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2017-06-01 Agenda with Backup PUBLIC ART COMMITTEE AGENDA REGULAR MEETING After determining that a quorum is present,the Public Art Committee of the City of Denton, Texas will convene in a Regular Meeting on Thursday,June 1,2017,at 4 p.m. at Civic Center Conference Room, 321 E. McKinney St., Denton, Texas, at which the following items will be considered: 1. CALL TO ORDER 2. APPROVAL OF MINUTES OF MAY 4, 2017 3. DISCUSSION ITEMS: a) Location of the James Surls Sculpture b) Art Acceptance Policy c) Mission Statement 4. ACTION ITEMS: a) Art Acceptance Policy b) Mission Statement 5. STANDING ITEM: a) Update on 911 Fire Memorial Project b) MLK Jr Rec Center Public Art 6. ANNOUNCEMENTS 7. FUTURE AGENDA ITEMS: Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Art Committee or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting. PUBLIC ART COMMITTEE REGULAR MEETING MINUTES After determining that a quorum is present,the Public Art Committee of the City of Denton, Texas convened in a Regular Meeting on Thursday, May 4, 2017, at 4 p.m. at City Hall, Downstairs Conference Room, 215 E. McKinney St., Denton, Texas, at which the following items were be considered: Members present: Guy Bruggeman,Millie Giles,Brian Wheeler,Frank Mayhew,Joe Duncan, Susan Vaughan, Ed Steele, Erin Clegg, and Gerri Veeder Staff present: Janie McLeod Ex-Officio: Tracey Bays-Booth, Greater Denton Arts Council Chairman Bruggeman called the meeting to order at 4:03 p.m. APPROVAL OF APRIL 6, 2017 MINUTES: The minutes were approved with a motion by Mayhew and seconded by Steele. DISCUSSION ITEMS MLK Jr Rec Center Public Art. Giles shared her concept of imagines for the art at the MLK Jr. Rec Center and showed a rendering of the art. Giles discussed how the concept encompassed the values that the community had submitted. Giles commented that a craft person would need to do the work. Vaughan asked, what next steps are needed to share the concept with the community. McLeod explained that the concept has not been accepted by the PAC and that the project would need to go out to bid for proposals/open call to artists. It was discussed using the program "CAFE" to solicit artists, and then have the selected artist go back to the community and consult with the community for their engagement. Wheeler requested information on the balance of the Capital Improvement Projects (CIP) for Safety and Parks and from the Hotel/Motel Occupancy Tax (HOT) fund account. Status of the James Surls Sculpture. McLeod said the purchase is scheduled to go to City Council on May 23. Discussion was continued on selecting a location for the Surls artwork. McLeod shared with the PAC that the art would not be able to be located at the Patterson Appleton Arts Center (PAAC) since the area being considered isn't a park and the funds can only be used for Parks locations. It had been suggested to make the PAAC area into a park area but McLeod said that when the bonds were sold, it wasn't a park so the funds cannot be used in that location. The PAC discussed locating the art in front of City Hall. Wheeler suggested a location in the Civic Center garden area. Vaughan asked if there were areas in Denton that hasn't received art. Clegg suggested the North Lakes Park area near the disc golf area. The PAC commented that there wasn't any parking for people to stop and view the art and that the traffic would at a high rate of speed and another location be considered. The PAC agree to walk to the Civic Center garden area and the front of City Hall to view the sites after the meeting. Art Acceptance Policy. There was discussion on the policy and the PAC was not able to agree on the policy. Duncan commented that the burden to donor is too great and the policy needs to make the donation easy for the donor. Vaughan and Duncan will continue to work on the policy. Art Verses Print. Previously, a donation of prints were not accepted and now the City is being offered a donation of restored(cleaned up)photographs. McLeod asked if the photographs would be considered fine art or treated as prints. The PAC agreed that the photographs would not be considered fine art. Giles donation of art for Fire Station#2 does not needed to go before Council for approval. Mission Statement for Public Art Committee. The PAC discussed a draft mission statement and noticed that some of the same words had been use reputably. Duncan asked about how was the mission statement to be used. The PAC discussed it is needed for branding, serve as the roles and responsibilities for the PAC, serve as the litmus test to base decisions and selections of art. Duncan suggested the mission statement be pare down and use a few catch words—something easy to remember. The PAC will submit three to four key words they would like to have included in the mission statement and review it at the next meeting. Relocation of Art Sculpture at Central Fire Station. Bays-Booth confirmed that the GDAC still wants the artwork at their site. She added that the PAAC will be under construction the second week of June. Bays-Booth inquired if the art would need a new foundation or could the current one be used. McLeod said she will have someone look into the base. ACTION ITEMS Art Acceptance Policy. The topic was tabled by Duncan and seconded by Steele. Mission Statement for Public Art Committee. The topic was tabled by Duncan and seconded by Steele. STANDING ITEM Update on 911 Fire Memorial Project. McLeod shared that a New York firefighter will be coming to speak at 9/11 Memorial dedication. Joe Spade planned to be in Arlington in September and agreed to come to Denton to be our guest speaker. McLeod added that the general contractor was approved by City Council and that a trip is planned to check out the fabricator in Alabama. Actively Seek Local Artists. Hold Strategic Plan/Mission Statement. Hold There being no further business, the meeting was adjourned at 5:27 p.m. DISCUSSION ITEMS Location of the James Surls Sculpture McLeod was informed that the location for the art is needed before it can be presented for City Council's approval. The item was pulled from the May 23 agenda. Staff had been moving forward with the location in front of City Hall and was informed that site would not be acceptable since the concerns about the replacement sign for City Hall had not been resolved. A new location will need to be selected before the request can go before City Council. Art Acceptance Policy The policy has been reviewed by Duncan and Vaughan and recommendations made on two versions of the policy. The draft policies will be attached for discussions at the PAC meeting. Mission Statement The PAC was asked to submit three to four words that are important to the PAC mission statement. The information was sent to the PAC for consideration. ACTIONITEMS Art Acceptance Policy The PAC may take action on accepting the art acceptance policy. Mission Statement The PAC may take action on accepting the mission statement. STANDING ITEM Update on 911 Fire Memorial Project. Millie Giles, David Robinson, architect, Kenneth Williamson, general contractor, and Janie McLeod traveled to Alabama to visit the fabricator factory. The meeting was most productive and the parties involved, including the representative from the Verdin Company, produced several solutions to potential concerns. Art at the MLK Jr. Rec Center. The topic is on the agenda for discussions as needed.