During the performance of this Agreement, CONTRACTOR is subject to Executive Order 11;M6, as amended, and, therefore, agrees to the following; (1) CONTRACTOR will not discriminate against any employee or applicant for employment bocause of race, color, reli- gion, sex, national origin, or familial status. CONTRACTOR will tako affirmative action to ensure that applicants who are employed are treated during employment without regard to their race, color, religion, sex, national origin, or familial status, concerning such employment, upgrading, demotion, or transfers recruitment or recruitment advertisim;; layoff or terminationj rates of pay or their apprenticeship. CONTRACTOR agrees to post in conspicuous place=ds, available to both employees and applicants for employment, notices to he provided by CITY setting forth provisions of this nondiscrimination clause, (2) CONTRACTOR, in all solicitations or advertisements for employees placed by or on behalf of CONTRACTOR, shall state that All. qualified applicants will t:oceive con- sideration for r•nployment without regard to race, color, religion, sex, national origin, or familial status, XIII, CONFLICT OF INTEREST CITY and CONTRACTOR state that to the best of their knowledge no member of the City of Denton, Texas, and no officer, employee, or agent of said allLhority (CITY) who exercises any function or responsibilities in connection with the carrying out of the Program to which this Agreement pertains has a personal financial interest, direct or indirect, in this Agreement. XIV. POLITICAL OR SECTARIAN ACTIVITY A. None of the performance rendered hereunder shall involve any political activity {including, but not limited to, and activity to further the election or defeat of any candidate for public rred Murre ca net:v etlon Lnpvovemente FLndl ng PAOC 5 „1 • Aw#4 #k pw 15ffir,'1) or any activity (!,r fir undertaken to influence the passage, defe< .,a1, content of legislation or bee n None of the performance rendered hereunder shall involt Fit in any manner any sectarian or religious activity, XV. TERMINATION A. CITY shall h . whole or in part, at ave the right to terminate this Agreement, i TRACTOR has failed to ancomply with any whenever term CITY determinea of this A CON shall notify CONTRACTOR in writing at le reement , to the date of termination, ast thirty (30) such days that prCIT io tion and in the of the'effer.st date of such terming case of Agreement to be terminated. rtial termination, the portion of tion under Sections Property Lh, hall b e subject to diaposi (See Attachment 11)311 and 570,503(b)(8) & 570,504(b) (4&5) CDBt Handbook C B• con CITY shall have the right convenience' to terminate this Agreement for with the consent of and when both parties agree Uponrthe termination condit;.o CONTna, RACTOx ding the effective date and the portion to be terminated; ACTOF C. CONTRACTOR shall have the right to terminate this Agree- ment for convenience, in to CITY whole or in part, by written w}iich shall include the reason Tortten notification effective date and of a parti the such termination, the al termination Ozit Is to be terminated; if, in the case remaining portion of the award ierinotesufficiant y ncomplish the project as described in the Description of to Improvemen accomplish that the entire grant b e to ' CITY zminated ma . XVI, INDEMNIFICATION A, It is agreed and understood b employees and personnel furnished b y the parties that all by the Fred Moore Child Care Center and engaged in the of the Fred Moore care er 0 shall not be deemed employ esk of C TY and hall beeresponsibletto and under the direction Of CONTRACTOR, For tionsRand noticespamong of this Agreement, all official communica- he parties shall be deemed made as of the Feed N,oore Const cuctlon lmpravementr Funding PA06 6 1 f i 1 l lr r~ is f Awda Nmq Apenda Items Q Ll date m;ailed if sent postage paid to the parties and address het for below xtl ITY: QNT$~1CTOR 1 City Manager 2C1-t5 of Den ton tlirector E, M iney n ton Fred Moore Child care Center. Denton, Texas 76201 821 Crosetimber Denton, Texas 76205 IN IYOES9 OP WHICH h s Agreement has been xecuted on this the TT~~ day of g :19831. CITY OF DE TON gYt LL D 4RELL" CITY MAN ER ATTEST: JENNI 1R WAIITER.9, CT Y SECRETARY BY., Al" VED A TO LEGAL FORM, MIKE SUCEK, ACTING -'rTyyATTORNEY i FRED MOORE C14ILD CARE CENTrR ' BYI `1 TH KI C ER, DIRECTOR • ATTESTI J 3 sECREr ARY t l't s(r prod Moara Conseruc[Inn Improvemenee n+nding p~g~ r + : t jP1A: , '1 a~ .'717 ['~'!?'Ct'~1♦ 4 <Su`P 47k st/~~ }r 1 ]d e~n ti(: t ~f t S y1fC i K+ • ~ ~ 7 ` 4- i 5 r: Ei t c 4 d E71*r5 ATTACHMENT "A" Fred. Moore Child Care Center 08SCRIPTION OP IMPROVEMENTS Construction improvements will consist of improvements as stated in work specifications prepared by Architect Alan Nelson, ine'tding, but not limited to, the followings installation of a naw°roof, electrical,-plumbing and mechanical systems, installation of new doors and windows, installation of ceramic tile, installation of new flooring where needed, and installation 'of new cabinetry, WORK STATEMENT Fred Moore child care Center is a non-profit child care facility for low income families. Parents must be working, going to school, or looking for employments to be eligible, 'Fred Moore Child Care Center is open Monday through Friday from 6r30 a.m. to 500 p.m. The staff consists of eight teachers, one director, one assistant director, one aide, and a cook. The children are served breakfast, lunch and two snacks, Tuition is based on size of the family and annual income. Prod more conotmotlon tmprovnmenu 3lrndilig PAIR / l r ri 1 ~ ~}7 rb ~ ~r t l „/t- \ tq1 h ,r 5 r rfr~ x y>~r}~f't` ~~bv i 1t i tir y„, f r4 fi~9i f r Iiat,Z, IS : iW ndr Ida [Dalda i!e f~ ATTACHMENT "6" r 24 CFR 5 570.505 The standards described in this section apply to real property within the recipient's control which was acquired or improved in whole or in part using CDBG funds in excess of $25,000, These standards shall apply from the date CD20 funds are first spent for the property until five years after closeout of an entitlement recipient's participation in the entitlement CDBG program or, with respect to other recipients, until five years after the closeout of the grant from which the assistance to the property was provided. (a) A recipient may not change the use or planned use of any such property (including the beneficiaries of such use) from that for which the acquisition or improvement was made unless the recipient provides affected citizens with reasonable notice of, and opportunity to comment on, any proposed change, and either; (1) The new use of such property qualifies as meeting one of the national objectives in Section 570,208 and is not a building for the general conduct of government; or (2) The requirements in paragraph (b) of this section are met. (b) If the recipient determines, after consultation with affected citizens, that it is appropriate to change the use of the property to a use which does riot qualify under paragraph (a) (1) of this section, it may retain or dispose of the property for the changed use if the recipient's CDRG program is reimbursed in the amount of the current fair market value of the property, less any portion of the value attributable to expen-litures of non-CDBG funds for acquisition of, and improvements to, the property, (c) If the change of use occurs after closeout, the provisions governing income from the disposition of the real property in section 570,504(b) (4) or (5), as applicable, shall apply to the use of funds reimbursed. (d) Following the reimbursement of the CDAG program in accordance with paragraph (b)• of this section, the property no longer will be subject to any CDBG requirements, i Fred efaere conattuetien Improvements Funding PAOf 4 i 1 sh 15 • Awds AD".Ilem oats tt ATTACHMENT "ell 24 Ci'R § 570 , 503 < (a) fsefore disbursing any CDBG funds to a subrecipient, the recipient shall sign a written agreement with the oubrec,pi- ent. The agreement shall remain in effect during any period that the subrecipient has control over CDBG funds, including program income, (b) At a minimum, the written agreement with the subrecipient shall include provisions concerning the following itema: {i) Statement o> _Work1, The agreement shall include a description of the work to he performed, a echsdule for completing the work, and a budget. These items shall be in sufficient detail to provide a sound basis for the recipient effectively to monitor performance under the I agreement, (2)' Records and Reporta, The recipient shall specify in the agreement the particular records the subrecipient must maintain and the particular reports the subrecipient mast submit in order to assist the recipient in meeting its recordveeping and reporting requirements. (3) Lrjogram Income, The agreement shall include the program income requirements set forth in section 570,504(c). (4) L_111 orm Admin & ra iv. Re u e tfttaL. The agreement shall require the subrec?.pient to cnrr,ply with applicable I uniform administrative requirements, as described in I Section 570,502. (5) 0 her P•t9ram Requirements The agreement shall require the subrecipient to carry out each activity in compliance with all Federal laws and re ;lations described in sub- part K of these regulations, except that: (i) The subrecipient does not assume t)ie recipient's environmental responsibilities described at section 570, 604 and (fi) The subrecipient does not assume the recipient's responsibility for initiating the. review process 0 under the provisions of 24 CFR Part 52, (6) C dit 0 s for keligiova Oraaniza 1-ons, where applica- ble, the conditions prescribed by HUES fur the use of CDBG I Fred More eonsttuotlon rmprowmAnts Funding PA06 10 i / F V ~ n F 14 1 , 'r 4 , r. v.. y Agenda No,'° ` c7 Agenda Item Datb t'r funds by religious organizations shall be included in the agreement. - (7) Suspension and Termination The agreement shall specify thatt in accordance with 24 CPR 85,43, suspension or termination may occur if the subrecipient materially fails to comply with any term of the award, and that the award may be terminated for convenience in accordance with 24 CPR 85,44, (8) Revgrsaon of Asset The agreement shall specify that upon its expiration the oubrecipient shall transfer to the recipient any CDBC funds` on hand at the time of expiration and any accounts receivable attributable to the use of CD8G funds. It shall also include provisions to the use of CDBG funds,- it shall also include provi- sions designed to ensure that any real property under the subrecipient's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 is eLt)ser; (i) Used to meet cne of the'natienal objectives ii; Section 570,20P until five years after expiration of the agreement, or for such longer period of time as determined to be appropriate by the recipient) or (it) Disposed of in a manner that results in the recipi- ent's being reimbursed in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non» CDBG funds for acquisition of, or improvement to, the property, (Reimbursement "is not required after the period of time specified in paragraph (b) -(8) (1) of this section,) r Prod Poore Constnwtlon Improve MdMS Pundlnq PAGE 11 l1 j ~z r; u,, y'; r'~- J f ~.{G rg~t~~-21~~,^✓-. e. '01 f ~ . 91CQ ue8+ ~ ' W!!rlll ~ ~ r ATTACHMENT "D" 24 CF'R 570.504 (a) Recording Program Income, The receipt and expenditure of program income as defined in Section 570.500(a) shall be recorded as part of the financial transactions of the grant program, (b) Disposition of Program Income Received hK Recipients; (1) Program income received before grar!t closeout may be retained by the recipient if the income is treated as additional CDBO funds sub;act to all applicable require- ments governing the use or CDBG funds. (2) if the recipient chooses to retain program income, that income shall affect withdrawals of grant funds from the U.S. Treasury as follows; (i) Program income in the form of repayments to, or interest earned on, a revolving fund as defined in Section 570,500(b) shall be substantially disbursed from the fund before additional cash withdrawals are made from the U .S, Treasury for the same activ- ity. (This rule does not prevent a lump sum dis- bursement to finance the rehabilitation of private- ly owned properties as provided for in section 570,513.) (ii) substantially all other program income shall be disbursed for eligible activities before additional cash withdrawals are made from the U.S, Treasury, (3) Program income on hand at the time of closeout shall continue to be subject to the eligibility requirements in Subpart C and all other applicable provisions of this part until it is expended. (4) Unless otherwise provided in any grant closeout agree- ment, and subject to the requirements of paragraph (b) (5) of this section, income received after closeout shall not be governed by the provisions of this part, except that, if at the time of closeout the recipient has another ongoing CDBG grant received directly from HUD, p funds received after closeout shall be treated as program d 46, income of the ongoing grant program, (5) If the recipient does not have another ongoing grant received directly from HUD at the time of closeout, Fred Moore Cdnetruction lrproveMente Fundtnq PAU 12 ~ ~r r r , , . I 1 1 .j f C 7, , C Y, f I If f, !r` t !l ~ r . t n 1 4 f , I 1 t 1t T 't'1 ' I 0 f. . I~ 1 J ' I ~ 1 ` 1 f J, ci gods Nor Ap od, titm,. - , income received after closeout from the disposition of real property or from loans outstanding at the time of closeout shall not be governed by the provisions of this part, except that such income shall be used for activi.- ties that meet one of the national objectives in Section 570,208 and the eligibility` requirements' described in section 145 of the Actr t I i Fred P"n construction Irproywnte. Punding PA-ic w , dt~ 11; 1 - ]y^~~ l~ t its ~ `'fl a (s . nftf t 11 a S t yYi , y F~'~t~c y I T k ~ V' f Fa t {v r .t a `t', f oar '{w,i 1tt,h ~z. 4 'r''~ • GJ O r ~DENTON ooa°o~a°~~~o QQ~ p n s d ~ o o Q t. d 0 O4 d~ ~ b 40 ~ ~ Q00 OOQO r o N , ~ ~ QQQ '°Qaaanoan~°° CITY COUNCIL r r t,t I t t. J; I,- I: n , J Jt , ' r i r C_ 1 Apu~dttb. ApMd1 ttNM ~..w.w D&WV neerrr`mhef IS). t 995: CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM, Rick Svehla, Acting City Manager SUBJECT: Revised Ordinance Amending Section 2.111 of the Code of Ordinances of the City of Denton by Eliminating the Ex-Officio Positions Representing the Central Business District Association RECOMMENDATION. Downtown Development Advisory Board recommends approval SUMMARY; Because the Downtown Development' Advisory Board and the officers of the Main Street Association, a SOl (c)6 non-profit, now meet Jointly, the need for ex-officio members representing the non-profit is eliminated. BACKGROUND, When the Downtown Development Advisory Board was formed, they met separately from what was then the Denton Central Business District Association, Two ox-officio members from that non-profit were appointed to the Downtown Development Advisory Board to serve as communication liaisons. In 1994, the Denton Central Business District Association reorganized as the Denton Main Street Association and began meeting jointly with the Downtown Devclopment Advisory Board to promote unity between the two organizations, PROGRAMS, DEPARTMENTS, OR GROUPS AMCTEDt Main Street, Downtown Development Advisory Board; Maln Street Association FISCAL IMPACT; None Respectfully submitted; Prepared by Rick Svehla Acting City Manager e Je i , Manager air, Street Program Approved: 1 Prank 1 , Robbin , AICP Director, Planning and Development "N twos e r t t r i, cya sp r I ~ • c`~t~'+~, ?S, 3 ,3 a I t 3 . 4 : I 1 I~. 1 1{ [ I II Lr ' Jj\wpdoc6\ord\dtobo.ord G~ •rn,~ Nt. ApMid1 q1A nlll ~ ri ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS AMENDING S2-111 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON BY ELIMINATING THE EX-OFFICIO POSITIONS REPRESENTING THE CENTRAL BUSINESS DISTRICT ASSOCIATIONJ AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS; SECTION 1. That section 2-111 of the Code of Ordinances, City of Denton, Texas, is hereby amended to read as follows: 64C. 2-111. gotsblirhedl torn; rules The Denton Downtown Development Advisory Board is hereby established. The Board shall consist of eleven (11) members appointed by the city Council to serve two-year terms. Each term shall commence July 1 of the year appointed, provided that six (6) members shall be appointed to serve each odd-numbered year and five (5) members each even-numbered year, All members roust be rasidents of Denton. Members shalt serve until their " . successors are appointed and qualified. The Board shall `elect from among its members a chair, who shall serve in that capa- city for one (1) year or until a successor is elected. The Board shall serve without pay and shall adopt such rules as may be necessary for the regulation of its business and affairs. SECTI N II This ordinance shall become effective immediately upon its pabsage and approval. PASSED AND APPROVED this the day of , 1995. 808 CASTLEBERRY, MAYOR - ATTEST: JENNIFER WALTERS, CITY SECRETARY t I 1 $Y: • M, . • APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY ` ' . BY.' 11+ V 56 y i'f 5 t a r y DENTON ooa~~~ooaooo - ° ° Q~ ~o 0 0 0 o 00 OHO 00~~ r o °oaa~oanoo°° CITY COUNCIL i~ . I rll! i , -..r attt ...r;)kT~'eiPf c!1Y .(.e=,Yt'. AWdS fiMx *~x YNI-.. MEORANDUM - .1 Toe Mayor Castleberry and city Council Members ld,~ PROMe Aiok Jones, Fire Marsha DATSt December 13, 1996 OV34XCTI Ordinance Attached is a copy of an ordinance amending the existing fire lane' ordinance. in it we have attempted to clear up smab languagge and also increase the distance requirements, The current ordinance states that a fire lane will be provided for all buildings, The amended ordinance will exclude single and two family dwellings. Requiring a fire lane within fifty feat of a residential property is not feasible. We also propose- to change the distance requirement from fifty feet of external portions of buildings to one 'hundred feet. We feel confident that we have enough` capabilities in our equipment to adequately reach any structure . with a fire lane within one hundred feet of all exterior portions of the building being considered. In the existing ordinance we do not have a definitive meaduring formula. In the amended' version there in one. It is defined as maximum hose distance, These amendments are supported by fire department staff and the building department staff. several contractors and builders were considered in its review and all welcome these changes, it will open up several'; landlocked lots in the developed areas for potential` development, if I can be of further aseistanee, please contact me at 566-8115, Thank your RJ/lh • I a. I, I . r sfz t ♦ 1 1 YcY A 1''!. It ti J~ :~oi~ 2?.y rat A~js~ ss V j'` Jl~~ ifs f ts'1L i~ t ~ i [lrelena.ood - I Agenda No. L' ~J CY1:! , Agenda flamu.pti-. Oale ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS AMENDING SECTIONS 11-101, 11-106 AND 11-107 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON, TEXAS FOR THE PURPOSES OF AMENDING THE STANDARDS FOR THE PROXIMITY OF FIRE APPARATUS ACCESS ROADWAYS TO BUILDINGS, STRUCTURES, AND FACILITIES) PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOFI PROVIDING A SEVERABILITY CLAUSE, AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSi SECTION I. That section 11-201 of the code of Ordinances of the City of Denton, Texas, is hereby amended to read as follows: sec. 11-101, Definitions The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a differ- ent meaning; Fire lane means a fire apparatus access roadway, on private property or within a public right-of-way, which provides unobstructed passage for fire department apparatus responding to or engaged in emergency fire and rescue opera- Lions. Maximum hose distance means the distance measurable with a tape or other flexible measurement device from the nearest point of a fire access roadway to any given point on the first story of an exterior wall of a building, structure, or facility, This measurement is to be taken around the external perimeters of buildings and other obstacles as necessary, rather than in a straight line. This measurement is intended to simulate the minimum length of fire hose necessary to reach all points on the exterior walls of the first story of a building, structure, or facility from a fire apparatus parked A in a fire apparatus access roadway, All determinations of maximum hose distance are subject to the approval of the fire marshal. SECTION II, That section 11-106 of the Coda of Ordinances, City of Denton, Texas, is hereby amended to read as follows) all provisions not specifically modified herein remain intacti sac, 11-106 Speaifiaations (a) Each fire apparatus access roadway shall be con- structed and maintained in accordance with the followings 4 1 ti,4 2 a 114 i1S~ t~,1a~ ~It 1' a c; i 7 S o.~-!_L, 4 .Cl (1 F ) The roadway shall have not less than twenty feet (201) of unobstructed width, unless otherwise approved by the Fire Marshal. (2) Except for one and two family dwellings, the road- way shall be constructed within one hundred feet (1001) of maximum hose distance from the nearest point of the fire apparatus access roadway to any given point on the exterior wall of the first story of the building, structure or facility. i (subsections (a) (3) through (a)(6) and subsection (b) remain unchanged] SECTION III. That section 11-107 of the Code of ordinances, City of Denton, Texas, is hereby amended to read as followel ail provisions not specifically modified herein remain intacti sea. 11-107. Distance From Buildings - (a) The fire lane shall be extended to within one hundred feet (1000 of maximum hose distance from all portions of the exterior walls of the first story of all buildings, except one and two family dwellings, For buildings equipped with an automatic sprinkler system throughout, the fire lane shall extend to within fifty feet (50of the fire department hose connection. (b) Where the fire lane cannot be provided to within one hundred feet (1000 of maximum hose distance from all portions of the exterior walls of the first story of a building, or where the building height is thirty feet (301) or more, an approved fire protection sysl;em shall be provided as required and approved by the fire marshal, and adequate access roadways extending to within fifty feet (501) of the entire front of the building shall be provided for fire equipment access to the building as required and approved by the fire marshal. • (subsection (c) remains unchanged] sEC'rTGN Iy, That if any section, subsection, paragraph, men- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstances is held invalid by any court of competent jurisdiction, such holding shall not affect the va- lidity of the remaining portions of this ordinance, and the city • Council of the City of Denton, Texas, hereby declares it would have • • enacted such remaining portions despite any such invalidity. $=C L(LN V. That any person violating any provision of this j ordinance shall, upon conviction, be fined a sum not exceeding $2,000.00. Each day that a provision of this ordinance is violated shall constitutes a separate and distinct offense. This penalty is PAGE 2 it rl '1' ! - t r t, ' z { . tr 7, 4 .a 6,k 0 iW i.tv l~. ~i7 !iV';•• . A9anda HD. Apenda petn" ff ' in addition to and cumulative of any other, remedies as may be available at law and equity. f• g,CTiON VI. That this ordinance shall become effective four- teen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the city of Denton, Texas, within ten (10)` days of the date of its passage; PASSED AND APPROVED this the W day of ; 1995 808 CASTLES RY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BYE APPROVED AS TO LEGAL FORM HERBERT L. PROUTY, CITY ATTORNEY : 'I 1 PAGE 3 _ > ~ t 1r d: ~ i IS1 1 K kl . ~ T w DENToN 000000 OOQ 0 p - D & ~~QO o~o~ ~ ''o oa o~ c- c o ~ c~ 0 DOO Oe0br N ,lti ~adpDdN ITS' COUNCIL y t Gi A^.Crsdt Ibl ~ Od10 . WD CITY OF DENTON, TEXAS ROUTE I, sox 100 DENTON, TEXAS 76207 , TELEPHONE)817) 3637738 6171383.7702 VFW MEW 434.20 Denton dlunicip4i Airport CITY COUNOL REPORT TO: Mayor and Members of the City Council FROM: Rick Svehla, Acting, City Manager DATE; December 15, 1995 SUBJECT: An Ordinance Authorizing the City Manager of the City of Denton, 'T'exas to Execute a Commercial Lease Agreement Between the City of Denton, Texas and Avionics International Supply, Inc. For Approximately 0,565 Acres of Property Located at the Demon Municipal Airport, with Options on the Lease of Additional Property Comprising an Additional 1.745 Acres; and Providing an Effective Dale. B!~.~Q,MMIYJI;Nj?AT[ON Staff recommends the adoption of this Ordinance. BACKKCIROUND~ This is a standard commercial lease for Avionics International Supply, Inc. located on the east side of the Airport. This lease is for a 30 year term with options to renew for two (2) ten year terms and does include an annual adjustment for the Consumer Price Index (CPI): I. December 13, 1995 - December 12, 2005 at a rate of $0.06 per square foot minimum yearly rental, adjusted annually per paragraph IV, C. of the lease. ♦ 2. December 13, 2005 • December 12, 2015 at a rate of $0,10 per square foot minimum yearly rental; adjusted annually per paragraph IV. C. of the lease. t . 3. December 13, 2015 • December 12, 2025 at a rate of $0,12 per square foot minimum yearly ' rental, adjusted annually per paragraph IV. C: of the lease. E, 0 The Airport Advisory Board unanimously recommends approval 4) PROGRAMS DEPAR'T' RNT OR SRO 1PC F ' :T .D: None. 'i TMfe4w to Quality Service" r: i Si ! 1 1 ]1''1` t , r II t S t, .rk~~f ,Y. rl% tS 1 r, ~ t f Ir~~, r ' I ;r' 1 ~ r I Agenda No. 5 Agenda llent Lata I City Council Report December 15, 1995 Page 2 FISCAL MU C The anticipated impact is an increase in Airport revenue which will be based on the lease and the annual adjustment for the CPL Please advise if f can provide additional information" RESPECTFULLYSUBMXTTED: Rick Svehla Acting City Kmager PREPARED BY Joe Thomlison Airport Manager APPROVED BY: Jose, Portugal P Assistant to the City Manager J,I,.j s t ATTACHMENTS: 1, Minutes of Airport Advisory Board, August 30, 1995 2. Commercial Lease Agreement 3. Ordinance 4. Site Location Map f I ~ t 1 1J 1 J} 1 i , r .'t t 41 an..t .ct r .r , r A r. e~ t M , it Airport Advisory Board Minutes August 30, 1995 Page 6 meeting. Information was forwarded to her about our Airport. VI. CLOSED MEETING: Board convened into closed meeting at 7:10 p,m. Vll. OFFICIAL ACTION IN CLOSED MEETINO IT) MS; >r Board reconvened Into public ikssion at 7:20 p.m. Board discussed leases between the Denton Municipal Airport and Avionics, International and John Fonville. Chairman Woolfolk entertained a motion concerning Avionics, International Board Member Risser moved that the Board recommend approval of the lease betweeo the Denton Municipal Airport and A-vionics, International, provided there are no red fags that need to come back before the Board; Board Member Dulemba Second. Motion Unanimous, Chairman WoolfoIk entertained a motion concerning the Fonvilie Leese, Board Member Risser moved that the Board recommend approval of the lease between the Denton Municipal Airport and John Fonville. Board Member Dulemba Second. Motion Unanimous. Vlll. Adjournment: With no further business, the mitting was adjourned at 7:35 p.m. The nest meeting of the Airport Advisory Board is scheduled for Wednesday, September 13, 1.995, at 5:30 p.m, in the City of Denton Civil Defense Room, 215 East McKinney, Denton, Texas 76201. 1 • _ , 1 1.~ _151 a4 <p4 ` 1 14' f , 1 t e ! n . r • s I Apanda • AOtnda Ilam Dala b AIRPORT LEASE AGREEMENT THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF DENTON § This lease is made and executed this _ day of , 1995, at Denton, Texas, by and between the city of Denton, Texas, a municipal corporation, hereinafter referred to as "Lessor", and Avionics International Supply, Inc., having its principal offices at 1750 Underwood Road, Denton Municipal Airport, Denton, Texas 76207, hereinafter referred to as "Lessee". WITNZSSETHt WHEREAS, Lessor now owns, controls and operates the Municipal Airport (Airport) in the City of Denton, County of Denton, State of. Texas; and WHEREAS, Lessee desires to lease certain premises on said airport and construct and maintain an office, warehouse, aircraft hangar and related aviation facilities thereon; and NOW, THEREFORE, for and in consideration of the promises and the mutual covenants contained in this agreement, the parties agree as follows: 1. CONDITIONS OF AORE SET bI NOTWITHSTANDING ANY LANGUAGE TO THE CONTRARY HEREINAFTER CONTAINED, THE LANGUAGE IN PARAGRAPHS A THROUGH D OF THIS SECTION SHALL br BINDING, A. PRINCIPLES OF OPERATIONS Does not grant Lessee the right to operate as a fixed base operation to serve the public. B. NONDISCRIMINATI(ZN, Lessee, for himself, his personal representatives, successors and interests, and assigns, as a pare; of the consideration hereof, does hereby covenant and agree as a' covenant running with the land that: 1. No person on the grounds of race, religion, color, sex, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected t.n discrimination in the use of said facilities; and • 2. In the construction of any improvements on, over, or under such land and the furnishings of services thereon, no person on the grounds of race, religion, color, sex, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination; and A%J r t ' r t J t Fa- I`dd~1C...p«---- 3. Lessee shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transpor- tation - Effectual of Title VI of the Civil Rights Act of 1964, as said Regulations may be amended. C. RIGHT OF INDIVIDI~A $ TG 'M NTAiN AIRCRAFT. It is clearly understood by Lessee that no right or privilege has been granted which would operate to prevent any person, firm or corporation an performing operating aircraft on the air any services on m employees (including, but not its own aircraft with its own regular ro limited to, maintenance and repair) that it may choose to perform, D, NON-EXCLUSIVE RIGHT. it is understood and agreed that nothing herein contained shall be construed to grant or authorize the granting of an exclusive right within the meaning of Title 49 U,S.C. Appendix 91349. E. P1!1_3(IC ARRA$. 1. Lessor reserves the right to further develop or improve the landing area of the airport as it seen fit, regardless of the desires or views of. Lessee, and without interference or hindrance. 2. Lessor shall be obligated to maintain and keep in repair the landing area of the airport and all publicly owned facili- ties of. the airport, together with the right to direct and control all activities of Lessee in this regard, 3. During time of war or national emergency, Lessor shall have the right to lease the landing area or any part thereof to the United States Government for military or naval use, and, if such lease is executed, the provisions of this instrument insofar as they are inconsistent with the provisions of the lease to the Government, shall be suspended, 4. Lessor reserves the right to take any action it considers necessary to protect the aerial approaches of the airport against obstruction, together with the right to prevent Lessee from erecting, or permitting to be erected, any I . building or other structure on or adjacent to the airport which, in the opinion of Lessor, would limit the usr;fulness or safety of the airport or constitute a hazard to aircraft or to aircraft navigation. 5. This Lease shall be subordinate to the provisions of any existing or future agreement between Lessor and the United States or agency thereof, relative to the operation or maintenance of the airport. Avionics Lease Agreement Page 2 D • 0 Agenda lJo. Agenda Item II. L4ASED PREMISES Lessor, for and in consideration of the covenants and agreements herein contained, to be kept by Lessee, does hereby demise and lease unto Lessee, and Lessee does hereby hire and take from Lessor, the following described land situated in Denton County, Texas A. A tract of land measuring 170 feet x 145 feet, approximately 24,650 square feet in area, as drawn and outlined on Exhibit "A", incorporated herein by reference, denoted therein as Tract A (alternatively as Phase 0 and legally described belowi ALL that certain tract or parcel of land situated in the W. Neil Survey, Abstract Number 970, Denton County, Texas, and being part of a tract shown by deed to City of Denton, recorded in Volume 305, Page 216, Deed Records, and being more particularly described as follows; COMMF'NCINO at an iron rod in the centerline of Underwood Road being 563.48 feet south of the south right-of-way of FM 1515; THENCE south 890 54' 20" west a distance of 30.00 feet to a point for corner and a point of beginning; THENCE south 006 22' 23" west a distance of 145.00 feet to a point for corner; THENCE south 89" 54' 20" west a distancF of 170,00 feet to a point for corner; THENCE north 000 22' 2311 east a distance of 145,00 feet to a point for corner; THENCE north 890 54' 20" east a distance of 1`10,00 feet to the Point of Beginning for a lot containing 24650,0 square feet and being 0.565 acres of land, more or less, A Together with the right of ingress and egress to said property; and the right in common with others so authorized of passage upon the Airport property generally, subject to reasonable regulations by the City of Denton and such rights shall extend to Lessee's employ- ees, passengers, patrons and invitees, For purposes of this agreement, the term "Premises" shall mean all property located within the inetes and bounds descri.ued and identified above, 0 including leasehold improvements constructed by the Lessee, but not including certain easements or property owned or controlled by the A ' Lessor. B. OPTION ON TRACT. LJPBA,E 1I Lessee shall have the option of extending the terms of this lease to land depicted on the attached Exhibit A as Tract B (also shown as Phavc II). Tract B Avionics Leant Ayreeaent page 1 i `i 1 s , 0 i Agenda NO. Agenda ISe 0410 comprises two rectangular areas, one measuring 160 feet x 145 feet, and a taxiway extension measuring 25 feet x 134.5 feet, together comprising approximately 26,560 square feet in area, as drawn and outlined on Exhibit "A", incorporated herein by reference, and legally described below: ALL, that certain tract or parcel of land situat(id in the W, Neil Survey, Abstract Number 970, Denton County, Texas, and being part of a tract shown by deed to City of Denton, recorded in Volume 305, Page 216, Deed Records, and being more particularly described as follows: COMMENCING at an iron rod in the centerline of. Underwood Road being 563.48 feet south of the south right-of-way of FM 1515: THENCE south 890 54' 20" west a distance of 200.00 feet to a point for corner and a point of beginnings THENCE south 000 22' 23" west a distance of 145.00 feet to a point for corner; THENCE south 890 54' 20" west a distance of 160,00 feet to a point for corner; THENCE north 000 22' 23" east a distance of 145,00 feet to a point for corner; THENCE north 890 54' 20" east a distance of 160.00 feet to the Point of Beginning for a lot containing 231200 square feet and being 0.532 acres of land, more or less, PLUS, ALL r,hat certain tract or parcel of land situated in the W. Neil Survey, Abstract Number 970, Denton County, Texas, and being part of a tract shown by deed to City of Denton, recorded in Volume 305, Page 216, Deed Records; and being more particularly described as follows: COMMENCING at an iron rod in the centerline of Underwood Road being 563,48 feet south of the south right-of-way of FM 1515; 1 Tu ENCE south 890 54' 20" west a distance of 360.00 feet to a point for corner; • THENCE south 0011 22' 23" wc;aC a distance of 76,81 feet to a point- for corner and a point of beginning; THENCP, south 006 22' 23" west a distance of 25.00 feet to a point for corner; li A"061ce l.case A9reea°ne page 4 t ,I r ' rr F r ~ r 1, 1 1,~ 1i ~ f„~ 1 t O t r .r" , I,t IL~' -1i tf. es fit' Qa' l• ~ r t V ~ ' Cc r h P 1. I , b >I. , rb:. r ,.P1, •5yy,yny j}...~~~'drU~~ THENCE north 880 09' 0211 west a distance of 134,65 feet to a point for a corner in the east boundary line of Lot 1, Block 1, Southeast Airport Addition, an addition to the City of Denton, Texas as recorded in Cabinet O, Page 295, Real Property Records, Denton County, Texasl THENCE north Ole 451 4211 west along said east boundary line of said Lot 1, a distance of 25.00 feet to a point for a corner; THENCE south 880 09' 0211 east a distance of. 134.20 feel. to the Point of Beginning and containing 3360.6 square feet and being 0.077 acres of land, more or less; said option on Tract B shall be subject to the same terms and conditions contained within this agreement as are applicable to Tract A at the time the option is exercised, including but not limited to: land rental rates an computed on a cents per square foot per year basis; term of lease; consumer price index adjustments, if anyi and date of commencement, as if said addition were and had been within Tract A from the original date of execution of this lease, In no event shall this lease option extend more than two (2) years past the initial execution of this Agreement. C. ~tTdHT OF FIRST RRFUSPLL TO LEASE3Mr, C, Provided that, and for so long as Lessee stays in lawful possession of the land denoted above as Tract A, Lessee shall have a right of first refusal on any lease negotiated within part or all of a tract of land identified on Exhibit "A11 as Tract C, measuring 330 feet x 150 feet, approximately 49,500 square feet in area, and legally described below, ALL that certain tract or parcel of land situated in the W, Neil survey, Abstract Number 970, Denton County, Texas, and being part of a tract shown by deed to City of 'Denton, recorded in Volume 305, Page 216, need Records, and being more particularly described as follows: 1 COMMENCING at an iron rod in the center line of Underwood Road being 563.48 feet south of the south right-of-way of FM 1,515: THENCE south 890 54' 2011 west a distance of 30.00 feet for cornerl 8 THENCE south 000 22' 23" west a distance of 145.00 feet to a point for corner and a Point of Beginning; THENCE south 000 22' 2311 west a distance of 150.00 feet to a point for corner; AvioM ce Lease Agreement Page 5 :d fl r L rv ~ i 't Y,~„ vi. .YhtE ,t ' { 1S °:1,~r `Jt,~ r \ tf}';YI 2-r! ~.1, ' 1. 1 r ♦w 1. r • f . , ei THENCE south 090 54' 20" west a distance of 330.00 feet to a point for corner; THENCE north 000 22' 23" East a distance of 150.00 feet to a point for corner; THENCE north 890 54' 20" east a distance of 330.00 feet to the Point of Seginning for a lot containing 49,500,0 square feet and being 1.136 acres of land, more or less. Any future lease negotiated on Tract C shall be subject, to whatever lease terms may be negotiated between Lessor and Lessee, and Lessee shall have no vested right to lease said tract under any particular terms of agreement, or specified rental, whether contained within this agreement or any other, Lessee's exercise of said right of first refusal is expressly conditioned upon Lessee's continuous and simultaneous rental. of Tracts A and B, above. Unless otherwise agreed between Lessor and Lessee, Lessee shall have this right of first refusal on the entire square footage of Tract C. Should Lessee wish to claim the right on less than the entirety of Tract C, Lessee shall prepare and deliver to Lessor's Airport Manager a map and specific description of that portion for which Lessee wishes to claim the right. in no event shall this right of first refusal extend more than five (5) years past the initial execution of this Agreement. D. IMPRUW,,U TS PROVIDED BY LESSOI;, NONE. There will be no improvements provided by Lessor, except as set forth in Article II-B, "Access to Utilities" below, For the purpose of this agreement, the term "Lessor impxove- mental' shall mean those things on the leased premises belonging to, constructed by, or to be constructed by Lessor, which enhances or increases, or will enhance or increase, the value or quality of the leased land or property, Unless otherwise noted herein, all Lessor improvements are and will remain the property of Lessor, All Lessor improvements must be described in detail above, or above referenced and attached to this agreement in an exhibit approved by Lessor, E. J gROVEMENTS PgQYIDED SY LESS2 On Tract A, Lessee shall construct a 9,000 square foot office and warehouse facility, with paving and other improvements as shown on the attached site plan Exhibit 'IS". Should Lessee exercise its option to lease Tract B, Lessee shall construct an additional 9,900 square foot hangar, dual 18" Class IV RCP culverts in the drainage channel located west of the western boundary of the taxiway extension, paving, and such other improvements as may be required by city ordinances. r P. EASEMENTS. Lessor and Lessee by mutual agreement may establish, on the lease premises, easements for public access on roads and taxiways. Arienica Loa611 Agreement rv Page 6 :y, r 1 1 l APenda A¢etida llem 1 0, ~CCSS TO_ITTILJ IE$, Lessor represents that there are water , and 3-phase el.ovtricity lines within three hundred feet (300') of the leased premises available to "tap-in" by Lessee, and that the same are sufficient for usual and customary service on the leased premises, TTT. T~IR The Initial term of this agreement shall be for a period of thirty (30) years, commencing upon Lessor's delivery of a certifi- cate of occupancy to Lessee and continuing through the 12th day of December, 2025, unless earlier terminated under the provisions of the agreement, Any attempt by Lessee to renegotiate this Lease shall be in writing addressed to the City Manager at least one hundred eighty (180) days before the expiration of the stated term of this lease, and at least 180 days before the expiration of any additional renegotiated period. Lessee has the option to renew for two (2) additional ten (10) year terms, The rental and the provisions of the agreement to be negotiated for either of the additional terms shall be real,)nable and consistent with the then value, rentals and provisions of agreement of similar property on the airport, IV, PAYMENTS, RENTALS FED Lessee covenants and agrees to pay Lessor, as consideration for this lease, the following payments, rentals and fees: A, LAN RENTAL shall be due and payable in twelve (12) equal monthly installments in advance, on or before the first of each and every month during the term of this agreement in the amount of one twelfth (1/12) of an annual rental payment based on the following formulae, calculated on the basis of minimum yearly rentals adjusted for inflation as per paragraph IV. C, r; 1,- Delivery of certificate _of Occupancy - 12/ 195 $0,08 per square foot minimum yearly rental, adjusted annually per paragraph IV. C, j a z. } 13l 0 5_ 12/12/15 $0.i0 per square foot minimum Ili yearly rental, adjusted annually per paragraph IV, C. 3. 1.7 1L115 - !L121 25 $0,12 per square toot minimum h i yearly rental, adjusted annually per paragraph IV. C, J S. LESSOR IMPROVEMENTS REN'PAh$. NONE, There are no Lessor improvements on the leased premises. C, PAYMiNT1 PENALTY, AD4USTMENTS, All payments due Lessor from J Lessee shall be delivered to the Airport Manager, unless otherwise designated in writing by the Lessor, A)l rental or fee amounts paid by Lessee and received by Lessor after more than fifteen (15) days Avlonlea Leeee A3reeaent Pane 4 r I r { 1 ~ i1 Ar.l 1 f 1 l 3 by L • e h9enda Item----- 6 after the date due shall automatically accrue and include an addi- tional monetary amount (penalty) equal to five percent (5%) of the rental or fee amount due. The yearly rental for land and improve- ments herein leased shall be readjusted at the end of each year period during the term of this lease on the basis of the proportion that the then current United States Consumer Price index for all urban consumers (CPI-U) for the Dallas-Fort Worth geographical region, as compiled by the U.S. Department of Labor, Bureau of Labor Statistics bears to the October, 1995 index, which was 146.8 (1982- 84 - 100). Each rental adjustment, if any, shall occur on the 13th day of December, beginning 1996, and every year thereafter on such date. The adjustments in the yearly rent shall be determined by multiplying the minimum yearly rent as set forth in Section M AI by a fraction, the numerator of which is the index number for the last month prior to the adjustment., and the denominator of which is the index number for October , 1995, which was 146.8 (1982-84 - 100), If the product of this multiplication is greater than the minimum yearly rent as set forth in section IV A., Lessee shall pay this greater amount as the yearly rent until the time of the next rental adjustment as called for in this section. If the product of this multiplication is less than the minimum yearly rent of as set forth in Section IV,A., there shall be no adjustment in the annual rent at that time, and Lessee shall pay the minimum yearly rent as set forth in Section Iv.A., until, the time of the next rental adjustment as called for in this section. In no event shall any rental adjustment called for in this section result in an annual rent less than the minimum yearly rent of as set forth in Section M AI The adjustment shall be limited so that the annual rental payment determined for any given year shall not exceed the annual rental payment calculated for the previous year by more than ten percent (10%). , if the consumer price index for all urban consumers (CPI-U) for the Dallas-Fort worth geographical region, as compiled by the U,S, Department of Gabor, Bureau of Labor Statistics, is discontinued during the term of this lease, the remaining rental adjustments called for in this section shall be made using the formula set forth in Subsection (a) above, but substituting the index numbers for the w Consumer Price Index-Seasonally Adjusted u ,s. City Average For All Items For All Urban Consumers (CPI-U) for the index numbers for the j CPI-U applicable to the Dallas-Fort Worth geographical region. If both the CPI-U for the Dallas-Fort Worth geographical region and the U.S. City Average are discontinued during the term of this lease, the remaining rental. adjustments called for in this section shall be ; ® made using the statistics of the Bureau of Labor Statistics of the United States Department of Labor that are most nearly comparable to the CPI-U applicable to the Dallas-Fort Worth geographical region. If the Bureau of Labor Statistics of the United States Department of Labor ceases to exist or ceases to publish statistics concerning the purchasing Power of the consumer dollar during the term of this lease, the remaining rental adjustments called for in this section M0,11ca Lense Agrwent Page a r t Awda k 14 74i~~ shall be made using the most nearly comparable statistics published by a recognized financial authority selected by Lessor, V. RI(WO 11P1A OBLIOATIONB of LF88gL A. USE OF LEASED PREMISES. Lessee is granted the non-exclusive privilege to use the leased premises for the manufacture and sale of aviation-related electronic equipment and storage of aircraft. Lessee may not use any portion of the Premises for any other use. Lessee, or sublessees ahall not be authorized to conduct any services not specifically listed in this agreement, 'rho use of the lease premises of Lessee, or sublessees shall be limited to only those private activities having to do with or related to airports and aviation. No person, business or corporation may operate a commercial, retail or industrial business upon the premises of Lessee or upon the Airport without a lease or license from Lessor authorizing such commercial, retail or Industrial activity. The Lessor shall not unreasonably withhold authorization to conduct aeronautical or related services. B. 1 DE JENTr CONTRAC'C_Og. During all times that this Lease is in effect, the parties agree that Lessee is and shall be deemed to be an independent contractor and operator and not an agent or employee of City with respect to their acts or omissions hereunder. For all purposes hereunder, Lessee is and shall be deemed an independent contractor and it is mutually agreed that nothing contained herein shall be deemed or construed to constitute a partnership or joint venture between or among the parties hereto. C. ST DARDS. Lessee: shall meet or exceed the following standards. 1. Address. Lessee shall file with the Airport Manager and keep current his mailing addresses, telephone numbers and contacts where he can be reached in a) emergency. 2, List, Lessee shall. file with the. Airport Manager and keep current a diet of his tenants and saublesseee, 3. Cc cC. Lessee shall contractually rp quire his employers t and sublessees (-.nd sublescee's invitees) to abide by the provisions of the agreement, Lessee shall promptly enforce his contractual rights in the event of a default of such covenants. ® 4, Uti_ ties. Taxes and c . Lessee shall meet all expenses and payments in connection with the use of the Premises and tha rights and privileges herein granted, including the timely payment of utilities, taxes, permit fees, license fees and assessments lawfully levied or assessed, ),vlontes L1698 Ag Yeen,--L Page 9 , T ( T t( , N r ~1 , {a , C r l np~nda Ha, ~ c~ ~ Data 5. Laws. Lessee shall comply with all current and future federal, state and local laws, rules and regulations which may apply to the conduct of business contemplated, including rules, regulations and ordinances promulgated by Lessor, and Lessee shall keep in effect and post in a prominent place all n~.cessary and/or required licenses or permits. Lessoel.e use of the premises shall at all times bt in compliance with and subject to any covenants, restrictions, and conditions of record pertaining to the use and occupancy of the leased premises and shall at all times comply with the ' laws, codes, ordinances, rules, and regulations , eithor existing or those promulgated in the future, by the City of Denton, the County of Denr.on, the State of Texas, the United States of America, and the Federal Aviation Administration, or their successors. Lessee shall not operate or permit the operation of any transmitter devices, electrical signal producers, or machinery on the leased premises which could interfere with the electronic aircraft navigation aid's or devices located on or off Airport property. Lessee shall not be permitted to engage in any business or operation on the leased premises which would produce obstructions to visibility or violate height restrictions as set forth by the Federal Aviation Administration or the City of Denton, r 6. aintenancs_of eg2perLy. Lessee shall be responsible for the maintenance, repair and upkeep of all property, build- ings, structures and improvements, including the mowing or elimination of grass and other vegetation on the Premises, and shall keep said Premises neat, clean and in respectable condition, free from any objectional matter or thing, Lessee agrees not to utilize or permit others to utilize areas on the leased premises which are located on the outside of any hangar or building for the storage of wrecked or permanently disabled aircraft, aircraft parts, automo- biles, vehicles of any type, or any other equipment or items which would detract from the appearance of the: leased premises. Lessee agrees that at no time shall the leased premises be used for a flea market type sales operation. 7. Unaut sized use of r.endses, Lessee may not use any of. the leased land or premises fcr the operation of a motel, hotel, restaurant, private club or bar, apartment hous,a, or for industrial, commercial or retail purposes, Except as authorised herein. 6 a. Dwellinas. It is expressly understood and agreed that no permanent dwelling or domicile may be built, moved to or r J established on or within the leased premises nor may lessee, his tenants, invitees, or guests be permitted to reside or remain as a resident on or within the leased premises or other airport premises. Avlon4c8 Leaae Ngreemont Page 10 1 r Apendx No. ~JLS- . 4e) Oe~.S Apendta Itan;'- uue 9. Quit Poe gssio. l,esrsee shall quit possession of all premises leased herein at the end of the primary term of this lease or any renewal or extension thereof, and deliver up the premises to Lessor in as good condition as existed when possession was taken by Lessee, reasonable wear and tear excepted. 10. HOLM HARMLESS. LESuEE SHALL INDEMNIFY AND HOLD HARMLESS LESSOR FROM AND AGAINST ALL LOSS AND DAMAGES, INCLUDING DEATH, PERSONAL INJURY, JOSS OF PROPERTY OR OTHER DAMAGES, ARISING OR RESULTING FROM THE OPERATION OF LESSEE'S BUSINESS IN AND UPON THE LEASED PREMISES. 11. C mic Is. Lessee agrees to properly store, collect and dispose of all chemicals and chemical residues; to properly .store, confine, collect and dispose of all paint, including paint spray in the atmosphere, and paint products, and to comply with all Local, State and Federal regulations governing the storage, handling or disposal of such chemi- cals and paints. 12. slazardoue ctivi leg . Should Lessee violate any law, rule, restriction or regulation of the City of Denton or the Federal Aviation Administration, or should the Lessee engage in or permit other persons or agents to engage in activities which could produce hazards or obstruction to air naviga- tion, obstructions to visibility or interference with any aircraft navigational aid station or device, whether airborne or on the ground, then Lessor shall state such violation in writing and deliver written notice to Lessee or Lessee's agent on the leased premises, or to the person(s) on the leased premises who are causing said violation(s), and upon delivery of such written notice, Lessor shall have the right to demand that the person(s) responsible for the violation(s) cease and desist from all such activity creating the vi.olation(s). in such event, Lessor shall have the right to demand that corrective action, as required, be commenced immediately to restore the leased premises into • conformance with the particular law, rule or aeronautical regulation being violated. Should Lessee, Lessee's agent, or the person(s) responsible for the violation(s) fail to cease and desist from said violation(s) and to immediately commence correcting the violation(s), and to complete said corrections within twenty-four. (24) hours following written notification, then Lessor shall have the right to enter onto e) the leased premises and correct the violation (s) , and Lessor shall not be responsible for any damages incurred to any improvements on the leased premises as a result of the corrective action process. Avlonles Lease Agreement Page 11 r i CIA Apenrfa No. O ..S Agenda IIeA D, SIGNS, During the term of this agreement, Lessee shall have the right, at its own expense, to place in or on the lease Premises signs identifying Lessee. Said signs shall be of a size, shape and design, and at a location or locations, approved by the Lessor and in conformance with any overall directional graphics or sign program established by Lessor for the Airport. Lessor's approval shall not be withheld unreasonably. Said signs shall be maintained in good repair throughout the term of this agreement. Notwithstanding any either provision of this agreement, said signs shall remain the prop- erty of Lessee. Lessee shall remove, at its expense, all letterinq, signs and placards so erected on tho premises at the expiration of the term of this agreement or extensions thereof. . VI, CgVENANTS SY L8SSO Lessor hereby agrees as follows. A. PEACEFUL ENJOYMENT. That on payment of rent, fees, and performance of the covenants and agreements on the part of Lessee to be performed hereunder, Lessea shall peaceably hold and enjoy the leased premises and all rights and privileges herein granted; B. COMPLIANCE. Lessor warrants and represents that in the establishment, construction and operation of said Denton Municipal Airport, that Lessor has heretofore and at thin time is complying with all existing rules, re5ulations, and criteria distributed by the Federal Aviation Administration, or any other governmental authority relating to and including, but not limited to, noise abatement, air rights and easements over adjoining and contiguous areas, over-flight in landing or takeoff, to the end that Lessee will not be legally liable for any action of trespass or similar cause of action by virtue of any aerial operations of, adjoining property in the course of normal take-off and landing procedures from said Denton Municipal Airport; Lessor further warrants and represents that at all times during the term hereof, or any renewal or extension of same, that it will mntinuc, to comply with the foregoing, VII. SPECIAL CONA'ITXONS It is expressly understood and agreed by and between Lessor and Lessee that this lease agreement is subject to the following special terms and conditions. A. RUNWAYS AND TAXIWAYS, That because of the present sixty 6 thousand (60,000} pound continuous use weight bearing capacity of the runway and taxiways of the Airport, Lessee herein agrees to + limit all aeronautical activity including .landing, take-off anrl taxiing, to aircraft having an actual weight, including the weight of its fuel, of sixty thousand (60,000) pounds or less, until such time that the runway and designated taxiways on the Airport have been improved to handle aircraft of such excessive weights. It is AV10n4e5 tease Agreement - page 12 rr,i't ~ r it I , I I • I~ 'r ApBnda IlemY G Udt! f - jKn~,_ further agreed that, based on qualified engineering studies, the weight restrictions and provisions of this clause may he adjusted, up or down, and that Lessee agrees to abide by any such changes or revisions as such studies may dictate. "Aeronautical Activity" referred to in this clause shall include that activity of the Lessee or its agents or subcontractors, and its customers and invitees, but shall not. include those activities over which it has no solicitory part or control, such as an unsolicited or unscheduled or emergency landing. A pattern of negligent disregard of the provisions of this section shall be sufficient to cause the immediate termination of this entire agreement and subject Lessee to liability for any damages to the Airport that might result, VIII. klAB,EHOLD IMPROVEMSNTs A. REQUIREMENTS: Before commencing the construction of any improvements upon the premises, Lessee shall submit: 1. Documentation, specifications, or design work, to be approved by the Lessor, which shall establish that the improvements to be built or constructed upon the lease premises are in conformance with the overall size, shape, color, quality and design, in appearance and structure of the program established by Lessor on the Airport, 2. All plans and specifications showing the location upon the premijes of the proposed construction; 3. The estimated cost of such construction. No construction may commence until Lessor, acting by its City Council, has approved the plans and specifications and the location " of the improvements, the estimated costs of such construction and the agreed estimated life of the building or structure, Approval by the City Council shall not be unreasonably withheld; should the Council fail to deny Lessee's plans and specifications within sixty (60) days of submission thereof to the Council, such plans and specifications shall be deemed approved. Documentary evidence of • the actual coat of construction on public areas only (such as taxiways) shall be delivered by Lessee to Lessor's City Manager from ± time to time as ouch costs are paid by Lessee, and Lessor's City Manager is hereby authorized to endorse upon a copy of this lease filed with the City Secretary of Lessor such actual amounts as he shall have found to have been paid by Lessee, and the findings of the City Manager when endorsed by him upon said contract shall be ® conclusive upon all parties for all. purposes of this agreement. B. ADDITIONAL CO;JSTRUCTION OR IMPROVEMVNTai Lessee is hereby authorized to construct upon the land herein leased, at his own cost and expense, buildings, hangars, and structures, that Lessor and Lessee mutually agree are necessary for use in connection with the operations authorized by this lease, provided however, before I Avionics Lease A9zevmnmt Page • 0 ~ f'; I i f 1 S y r P . . li r :.d ~{r • r i commencing the construction of any improvements upon the premises, Lessee shall submit plans and specifications for approval by Lessor as specified in Article VIII,A., above. C. OWNERSHIP oP IMPROVEMENTS; All buildings and improvements constructed upon the premises by Lessee shall remain the property of Lessee unless said property becomes the property of Lessor under the following conditions, terms and provisions. 1. Remova1 of_Bujj~Lings. No building or permanent fixture may be removed from the premises. 2. Assumption. All buildings and immprovemcnts of whatever nature remaining upon the leased premises at the end of the primary term, or any extension thereof, of this lease shall automatically become the property of Lessor absolutely in fee without any cost to Lessor. 3. wilding Life. It is agreed that the life of the building to be constructed by Lessee on the property herein leased is forty-five (45) years, 4. C cella-io1. Should this lease be cancelled for any reason before the end of the forty (45) year expecl-ed building life, it is especially understood and agreed that Lessor reserves the right to purchase all buildings, structures and improvements then existing upon the premises by tendering to Lessee one forty-fifth (1/45) of the undepreciated value of such building for each year remaining on the agreed life of such building. The undepreciated value of all improvements is to be determined by having such improvements appraised by three appraisers, one appointed by Lessor, one appointed by Lessee and one appointed by the two appraisers. IX, 8U8ROffATION OF MORT AOLL+ Any person, corporation or institution that lends money to Lessee for construction of any hangar, structure, building or improvement, and retains a security interest in said hangar, struc- ture, building or improvement shall, upon default of Lessee's obligations to said mortgagee, have the right to enter upon said leased premises and operate or manage said hangar, structure, building or improvement according to the provisions of the agree- ment, for a period not to exceed the term of the mortgage with Lessee, or until the loan is paid in full, whichever comes first, ® but in no event longer than the term of this lease. It is expressly understood and agreed that the right of the mortgagee referred to 0 herein is limited and restricted to those improvements constructed with funds borrowed from mortgagee. i Avlonice [.eaeo Agreement - Paqe 11 r, s, i r ~ i s t l1 r , ~ 1 ~ ~ s ~ rtS ss lrrd i !r f. , AOerrda No, CS Agenda llem.~E Date X , QH OF 6A BAN'[' Lessor shall have the right to establish easements, at no cost to Lessee, upon the leavod ground space for the purpose of providing underground utility services to, from or across the airport property or for the construction of public facilities on the Airport. How- ever, any such eauemants shall not interfete ,lth Lessee's use of the leased premises and Lessor shall reGtnre - ie property to orig- inal condition upon the installation of any urLlity services on, in, over or under any such easement or the conclusion of such construe- tion. Construction in or at the easement shall be completed within a reasonable time, XI. MSXQMUW OF L A99 Lessee expressly covenants that it will not assign this lease, convey more than ten percent {10k) of the interest in his business, through the sale of. stock or otherwise, transfer, license, nor sub- let the whole or any part of the said premises for any purpose, without the written consent of Lessor. Lessor agrees that it will not unreasonably withhold or delay its approval of such sale, sub- lease, transfer, license, or assignment of the facilities for the airport related purposes, provided however, that no such assignment, sublease, transfer, license, sale or otherwise shall be approved if the rental, fees or payments, received or charged are in excess of the rental or fees paid by Lessee to Lessor under the provisions of this lease, for such portion of the premises proposed to be assigned, subleased, transferred, licensed, or otherwise The pro- visione of this lease shall remain binding upon the assignees, if any, of Lessee. XII, ~N3URANCB A. RE•Q _IIREQ INSURANCE Lessee shall maintain continuously in effect at all tunes during the term of this agreement, at Lessee's expense, the following insurance coverage: 1. comprehensive general liability covering the leased premis- es, the Lessee or its company, its personnel, and its operations on the airport, 2. Aircraft liability to cover all flight operations of Lessee. Fire and extended coverage for replacement value for all facilities used by the Lessee: either as a part of this ® agreement or erected by the Lessee subsequent to this agreement, ' • Avionlce Led\e AgrOEVOM Page 15 or: -;Y • , Agenda No. Agenda IIIm9!~>~r Da to lrs 4, Liability insurance limits shall be in the following minimum amounts Bodily Injury and Property Damage: One Million Dollars ($1,000,000) combined single limits on a per occurrence basis, 5. All policies shall name the city of Denton ao an additional named insured and provide for a minimum of thirty (30) days written notice to the City prior to the effective date of any cancellation or lapse of ouch policy. 6. All policies must be approved by the Lessor. 7. The Lessor shall be provided with a copy of all such policies and renewal certificates. Products Liability insurance is not required by this lease for the operations herein allowed; however, Lessor reserves the right to require such insurance if any future modtfications to the scope of allowed operations contained within Paragraph V.A, justify such a modification. During the term of this lease, Lessor herein reserves the right to adjust or increase the liability insurance amounts required of the Lessee, and to require any additional rider, provisions, or certificates of insurance, and Lessee hereby agrees to provide any such insurance requirements as may be required by Lessor; provided however, that any requirements shall be commensu- rate with insurance requirements at other public use airports similar to the Denton Municipal Airport in size and in scope of aviation activities, located In the southwestern region of the United States. Lessee herein agrees to comply with all increased or adjusted insurance requirements that may be required by the Lessor throughout the original or extended term of this lease, including , types of insurance and monetary amounts or limits of insurance, and to ^ornply with said insurance requirements within sixty (60) days following the receipt of a notice in writing from Lessor stating the increased or tdjusted insurance requirements. Lessee shall have the right to maintain in force both types of insurance and amounts of • insurance which exceed Lessor's minimum insurance requirements, In the event that State law should be amended to require types of Insurance and/or insurance amounts which exceed those of like or similar public use airports in the southwestern region of the United States of America, then in such event, Lessor shall have the right. to require that Lessee maintain in force typed of insurance and/or 0 amount. of insurance as specified by State law, Failure of Lessee to comply with the minimum specified amounts or types of insurance ao required by Lessor shall constitute Lessee's default of this Lease. 5 1 I r AV Lon lea Lease Agreewent Page Id r• • r ''I - ii All, da NoN r_. ' Ap¢nda Oah ~ 1 XIII. INDEMNITY 0. LESSEE AGREES TO INDEMNIFY AND HOLD HARMLESS CITY AND ITS AGENTS, EMPLOYEES, AND REPRESENTATIVES FROM AND AGAINST ALL T LIABILITY FOR ANY A14D ALL CLAIMS, SUITS, DEMANDS, AND/OR ACTIONS ARISING FROM OR BASED UPON IN'T'ENTIONAL OR NEGLIGENT ACTS OR ~ OMISSIONS ON THE PART OF LESSEE, ITS AGENTS, REPRESENTATIVES, s EMPLOYEES, MEMBERS, PATRONS, VISITORS, CONTRACTORS AND SUBCON- TRACTORS, IF ANY, AND/OR SUBLESSEES, WHICH MAY ARISE OUT OF OR RESULT FROM LESSEE'S OCCUPANCY OR USE OF THE PREMISES AND/OR ACTIVITIES CONDUCTED IN CONNECTION WITH OR INCIDENTAL TO THIS LEASE. THIS INDEMNITY PROVISION EXTENDS TO ANY AND ALL SUCH CLAIMS, SUITS, DEMANDS, AND/OR ACTIONS REGARDLESS OF THE TYPE OF RELIEF SOUGHT THEREBY, AND WHETHER SUCH RELIED IS IN THE FORM OF UAMAGES, JUDGMENTS, AND COSTS AND REASONABLE ATTORNEY'S FEES AND EXPENSES, OR ANY OTHER LI-91AL OR EQUITAULE FORM OF REMEDY. THIS INDEMNITY 6 PROVISION SHl.i,L APPLY REGARDLESS OF THE NATURE OF THE INJURY OR HARM ALLEGED, WITETHER FOR INJURY OR DEATH TO PERSONS OR DAMAGE TO PROPERTY, AND WHETHER SUCH CLAIMS BE ALLEGED AT COMMON LAW, OR STATUTORY OR CONSTITUTIONAL CLAIMS, OR OTHERWISE. THIS INDEMNITY PROVISION SHALL APPLY WHETHER THE BASIS FOR THE CLAIM, SUIT, DEMAND, AND/OR ACTION MAY BE ATTRIBUTABLE IN WHOLE OR IN PART TO THE LESSEE, OR TO ANY OF ITS AGENTS, REPRESENTATIVES, EMPLOYEES, MEMBERS, PATRONS, VISITORS, CONTRACTORS, AND SUBCONTRACTORS, IF ANY, AND/OR SUBLESSEES, OR TO ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM. FURTHER, CITY ASSUMES NO RESPONSIBILITY OR LIABILITY IFOR HARM, INJURY, OR ANY DAMAGING EVENTS WHICH ARE DIRECTLY OR INDIRECT- LY ATTRIBUTABLE TO PREMISE DEFECTS OR CONDITIONS WHICH MAY NOW EXIST OR WHICH MAY HEREAFTER ARISE UPON THE PREMISES, ANY AND ALL SUCH DEFECTS BEING EXPRESSLY WAIVED BY LESSEE. LESSEE UNDERSTANDS AND AGREES THAT THIS INDEMNITY PROVISION SHALL APPLY TO ANY AND ALL CLAIMS, SUITS, DEMANDS, AND/OR ACTIONS BASED UPON OR ARISING FROM ANY SUCH CLAIM ASSERTED BY OR ON EEHALF OF LESSER OR ANY OF ITS MEMBERS, PATRONS, VISITORS, AGENTS, EMPLOYEES, CONTRACTORS AND SUBCONTRACTORS, IF ANY, AND/OR SUBLESSEES. v IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT THE LESSOR SHALL NOT BE LIABLE OR RESPONSIBLE FOR THE NEGLIGENCE OF I,RSSEE AND/OR SUBLESSEES, ITS AGENTS, SERVANTS, EMPLOYEES AND CUSTOMERS. LESSEE FURTHER AGREES THAT IT SHALL AT ALL TIMES EXERCISE REASONABLE PRECAUTIONS FOR THE SAFETY OF, AND SHALL BL SOLELY RESPONSIBLE FOR THE SAFETY OF ITS AGENTS, REPRESENTATIVES, EMPLOYEES, MEMERS, C@ PATRONS, VISITORS, CONTRACTORS AND SUBCONTRACTORS, IF ANY, AND/OR SUBLESSEES, AND OTHER PERSONS, AS WELL AS FOR THE PROTECTION OF SUPPLIES AND EQUIPMENT AND THE PROPERTY OF LESSEE OR OTHER PERSONS, i S LESSEE AND LESSOR EACH AGREE TO GIVE THE OTHER PARTY PROMPT AND TIMELY NOTICE OF ANY SUCH CLAIM MADR OR SUIT INSTITUTED WHICH IN ANY WAY, DIRECTLY OR INDIRECTLY, CONTINGENTLY OR OTHERWISE, AFTECTS Avionics Lease Agreement - Page 17 I 1 I rw' Agenda No, Agenda Item Data ate_ OR MIGHT AFFECT THE LESSEE OR THE LESSOR, LESSEE FURTHRR AGREES THAT THIS INDEMNITY PROVISION SHALL 11E CONSIDERED AS AN ALDITIONAL REMEDY TO LESSOR AND NOT AN EXCLUSIVE REMEDY. ' XIV, CANCLLLATION Sa'.j J580R In the event that Lessee shall file a voluntary petitiot' in bankruptcy or proceedings in bankruptcy shall be instituted against it and Lessee thereafter is adjudicated bankrupt pursuant to such proceedings, or any court shall take jurisdiction of Lessee and its assets pursuant to proceedings brought under the provisions of any Federal reorganization act, or Lessee shall be divested of its estate herein by other operation of law: or Lessee shall fail to perform, keep and observe any of the terms, covenants, or conditions herein contained, or on its part to be performed, the Lessor may give Lessee written notice to correct such condition or cure :Such default and, if any condition or default shall continue for thirty (30) days after the receipt of such notice by Lessee, then Lessor may terminate this lease by written notice to Lessee. In the event of default, Lessor has the right to purchase any or all structures on the leased premises under the provisions of Section VIII Paragraph C,4. (Cancellation) hereof, The City shall have a lien as security for the rent aforesaid upon all goods, wares, chattels, implements, fixtures, furniture, tools and other personal property which are or may be put or caused to be put on the demised premises by Lessee, V Upon termination of this Lease, Lessee shall remove all personal pzoperty from the demised premises within sixty (60) days after said termination. If Lessee fails to remove its personal property as agreed, City may elect to retain possession of such property or may sell the same and keep the proceeds, or may have such property removed at the expense of Lessee, If City has exercised its option to take title to fixed improvements as provided, Lessee shall repair, at its own expense, any damage resulting from said removal of personal property and A shall leave the leased premises in a neat and clean condition with all other improvements in place. t` Failure of City to declare this Lease terminated upon the default of Lessee tor any of the reasons set out shall not operate to bar, destroy or waive the right of City to cancel this Lease by reason of any subsequent violation of the terms hereof, The acceptance of rentals and fees by City for any period or periods Q after a default of any of the terms, covenants, and conditions • i herein contained to be performed, kept and observed by Lessee shall not be deemed a waiver of any righto on the part of the city to cancel this Agreement for failure by Lessee to so perform, keep or observe any of the terms, covenants or conditions hereof to be performed, kept and observed, Avionics Letea Agreument. - Pxge 18 I is a . • wrw w. w..i• ;,if kl \ \'Y1'Lf' Ja.~ y I ~ • Agenda Ito. Agenda Ittm~ Oab 49 XV. _ANCELLATION BY LJOSSE Lessee may cancel this agreement, in whole or part, and termi- nate all or any of Its obligations hereunder at any time, by thirty (30) days written notice, upon or after the happening of any one of the following events: (1) issuance by any court of competent juris- diction of a permanent injunction in any way preventing or restrain- ing the use of said airport or any part thereof for airport pur- poses; (2) the breach by Lessor of any of the covenants or agree- menta contained herein and the failure of Lessor to remedy such breach for a period of ninety (90) days after receipt of a written notice of the existence of such breacht (3) the inability of Lessee to use said premises and facilities continuing for a longer period than ninety (90) days due to any law or any order, rule or regula- tion of any appropriate governmental authority having jurisdiction over the operations of Lessor or due to war, earthquake or other casualty; or (4) the assumption or recapture by the United States Government, or any authorized agency thereof, of the maintenance and operation of said airport and facilities or any substantial part or parts thereof. Upon the happening of any of the four events listed in the preceding paragraph, such that the leased premises cannot be used for aviation purposes, then the Lessee may cancel this lease as aforesaid, or may elect to continue this lease under its terms, except, however, that the use of the leased premises shall not be limited to aviation purposes, their use being only limited by such laws and ordinances as may be applicable at that time, XVI. MISCELI,ANEOU$ PROVISIONS A. ENTIRE AQ E$ EMENT, This agreement constitutes the entire understanding between the parties and aL of its effective date supersedes all prior or independent agreements between the parties coveting the subject matter hereof, Any change or modification hereof shall be in writing signed by both parties. B. BINDIN EFFECT. All covenants, stipulations and agreements herein shall extend to, bind ar.d inure to the benefit of the legal • representatives, successors and assigns of the respective parties hereto. C. SEVE2&M LIT . If a provision hereof shall be finally declared void or illegal by any court or administrative agency hav- ing jurisdiction, the entire agreement shall not be void; but the ® remaining provisions shall continue in effect as nearly as possible in accordance with the original intent of the parties, • Avlonice Lease Agrem,ent Page 19 > it I r I ,r. t , r 1. 5 Ih ~ l L r I 1 1 f Agenda NO.~--- dr4~`- _ Agenda "IIII +r Date D. NOTICE, Any notice given by one party to the other in connection with this agreement shall be in writing and shall be sent by registered mail, return receipt requested, with postage and registration fees prepaid as follows. 1. If to Lessor, addressed to; City Manager City of Denton Denton, Texas 76201 2. If to Lessee, addressed to: Andy Johnson or Don Hawkins Avionics International Supply, Inc, 1750 Underwood Road Denton Municipal Airport Denton, Texas 76207 Notices shall be daemed to have been received on the daze of receipt as shown on the return receipt) E, HEADINGS, The headings used in this agreement are intended for convenience of reference only and do not define. or limit the scope or meaning of any provision of this agreement. F. GOVERNING LAW•RQ VEUF,. This agreement is to be construed in accordance with the laws of the State of Texas and venue for its enforcement shall lie in Denton County, Texas, IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first above written, CITY OF DENTON, TEXAS, LESSOR I BY: • BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITE' SECRETARY ® f~. CITY OF DENTON, TEXAS " { a Avionics Lease Agreement Page 20 A ! 11fA A A r I ~1 _ ~ Vr Ato }i kl, t i,~~f}1,~r ) °t:A 1~ ~~At AA, 1~~~~,~'ktA ~A llii, ~~A{ l~lV `j• r ~4 A , .,.ct 1 ' 1 it i r iL',s±:A+/{f;~~~'~#~(ifA~~~fA ~~Yf ;i 1'-~ytir~tiTl'~; ~1.1~.•. a y 4^, % 1 AMA AW4lgm-401- e~~= APPROVED AS TO LEGAL FORM1 HERBERT L, PROUTY, CITY ATTORNEY l'.ITY OF DENTON, TEXAS ny r. - -r AVIONICS INTERNATIONAL SUPPLY, INC., LESSEE r President son By, Ed Y THE STATE OF TEXAS 5 COUNTY OF DENTON $ This instrument was acknowledged before me on the ',1ff day Of ; 1995 by Andy Johnson, ~ 'e TONIPEEDY a NOTARY PUHUC r~3 STATF:OF'fEk,4~1. µyCpmtiuol Enpial2l•9A iVOTAkY PUSLI I ST' OF TEXAS My Commission Expires ; 0 1t `I i i I w f AYIcnIcA Lena Agreement Page 21 : it f I ~fk b i it i ti f 9a ' n 1 )1y It ' i 1>,Yt R r'I I. 1 1 f a v t: a la iii 1, 1v ' ~a t~ k~=Yy,~i 3a F~ ti~1~' t~4d~ 2' ~4 a~K bf~~111 t17aj sY',{ ~ ii it r f ,'Yd~a ~ ~~i ~~~q '2~ (~A~3j•G ~y?V1t '~yt~.k~~',{~~t o- • a, y.+-pi.. es..~,r s. .Rm ubXrwn: %'rkr24+Pi.girH 5:.r..',v'{~~nTfi' MtkH'ath.,. o;. 11-.11,11. ,,GALE: 1 INCH 50 FEET COORDINATE'. BOUNDARIES:' ~ NORTHING n 704.4623 TO 1000.0000 E.^.STING u 534.7571 TO 1000,0000- q S 10 1 ~ PHASE PHASC" 17 TKAG7 Z3 `TRACT A y ll g 2 5 i • V\ J 1 PLA 6 t ~sS°t 6 t c _ 3 t Y 7 t ri t , X 3,M • t• , avionica.oed CApA M dAN9. rida lum ' ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF DENTON,' TEXAS TO EXECUTE A COMMERCIAL LEASE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND AVIONICS INTERNATIONAL SUPPLY, INC. FOR APPROXI- MATELY 0,565 ACRES OF PROPERTY LOCATED AT THE DENTON MUNICIPAL AIRPORT, WITH OPTIONS ON THE LEASE OF ADDITIONAL PROPERTY COMPRIS- ING AN ADDITIONAL 1,745 ACRES; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORIDAINSt SECTION I, That the City Miinager is authorized to execute a commercial lease agreement b6Lween the City of Denton, Texas and Avionics International. Supply, Inc, for approximately 0,565 acres of land located at the Denton Municipal Airport, under. -the -terms and conditions contained within this agreement, which is attached i hereto and made a part hereof. SECTION zl That this ordinance shall become effective immediately upon its passage and approval, PASSED AND APPPOVBD th+.c+ the day of 2995, BOB 6A5TLEBERRY, MAYOR ATTEST. 11 ; Y JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY IIY e 1W - •;it +ii Fr•~t`0y ~S? y e AWds APend~ Bg1f ~ i SEE MAP 30 Wo .144 I F.M 1515 - AIRPUR RD, I L A DEMARPORT I ~ I I w w. I cn I • 1 C I ~ ~ , SEE MAP 50 WT g t ~ ; M a f. ! ~ 11'~il r~ l} 'r ,rr as t f rf +y ;7Y • c~ . • .:ti.: .P, s..:±i_¢1V,~~-_.. ;.cva~.s`N4RP+:~' ...'G x~ser,• ~ x.r'.k§,t°.a. se::-WC.a *'evtwrain~m~v:-.ws>~:vaw~k--~^ssse~wuvR.rrarttms;+N~rr_*+;t'~:k'I.t'?H+F~tk4'~~~?:?°~~r~'F; gg 'C I INCH 50 rE5T 0 NATR BOUNDARIES! T NG _ 704,4623 TO 1000.0000 G 534.7571 TO 1000,0000 ~ ~ i~o ~ ° r IC/ N PHASe 2r PHAe.F --r y 7 - - 3r1 18 r i i 1 w.~w ckfi'C2eds! ~I~ • b ~ ~f ..t s f~;' rt al 2 c r e~, / f. 1~w1 t 'J t ai Ii ~y t ♦ [~N v-i ~ e ~ r~iar riid '~+,sy~ Yay+x'i~~~rk} ~~`{~1'.. tl r l DENToiv one°°OJn~ooo - ° D N aQ0 o d o E-Zl r~ d . o~QOaooaaooo e CITY COUNCIL r M • • ,yaids Na owr 1D CfTy Of Damm, TEXAS MUNICIPAL 80L DING • 216 E. MCKINNEY DENTON, TEXAS 76201 (8 f7) 566.8200 • DFW ME FRO 434.2529 MEMORANDUM DATE: December 14, 1995 TO: The Honorable Mayor and Members of the City Council FROM: Harlan L. Jefferson, Director of Fiscal Operations SUBJECT: REIMBURSEMENT RESOLUTIOI The Solid Waste Department Is currently In nood of capital funding for continued development of the Lan&II Expansion Project; Although the Capital Improvement Plan for 1995-96 included a bond sale in early 1996, the Solld Waste Department is in need of fur-,ding prior to that sale, Attachment A explalne the necessity of the funds. Recent legislation Includes a provision for designation of project expenditures prior to a bond sale as reimbursable by bond proceeds. This "reitnbumement resolution allows the utilization of 91,000,000 of the approximately 05,501,270 General Fund unreserved balance, The unreserved balance Is available for unforeseen emergencies that may arise , Thesr, funds would then be reimbursed with proceeds from the bond sale scheduled for early 1996. The approval of this resolution allows the project to progress, yet does not requk'e early Issuance of debt. If you need further information, please fat me know. NJ:ef Attachment AFF0102F "Dedleared to Quality Service • ♦ - - 0 't6 5 ~ ~-j cr a ii , f ~ rtF~ 'i' $ J4 i% 61 i s s ,t t,1 ft ,CUs xti- r:~ l [t 1 t .,5 If ATTACHM NZ~lAda tto. Y~o~~~u'~' t l Es CITY OF GENTON MUNICIPAL UTILITIES 90r♦A TEXAS STREET DENTON, TEXAS 76,001 MEMORANDUM` X, f TO: Kathy Dubose, Executive Director of Finance Kl~ N FROM: Bob Nelson, Executive Director of Utilities i DATE: December 13, 1995 SUBJECT: Solid Waste Certificate of Obligation (C.O.) Sale and Bond Reimbursement Resolution The Solid Waste department needs to sell between $4,0 and $5.0 million in C,O,s during the second quarter of fiscal year 1996 to fund approved capital programs, including the landfill expansion and recycling projects. The exact amount of the sale is dependent on various property acquisition decisions relating to the landfill expansion. The Public Utilities Board recommended approval of the ` bond sale in principle on December. 13, 1995, pending' further review prior to the actual bond sale. Existing bond fund balances are sufficient to coder most anticipated obligations through March 1996. Ftowev:rr, it is necessary to obtain City Council approval of a bonO. reimbursement resolution in the amount of $1.0 million prior to December 31, 1995 to provide for the purchase of the Sullivan property adjacent to the landfill. The City has an option to purchase this property (134 acres) that expires on December 31, 1995, and this property acquisition is critical to the landfill expansion project., We are concerned about the significant increase in costs in fiscal year 1997, due primarily to the landfill expansion project, j Therefore, we would like to minimize the amount of the debt service payment in 1997 relating to this $4.0 to $5,0 million sale, Debt service payments beyond 1997 can be on the normal level payment schedule. Attached is a list of capital requirements for fiscal year 1996 and 1997. Please contact me if you have any questions, i copies: Rick Svehla Howard Martin "bedlcafed to Que111y Service" ~ 5 t • rw 1 • . , r.. t.e ^r y.},~.. .ri ,r , le:a.r p.. . . r., ,.i1 ...+trr11 ySa ♦IetS uJr eP<,F*k'.~}r~y,yL iY., ..c 3*? IN OuaAer 2nd (yuadar Ord OYe Mf Ph QUO not ~toLLl_ lei truMUr 2nd Qusder 3rd 0y_ tlh OuarMr teLLl _ Toth, FY08 Pro Porly AogWeOlorl - 01.I1Nan t1,oo0,000 $1,000A00 41,066,000 $0 $1,000,000 9rooA;e 5160,000 $1 Moot) $160."6 Whirs !1111.(00 5114.100 $116w0 Landfill Farmllllrltl AellyWoo 1021 RAWASihullon $100.000 5100,001, 1100000 $0 tI W.000 Landfill baydoPmdn! MDR Endmda in0 (COIIHN0t0h A, InePaolJ0A; $3OOA00 5000,000 0300,000 10 $309,006 f Lin CK04 COAMNOi,on 50,200.000 nlfo0,000 4!.200,000 50 13,0001000 $ y FT07 Pre Pady Putohaaa r9 Pmot,ty Acquisition tFaabllM■thll0 5L000.000 Chwet 1101.YOo 0106500 5100,000 Towniaao $100,000 11,700,000 $100,000 Uarary .076,000 116,006 $75,000 Ra a yell m0 In Nrmedlate PreoeulnO Can[*, COnetmolion 12.200.009 00 $160,000 $2,000,000 51601000 12,300,000 52,300,000 Landfill bdyaloPmanl f,. Oeo Recovery FFaa161111y Otudy 5.16,000 t0 $26,000 $20,000 $16,00, ado C0116660n7COnlrol Oyltem Entllhaodntl 51L0,000 t0 $1001000 1100,000 N000u71 bu C011e060n/ComItOl eyelem Coneouetlon 11109,000 $0 1000,000 4400.000 {100000 Fy00 t7 Told (fond Tuhde Roculred 56,001,100 4 .000,000 $216,106 $160,000 $3,000,000 $4,000,106 1050,000 $5,4110,6140 $064,000 $0 so006,100 t 0 1100 , 1 I b 16 • • E,\RPDXG\RLS\RRI RE. RES A9e0da IIO~r^~~ ,Vy Apnda Ilem ?w.LjG ~ Oale RESOLUTION NO. A RESOLU'T'ION TO DECLARE THE INTENT TO REIMBURSE EXPENDITURES FOR THE LANDFILL EXPANSION PROJECT WITH BOND PROCEEDS! AND PROVIDING FOR AN EFFECTIVE DATE. WHRREAB, the City of Denton (the "Issuer") is a municipal corporation/political subdivision of the State of Texas; and WHEREAS, the Tesuer expects tc pay expenditures in connection with the design, plurining, acquisition, and construction of the project described on Exhibit RA" hereto (the "Project") prior to thn issuance of obligations to finance the project; and I WHEREAS, the Issuer finds, goneiders, and declares that the reimbursement of the Issuer for the payment of such expenditures will be appropriate and consistent with the lawftfl objee;tiveie of the Issuer and, as such, chooses to declare- its intention, in accordance with the provisions of Section 1150-2 of the Treasury Regulations, to reimburse itself for such payments at such time as it issues the obligations to finance the projects] NOW, THEREFORE. TIIE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVESo SECTION I. That the Issuer reasonably expects to incur debt, as one or more series of obligations, .tth an aggregate` maximum principal amount equal t;o $1,000,000 for the purpose of paying the costs of the Project, gr =,9 II., That all costs to be reimbursed pursuant hereto will be eaf:ital. expenditures, No tax-exempt obligations will be issued by the Issuer in furtherance of this resolution after a date which is later than IS months after the later of (1) the date the expenditures are paid or (2) the date on which the property, with respect to which such expenditures were made, Is placed in service. SECTIO III. That the foregoing notwithstanding, no tax • exempt obligation will be issued pursuant to this resolution more than three years after the date any expenditure which is to be reimbursed is paid. SECTION IV, That this resolution shall become effective immediately upon its passage and approval. • PASSED AND APPROVED this the _ day of, 199 BOB CASTLEBERRY, MAYOR t SI a r .A 1. i •rt .a r ..:1r tee. ..a ~4 .qy ~#Y'~`e'`,.. Apenda Ilo.~~~ Agenda,Hem / E FatT A1y~ 80 I".'~.'r-{ 161 Qugt4f WMNu 1 DId OUSn4~ Alh OU6 f. i01d Pfo P401Y A6 gYgINon: f UIINan 11.000.000 f 1,000.C00 f 1.000,000 Oto old* 1140.006 11160,000 : !150,000 While VI Id. 100 55111,100 ft 16, 100 Und111 1 A011v11106 1.4061 g4P4pi1t~110n $100,000 f1JD,000 N00,000 L lndd11 04vo10Pmehl r1i UI, I5A01E46dn0 (Cdhl[Netlun A tn606000n) 1000,000 1000,000 1.000.000 ldl'd!z1 30ndmoUbh fJ,200,000 - f0,Y00,000 W,200A00 Fy0[ Proporl7 POlohu6 PIOP10Y AO0ul110on V 6*101(mlyhlly 51,400.000 Ch14ot Townlh6n Roo YOIInO hdOM4dGl6 P10C66Y 00 CSnbt COd611uo110m 1213001000 10 Landfill OdVolo Pm 406 Oa6 Re ooHry Po6HWUly 01udy $25,000 10 Cul:0116atl0nPCOnvol Ol5lom L'40106e41n0 4100.Oo0 : '110 Cab CcclcdonlConlbl llytlom Conebue0ml $507.000 f8 FY00 •01 70161 Hend FUndo Ro qul4d 111,1151,600 1,000.000 3016,100 11110,000 1110.1100.000 111.1140.100 • 3 1 i v(~ ter e1 , I: r r ; ~a~ isti #t 5r'x F~r; 1'f e+~.~`~°'{'!~ p3j~YAf ~ry 7. if, r 0 r r=~ .t r ~l DENTON k~ , ooa~ot~~ooqooo ~DO 0 P F OD 0~~A, 0 a 0 a ti ~QO 000'' n No °QQQannnoo°~ CITY COUNCIL r ~98nd3 N~~, Apendrr ftfm / December 19, 1999 DENTON CITY COUNCIL AGENDA ITEM TOt MAYOR AND MEMBERS OF DENTON CXTY COUNCIL FROM Rick Svehla, Acting City Manager SUBJECTS CONSID;PR AV ORDINANCE APPROVING THE PURCHASE OF 134 ACRES FROM ROGER C. SULLIVAN AND AUTHORIZING THE EXPENDITURE AND EXECUTION OF THE CONTRACT RECOMMENDAf bN1 E The staff recommends approval of an ordinance that provides for exerutdon of the existing cont.+_•act with Roger C. Sullivan for the purchase of 134 acres, SUMMARY: a The purchase of the 134 acre Sullivan tract is essential to the expansion of the existing landfill site, The contract to Y Council on April P approved e S ul.tlvan tract was b urchar ae th 6, 1993, The contract included a successive option agreement that allowed the City to postpone the actual purchase of the prope&.y for up to two yearta. The purchase option gxpires on December 31, 1995. The contract was ori.rjlnally structured with the purchase options to give the Jity sufficient time Ln evaluate the geology of the site and determine if the site was suitable for landfill development. The evaluation is complete and the site has been determined to be suitable for landfill development from an engineering perspective, PROGRAM/DEPARTMEPMI OR GROUPS AFFECTEDs r City of Dejn-,on Solid Waste Customers, Solid Waste Department i FISCAL IMPACTa e The expenditures required to purchase the Sullivan tract is $1,005,500 (contract amount) minus #30,000 in option payments for a total $985,500, This represents an annual debt service for the Solid Waste Department of approximately ;80,000. Reap fully submitted, Rick Svehia, ctingC City Manager Exhibit Ii Ordinance Exhibit II: Contract Exhibit III: Site Map 0,\WP51\PU8AG9NJ)\SULVAN95 1It ,y U rE< 1 1 WP00CS%0kD\su( f i WAW.oao Ageeda No. r'~p ' Apendi IUm ~ ~ oaa ORDINANCE NO.---- AN ORDINANCE AUTHORIZING THE ACTING CIS`.! MANAGER TO EXECUTE A REAL ESTATE CONTRACT WITH ROGER C. SULLIVA1d AND 'ROGER -C. SULLIVAN COMPANY, A TEXAS CORPORATION FAR THE PURCHASE OF APPROXIMATELY 134 ACRES OF LAND FOR FUTURE EXPhNVION OF THE CITY OF DENTON LANDFILL; AUTHORIZING THE EXPENDITURE OF ?UNDS T),EREFORE) AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DEMT014 HEREBY ORDAINSs 4ECTI0N i. That the Acting City Manager is hereby authorized to execute a Real Estate Contract with Roger C. Sullivan and Roger 0. Sullivan Company, a Texas corporation for the purchase of approximately 134 acres of land for the future expansion of the City of Denton landfill, a copy of which is attached hereto and incorporated by reference herein. SECTION II. That thA City Council hereby authorizes the expen- diture of funds in the oannor and amount as specified in the agreement. SECTION II]. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this the day of 19_. BOB CASTLEBERRY~ MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY 0 BY1 APPROVED Ali' TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY r O ~,'r t'1 }r r'rs 1t 'k i~f~11 °Y'F 'y • 1 as AJen13 fin Aa:nda Nrm Exhibit f) REAL ESTATE CONTRACT STATE OF TEXAS r COUNTY OF DENTON ; } THIS CONTRACT OF SALE is made by and between OGE C, 5 LU LIVAR~ INDIVIDUALLY AND ROGER C, SULLTVAN COMPANY~a_Texas CorMratioP- _ (hereinafter referred to as "Seller") and CITY OF DENTON, TEXAS, a home rule municipality, of Denton, Denton County, Texas, (hereir- after, referred to as "Purchaser"), upon the terms and conditions set forth herein, PURCHASE AND SALE Seller hereby sells and agrees to convey, and Purchaser hereby purchases and agrees to pay for, the tract of land containing ap- proximately 134, more of less acres of land situated in Denton County, Texas, being more particularly described in Exhibit A at- tached hereto and incorporated herein by i:eference. for all purposes together with all and singular the rights and appurtenances per- taining to the property, including any right, title and interest of Seller in and to adjacent streets, alleys or eights-of-way (all of such real property, rights, and appurtenances being hereinafter referred to as the "Property"), together with any improvements, fixtures, and personal property situated on and attached to the Property, for the consideration and upoit and subject to the tsrins, provisions, and conditions hereinafter set forth. PURCHASE PRICE ` 1, Amo nt of Purchase ric0, The purchase price for tale Prop- erty shall be the sum of L.0_K_ILLI0N FM O0M .FIVE HUNDBLD A14D N01100 Dollars ($JL1Q05 500,00 2, PaMent of furc~~~e Price. The full amount of the Purchase Price shall be payable in cash at the closing, PURCHASER'S OBLIGATIONS The obligations of Purchaser hereunder to consummate the trans- e actions contemplated hereby are subject to the satisfaction of each of the following Conditions any of which may be waived in whole or in part by Purchaser at or prior to the closing, 1, p1g iminary Title Report. Within twenty (20) days after the date hereof, Seller, at Seller's sole cost and expense, shall have caused the Title Company (hereinafter defined) to issue a 0 Fall rda No. O 44S mla Hem preliminary title report (the "Title Report") accompanied by copies ; of all recorded documents relating to easements, rights-of-way, etc., affecting the Property. Purchaser shall give Seiler written notice on or before the expiration of ton (10) days after Purchaser receives the Title Report that the condition, of title as set forth in the title binder is or is not satisfactory, and in the event Purchaser states the condition is not satibfdstory, Seller shall, at seller's option, promptly undertake to eliminate or modify all unacceptable matters to the reasonable satisfaction of Purchaser. In the event Seller is unable to do so within ten (10) days after ; receipt of written notice, this Agreement shall thereupon be null and void for all purposes and the Escrow Deposit shall be forthwith returned by the Title Company to Purchaser; otherwise, this condi- ; Lion shall be deemed to be acceptable and any objection thereto + shall he deemed to have been waived for all purposes. 2. Survey, Upon written request by Purchaser delivered to seller contemporaneously with Purchaser's delivery of an executed original of this Agreement, Seller shall within twenty (20) days from the date hereof, at Purchaser's sole cost and expense, deliver to Purchaser a current survey of the Property, prepared by a duly licensed Texas land surveyor acceptable to Purchaser, The survey shall be staked on the ground, and shall show the location of all improvements, highways, streets, roads, railroads, rivers, creeks, or other water courses, fences, easements, and rights-of-way on or adjacent to the Property, if any, and shall contain the surveyor's certification that there are no encroachments on the Property and shall set forth the number of total acres comprising the Property, together with a metes and bounds description thereof. Purchaser will have ten (10) days after receipt of the survey to review and approve the survey. In the event the survey is un- acceptable, then Purchaser shall within the ten (10) day period, give Seller written notice of this fact. Seller shall, at Seller's option, promptly undertake to eliminate or modify the unacceptable portions of the survey to the reasonable satisfaction of Purchaser. In the event Seller is unable to do so within ten (lo) days after receipt of written notice, Purchaser may terminate this Agreement, and the Agreement shall thereupon be null and void for all purposes and the Escrow Deposit shall be returned by the Title Company to Purchaser. Purchaser's failure to give Seller this written notice shall be deemed to be Purchaser's acceptance of the survey. 7. Seller's Compliance. Seller shall have performed, ob- served, and complied with all of the covenants, agreements, and 8 conditions required by this Agreement to be performed, observed, and complied with by seller prior to or as of the closing. REPRESENTATIONS AND WARRANTIES OF SELLER Seller hereby represents and warrants to Purchaser as follows, which representations and warranties shall be deemed made by Seller Page 2 • O d FQamma Item y f LDas• to Purchaser also as of the closing date. 1. There are no parties in possession of any portion of the Property as lessees, tenants at sufferance, or trespassers; 2. Except for the prior actions of Purchaser, there is no pending or threatened condemnation or similar proceeding or as- sessment affecting the Property, or any part thereof, nor to the best knowledge and belief of seller is any such proceeding or assessment contemplated by any governmental authority) 1, seller has complied with all applicable laws, ordinance, regulations, statutes, rules and restrictions relating to the Prop- Erty, or any part thereof; 4. There are no toxic or hazardous wastes or materials on or within the Property, Such toxic or hazardous wastes or materials include, but are not limited to, hazardous materiels or wastes as same are defined by the Resource Conservation and Recovery Act (RCRA), as amended, and the Comprehensive Environmental Response Compensation and Liability Act (CERCLA), as amended. In the event any such toxic or hazardous wastes or materials are found upon the Property, Seller shall be responsible for the expense of removal of these wastes or materials upon receipt of written notice of the presence of theae wastes or materials or Seller may terminate this contract and return to Purchaser the compensation paid by Purchaser to Seller, CLOSING The closing shall be held at the offico of _.SlI€epo and Titer U5 DAllas Driva. Uento,}, Texas, on or before _ or at such time, date, and place as seller and Purchaser may mutu- ally agree upon (which date is herein referred to as the "closing dater). CLOSING REQUIREMENTS M I. Seller's geauirement_q, At the closing Seller shall: A, Deliver to Purchaser a duly executed and acknowledged General warranty bond conveying good and marketable title in fee simple to all of ,:he Property, free and clear of any and all liens, encumbrances, conditions, easements, aefisssments, and restrictions, except for the followings e 1. General real estate taxes for the year of closing and subsequent years not yet due and payable) 2. Any exceptions approved by Purchaser pursuant to PURCHASER'S OBLIGATIONS here- of) and Page 3 I W t AQenda No. _440 I Aoaoda Item v a T 3. Any exceptions approved by Purchaser in writing GF 1K B. Deliver to Purchaser a 'texas Owner's Title Policy at Seller's sole expense, issued by _Safeco i,and Tit_._.__ _10 (the "Title Company") in Purchaser's favor in the full amount of the purchase price, insuring Purchaser's fee simple title to the Property subject only to those title exceptions listed in CLOSING REQUIREMENTS hereof, such other exceptions as may be approved in writing by Purchaser, and the standard printed exceptions contained C in,the usual form of Texas Owner's Title Policy, provided, howevert } 11 The boundary and survey exceptions shall be deleted if required by Purchaser g and if so required, the costs associated " with same shall be borne by Purchaser; 2. The exception as to restrictive cove- nants shall be endorsed "None of Record"; 3. The exception as to the lien for taxes shall, be limited to the year of closing and shall be end,_)rsed "Not Yet Due and Payable"t and 4. The exception as to liens encumbering the Property shall be endorsed "None of Record", C. Deliver to Purchaser possession of the Property. 2. Purchaser's Requirements. Purchaser shall pay the full cash purchase price to seller at Closing in immediately available funds. 3. Closing Costs. Through the date of closing, Purchaser shall only be responsible for the payment of taxes assessed by the City of Denton and, Seller shall pay all taxes assessed by any other tax jurisdiction through the date of Closing. Any taxes • imposed, assessed or arising because of a change of use of the Property after closing by Purchaser shall be the responsibility of Purchaser, In particular, Seller shall not be responsible for rollback tax liability to any tax jurisdiction resulting from Purchaser's change of the use of the property from agricultural uses to sanitary landfill uses. ® All other costs and expenses of closing in consummating the sale and purchase of the Property not specifically allocated herein shall be equally shared by Purchaser and seller, however, Pur- chaser's share of such costs and expenses shall in no event exceed Five Hundred and No(100_ Dollars 500,00 Page 4 0 • r ..o s Agenda 170. Agenda IdI Date REAL ESTATE COMMISSION All real estate commissions occasioned by the consummation of this Agreement shall. be the sole responsibility of Seller, and Seller agrees to indemnify and hold harmless Purchaser from any and all claims for these commissions, BREACH BY SELLER In the event Seller shall fail to fully and timely perform any of its obligations hereunder or shall fail to consummate the salo of the Property except in the event of Purchaser's default, Pur- chaser may either enforce specific performance of this Agreement or terminate this Agreement. BREACH BY PURCHASER In the event Purchaser should fail to consummate the purchase of the Property, the conditions to Purchaser's obligations set forth in the section entitled PURCHASER'S OBLIGATIONS having been satisfied and Purchaser being in default Seller may sit:her enforce specific performance of this Agreement, or terminate this Agree- ment, MISCELLANEOUS 1. Aesionment of Agreement, This Agreement may not be as- signed by Purchaser without the express written consent of Seller, 2. Survival of Covenants, Any of the representations, war- ranties, covenants, and agreements of the parties shall survive the closing and shall not be merged therein, 3. NQ icce. Any notice required or permitted to be delivered hereunder shall be deemed received when sent by United States mail, post=ge prepaid, certified mail, return receipt requested, address- ed to Seller or Purchaser, as the case may be, at the address set forth beneath the signature of the party. a. Texas Law to Apply, This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5. Parties Bound. This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, ® executors, administrators, legal representatives, successors and assigns where permitted by this Agreement. 6. Legal _Construction, in casa any one or more of the provi- sions contained in this Agreement shall for any reason be held to page 5 l+; 0 ~r • Agenda U0 Agends 'Hem_ D31t be invalid, illegal, or unenforceable in any respect; said inval- idity, illegality, or unonforceability shall not affect any"other provision hereof, and this Agreement shall be construed as'if the invalid, illegal, or unenforceable provision had never been con- tained herein, 7 Prior Aargements Suparseded. This Agreement constitutes the sole and only agreement of the parties andsupersedes any prior understandings or written or oral agreement6 b9tween the parties; respecting the within subject matter. S. Time of Essen. Time is of the essence in this Agreement.' 9. geDdqr. Words of any gender used in this Agreement shall be held and construed to include any other gender, and words in the singular number shall be held to include the plural, and vice versa, unless the context requires otherwiss. ' lo. Memorandum ufryAtragt. Upon requeut of either party, both parties shall promptly execute a memorandum of this Agreement suitable ;or filing of reacord. 11. MJJ1 gA. in accordance with the requirements of the Texas Real Estate License AC't, Purchaser is hereby advised that it should be furnished with or obtain a policy of title insurance or Purchaser should have the abstract oovGiring the Property examined by an attorney of Purchaser'. own selection. 12. Time Limit. In the event a fully executed copy of this Agreement has not been returned to Purchaser within five (5) days after Purchaser executes this Agreement and delivers same to Sol- ler, Purchaser shall have the right to terminate this Agreement upon written notice to seller. DATED this day of- __0 19,x,. SELLER ROGER C. SULLIVAN COMPANY, a Texas Corporation i BY, el Roger C. Su3 van, President k2u ~l'~ SU7.ldin t ' In vF a l~ air, as as ~ en an ornoy- n- c o tr Ru+,;er C. Sullivan, Jr., Gregory M. Sullivan, Timothy H, Sullivan and Mary M. Sullivan Page 6 ' a Y R 4 ~ r• v y W • r A7da o, AmDf APPROVED AS TO FORM: PURCHASER f DEBRA A. DRAYOVITCH THE CITY OF DENTON, TEXAS, CITY ATTORNEY , f A rY7 / BY;~i gyp - Apri 6, 1991 215 E, McKinney Street Denton, Texas 76201 STATE OF TEXAS COUNTY OF DALLAS This instrument was acknowledged before me on by _____3r C, 5ullan NOTARY PUBLIC IN AND FOR TEXAS STATE OF TEXAS COUNTY OF DALLAS This instrument was acknowledged before me on by Roger C. Sullivan, President of Roger C, Sullivan Company, a Texas corporation, UBLIC IN AND FOR TEXAS tIOTARY PUBLIC- STATE OF TEXAS COUNTY OF DENTON This instrument is acknowledged before me, the on • by _ of the City of Denton, a municipal corporation, known to me to be the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the said City of Denton, Texas, a municipal corpo- ration, that he was duly authorized to perform the same by ap propriate resolution of the City Council of the City of Denton and that he executed the same as the act of the said City for purpose ® and consideration therein expressed, and in the capacity therein stated. NOTARY PUBLIC IN AND FOR TEXAS Page 7 , . e II Apend. !J6. Agenda Item ' Dail l W lit; r !104W soft in fto 000 loon 0 2000 4000 SUSJC- T LOCATION MAP B 4f 0 f DENTON ppaO ~apo0000 p00 OF D s ~Op C. ED Qd co O OOOO r o N , ~ ~X00 °aQ~naaao~~°~ CITY COUNCIL M • w A4cnda No. ~ i Agenda Ifom 0311 ' ' December 19, 1995 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL, I'ROM: Rick Svehla, Acting City Manager SUBJECT; CONSIDER APPROVAL OF AN RESOLUTION TO THE SALE BY THE TEXAS MUNICIPAL POWER AGENCY ("TMPA") '1'O TEXAS UTILITIES ELECTRIC COMPANY TUEC") OF CERTAIN METERING EQUIPMENT THAT IS NO LONGER NEEDED OR USEFUL FOR THE. TMPA SYSTEM; AND PROVIDING AN EFFECTIVE DATE, RECOMMENDATIONt The Public Utilities Board and staff recommended approval at their meeting of December ' 13, 1995. SUMMARVIBACKGROUND: On January 1, 1990 the Cities of Denton, Bryan, Garland, and Greenville began selling power to College Station, 'texas. In order to deliver and meter that power and energy, the four TMPA cities contracted with TMPA to build a transmission ihte from Gibbons Creek Power Plant to a College Station substation and install electrical metering in that substation. TMPA provided the capital resources for the project and withheld part of the monthly proceeds from that sale for five years to pay for each cities share of the transmission and metering facilities. Fach cities sham of the proceeds and the facilities was based upon each cities respective share of excess generating c;1,1%city in 1989. Denton's share was 13,76°/x, Effective January I, 1996, the City of College Station will discontinue buying their full requirements of electrical power and energy from the four TMPA Cities and will begin to buy all of their power and energy from '1'U Electric. Therefore, the TMPA Cities no longer have a need for the metering equipment. The four city's utility Directors have i determined and TlJ Electric has agr~od, that the value of the metering egiilpment Is based on new installation cost, less depreciation, which was $85,752. }:\haaeVpenny_6\rnunoil\r,,equ ip. X19 - 1 4I ,l , f I 11 i D s~~ 1 ^dpeoaa tto.,..~~ tla'Ham~ CITY COUNCIL AGENDA ITEM Page - a l Per Denton City Charter, the City of De iton must declare electric facilities surplus before it may, dispose of such facilities. The staff has worked with TMPA and the other TMPA Cities and believes that the Cities no longer have a need for this equipment, that the expense of removing it for some other use would not he cost effective, and that the price of $85,752 is a fairptlce for the four cities, Denton's share will he $11,799,48; The four Cities are retaining the transmission line and will receive a fee from TU Electric for transporting power and energy over that power line to College Station. Revenues from such transmission service will be allocated in proportion to each Cities effective iii ownership of the line, i.e. Denton 13;76%, Bryan 35,70%, Ctarland 41.97%, Greenville 8,57%. DE:PARTWNT5r GROUPS OR AGENCIES AEEE:CTEDt Denton Electric Department, Citizens of Denton, TMPA, TMPA Cities, TU Electric. Respectfully, submitted, Rick Svehla, Acting City Manager Prepared by; R. E. Nelson, Executive Director Utilities EXHIBIT 1; Memo of 11.16.95 from Legal De"tmenr • Public Utilities Board Minutes Excerpt 12113195 1 ,r _..i • ..w.r r.•r.rrwr... : - t n F it < : 4 ` ,j, t iC, , , . 1 t ! . 0riIT A if `I ♦ iJ } 9 , 1 f ~p y~ a: NLK~ l ( ha¢nda Fla `~S `,d d TEXAS MUNICIPAL POWER AGENCY Dais MEMORANDUM TO: City Attorneys `94S NOV 1 FROM; Carl J. ShahadyC t of o f ON V T C~LOAL GE T• DATE, November 14, 1995 SUBJECT; Sale of Metering Equipment To Texas Utilities On February 4, 1992, the Agency entered Into a contract with the Member Cities under which the Agency agreed to construct transmission and other facilities to support the Member Cities' sale of electricity to College Station (the Administration Contract"). The Administration Contract obligates the Member Cities to pay to the Agency "Administration Fees" to reimburse the Agency for the coats of thess facilities, and obligates the Agency to convey title to these facilities to the Member Cities after the costs are reimbursed Among the facilities Included In this transaction Is some metering equipment (the "Metering Equipment"). As a result of College Station's recent decision to purchase eiectriclty from Texas Utilities ("TU") commencing on January 1, 1996, the Member Cities' contract with Collage Station will terminate on December 31, 1996. After that date, the Agency will no longer utilize the Metering Equipment. rU hss offered to purchase the Metering Equipment from the Agency for $86,762, At its meeting on October 30, 1996, the Planning and OperAting Committee of the Agency (consisting of the Utility Directors of the Memb!' itles and the Agency's Interim Manager) recommended that the sale of the Metering Equipment to 7U be 9pproved, provided that revenue from the sale Is utilized to reduce the remaining Administratlon Fees otherwise due to the Agency. On November 9, 1996, the Agency Board of Directors, consistent with this recommendation, adopted Resolution 96.11.8 (copy enclosed), Since the Agency Is obligated under the Adminlstratlon Contract to convey the Metering Equipment to the Member Cities, Resolutlon 96~ 11-8 requires the • Agency to obtain the Cities' consent prior to the sale of the Metering Equipment to TU• If your City is agreeable to allowing the Agency to sell the Metering Equipment to TU, please send a resolution, motion, or other form of documentation which Indicates that your City consents to this transaction. Thank you for your help with this matter, I ® have enclosed a sample resolution for your consideration. _ xc; Scott MoGough D311//•/yaS P Gallord White pon•{t' Fax NOW ~a75 co 0A4yr V Co jG Phunn M j I gne Y Pl 11 Fox II PIy .1 0 1 , • 0 A e` i,\WPDXS\RES\METER. EQU Apenda flo, Apenda liem = r RESOLUTION NO. A RESOLUTION CONSENTING TO THE SALE BY THE TEXAS MUNICIPAL POWER AGENCY ("TMPA") TO TEXAS UTILITIES ELECTRIC COMPANY CITUCnll) OF CERTAIN METERING EQUIPMENT THAT IS NO LONGER NEEDED OR USEFUL FOR THE TMPA SYSTEMI AND PROVIDING AN EFFECTIVE DATE, WHEREAS, on January 1, 1990, the Cities of Bryan, Denton, Garland, and Greenville (the "TMPA Member Cities") entered into a contract with the city of College Station, to supply electric power and energy to College station on a wholesale basis (the "College Station Contract") ; and WHEREAS, on February 9, 1992, in order to provide for the administration of the College Station Contract, the TMPA Member Cities entered into a contract with TMPA (the "Administration Contract"); and WHEP.EAS, the Administration Contract obligated TMPA to con- struct certain facilities to support the College Station Contract, and obligated the Member Cities to reimburse YMPA for said facilities through the payment of periodic administration fees (the { "Administration Fees") ; and WHEREAS, the Administration Contract obligates TMPA to convey title to such facilities to the Member Cities following payment of the Administration Fees; and WHEREAS, pursuant to the AdministrationII'Contract, TMPA constructed, among other facilities, certain metering equipment (the "Metering Equipment"); and WHEREAS, the College Station Contract will terminate on December 31, 1995, and, following such termination, TMPA will no longer need the Metering Equipment; and WHEREAS, on November 9, 1995, the TMPA Board of Directors, consistent with the recommendation with the Planning and Operating Committee of TMPA, passed Resolution No, 95-11 8, determining that the metering equipment is not needed for the proper operation of _j the TMPA system or for the maintenance of revenues therefrom and authorizing the Interim Manager to sell the metering equipment to TUEC for a price not less than Eighty Five Thousand Seven Hundred Fitty-two Dollars ($85,752), subject to the Interim Manager first ® obtainin-; consent from all the TMPA Member Cities; and j WHEREAS, TMPA desires to sell, and TUEC desires to purchase, the Metering Equipment; and WHEREAS, the City Council of the City of. Denton deems it in the public interest that TMPA be allowed to sell the Metering Equipment to Tum NOW, THEREFORE, r s N1, a 5 „a rs, Kr,: i, Agtndi No. ' Agenda Item Dole /01 THE COUNCIL Or' THE CITY OF DENTON HEREBY RESOLVES( S. Q iON 1. That the City of Denton hereby consents to the sale of the Metering Equipment to TUEC,'subject to the following conditions, A. TMPA r-sceivea at least $85,752 for the Metering Equip- mentt and B. Revenue from the sale in applied to reduce the amount of Administration Feet, otherwise due from the TMPA Member Cities, , all= -J.L That this resolution shall become effective immediately capon its passage and approval, PASSED AND APPROVED this the day of. , 1995 BOB CASTLEBERRY, MAYOR ATTEST JENNIFER WALTERS, CI'T'Y SECRETARY BY APPROVED AS TO LEGAL FORMi Hf.RBERT L. PROUTY,' CITY ATTORNEY • BY. j 41 ! ;t Page 2 I( i. I I ! 5 V S ! I l 2 {(Vy ! I~ .Sj5.]Cp{ , 4 - T ~E/~4. A- €1: thrt 5~•}1C~~1M N~[rp~- iN i•~ 4~ 1 < r t • t r: t d t . . . ~r~ xvrer ~7 ♦4eS~i'75`pr4*a:4'`S'Fbz:.}~.. AoindalJo:d~'~~ " O Aocnda Il2m♦" Alp PUB EXCERPT December 13, 1995 2. CONSIDER APPROVAL OF SALF OF SURPLUS ELECTRIC MFTFRINCI EQUIPMENT IN SUBs'rKnON IN COLLFCIF STATION '1'O'I U RLECTRIC Nels q briefed the Board on this ilem. Ilopkins made a motion to approve the item. Tim "so seconded the motion. All ayes, no nays, motion passed unanimously, 3 r 1/ }:lhomclpenny_blpubadminlpubexcpt, [l13 r l ~r~f w~~l t ~~f to ~ n r w . t1 t rq~ rt~.1Y k~I y'Ygt ~ ~ i, ~(z : ~ 1 1~1 ~ ~ a ~ Y~ ~ I:Y~n',{ ~~r 11~ ~ 45v~v~w~1f ~ . , Jr y ,Y ! i lil e ^Ii~R M4 a v~ ~ k n t~ r - c~ o r _ r lr. r ADENTON ooooaad~aoo~`, , QOpO op D,~OG~ L7 p ca n o tZi 4 10 OOp ° N , K e OppO °aoaaanflo~~ e CITY COUNCIL r L rt . j r i y f • t 1 r.. ,.Y~i c.t. f f'.i:' ,,.z:..e~ Er ii yF;• ='°'~1+r~e~~i Y~ir~°j3 Yr~wc`~~ittiyi~'~t{Yr:, 4 Pa _ CITY OF PENT OIY, TEXAS MUN1C1pAL 9U1LD1NQ ~ DENTON, TEXAS 78201 • TELEPHONE 817,566.8309 OBke of the City Soorefary y MEMORANDUM DATES December 14, 1995 :Z TO: Mayor, and Members of the City Council FROMi Jennifer Walters, city secretary SUBJECT: Board/Commission Appointments The following is a list of current Board/Commission vacanoiass Sign Board of Appoals - Council Member Brook has norAnated,'Rabecoa Arnold-Moore If you require any further information, please let me; know. Jenn a Walt s r Ci y ecretar t ACCOOOF4 r G ,3 f r f . Y)edlcaied ro Quality serviee" ~GY _ Ct ~4y 1~r. t i ft4 : ~ ik ~d ~ t~~,p4 ~ry}E f~, ~ y ~j, (}~~e, , t t5 1v1{~{ ~ It f."^`ei • e ~ t4 Y r v,`S ,fl,~i!12 ,{"~5jj~ h ~ ~4, yyi~ f ~~`Qy`~' rv t . i~y ~~+"tie t1 7n9 ~~~,ii y~°{F q5 ~~V ~T^~ rS(%~•t*'f~r ~~~9C f."'iil +K[~' , i AWdo No. 1 Aponda Item We, CIP MTSC)LLANEUUS PROJECT LIST STREETS CONST LOCATION FROM TO SI7W/CURB ME6CD REP Avenue A Prairie Chestnut 340' x 36' y MINOR Avenue B mulberry Iiickor 380' x 31' Y MINOR Avenue B Underwood Eagle 1162' x 26'. y :MAJOR Avenue 5 Ele _ Oak 4170' K 461 . y MAJOR _ Cardinal McI(inneY. Dead-End M 2735' x 34' Y MINOR C1-_dtnut Avenue C Avenue D 615' xy53, y MINOR , Chestnut Avenue D AvenUe8 _ 620' x23' y MI'.NOR. Corhin Rd Airport Rd 3 ringelde 4080'. x 20, N MAJOR Eagle Drive Avenue E Avenur, D 676' x 42' y MINOR Ector Hwy 380 Scr~pture 3815' X 36' y MINOR Emerson Old North Craig I,ano 1480' x 30' Y MINOR Fallmeadow. US 77 Craig Lane .1514' x 32' "y - MAJOR Fr Mulberry Hickory 370' x 41' Y MINOR yighland Avenue A µ Avenue C 1281' x 40'' 7 MINOR alherr Avenue B Avenue D 1.243' x 31' y KWOR Oakland Locust Parkway 4168' x 30' Y MAJOR Paisley Frame Mack Drive 6040' X 30' y' MINOR But needed Pennsylvania Teasley I35E 3758' x 42' y MAJQR Precision Dr N Air ort ltd N End 1240' x 42' y' MAJOR Scott (Extl Morse Scott _ 6'15' x 31, y.. MAJOR Southrid a 135 N End 47851 x 48' y MAJOR Sycamore Bernard Welch 1 876' x 30, y.. `MINOR Underwood FM 1515 Tom Cole 4090' x 20' ^N MAJOR • westwa Alice Fulton 910'-x 30' y MAJOR Weatwa Bolivar Alice 1445.' x30' y MINOR % • ~t r b~ '1 s , .d r LJ i.. -.t l+tr2~~,•:, ;,Idi'1`r~;',EY•. t ` 1 e, 11 4 r r ~~Vt l , i Rg1ad0 Ikr +lpend~ HORI MISCELLANEOUS DRAINA09 PROJECT LIST D* AND EVALUATION CRITERIA PROJECT LOCATION COSTS I14 1995 $'S EASEMENT ISSUES "CATEGORY Jagoe/Gcrlpture 75,000 OK HF Santa Monica 7.00,000 BY OWNERS IiF Johnson/baugherty 119,000 BUY-UNAFFECTED ' HF , PARTIES Mockinghird Culvert 61,000 BUY bAY1,101IT E/W SF Angelina Pend 87,000 BY OWNERS SF, )IF -Coopar Branch r 105,000 oK E Old North 60,600 OK SF Wood Street 86,000 OK SF ' Parvin 113,000 OR Hp F. Hickory 125,000 ' OK SF *Categories = Capacity = Eronion „F = House Flooding SF = Street Flcodiaq Finding . Levels 1195-98 $125,000 4: yr8 40t $430,000 Emel'gency Structural Repairs 11'99 = 6574,000 608 $644,000'Pr'Ojects Total projects 61,074,000 - - t. , N ,J ,~1 1V f 1 ~1ti ~~t u,, T „ t ftir r\,S net dfV'•It .qt }y%VSy~~tn~1t~ i~N~ `~.i, tj 1 t 1 % I \ 1 i AgWl Rom CIP MISCELLANEOUS PROJECT LIST I TRAFFIC SIGNALS WARkANT TYPE PED, SCH, FUarURE TRAFFIC SIGNAL LOCATION TRhFFIC VOLUMR 'ACCIDENTS PX, SHOP.'. OROWT}I: ' Bonnie Brae a Oak and Hickory~~~ _-X x - X x Controller Upgrades Carroll Blvd _ X R X Conversion of Span Wire Signala to Poleu x.. x (VISUAL? Lillian Miller ca Teasley x x x Longridge w Teasley (Example -South x X Lakes Cronaingl _ Loop 288 i~JFin a Row- X X x x Mingo Q Nottingham (CoordiRR Oatea) x x x. RR Ci nal Pedeat:ian SignalF X x X X Sherman a Carroll X x US 37'7 (a Lindaey x X X , a 7 \ , . , l~ r Y ~1, J\ ( 11 1F i, ` to A tt t L • O ~ + sr1 4 s Mai t 'LY.~,t~3'{'~ l pt>>Fl7 ~a vY y tai r ° fai~{L ~i s~ i ~j~t;' ' .3 ~ r > ~ , S~ s ~ ,4Y1P,p: .5 e 7h }"i{~ h. k•r ~~~~K s: • f it °li l~y~ iG 47 U it u1- GEN(ON K(HNNING t'. r1e~U= Fill 1 11 1 i'11I f } CIP MISCELLANEOtiS PROJECT LIST SELECTED TURN LANE PROJECTS Alice 0 University Widen south leg-property And $40,000 improemunts _ 8e1.1/Sherman NH left turn lane - 20,000 $30,000 to have to kuy lend possibly condemn $40,000 10,000 to 20,000 Extend turn lane bays bike US 380, Carroll $20,000 to $40,000 ea Locust/Windsor 3 lanes NB, SS, (LT lama) SS RTL $90,000 TXDOP ($30,000) ea welch/Hickory if property can be acquired $50,000 to 100,000 Woodrow ® Shady Oaks $40,000 to $55,000 widening Woodrow $ 60,000 - $20,000 Right Turn Lane SE to $75,000 L { THE FOLLOWING TABLE CONTAINS XLL PROJECTS CONSIDERED FOR EVALUATION ,y. to IO n 1/~lt7q l,vy.. sr RiS 7, ~y~°.Y4 1 .AS,;ats sk/ klti,)k"_~.3, L7en f8fdf :,0801.$1 I ^-pd 'ut1} ~A':P' ..,lieu A'L'OCbtIOM1 I wv + Me tt Ent"ItS MCKI !a OOd _ X X Kinn • ro>t~~~ _ " X DT may at irn X M+~Clrngy at LOOM X X X 3a~'c~t ~tVrnU~ E X x IX X X0 F. X arroll t PKf7~ X X at WM(TW- ~Onrtle r9a wt ak X -fie • ~o rr a no 3oaxrr~nt"rar+c~_ X - X ' Ott rli at'8t(arman ~ x SO at R tton X x X BOIL my to axes MI UddelI X X R a, to IN _ `rsytul to AV" E ~X X Edwards at wrmw C CaMOM 1k Yamle S _X X X t hit kku _ x X X X x X X X t.-IMAi000HtfV lub_, v .g r t< 8Y11EhAli>(µCRITERY7► 6Y8'TE1i r flji fr a ,1•ii i,.cx ;Pill t u, b r 'fi r nib 1 {tdpl!' 7 11 i' r r t /EI~ ' r EI, r ' , r{ S~; I' ',j tr.<< ,!.a );f (I ' Bell INindtlor to Sherman)- x x' X x Bonnie Brae, Scripture, % x f ThMae and Stanley l{/Ba Y. x Carroll (Northridge. to x x Universit 1 - Colorado Blvd (Nilderneae k x x x to Shad Uaks) Conggrear, Panhandle, x X X geripture, Withers, Paisley H/ga pallaa Or (Eagle to % % X X c ' Teanle~,) W r' 1 gnat Hiokor (Bell to RR) x X x _ X 4 Eaat Hickory (Kxpobition to x x X Ruddall) Elm (ItcxinneY Ce3801_ x x % Porreebridge (Ryan Rd to x x x X N• ohElon) Fulton (Oak to U:~ivereil ) M_ X _ X x X W -_X X Hercules iEtuart to x X x % Sherman) Hiokory (Ave c to D) X -x- x - Locu9t (parkway to 100) x % Londonderry NwY 2181 to x x JWx Nbl~hi111 A Londonderry (Sam Base to x % x 21611 ._..M. - b i,ongridge (Teasley to % X X K stonegatel. - X i 19ack Ariva x_ % wickinghird I14aKinnay to x X X^ x X Audral r e r 1 r, , n." y.... 5u rr . .a e.v - . •v • rM .»tl. .W..._v hE ~ t s ._5 T*aV Sr!i!FS +h+5.. dp1 epgv .N,:<Yy9 .'nl:Y^'~FTit jv~~v65~Ti SXDZyIALK CRXTUTA DYSTW, NOWT) Ykp 4A'S7! 14, . ) 1 ` 1115I'f ( ,.1 t 'wi 1 ) 1 If~,~~ ( SDY1 1 ( lt{tiit i L 1 ~ ii R 1 'Y ~4 Fa ~ ~ ~ ~ ILSQJ+:.~E 4.1..!, 111 :,~f~ { . ~ `u. Northlakea Trail (Amherst x x ~ P , to Dowling Green) Nottingham (Windsor to 8901 x _ x - x x -a Paisley (Mack to Pace) X x Paevin (McCormick to x X~ x f Bernard) pennnylvania (sandpiper to x x x - X x LongridyeY sequoia Park Pubdivision - _ % -x x - x % 8 Sherman (9e11'te Hercule") Syr,-Amore (xec"Ot tu_ K r x x Carroll) Texas (Mingo to Oakland x- Windsor (Bonnie Brae to Old X X x X North) N/s` Windsor (Sherman to ~X X X~ x % ` M_ottingham) - . , _ rWood, .od/AUdra H/B* % ticcT i9i4 Compre(ranaivo 1'raiis P.laa J7 0 i If 1 e dt¢(f ids ,4S fr{ I' r , ~ ' . .1e~1f 'rte:-' I♦ } y I i ~ r tw, , , i 1/ t 1 a f r , r. : r , , , , f - , c 11 r ; . ~i .u ni r r. . a k. e x 4i m2. ~ xa9iflN k,+A}i. lYd s`10.MRMA 9+'x>Y:K##iY6+?:IU)NItM'1#r1"t~lIIItE11kY.2~0'flvMC+Rel4reP~M. ..1 a.......,rn....xuld.,.sr~:YN14'M'.°4 „fu .1.IH-{,rs,\*. n.9nM Nar-.I~rs xMP4r'~ra recto-~aJ.S i. WRil er~MmtMSNiM!kJMlAA 1 MN Sf M?M~IR A1A 1M ~l>~St 4`A'`~1 'rl.~i 1996 -2900 CAPITAL IMPROVEMENT PLAN r~ Ott wlO H ...........-Z- i m.-...r. .r....- ..-.f.. . , , ......--n.-r-•-,..,---.. . n..+.+..,..,+.. i `e ~~y.~ .u ! -'7•, f#!~!r~ gs:'.: ~ r a..:...v s per, _ f: , f r'(•:3,;:.'v .a . " t,. -.r , 36 n.i tt,... r. . e. !'h!R+rtF?t 4v C t r,. 4.7.....1 , '~,x,a,.,;+p s.. ..-~"r•. ~ ~ Ir 0.': , s , r c. , v u s.. ~.u a t -s `!t'~'!!!! ~~Ir1 ~ a . x. cn. y ; ~ .r,'~ r: ::R .:.u: ct. t.,:. f e .,3., ,.~s,- 3-. ^::1 '.va:N t., P,.Yx. 9, y.;•r r ts' vt ! c.. .1~ r ,1.c.,-a.: •~~~pp, f In, T t t _ , > - P , • ~Ll~ r.~rSIIAViM , .~y.. 1S1 _ -W "too KEFMST71EET"YKAT c ° wp«rw wte w.y wwrl row rYn»I 330.000 330,000 491031, W.MCHIIEKONNM WAAAOQEM" Add 00+0 w6Wwa■tYwr+N~wrWA&oMAy+w AM00AWhWWW i66r*AN14b % moo* : 4!0,000 QQD,000. - 1 #q e . 491001A AMO OPIAINAOE OAgTAI. IItpNOMMEN'iO PHI OWoft* bt IWMw 46isbo MW Y WMs rrw6rrr.~AeM.OM1a4MIwYn M11 NO1rMAWYIM2CM~R~ tQ1,000 1Q6,006 IZ6rOD0 c g.' ~ ' 01~ e111001A LOOP" E wym "As PH I lyAYpiwY.111+K ~M/MID~MrgMei.YNMW,nMiMny MMO.- $1. 000 SOO,000 300,000 49 P W I M IM1000ME TEWV LN Ox To L IAI.LEYO P,wIM 'M M Tw4P tMn I.11» urn Yrw : N,000 ",000 le 000• , i •p ; oe-oe M" W1016k SOUTWFASTD04TONA1oE MUSPHl rr»K..r~,».r~..r...w.ww».,«.~ K«w,«auwww»w QQ:o3o N,noo N,aoo y.}t~ im-I6 T"" 00101AOA LOOP *4 SYPAM-ATOHr-OF-WAY PHI to 1rrMMR-O-wMIfMW►Hn APMrcfrM»1•t1T1 ..336,000 345:000 34000. 06-06 pwo OOt0140A PiL13EIWrTINOHAMWMTOAlO11Rj R-o-1Yrn~yYw.yrwwmwwYPrrr lKooo Iftwo 210,500 Ya-i0 Th" 001W M MALTUM LAW PHI wrw.ww.a«w»aw«~w r«««n~n/»MY.M M.rrAMwwyr~ww t1L000 ttt,aoe ttl,ow W-I6 11" 001017 TMFF10 MOWU PHI MMYMMY OewrMnw~YMy~,~MttwnlrPLrtM Ctr y/»nlrUy~wsee 931x000 13i,o00 101,000 \t1 1 r Is-so TR" 001011 ITAEETCOW"T10NPH1 WMNnMllrlorwM/anlnM»MY'1wn/rNrPLtwe.wll yw.ntwr NQ000 N0r000 330,000. Cr.+. 06-90 7704! 0o100 Utl 3w WAOM U.O.71.101-36 R-O-W W44 Y Aim, 1»Y kwv4 300,000 s~IOAw 300,ON 96-W TAMM 0o1P/ W*WWA ON AL THE 1010 H WAY PHOJEOTS Pw * w.w» ~ tf»1 Ky1n.y MMtYM w »M h Mr•»M rw 100000 130,000 749,OOd ` j> ~ 116-00 FAOMOMT 00001 PWOEROFdTYWit. MTEhPW1 me"W w»r+b.rwrrw4n lwtw-wery»w . 110,000 J 130.000 N,000. 3T 000 1,013,000 b 2,313000 110.000 31149,000 IBAOO. 5313,000 \ it • C~~t` "mi. ~Uw oa►Fa lnolud" ow Nlo3f33 of ob%ttlon, fund bal3noo, and g*r wol turtd rcaourow, ,.iiJ Jr` r.:.i°' 0. 'rs3:S py x ~,r; c .t lr. t 4.1. ) r. _y t.:x- fy_T . ,Fat .c. L.. a .t.. ,,.G' v3.:.., 4.. ,t. 11)':1 .r <1. ~j~ a' ~.'$j s~,{,u, M1 ,q!•k. L. h 1 _ t ,t .,:.nr • O r.. ai-,r ,..e .,k ..,Y.,,. .a., c, ~..r.~., t.r, a,~,r ~d s ,E a4M ,t n , , . ^e-. , . 1'j N . vAR{i? r 1,.'`L,t,t•.'. , _,tf,5 C lt.' r y i V J; a k-::akl .$'r==.•>~ i~.q. }.,la;{ el lf~1M1 r ..flis •n',r44' r i. .i_ 3far,,.,.. }Y ;r •;.i. r, i ~ n t , t 'r r ~1 1 t l Lr 1 t , ri : "r,.. , ' ........,er, r a,....,e.en,e..,xrf.rH.,n,nn.Y~sae~lrrlNLlebuDgriWlN~Fr~tM54f~'~,~to W~ r r ` , Y w+^r,.nmvvtK+NvuM,ri.+'fv4ex!w9NS.*un.nlw.. I y } ; s 1996- CAPITAL IMPROVEMENT PLAN C 11!l111l1~11MAMNLNIN t ~ e t ] ,...a I~Y a., d I_M .,,Y' < F .F ..,,'3[T ...1 n.,. „ a y A4 v,(.i T $ t\f r... i~••`T!:,i,!•!?TTr, 5 ty~~ 1 y~ ( .d. ,sn ,~:i: F y r :.xsJx 3 v b •'(il \.;4' r •t' "i 1 R Y :rp:, \'F ,r tit, ♦J:+iN~~ b.r _ 4y£r' t•0. x° Rx^RO~, Lr r- __._S~ y~ r, I,J Glt n) t 1 , AwwlMAwrAlrrrr r alas AVENUE O ~k 200.000 200.000 200000 11sbP S MOM 0=0 S I WAN A A(E DOW" !AlIAM Iw+MalRlw.we wrw nir~r+~4wAMMhwM~IM41MIrr2iwMAr 100.000 100,000 100.040 f'i74 1 00100 QMMdA1G1E1FNT CULTrtATINPpfHEVEMi Aw wrwW~lwrrrlrw~YAwiYAM WMy A r,wr 04*4 Otl0.o00 !10,000 M04000 - fZ,% •i i il; mom 1MC011M~cWALMSRO1RMEfr"m4w wArrrwr~.+l~rAe r►r 1e MYrr'''~ArrwAwe«~rwrW dw wrwM wr sw~rwrrMY«I Ownw 101,000 104000 126.000. i'y `f i , y 000001 b IR'01NOE 17011X10 VMI16 PH N Upvbd~ 14 ; MwMOA w+1r+Arliow W"60~ 00*0 210,000 260.000 210006 66-OT PAM* 0006M Arr$A- 6 FACM111E2 PENOV 1 M PH I ftw4 wd%W iw. Wft rlr Irrq /90A00 100000 100,000 'tRr 1 f I r• w_*? -TIW4T motes 1OUTHFMTOEwmgl0ewxmPNM 01 FAIN AM~wrM',rruyiwM b,000 00106X. 10,000 j3 ' f• ' 66-67 TMM 06f 0111 AVENUE D YOOIFIG►11pN Nw WA6wmAw0, 6Ar1, A "N kowd w1A W" mm rwrl O* Aft NOW" ma% 200900 2101000 110.000 MOr000 31 I, ' ' 90-0? M" 00101!08 mv" M motmoHm 63lm 10 P)at" wwlwnAl lur MAh.r Arow YN2rAM Aonl A.rinMAriAY 810,000 110010 M4000.. h 1e;' a-p TiM16 06101206 L"Ift PA//-IMONT-CP-IVAYPNX Mrr1lYMA-A-M'lrM1MtM/WbrA1lMAlrr1-11. 201,000 241,000 201000 t , -07 TA" 001062 j 1b MI AbRT N 011 PAWA I DKW PKW I A HI rr /rw%aC*rA$!01.$" w11A , AN*owh TAOAI Awvrlw t,10a 1,40,600 210p,090 1,1W,000: kd}"-.. Y -67 TlTAAU 40 0010I 6A 2tC£WAUpA9110:WAriPHI IwrIW11KIr1AM+iW 140.000 10.000 110.000 . jl a-07 TIW'IA 001000 -6TREETC0111TAIUOI►JNPHX. !0000!M.Owrw«nrAr~wrwwr.e.wrPU~ow.wM.yrr.nrw 424000 420000 400,000 , I b-67 IN" 0610A/ US, 77 FROM 1XlME1U1TYOhVE to 1-36 13Ai1WMrw•♦,kA MMiWl b.rl-MYlrewlrhr TiOM nN MMWIwY Ir44D10a 1,Oa0a 10Q000: 1,100,000. ia.l~, r ,':y E 1,00010001,100,000 6reM,000 11M000 1,110,000 1,1N,0p0-; r J`! ` 1# r' }t 3 I I f~, I , A 1 A ~A 1} r1 ' r I 'ThW ~US 1X004 ivludm C*Pw atbl of obuotion, hind baliMe, find 0.1 Wil fund nlo0oal, 4 1, T 1r .J;d e, r. I...L1 k:• .o.. I, y.,i, a, r... .r ..\v1 (.0,11 ~.,-9 .r,..,~..... , ..dir., rt. -,v.A.,x..}1 i.. . a, i. t:, + v.e S-. A. t C 1. 1. . r-.:, rx V' ,1 7'b. , 1. wPk'at. Se r, tl.& 2~',.f rf,a : se.. M. r 1:1. , ..,.7 l ,..1. .I. . I. f. ll' y... t..y. r. 5 [ ~rrF- y{L }.f. ^ ~ t4 -eF r - t s. Ir. r.\/. t s, i' fR. .1. ~3, 5. ,f~\ 5 ,1.. b 1.>., _ t .,~2i. _4 t1 s:., u . Jr; .t .h..,.r .K...,.... 7..~?.t... .7 j, iL}}yy:,4 r C its . b.... I. i.... ! t;... ..i_.. L'A. .•~C`,4 r. .,I.~ ldd is .?I. I~ 1T. lr., .~.7.,.., f.~_ ..u g.}. .Cx...IF .I 2. r•i' 1.. 3. .r.f U ~c ,S 1.~. ,•-A'Zfj,..,. ~G1 i"YAF~..n?'.r~n ,r... il~f~"r,~t _ r. .r,~3..., fs ro-...r .r,•., r..:,. y.io..r r.v '.v j dr? S i rl' r , , t r ' r r , , \ . ' ~ - • .um+ar•varuda,nfte~kP.k»taNrtWA1YfANS7pIKh~4lEF~~t~~~~K%'~ a 19"-2W8-CAPITAL IMPROVEMENT PLAN fVT cnnwMrMgvw,A~er e.. r. ~L( g.. k r. f a":' ,a, .......i , ( :....a r•~.. t '.\p ! r\,.b u, n ~ S'... M< Y 4<~. t > ter..} ~ rA.: 1 1,.,: , a .Il➢. ~ ) . ,y(~: .r > 4. r . ,:.Y. 7 , a : rv k.re;r t: , a` 1 ':j. ,i. yr, a - ,A a > ,_.y. y"'x. r 1. v;,. .d:a.;. f.l✓ p S.,:.tv.r ,n, H guMl. F '1- o - ~ > .4Y , v x. :,s\ ,.c:d ,.p ,<ka .:Y i a, 'r,7; . t>r,E {1rr5 - 1 , ,rY t"tr d1~ s -a- .,•s an d^.,.•r t 3 :ft~ Sx A.'<..,, pe a• ~ ~ 1riz . a, :o :a.. .S.<J. r. .na .r ,r...:., 'r, t.. :...k,n.( : z:.,.. 'l .;..TIrB ~,>lfa! waa •1 , 1Fr, y. x.: r..". 9..^. < .v.. sv,. ,x ,d.,, ^r: c .xR:: t"'t7°•`• I. L<• . zS*-~.,. A~•r,SRwiT~~~':eVa` ~KN,W,r, n. _i .~a!a!S!!a►+~,~av~}l~...x'"SS..a.`._~s '~,2;G.L:: '1~ -U "1000 A40U DRNE W WVM pIFVElAN6l000W,>!I sm AWnAtl"mi M wMw bbd* &wA ow* A t7y91 A Orr1 M 0.000 81S OA6 NA000 1 t - g101r AtA89EY9111EE1DRA8N0E 6000 oho" to*dAmNNWww"r*W0NN K 00000: 80.000 00000 ;t , 01060 FLETCHER OWNOHAT R40M FlW 0&0 AM OAVWMMNIW MW rMy M WOO AV* 1!0,000 160,000 100,000:: iy~ 1. s s , u01m i RANCH WATM DANWA - PKW I Lwlr WwW wmw 1-1 W, rWw1M 1!0000 1!0000 1!11,000 „yr ,a a 01000 NW DRAO" CAATAL 00"V6*114TB PN W All MrFIr16A 7'6Pri AWIt r 4 M11 n ww v+Prrr wwM~, OnnM WNWAr1ItW tlt/fWtP~WI r Mold awa 14000 1!8,000 100.000 'W-M 606119 DOW00ft I60ROVE1WNT8 Mw~W ob"A nlww 04 w.Mw.n koft rWft"00.4 wrMWW Mow Y06.000 100.000 106,000..: or-W PAWS OO irto WOINDEmrmPA"PHm UPV**A w.14 680000 660,060 860000 ?t3 f' i, e FAMMi'M6A 0WMMKf6+A1M +wYMiA F/Yy Fy. f ~ 01-96 rA" 0090.11 WN0004 OP 06MA AND N LAM REC CENTE1M 6yW Ay 0tMMtafi M6W MAM WWrtM+rlrY~lW lq ttlW IWWIPeWAweYwWY 1,000,000 1000,600 1,060000 W-0 TRAM 001074. 1AIIACHMAICHAWP11416E6 Ii.w+mW Nr.a AArx. arW MtwOM F«W w.A'GI1A~~Ww+Wr'~A A~+Ar 11167,060 1,ipr066 1,I67000 tr W-00 TAMA WIC" MOLE CAW 810"ALK 6rM natMrWrefwWMArR,vnMa 01,000 01,000 611000 ~~r W-01 T" 00100 NMIOBROWBWGYMIk ~rWriW~wr4MWMwW~nrMMrywW 0!,000 76,000 X0000 Ji~z,. 97-06 tn" 0010108 $ft* X$A %wk"F410 MP rr,1rlM Wi,NYw 16;OW' 11;000 `14!,000 t 67-06 In" OG1066 srAW FIEWSiRl1071014 FRIG 'w.trWri AFL tf,rw rPti,+wiw NStlrWWM➢FAxtw aM.N.v, «r. WwAV.`: 460.000 N0.a60' 460.000. 07-06 FAO AKIMT 0= DWF*WVArx%" Mw RW1~WWr66ritm"W*wtlrar,tmOrNwYyrJPWMVrtrryn _ 710.000 - 7'10A00 M4000 .1,!98,060 x • 0:-0 ~8 510,000 - 710.000 8,0!8,000 700,000 ' 6,105,000 u ii - 44 i r 'This Fon us Kura Inolud" oorft6b8 of obloOon, fund bolan* and gw*ml fu71d mewroos r s r i~.. 5. ._y t aNa, fea •f='h`+' Port'+',7r'n9 ,.s '.n ,i. ,rr.,5.. v x ILI .•'+-Jd3 ik,. , I c 1 i,-'F,r- v.. ...t „ ,3, ,.fi A.ia, V , 1 'Stl , h , r 1. a { \ yar_, f.. 1 :A(. 4 \f P ,..F ..}Y ~t r .!„'1 i... C,.t. h:.t i..h S.t ti ..:a ~;7 -7,-, f, •~XS. ~ r,., S'3 , v b , n..t. 1 t a~ Q{ : ~ ....i .\i. F.. 1' A. 1 1 .1. .c. r. ...'V f: p t v4, Y. 1 ' ar x, r .,,.t Y. ~ .v , 1. IYa • e trt C~. Y.JI ~ 1 P < r 6 F`"'•Ye P~ - 1e'fp, ,r 1 r. F. p r A), ?~2: ~ ~ }.,i Pf ~ v7 „ r k, r } r ' ro a., a.r ~ r.n t ~ .J V. YQ.'.ylAkYdNtk"-ai~'s+~_ .19R#SVw~lktNwlW9lks'!?7lH$~i`~Y?lTIQ.F'@k75/~~T~)x!'~AfiB4~' ~ . ~ l :.,,,•..1 S ..:,.1N?.Y.SS..,t:l1CIA(,.T2v.7•'.:'A41Gk.le.Qr,'~l.]~..a{+y'x'~]!+r}.r4{'fw1-.4,11g7tlP..J..,4-c4GiA"yiY'.f$!!A.t'(AkAJM~14`Lr.Rf,CSY11~y~.S,+M7'.1~:2~112~t~d~1{ x~✓~,T~I'F-[[47~1u.~ r.. 77r . 4 19g6w2000 CAPITAL IMPROVEMENT PLAN aE"EW A'ENT o T Y:: r "fi5 :x r 'e :x:::. .-~...-•+-•,-^--..w•; ..............-.....~-6 rM4 I 1~~,~ i.. r M ' 5 ( } , ry e ati ~h, a c s: v-: t t '7, v r • ?I` T t< ~1 1S{{MfaSr , ,t~ 1 ,V. CC Y a y(~~y l?. . C ` 1`p)1~: ?.i~ 1 1 ~.(~.~.~.y ~y~y~.~jyy^Y1 4~ ~,~]~y liyh L M 011062 MUAO CAVE 07W NAOE n.W r.rNl q,w, ~wtt err or.w a..« r w►rr h~Mr wwyd M,o00 W,000 40000 ~t ..1 0 01144 PE0AHCAEEKM4KN WtOWINOWAYA WwpAMMwrrM+rlbWrMrMrl.rWMwwre 2"000 2",000 2",000 0►1010 cot 6TREQT oR klm Pwr411*I A wMAIIMIwW rww ~A Wm ANH4 MOIL Abp, 0406K SW A Pwwr Nolmo 0140.000 110,000 r s j~r r ' f qFp~ 011000. PACE DNVE OA4NAf1E MrW nM'wAwdMwtwty rAMrwPNIrt IwtrYMMIYrrMwltw+N 400.000 40,00 10i0oo 9ii~N~E 0010¢; KomCMEK-IIAOELLTOW000110W Or'WMwnrrrPwywr.rwwrMlwrAnArtwrlr 9DO,o00 000000. Kooo ~ . oe 041006 COOS ERCPEEIfCNANNELP6iMEN wwa►.nM«u.eMO«PrarArrftw%*mow%m6wo .0 N&Wbwm " 000,000 mom wo,wo „ • ~t 0s-0Y LPJNKWE 001041 OOIJIYN WiG F"NMN PONS ON"*ww. fi Awrrul, NA rr%W 4"" OW004AWWomm, 200,000 210,000 010000 4~ go-in D1UIIb1f7E 0010000 hMODRMNAGEQAPII'ALMMNDYEAENTOPNN OwwlrwdbtA~IN4%wMhlrAwwlwAvio:wM+rpyrlOww*""No*rrx~.~trrrwrNtwc.wl,r IKOO 140,000. 100,000' { .F 06-00 PA" 0061068 ATHLM FAdUM AENY A DEV PH 2 www.wrr, rw $Oft rrt, Iry 100,000 1001000 000,000... ` . ' 01-00 PA" 006400 LOUTH IAOUS PARK P14W N OEYELOPWW PIwwI ,^i,'. ' PM 1ILAMM. P,Iw Aw~rl+, ~rP+MV wr, wI, de 000'100 00,00 100,000.. , 0e-00 PAFOG OWID UPWADE EXGnN0 PANS PFYV r J tMPAU~w~.14Prr,wAylAeAarMlrw+.INOKOArrO«,AAPify 700000 100,000. 700,000 N-00 PARM 000010 lR FWTYDWWELWOCAPMIO A4eMtwwwrl.«PM4rMNrxMAYq - 24,000 44,000 44000 4",000... ae-oo txAN1 001062 ATERAL1t1VMTLAAEBPHN $"~WAtLO.M.rr,.wn. ,..~ro,,nr,rPPeMroM.7eMwwyw.r. 21r,olo QOr,ooo: II01,oo0 ' 00-00 TPAW 001061 T7 VM $Km" PH H Aw em,"d Yt t1wil10 l aMUgMr11 wrwAn.rw r PAS W O+rrMrwl M l+rw sn"o .5401000 020,000. 00-00 TWO 00131 MAY1n1A06PONCtkM1EOYOAR00b 4reIwuwlOMtryOMrwNn4wPOM YIArw 740,too 140,000 741,000 ,y 00-20 TAWS 001060 OOUJW IT PAWO W OA4N4W PI1rb0 N OMt4 rnr MI R NMG,OAN r MrIrA k "0,000 "0000 OI0,100 ~ ~ ~ ' , 00-00 TP % 0010160 6IDENNU0*0MWA%PHIM M+.rwAr,AwgMwYd 149. No 140,004 10,000 ; 00-00 TRAM 0010107 MET COWtAWWNPHN 4a rrrw4w&AWAw No"*omwmww MAU womow ww'«+.r LAW 400,00 4".000 404,000 06-00 PU88AKV 00701 PHN rft*OGC"k*cOMPINFoKRV, a,aPrr.Iw rrIAAI e4nPnI, PItol, NrwAlwowr k+llnt 2,000,000 2.000,000 2,000.000 ; N-00 W*o 1VC0 o0ozI DATA PA00168M10IOLUN014MTE M MW*PWthNWti0m 0wkw i~InhwlAwA OA**Ww,u. 2,000,000 2,000,000 2,000,000 .4,000,000 ` 21/,000 0 1,100,000 4,000000 11,161.000 2,2M,o00, 12,00000 .u < t OThi1 tNJ ue louroo Inoludll oortlhoa6" ol ob0gotion, fund balams, and gv*ml fund ralourola. , r1 s t J: 1 ~ r 1 .1. I 1 Ald ,1- i,{,. dil 1i cil ...t r G.... d N { r, fe, r gt ;E• 1 of t , r . J, ,-.fit?rr .J~~. .n,.. P C7 \ r t_: r i. , .,,+c: 'o- y,r.. s ! t , tt. t.. r... t.+.~. t , `d ..f nS ) .Lt~!,, x h ..i;. S/? .ti A-1 ♦J., b tt,,i, {r i. ,5i J.,' p J, i. ~i }j r , 1 - rIr{.f,(:`. 4 ' .i~,rt r•,1'.4y-:At.(. V.Ya,., ,:.1., <r r'.!I,' : ,i: 1 rr.S S2' f . i , s 1 [ : ltd r t, ~t r • I, r , 4t [hYPtn.. ~%4' Nd4E9A7YQSi1~31~+:iAtri«1~y~~~°d~hYltfki}S'JR4~Ag1.~~IC~LIR~'d~+~ r t~ ` i ` s . . .,:n;• n .,n• .,isn•,~•N I,•/~>T.V:ttf 1.4krA,!?f...a{l('AWVY9,Y'.",Mi.i'W/'IhtV,V64`A![Ikfl":<NM1t$111p~14MITt61'+45+1i~?k.bM y[IHtSL'.!{L>4~1t~11.4 t~(Qr wlFNllrt ~'Yr,a. , i I ~~96--?«10 CAPITAL IMPROVEMENT PLAN N-bwa n, ~ 11y1r1faci1Prlw.wur ~j~~~~ ~ . , p . ~ . lti , 3•A T. ,n :.w a.' .pl. a ) i79 , t !9,.. c,,... ,n➢, A„'' i [a f,..,_r i....n t kt, n,"<. : i`~k^V~,' a^ P... cF ,:4✓.... .:,,.,c ..q... Zr,D ,<s,. <e ik ,.'I :.:),_er r m S„ i S. A.,.. E r. r s. ...;Z .+e 4. i.ri {,t... ,..iJ. ,r. k.a, .b r > > J[N.. ,.:2 :IQ,.n .,.aA s„,r 4. rx ~cl ,.il ;i,. , 1 z, r.. i~+~M!~, <r a ..ter. r d t<•firv e. .}tr. ':.~IN~.1~ f F,,.-v~^qn. ~c „i~, vt' i\ _,n. t x 1 S±yr: •r, <,f:.,.sd ,k ,tr;fs`', It", >v a F a H ~ : ` YJq; 8 D`.;v S` > , . e., _ <L.~~ ,.ui,..•. ~.G. ..e_(,.. S rs, :v,., rERr!~.r.UN aItM4 ~MCUIyRTMrRCtiEMENtf awluAawalfA*%bwow* owodw"q*004 116000 111000 116000 fth31- ?f 011011 P@GWW I.YIE41ltA:MloIIE IOVTH ro M+goEl1 +wh+Aw w~.wtr r.rw ww A Mf+w+r+.►y i0~tltlo 11400 1,000,040 1.000,000 100or40D~'~ 011061 PECANtkEEKTPAII.PEC,4pAlIL ~4MaM+rrlMw/WAMgrMwUA.F 71y x+6616 moo 040" CAPITAL M111100Vlm1MT6 PH V eMwrwl r Awn 40 w w www ddrwd rrtrPwrl lwwphW.owwr /MrwaN Mttwwwnrdndw►1luww 611,000 611,400.. 614,000 r ~ hW' , 0WW M KIM Frk,IU YlES WOVA MY PM rA o"W W4 ft*. war M.W 60QDJ0 400.000 Mom cJ.^ • - ,400 6000PAIIM 006'1Q6 ATHfDO RHAI A00fWW AM IAM110VEMEM'6 AYwW«Wa ya6m p dww"wodM waramd w rww WNM.MeMwa" 1,100,00 1,140,066 1,100 ADD 0,I,m 0PAAWJ 001W1 :PJnft00000F*CW"FACKM wlf"famwwwwArawD"rlmlawwwMwrweMrrtwowV+erw.rW 100.000 600,000 600,400 11-"PAM 001MT "AKAI6/U VPA#tl16H AwA.AwAYMwlwrd/MwwMMlMMlawy wlNM 100.000 600,000 000,000 y+'It2T'. f. Wow T" 0010141 N"YAL64000 Awrw rk^ } ww«ralwna of T,IbMw w(fYy M/Ylyd a111YMA1n1CIrNY 100444. 400400. 6I.O,Q06 ~ 111-L000T1VYA 00103 AN"110FWPAWll1 AwynAtwtw~nMrwwnnNaMnNU.1.1}.ewN.awdpew 110.000` 140,WO + Y f M-2W MAW wool MkU ADM r" MAYNU. TO RYAN WAM" hwoW o4o*q r.Mw Mh 6N6 w prW . mmw6 rr 61 Ay~n My~ 1.MM 100.400 006,000. AKOO - vl ~ t W-4000TMM 0010136 P4klAVMPAW4KWJWTOW*YoINY Pw.lawµw+wu 44041 wwyMAr.wwtiwrwrwrcw.ww ~ 600.000 4Koo 860,600 00-600u ToAm 010101. *UftW000►AWO AMDANHA0E PTPt10H P1 Pn**M pa" vA*wa« Mw~6 A.M Ywww ww...K mo00:.. 6rkwo riA000 ,i ~ .a 00-1000 rwo 04101 le 60ll1HIIU90EILf""TMOENAX MIdJMnM hwPMMOwtk M"Mk 1,000. 16400 : n000 + of-401TPWM 001067 TPAITIO6WAA6PHKt NddWdwAlkowwywrnrr.arrwFM"wwww►AtewawN ub,000 646,000 !66,400 W-2000 TA" 0010140 LOOP 200 0-16, TOT AKV HMa NYOAwMy warwwa b0ftA-0-1Y4W^W bt%60 lMHrwl-NO 11 F.Mf1N 460. 464,404 466,400 }r P' M-6644 TTIAIM OHM Is 6111EET CommA'+TKMI 144 %1 6" IYrINd M.O.wdlwMrwrwM wlwM.wrMlr F+t FMOwwM 166.044 ~1M4~04 114006 r r, `.,t 0 0 Tr111.000 0 1.716,400 0 1r1T►,000 , b i 'TW rAAATd"0"04 Inoluda o"lo-abn of ebNotion, twd baleroa, and gs1«11al fund msoun`v6. .J , . 1 s , 91~ Ir t i 11 , r a r I s A S „y, n. t ~ f~,. a r,. r},'o .tdvi, i S. , >l T 1 $ Y .CJ xr TS,. J3 C .st•.~ .j,. n ri r Sr. . c~)~.,- 1Fu ,l4JJtr s ~f. sv r~„rf:. n { r.r, t ,r_. r._.. as-sr _e. r.. rev .~k s tf..,.11..'f I, •sc r, F: J,,-•t v . 4 ~ _ tA, ~t.:.c .a`~ a~ A~~,.B~ ,ct,-,.•:~. ,1a.ffl~k_ ..~..,Y.~.. JJ{,~iPr :7 r" c F r ,y. ~:v r ,r ca z- , cap„ m, ..e:,.. r.r . . i,.... ,-vwx, r.r.r~t..x«s~•rc ♦j iQ'.'4iA`4, 18 2000 CAPITAL IMPROVEMENT PLAN _ O,i,M,NkNMA4YLWM1 °4 GENERAL (iOVEAHMENT 1 N~OYSl11J1 AN1 `T+bTA1L ~ t ~IIWeOT ` 9MY04 Now UnAlf1l1 OTilAI CITY. MI iltdi~OY iE M C N 11 16111►fYON _MC/N>r 'UNIWm',UIIMiww F1lNGNr'"Cbfifl.. 001Ti I, { 0 R TA to WON WESTWW*ORD7WEPAW4)OPTIONNy (FWe14MaehdMl40F-> 440,000 4%,600. 440,000 ; O TA w 001074 IAMCH BRAWN ROAD WEI (FWw MM peMe1Ar 4000-IpeA 1,014,000 1,012,000 1,012,006 , Off Tit PM A 001000 MOCONOOADLANECONNECTKNI 1F,4,q 1a,47~hdM1000-IOPII 225,000 228,000 420,000 O 00100 MOM ROAD SHOULDER IFWw MM p+}dM 1004°woq ',76,000 174,000 116,000 s~ - 0 001016 AYE" 6 PAMNO {ew NAN *W M 160,000 140,000 160,000 O 001004 NEGTYMYPA~*lDDWVNAOE IM NAo M+d4» $16,600 410,000 416,000 >'S 7~ 010E 001060 PAYNEDWAPAWNOANDDRNFMOE IFdweLen4pN1dIa07o••bOR 240,000 240,000 240,000 1 OTHER TRAM 001043 SOUT1i Wt** 444E-{1616 %4" (NIaeAarnapA pe!1dANaA,/MheMM, pe}e1 hYV Frep/M41en1AW11 100,000 100,000 100,000 OTHER TRAM W057A MYRTLE STREET PAWS AND DRWMOE {PHASE II 404,01'0 34,000. 44,000 OMEA TRAM 001001U WRTIP ST PAVMq AND ORN" PHME II t~:: 25S.OW 265,000 266,000 OTHER PRAMS 001005 BELL AW*P" COF0VDO TO CM EK 248000 20,000 20,000 a OTHER TRANS 001081 AVE"APAWNfi (FNMe Y4n/rnl.NNr aoo•to011 110,000 116.000 114,000 !S=~, . OTHER TRW 001005 AUDRALANE PAWNO AND ORNN40E 1,60,000 1,60.000. 1.60040. OTHER TRAM 001002 OCRPTURE STREET MVM AND ORIINAOit 1F,kwe►w /eIMM4000.004~ 1,102,000 1,102,000 1,402,000 . OTHER TRANS 0010134 OpT1O0MSYSTEM 60,000. 00,000 60000 'u OTHER TRAM 0010120 OLD NORTH ROAD"UNNON 651,000 011,000 601,000 OTHER tAka 0/110124 CARROLL BLVD. EXTEND 1N. R100E TO W O40R) 4 000 4000 - 4.400 .e, , OTHER TAW 0010140 ROSEUI/M EXTEIMION {dAME081 TO BONAIE B) INIaeAeNa, el NA pepd AheANMNbWwpeydN we oMFe4N Aen4 Aby 1,141,000 1,144,000 .,1,141,660 OTHER TRAM 0010122 NOTTI K*" DAFW W*O TO NORy f+walAawn.rll,A peltq~Nry~,eNwrnlrwNahwlM dMMAw1 2,190,000 2,744,000 2,756,000 ii OTHER TRAM 0010144 MA"LLA P2"ppT1ON 10 IAtlaepi,AmaK pepdAlwl,Y4NYWrpefdNlMpoFe1NNMAerq 440,000 644,000' 844.000 O"R. TRAM 0010130 EMT WHMOR 0" EXTEN510N IrU,.. Mnepepaw4oro-teo41 : MIND 417,000 477,000 OTHER TRAM! 0010145 BELL AYFNUE - LOMA ROAD 2,000,000. 2.000,000 : 2000,000... S' - OMER TRAP$ 00101200. LOOP nN24908YPAB6 R OHT-OF-WAY (Nlae7eMM aYnA pepdA Nd,4MN WYr ps},lN YM pNAOMd AalAeuN 4.640,000 2,640.000 2,60,000 OTHER TRANS 0010146 AOBELAW(HERN41D TO CEMETAR) (AIIa aAaIAn0f"06}dAYm644N MWMW*)Wll V4A~eF4ee4 WW wrl 64,000 064.000 14,000 OTHER TRAM 00101u OAKLAWNStWITPAW40 1CLOO&O441WO 0,000 41.000 0,000 OTHER TAMS 0010114 RANCH MATES STREET RECONSTRUCTION 710,000 719,000 710,000 - n, OTHER TRAM 0010112 UNDSEYSTAcET CLA.-DE -SAC 60,000 00.000 50,000 OTHER TRAM 0010125 CONNECTION AD ITEASLEY TO STATE SCHOOL AD) 416,000 475,000 416,000 ° OTHER TRW 0010110 MOCNNOORDLANE PAWNOANDDFANAOE1vNSUYTOAUD% 426,000 426,000 426,000 OTHER TRAMI ODI0105 LATTIMORE PAWNO AND OFUk"GE 1,400,000 1,400,000 11400,000 X OTHER TRAM 0010101 RARTHOID ROAD PAYINO 44,000 44.000 OSAD . , , 4Th15 wvnw SoLwm boludes csM oambw of obligation, fund b6l8nD*, and "ral fund 765ouTo", )A A ` 15\ , - ,l 1 1 I tr _r_ I f 1 ,a t r , 9. , 1990-2000 CAPITAL IMPROVEMENT PLAN ~r• "'w; NERAI SENT _otuwec+estwurMl c ftewwee Nq Yorw 31 „ 11„, a cr ex10na Aw»U 04MM, MOt crtr 94 rnawr + rwa a~rarwA___- oeiol> ym 111aHa UNW111 ro vwm4wo "W" cmet. _coon ' \;I s A 001060 bEMWO STNECt PAWNO AFQOWWNE 1,IIO.d00 1,110,000 1,110,000 0 MIO041 MLUOWO'OODPANNO"OM*AQE(OPW*i) INIM awvoot*4 h}a Y h,6ml, p,,,w hu NrWM eeUwy 0:064000 5,044000 3,0M.OW {11 Motto AIIIY`ELLMNOOCOMIE01`1014 "COW "o,wo gm.oc* WIWI O LI~ SAM 61PA01EMENT(3 10AOSAUWM *,ow 9"'Oo "o.o0 I 1 ry,~l amolol WeerAIRPORT FREEWAY 6:63),o6s e,W:oao 6,e0,o6o 0010126 NORTH NOTDNO9W EATENNON d3,0W bs,000 40,,0o0 1r Is r ITT, 1 OTHER TRAM 0010110 1JEADOWADOf DAVE CUE-DF.-SAC 46,000 45,000 46,000 OTHER tR4NB 001050 10!105 RJWPAIVIOAIAOVNAOE 2:041,000 2,547,OW 4,117:060 OTHER AWh 0010110 144tiE 0f PAYNID OM1V4 (IklCH f04ERiy1D) 211,000 215,000 2t3,000 OTHER Tp" 001061 FAST WWSORVW,%PAWNO*0DRAINAGE Ir.ewbwA9nWWM4000-NM 115,000 170000 115,000 i4 Y`Iilt'~31 OTHER TAWS 0010100 A#W4Ntt7PAlNPAYA0MNKMkT0AMN00) 710,000 116:000 710,000 1^` tii ' sJ OTHER 1Htltl OOIDU MSTWTNDSODFt%F. AINOAND~AO(ON0 5,470,000 5,456,000 3A56,D00 s 11, OTHER 11N18 001043 SOUTH BONNE SMEPANNOI?A 00.NN10E 2.m.ow 2,540W 2'so,ow OTPZR tPAM 001023 MCCORWK$1 EKTENIPAAWN TO AOSEIAWIO IfuunMMpyplw 9000.40011 MAN 065:000 M6,000 OTHER TRAM 001065 W MLL ROADPAWWf AND MANAOE PIAMEII $,:35,000 61630000 5,435,000 OTHER TF" 0010115 6EOUNAPAW06lOE "REPMI 47,000 47,000 41,000 OTHER 10618 0010" COWNSr PAWNOR OWN rwhe O 346,000 046,000 S40A0o j° OTHER T"J9 0110105 OREEWEAFCIACUPAWNOANODRANAOE 160,000 160,DO0 100.000 !~t OTHER TRAM 004075 WMSCHORWCHPOWPHPSENI 0 I,864000 1,7!3,000 I,ELV,DW OTHER TRAW 0010121 WELCITAT404-ANDA0HT-TURN LAW 23,00 45,000 ".007 7(,{ ' ~1 J OTHER TRA18 0010135 ROM LAWN PAY AND DAN MtAN C1toP1001 546,006 506,000 526,000 OTHER 10.4,0 0010111 PEABFMNW,ANOALLEY{'4'CONBiA!r;ipN 44,000 541,000 21,000 OTHER Thim OOOIr STATE 6(,0400! ROAD PAWNS WDDAANAOF 1,170,ow 11120,000 1,15),000 I , ; OTHER (11,016 001014E fHIRM,EMVMOETp IN1a~ Ar♦MM4AhMkH4MlMrInW HMNMNM b"4 40A 555,000 s"..000 058,000 1; "i 077EA 10.,000 00106067 C016IR1Oi1600' RIMWAY EAYEN6M7N (OTHER lw Wrd,wWlAw9rebrWynrtAAwiMMrM 0 U 6,406,000 6.60,000 - T OTHER TPAW 0010006 7A4LA4M AND LANDACOLWTX* ISOO NORTH IwwldlwohAr+anhawnrnr.lwPM n11 0 0 4.070.000 2,070,000 , © OTHER ttIMA 0012006 CONSTAWTGENERAL AVIATION IEAA!WlDULDM10 712000 712.000 > coo 11010,000 yg~1 . OTHER TF" COTW01 COWTAWT OA APIM i16;000 116,060 1,ou,oo6 IIIP.000 L I , , 1 01WR TRANS OWW04 C001611"TFlE1. STOWE FACUTY 444.000 4114,Wo 40,000 1 ,k OTHER TRAM 0019001 fAN91111TUPAIWN66UgEFYAC1C0iE1. E1I1. 161,000 101,000 1111000 1141o,000 .R 111' o»EA PA91t! oasts rrwlra,w )41HAPINMfhwMWW 6wH0* naewl.req $11,000 SrtDOb 671,006 1 ;rk l 1 'II 'This rwonue wuro411Toludes adlflo6664 of obllg6141on, fund bslena, and p ral fund nwunw. yyrl ~,tlA1J~ q yn~ 1' ^ 111 a t: A , A A ,...:7 u 1'.':1\ c d. 1 d'arf 1:5k.%% 06-2000 CAPITAL IMPROVEMENT PLAN N•~.« fL' t~. NE 4AL WYMNMENT aTl1TIaI,cTw~7wL rTn l , - TOTAL ~ 3 1I1110"CII) AM TOT* '~1NOUlnr RXIAPHS MM, unAUtiOf, OTNeM C11Y N MtWlt1Y ' *#MIom poo4l17T 14Aw _ _ + " 144 3174 'rlJllfavuEEa uKaw►EO~~ ~ Inrrowa ~ ~~T, aaq 001615 ULLMWLLEA--LANDBCAP410 71,000 74,000 00,000 n mroo2 LQA*CAKL"W 274,000 274,000 914,001) 6",D00 ,(11 Tsiin oO6507 "TEA YA"PLAN IwIY~w.M«.+nr~lww,~n, ww.r,,o 460,000 460,000 ele,ooo n R 006706 POOLCOmrRUOPON 2,771,000 9,0",000 20%,000 <<'~{ coin OORR4 ON6IEY LAND ACOLMITION6 PAM( DEV 1,000,000 I,o00.o00 11000,000 oue3oeo2 DEMON MWICNAAl9 TO TRMLe 320,000 3"'Wo 326,000 ' OTHER PARK4 000329 OOLOADO 10 AEVAPO LANOACMNO 72,000 1,000 ;".000 $1,000 OTHER PA7MA Dow$ NORTHEAAT RECRFi1710N CENTER 2,600,000 2,6C0,o00 2,400,000. ~?7'v OTHER DFIANAOE 06LOe96 MLLAVTESTDFWNAOE lhAw~lwrw(1eIw1000.1704 000,000 400,000 400,000 OTHER DRMNAOE W037 ROBERTSON ICI 450,000 1110,000 450,000. }f% IVERT CR0661N0 BELL) {/Jw Hn4 r.1ww t0ee-0004 J OTHER DPANAOE 06!010 P£CANCREEKORANCHPEC-5 (Iw,a4wnlMWOM7000-10011 200,0170 200,000 200,om OTHER DAANAOE 001006 PECAN CREEK KERLEY TO MOW Irulw.Inn/I+~YMM 1000.200" 4",o00 494.000. 4",000 :p'..; 240,000 2601000 260,000 OTHER OIWNACB 001002 COOPEn ClEEKCHWVNEL IWYAEO rT OTHER D"We 001001 N4MOY OAA/ OPWAGIF. 430,000 139,000 174,000. OTHER DRMNAOE Colo" COcMERCRGMNPNIII(ALL DETENTION PONM) (Irp.~1MN p01re1M 6000-M04 7,D00.o00 7.600.000 1,400,000 OTHER ORANAOE "41024 4. AUDOf L 41AFe T DTWNAOE fIUMN IMM rnMw'20o0.6004 0221000 322,000 322,000 OTHER Omma 061043 PECAN CREEK UIWASITY TO CORDELL 193,000 407,000 103,000 tfs `t OTHER DRANAOE 061049 PECMICAEEKBPENCVt TO&UOYONO 10!,000 163,000 163.000 T OtKR OWVNAOE 011014 PECANCREEKOD7M7ELLTOFULION IF,Mn0en4MWM0000_yppN 17/,000 110.000 119,000 OIHEA DWVNAOE 011034 COOPER BRANCH OWMNAOE 106.000 105,000 10!,0:0 ? OTHER DMNAO" 061045 PECAN CREEK MN OAWEL TO COLOR000 904.004 2".000 2",009 }xY OTHER DRMNAOE 001012 6EOU'XA PARK DWWUOE IrMw MM2,+I.awoe00-1004 1,116,000 1,146,000 1,145,0@0 e! OTER OPANACE 011061 COOPER CREEK FM 1164 TO W*OW 6TRE F.T 3N,OOt 3",000 7"•000 ' OTHER OPANU E 061014 DME1B "I MAN DAVE DRMNAUE 3/2,000 74$000 341,000 OTTER DRMNAOE 001052 COOPEACREEKWNUBOR DR VETO BELL AVE. 160,000 160,000 100,000 OTHER OR4NAOE 001090 HOTDTONPLACF6LAAORANAOE Ir„Aw/wlwpelw1000-2304 {49,000 442.000 44$000 OTHER DPjW" 061057 ANOWNA BEND DRANAOE (9" PAM *W40 INMAM 111,000 11!,000 151,000 Yqq OTHER DRM" 061024 OAttAO OTREET DIW!NOE V0w1W4M Iodbs -W" "4,000 4",000 1".Ooo PE OTHER DiWHAOE 0/1066 MUD ROAD OW" 616,000 611,000 MOW . OTHER DRMNAOE COMM 6TAICK1.440 04ORIAWORMNAOE 109,000 1o2,o00 102,000 - OTHER OMNME 061003 EL PWO FRENCH DWA 96.000 "'Wo 9b,000 7# 'Thl6 m"nua 4otme Includ" oo0oa9" of obld ptlon, fund baleroa, an1J gon"I fund wouro". s , ~ e ~ ~ ~ . - ~ 1 \ ~ 1, 11 1 . , ~ I.l Ilf e,-0l 164.7 11~ 4~ '.I ,i ~I 111 .1 • : ~.-.rrv~wr n...,.. n.a r.v, e;u.;n:,•.•e ~ln-:He ~n TVK.t, r•A [U, s;~r~1 196--2 CAPITAL IMPROVEMENT PLAN WOW* NERAL RNMENT 5' r Tv141kh (t4S w r .r In", .r, ~Yy~y, ~yyr ~/~y 1y. ~ ~~~~i~`t• 5 l utll~til nyll/ y~~~~lyly~'y'~i 1.1 ti~s`}i,' .V 1R't 081000 EyERB PATkWAY INTNN LDE 21,000 411,000 gt'ma 011061 OANTA M07ACA OIWNA3E rX . f6«dred+.«MaM•l 1Y1,000 121,000 1».060 G 06100) IAOCI6NOM Ro tNE oN WNOe (6w.re wyp MMe16p Wow 63,000. es o00 oetoe6 IEAF+NIONrCMaRE61l1EEr011M1+A0E 311,000 017,000 et1000. 061035 PeomcY'EKCIMMELMIPROYEMEKfe 601A00 Wow : e07,t00 ttf is • orr4:n 0000" 00100? J041404DN.1a71EmvaTRCerOPA61wE f1«~re~.M4rwh.1~4 to;000 182,000 162,000 OTHER ONVHAOE 081016 C0116rNR0ADIM100E 1,Oe0.000 1,080,000 1,060000 c s i ~g OTHER OW"GE 011061 Wg0061REET OfWNAOE Itw n,Yar w«prt mb0 OTHER W*" 061027 NORTHFIOW DM NAM 110.000 110.000 110,000. ' r r (ww MnA MMM ~rf006.10011 X16,000 2N,000 206,000 ~ r` DINER I1p71NAOE 06.1070 JAOOE/ICNPIlARE 6TREEI ORNNAgE {11~nigIpM611r11~g1614 76,000. T0,000 MON OTHER ONAwm 061001 E0TO"TREEt17P~_4 (Fv/W 1+M Fw}etM 1000-ppR fl1,000 1'71,OW 171,000 li4T OIHIER DMMMOE WWI PARYIN6IREEt~AOE IW 11~Ye rYVM ItiF~~9 1461000 146,000 I46,000 , OTHER ORA* E 061010 THX"FHRDOMkNW 02,000. 62000 ~ . OTHER l1RMN" 061072 MONTECITO LAKE BYPAM pM W1000 2N00 . f (rw,.ti►w,AMYaMaoO_ 2411,000 OTHER DPANAM 06102fm 00009AMNYTANW ME DK*" (OPttfN1) 441,000 441,000 441,000 S OTHER ONW40E 001023 E. HICKORY eTREer (60^'*o6mM lwM*4k $ 1e1,060 141.000 let 000 p OTHER 1N>lAlY 06104 BENT OA1fe DIINf410E 298,000 265,000 266,000 al; OTHER 111"E 1161073 90LMMDM11"81ORIADRAINEKTEN&ON 14,000 14,000 14,000 rl. OTHER PUB OAfE7Y 006101 IEPLACE eNORIKEt. 126,000 t2e,000 826,000 r' OTHER PU WETY 00706 REFLYIBBHOPK"ANEWCEN17Ml FIWOTA11ON 160,000 760,000 120,000 s OTHER PUBeAFETY 00703 P11AAE I POUC04R AW 1W04 FAMTY owla 0 000,000 600,Od0 .0 OTHER PU99AWY 00701 IM4W K POUCFWATMI TR OM43 FACIVY ~ 70000 M0,000 700,000 i, . a f' J !This ~U6 BouroO Includ" o671IWbaleu of obI pWn, fund baleSOB, and gomral fund r6BouroBB. s 1 " • i ~ p 1 ~ , T~1,/lh rhht;d'~+.~(r~ k~~ T ~ • 1` ) 1 ,Yal• I ail _ as 0 I f 1. SAY 1*Y~§t] .4~t 1f 996-2900 CAPITAL IMPROVEMENT PLAN NO* RNMENT o u walwrrnFwLwKI TOTAL ""Itto AID TOYAL 't ' "toIltlR n~aTNs' AU1N1 LJWAL►1N1 QTNfw 4RY . oil rn+a+eaY ; MV4irMy1: i41143A~TNAM! dlK11M1K701 rONDt UNIIMUEO VNINUEI`:'' A pow IN* coma 'COeT~< !'EI rF~ W05Y~VA COMMENDED AND APPROVED TO 9E BUILD WITH 199E BOND INTEREST MONEY 11 0017A AJORAIANEOVEFlLAY 221000 221000 22,000 06foM WIIJOWMW T110EWALKA#OHIANO TO MCCORMIU IIMoo 112,000 112,ooo o050B PEDESTRANSIONALATPRTARE AND BELL 11,000 111000 11,000 ILy' OTHER TRANS OWN AEPA%OkI COROtt+OO, MASSEY. C"RI MINGO AD 111,000 .1171000 117,000 5Y{ 1 • OTHER TRANS 00100 PEDMTFYAN 610NALAT AVENUE O AID EAOIE 1:'1000 121000 12,000 i51 i'. OTHER TRANS 00100 WINDSOR STRE ET DWAOE STRUCTURE 201)00 20,000 20,000 OTHER TRANS W10F SHADY OAKS AT WOOOAOW LAND SIGNAL 8.11000 13,000 07,000 tXS4 UTHEA TAME W1oP ALICE AND PANASANAIE DPANAW IMPROVEME 100,000 100.000 1o01o00 ,}xf '.a OTHER TRANS 0010H ARCHER TRAIL AND EMERSON DRNNAOE IMPRIOWMEHT6 26,004 26,000 20,000 I OTHER TRANS 00100 A2N.EAST PAYING L CURS AND GUTTER REPLACEMENT 76,000 76,000 70,000 OTHER TRANS 0010J CUFIS 4 MEWN WOW4MNTON TOWN CENTER 16140 15,000 1D,000 OTHER TRANS WIOR CWWNELUNANGOFOCdCFTETEIMCNKICENTEAPARI( 16,000 III.ow 16,000 4~y1; OTHER TRAM 0010L 1-358 U, S, 3601N TEASED WIN IMPHO WMENi6 20,000 20,(00 20,000 OTHER TP" WIDE NDEWALKSALONO HOHUNDANDOEWJOSWETS 62,000 52,000 62,000 OTHER TAA`Yf 00101 OP=SISIONN.SYSTEM 42,000 42,000 42,000 OTHER TRANS 00101 Fl OHT WAN LANEAMA4 MILLER AT NOUTHRIDOE 16,000 15,000 16.000 OTHER TRANS o01ou LATTIMORIE STFIE51 OVERLAY 26'000 C6,000 26'000 ly OTHER TANS 001W 8&UNAL'MPRcYAMENT$ AT COLLNS AND U:S. 317 $4'00 36,000 • OTHER TAA6 %)IOK OWF1U11N31AM CHROIAL ROAD 10,000 $01000 fo.om i 0111EA TRAM 00100 ROAD WjU~DING OFMN30 AT ALDOELL AND NOTTINOFIAM 10,000 $6,600 131000 OTHER TRANS COI OZ 81 OVAL WPWYEMENY AT I-35 AND MCCORMCK 47,000 ".000 66,000 I OTHER TFV46 WIOAA WIILOWCMT LOO?ONWNAGE No* 50,000 00,E OTHER TA" WIpY OLD NORTH ANO MrM30 ROAD WTERSEC TION 46,000 161000 46,000 t> OTHER TRAM 001OU LEFT TIIT.N LANE AT CARROIL 4L EAGLE 20,000 20.000 24,000 O OTHER TARNS o01TAV SIDNA. IMPROVE MEATS AT MCIONNEY AND MAYHKI 61,000 34,000 34.000 OTHER TRANS WOAD Rd4T TURN LANE AT BE U. AVENUE AND U. S. NO 20,000 20,000 20,000 t " OYI Ten TRANS ooloM CAWWLLSTAFET "I" PR01FIOr 80,000 00,000 00,000 OTTER TRANS W104 FIGHT IAMLANE ATCAAROLL O PARILWAY 14,000 $0,000 16,000 OTI•EA TRANS WIOAF INTE RSECTION MIPAOVEMENM AT U.S. 3" 1-SSE 24,000 H.Wo 26,000 1'td. t, *This rsvenlrseouros ir1oludesDertlftca2ee of obllgadDTll fund balorm1 and gBnsTeI fund TeBDum#4. . SYI , , 1 ' i „ I' ~4 1 r r • 1 / • 1 1 i• r , 1 ' I r ! , I I i r 1 r r e " I• , r { I esr:Y>t1MYA}:yP.'i'7♦A61WM'..4q:'1~{9144> .,r..,,i..v'7.'L=hi'r.t<3'y.2;>;c#4?.~"~?~..1~.:'.txi•'?Cr^b.r'2f'::Z\xtr,~{q,ra'~x*.,3M!'.r*•dx?Li'!a73p`~a""lsYyi:i44l+~i~ri~4areG42.~MnUrca~t?.rfe'.+',kc.a~,»a'u..+nasamrt~aRkH9+~i>~11rngna Yr'ehu'MiEwvcatr'eswe~•:++vH ~uw+L rR:ary,.v'.a 14WS--2000 CAPITAL IMPROVEMENT PLAN GEMM& NTor. 1::, 01t~~.YMI 'la "n i~ i• vowma ..,.4. n l: .il ~.i a -f r? .'.'Se a♦ ..:.r, J 2 u., :,2 \ b .t 'S}} T'f ;y \+~'1 ,a t ,.\L f•x, :F: i \ ~^w'.r $'a .•Se „d , : Y." •`i T ,:)j it : lr ,j~ i,'! ..(c ,F iS r. ON c, c 2 Y ' z ~ T' r ria S e F ;l` •ij'tih i' AN : •.a.s.i .,..i., 2'{ ~S ,.'E.: 0 0010Ni VA. =LEFT 11.1W LYE MWIlOYEIo~NIa 44,000 N.000 N1000 O 0010A0 IMMF6t1PEEt011F1U~Y ".am ss'= Wwo omd Cd111o0 *w"Oy"fAvsONU.s,w Dow 201060 20,6D0 ~rn'i wow D M=MWL&O MAtU,0.:AEO 11,000 It,000 11.000 0010A WAM#IL MIIXIE lOlao6 41,000 12.000 1! { ra b g 3 r rt IT a;r \ 1 1.'~>E, 1 1 1if r 1! c Ii 7'~ t r. This nwnuo souroa Inolud" oartifbaba of obligation, fund balanos, and gisr f hM lpoum", t ; ! Y n „~..rrwsr-...a..w.... i s '.•rer :S'y: ::..:Ia:Y. 1 r Sp ....t• I .F!.... ~1 ti's na: J',T~` 5,'"S1i~3' 1'i~r R: v: I t'S) it 1 i~,t t r r' :'i ' i r r':1 r y ,'_.1 1,,-,r (il •l/ t iA .,=~5.r r Rt.. r ;s..r .,r, y tl t, r, 1 X14 by YY~-CL I7I Ktss// }i 'f'Z . ♦ 1 ~ py r 1 r~G. \ t, ~ I ,5 Yi1LiN 1. ~ WV' .a~)J' 1. ¢ l., 1 i:. r. r. 1 S.e,..♦ lyV r:a. A. C..,.•. :Sir t-`., 1 a. t ,.e '•s. , t3`:t iC! rf,.J 'lF.+:,.5 4A a.. r..> r1` h•: r 1 ,rs S_.. sr !'+...1ppLL. '.U•I:1.Y'si1d „_a? l ~ dt{~ f~' . ~ ','-t• jii ~.~}~}~a . .yrr. a r1~..1 ti'i: ~1 S. ml. r i':~[SUl ea 0 1 I I 1 n I I:D IF 1 ~ L IF I [~E 11 f~ 1 r n. .-.anw rr.~.rnwrnuw.. .n wr.. r