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Minutes July 07, 1987176 City Council Minutes July 7, 1987 The Council convened into the Work Session at S:IS p.m. in the Civil Defense Room. PRESENT: Mayor Stephens; Mayor Pro Tem McAdams; Council Members Alexander, Ayer, Boyd, Gorton and Hopkins. ABSENT: None 1. Lloyd Harrell, City Manager, presented the major budget policies contained within the proposed 1987-88 budget. Lloyd Harrell, City Manager, stated that this stage of the yearly budget process was to inform the Council of the major policy issues a month before the proposed annual budget would formally be submitted to Council. This would allow the Council to have an active part in the important decisions of the City budget. There would also be time to make changes before the formal budget was submitted. There were three main parts of the report on the proposed 1987-88 budget: (1)eleven major issues, (2)breakdown of general fund by revenues and expenditures, and (3)a synopsis of what the administrative staff reviewed when they put together the budget. The first section of the budget was discussed at that time. This year's budget was the leanest that had been seen in a number of years. It was difficult to prepare and difficult to present different alternatives. It was a tight line item budget. Budgets had been sent back to the departments twice asking for farther reduction packages and there were no new programs that were identified as being offered for the first time to citizens. Also, the City had traditionally offered an annual pay adjustment to employees. This was not being proposed for the next fiscal year. The positive note was that there were no massive lay-offs of employees. In sorting priorities, the position was taken that operations are shorthanded and the positions were needed to accommodate the growth. It would not be worthwhile to lay-off people and then have to hire new people and try to retrain them. Lloyd Harrell, City Manager, then went into detail in presenting the eleven major issues affecting the general fund. They were as followed: general fund reserve level; revenues including sales tax and development, property tax, and other areas such as ambulance fees, fire inspection and alarm fees, and police fines; new fire station; Flow Memorial Hospital; new positions; salary adjustments; benefits adjustments; other agency contributions; downtown development; fire department reductions; and service level reductions. City Council Minutes July 7, 1987 Page 2 The Council decided to finish the presentation concerning the budget immediately following the regular session in the Council Chambers. Items 2 and 3 on the worksession agenda were moved to be discussed after the regular session in the Council Chambers. The Council then convened into the regular meeting at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Stephens; Mayor Pro Tem McAdams; Council Members Alexander, Ayer, Boyd, Gorton and Hopkins. ABSENT: None Mayor Stephens opened the session by presenting a proclamation to Ms. Ruby Cole for the Fred Douglas and Fred Moore School Reunion which allowed students from all classes to assemble at one time and place and renew old acquaintances and, as the primary purpose of the reunion, establish the Alice Alexander and C.H. Collins scholarship fund to help further the education of students whose roots were in Fred Douglas and Fred Moore schools. July 17 19, 1987, were proclaimed as Fred Douglas and Fred Moore Days. Ms. Ruby Cole received the proclamation on behalf of the Fred Douglas and Fred Moore Reunion Committee. Everyone was invited to the reunion. 1. Consent Agenda McAdams motion, Gorton second to approve the Consent Agenda as shown. Motion carried unanimously. A. Bids and Purchase Orders: 1. Bid #9757 - Phoenix Apartments Phase II 2. Purchase Order #77317 General Electric Supply - $11,837.11 Ordinances A. The Council considered adoption of accepting competitive bids and providing for contracts for public works or improvements. The following ordinance was considered: an ordinance the award of 177 178 City Council Minutes July 7, 1987 Page 3 NO. 87-117 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motion, Alexander second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. B. The Council considered adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. The following ordinance was considered: NO. 87-118 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motion, Gorton second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. C. The Council considered adoption of an ordinance and service plan instituting annexation of 212.12 acres bein~ part of the I. Coy Survey, Abstract No. 212; J. Ayers Survey, Abstract No. 2; B. Burleson Survey, Abstract No. 65; N. Coker Survey, Abstract No. 249; and the R. Johnson Survey, Abstract No. 666. (A-46) Lloyd Harrell, City Manager, stated that the action taken by the Council would institute the annexation and final action would not be taken until August 18. If any adjustments needed to be made, there was time to institute that action. City Council Minutes July 7, 1987 Page 4 179 Cecile Carson, Urban Planner, stated that by state law there were 90 days to act upon this item. By charter, there must be at least 30 days before any action could occur. Therefore, August 18 was the scheduled date for the completion of the annexation. The annexation took the City limits to the northernmost point of Denton which was approximately 3000 feet south of the city limits of Sanger. This was more than one-half mile from Sanger which was Sanger's extra-territorial jurisdiction line. Lloyd Harrell, City Manager, stated that he had received a call from the city manager of Sanger indicating that there may have been an ordinance passed by their city in 1977 which extended their boundary line to a point which might make this boundary line closer than 1/2 mile to their city limits. There would be further discussion with Sanger City officials during the next week to further determine the answer to this question. There was still an opportunity for Council to change this prior to final action if Council desired. Mayor Stephens asked how far the extension of Sanger's ETJ would be. Ms. Carson said she had checked with Roger Wilkinson, Right-of-Way Agent~ that same afternoon and compared the 1977 ordinance provided by the Sanger City Manager. The boundary was 3000 feet from the Sanger City limits which was 400 to 500 feet farther than Sanger's extra-territorial jurisdiction. This was more than one-half mile and was verified with Sanger's ordinance and right-of-way maps for I35. Jim Alexander, Council Member, stated that there were citizens from Sanger in the Council chambers who might want a chance to speak. Jerry Jenkins, Council Member, City of Sanger, stated that they had been aware of the annexation for several months. He stated that Sanger had always had a good working relationship with the City of Denton and wanted the relationship to continue. Mr. Jenkins stated that they had extended their ETJ by petition and understand that the City of Denton had gone to the farthest limits of their ETJ. He offered to help in any way possible. The following ordinance was considered: 1'80 City Council Minutes July 7, 1987 Page 5 NO. 87-119 AN ORDINANCE ANNEXING A TRACT OF LAND CONTIGUOUS AND ADJACENT TO THE CITY OF DENTON, TEXAS; BEING ALL THAT LOT, TRACT OR PARCEL OF LAND CONSISTING OF APPROXIMATELY 212.12 ACRES OF LAND LYING AND BEING SITUATED IN THE COUNTY OF DENTON, STATE OF TEXAS AND BEING PART OF THE I. COY SURVEY, ABSTRACT NO. 212, J. AYERS SURVEY, ABSTRACT NO. 2, W. BURLESON SURVEY, ABSTRACT NO. 93, B. BURLESON SURVEY, ABSTRACT NO. 249, AND THE R. JOHNSON SURVEY, ABSTRACT NO. 666, DENTON COUNTY, TEXAS; CLASSIFYING THE SAME AS AGRICULTURAL "A" DISTRICT PROPERTY; AND DECLARING AN EFFECTIVE DATE. McAdams motion, Gorton second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. D. The Council considered adoption of an ordinance and service plan annexing 69.1694 acres being part of the S. Venter Survey, Abstract No. 1315; C. Chacon Survey, Abstract No. 298; J. Baker Survey, Abstract No. 47; J. Dickson Survey, Abstract No. 342; and the A. Cannon Survey, Abstract No. 232, and located adjacent and south of FM 2181 and east of Old Alton Road. (A-48) Cecile Carson, Urban Planner, stated that this was an ordinance that would annex, as final action, the tract of land along 2181. One tract was currently under construction for Skylab Development. There were service plans available. Immediately upon annexation, the City would be responsible for providing those services to the property within that area. The following ordinance was considered: NO. 87- AN ORDINANCE ANNEXING A TRACT OF LAND CONTIGUOUS AND ADJACENT TO THE CITY OF DENTON, TEXAS; BEING ALL THAT LOT, TRACT OR PARCEL OF LAND CONSISTING OF APPROXIMATELY 69.1694 ACRES OF LAND LYING AND BEING SITUATED IN THE COUNTY OF DENTON, STATE OF TEXAS AND BEING PART OF THE S. VENTER SURVEY, ABSTRACT NO. 1515, C. CHACON SURVEY, ABSTRACT NO. 298, J. BAKER SURVEY, ABSTRACT NO. 4?, J. DICKSON SURVEY, ABSTRACT NO. 342, AND THE A. CANNON SURVEY, ABSTRACT NO. ZEZ, DENTON COUNTY, TEXAS; CLASSIFYING THE SAME AS AGRICULTURAL "A" DISTRICT PROPERTY; AND DECLARING AN EFFECTIVE DATE. City Council Minutes July 7, 1987 Page 6 181 Gorton motion, McAdams second to adopt the ordinance. vote, McAdams "aye," Alexander "aye," Hopkins "aye," "aye," Ayer "aye,,' Boyd "aye," and Mayor Stephens Motion carried unanimously. On roll Gorton "aye." E. The Council considered adoption of an ordinance setting a date, time and place for public hearings for proposed annexation of 75.334 acres of land being part of the M. Forrest Survey, Abstract No. 417. Lloyd Harrell, City Manager, stated that items E, F, and G were all related and requested that staff brief the Council on all three items. These were all voluntary annexation requests done by the Lakeview Developers. Mr. Harrell asked Cecile Carson, Urban Planner, to provide background information. Ms. Carson stated that these were all involved with the Lakeview and Southview projects and must be completed prior to any action on zoning by the Council on the amendment and proposed zoning of Lakeview. The dates which staff selected for public hearings were the next two meetings, July 21 and August 4. 'If those dates were approved for public hearings, a special called meeting would be required on August 25 in order to institute annexation. This was necessary because one requirement was to have instituting no later than forty days nor earlier than twenty days from the public hearings. Staff did not anticipate any problems with the annexations. Two of the annexations were small parcels and A-43 was a large tract of property which was acquired by Miller of Texas Incorporated for inclusion in Lakeview. The following ordinance was considered: NO. 87-120 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY AS DESCRIBED IN EXHIBIT "A" ATTACHED HERETO BY THE CITY OF DENTON, TEXAS, AND AUTHORIZING AND DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. McAdams motion, Hopkins second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. F. The Council considered adoption of an ordinance setting a date, time and place for public hearings for proposed annexation of 2.822 acres of land being part of the M. Forrest Survey, Abstract No. 417. 1'8 2 City Council Minutes July 7, 1987 Page 7 The following ordinance was considered: NO. 87-121 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY AS DESCRIBED IN EXHIBIT "A" ATTACHED HERETO BY THE CITY OF DENTON, TEXAS, AND AUTHORIZING AND DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. McAdams motion, Hopkins second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. G. The Council considered adoption of an ordinance setting a date, time and place for public hearings for proposed annexation of 1.834 acres of land being part of the G. Walker Survey, Abstract No. 1350. (A-45) The following ordinance was considered: NO. 87-122 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY AS DESCRIBED IN EXHIBIT "A" ATTACHED HERETO BY THE CITY OF DENTON, TEXAS, AND AUTHORIZING AND DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. McAdams motion, Alexander second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. H. The Council considered adoption of an ordinance amending Section 10 1/2-19 of Article V of Chapter 10 1/2, "Flood Damage Prevention", of the Code of Ordinances of the City of Denton, Texas and to provide for Federal Emergency Management Agency guidelines for areas of shallow flooding. Rick Svehla, Deputy City Manager, stated that FEMA wanted some wording changes in the City's ordinance. The original ordinance was patterned after FEMA's ordinance. However, they requested certain changes so staff had complied with their request. The following ordinance was considered: City Council Minutes July 7, 1987 Page 8 183 NO. 87-125 AN ORDINANCE AMENDING SECTION 10 1/2-19 OF ARTICLE V OF CHAPTER 10 1/2, "FLOOD DAMAGE PREVENTION", OF THE CODE OF ORDINANCES OF THE CITY OF DENTON, TEXAS; TO PROVIDE FOR FEDERAL EMERGENCY MANAGEMENT AGENCY GUIDELINES FOR AREAS OF SHALLOW FLOODING; PROVIDING FOR A PENALTY CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR PUBLICATION AND AN EFFECTIVE DATE. McAdams motion, Alexander second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. I. The Council considered adoption of an ordinance approving an agreement with Freese and Nichols for Improvements at the Wastewater Treatment Plant. Bob Nelson, Executive Director for Utilities, stated that renovations had been included in CIP planning for the past several years for the older section of the wastewater treatment plant. This was an engineering contract to Freeze and Nichols in the amount of $37,500 for those renovations. The overall cost was anticipated to be approximately $500,000. The Utility Board had reviewed this and recommended approval. Council Member Jim Alexander asked for a further description of the project. Mr. Nelson explained that the old section of the wastewater treatment was over twenty years old. Some of the parts were deteriorating. These needed to be redesigned and replaced with new technology. There were also new parts required by state. Mayor Stephens asked if this was all budgeted. Mr. Nelson replied that it was in the 1988 Capital Improvement Plan. The following ordinance was considered: NO. 87-124 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND FREESE & NICHOLS FOR IMPROVEMENTS AT THE CITY OF DENTON WASTEWATER TREATMENT PLANT; AND PROVIDING AN EFFECTIVE DATE. 184 City Council Minutes July 7, 1987 Page 9 Hopkins motion, McAdams second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. J. The Council considered adoption of an ordinance approving a contract for consulting services for Closed Loop System - Carroll and University. Lloyd Harrell, City Manager, stated that this moved forward in implementing one of the major items which received voter approval in the Capital Improvement Plan. This would help the traffic flow around Denton by synchronizing traffic signals. Rick Svehla, Deputy City Manager, stated that the contract was for the engineering services that would be provided by Mr. Steve Hoeffner. It would insure the appropriate designs and tie-ins for all the signals and timing sequences that would be appropriate for the movement of traffic on Carroll and University. Mr. Hoeffner's firm had installed four systems very similar to Denton's and two were exactly the same. This firm was chosen out of a large number of firms. This firm had met or exceeded all of the deadlines so far. The following ordinance was approved: NO. 87=125 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND TRAFFIC ENGINEERING CONSULTANTS, INC. FOR ENGINEERING SERVICES; AND PROVIDING AN EFFECTIVE DATE. Gorton motion, McAdams second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. 4. Resolutions A. The Council considered approval of a resolution supporting the creation of an enhanced 911 emergency district. Jim Alexander, Council Member, asked for the support of 911. It was in Denton County's best interest to get this system. City Council Minutes July 7, 1987 Page 10 185 Jim Jenkins, Council Member of Sanger, worked with Jim Alexander on the 911 Committee for Denton County. Mr. Jenkins stated that this was the best and most modern system that could be implemented at this time. The cost to the citizens would be approximately $.28 per month added to their phone bill. It was important to get this passed before September because a state bill going into effect at that time would eliminate the Denton County District and put it under the mandated statewide district. Jim Alexander, Council Member, added that the cost factor would be significantly greater after September 1. Mr. Jenkins stated that it would go up to approximately $.50 per month after September. Mayor Stephens asked if the committee had worked on a campaign to get the voters out. Mr. Jenkins stated that several letters had been sent. Also, a member of the present board of directors attended the 911 convention in Houston to receive updates on ways to get this information out to the voters. A 911 election has never failed. RESOLUTION NO. R87-042 A RESOLUTION SUPPORTING THE CREATION OF AN ENHANCED 911 EMERGENCY DISTRICT AND DECLARING AN EFFECTIVE DATE. Boyd motion, Alexander second to approve the resolution. On roi1 vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. B. Consider approval of a resolution appointing Ray Stephens to the Board of Directors of the Texas Municipal Power Agency. The following resolution was considered: RESOLUTION NO. R87-043 A RESOLUTION APPOINTING RAY STEPHENS TO THE BOARD OF DIRECTORS OF THE TEXAS MUNICIPAL POWER AGENCY AND DECLARING AN EFFECTIVE DATE. McAdams motion, Alexander second to approve the resolution. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. C. Consider approval of a resolution appointing members to the ClP '91 committee. ]86 City Council Minutes July 7, 1987 Page 11 Hugh Ayer, Council Member, stated that Reverend Bill Crouch and Roberta Donsbach would be appointed to fill the positions left vacant by Bob Gorton and Hugh Ayer on the '91 Committee and Jack Miller would be chairing the committee.. Jim Alexander, Council Member, asked if there were a problem with amending the resolution to state specifically that Jack Miller would be chairing the committee. Debra Drayovitch, City Attorney, stated that the wording could be changed to show that Mr. Miller would be chairperson. RESOLUTION NO. R87-044 A RESOLUTION APPOINTING TWO MEMBERS TO THE CIP' 91 COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. Alexander motion, Ayer second to amend the resolution. vote, McAdams "aye," Alexander ',aye," Hopkins "aye," "aye," Ayer "aye," Boyd "aye," and Mayor Stephens Motion carried unanimously. On roll Gorton "aye." Ayer motion, Gorton second to approve the resolution as amended. On roll call vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. D. Consider .approval of a resolution supporting the creation of a Denton County Hospital District. Lloyd Harrell, City Manager, stated that this complied with the Council's request that the City take two actions regarding the upcoming hospital district election one, a resolution formally expressing Council's support for the creation of a hospital district and two, put in motion hosting a community forum addressing the issue. Linnie McAdams, Council Member, discussed what it will cost the City if this district was not passed. The most equitable way to handle the cost would be to have a district devoted to Flow Hospital and funded countywide. Mayor Ray Stephens asked if John McGrane had prepared the figures for the cost if the hospital district passed versus leaving it as it was. City Council Minutes July 7, 1987 Page 12 187 Lloyd Harrell, City Manager, stated that the information had been provided to the committee for their use. With the shortfall of $2,000,000 and City responsible for half of that, it would require a $.05 tax increase per $100 valuation which was almost a ten percent increase which the citizens of Denton would have to pay to keep that going. That did not include the taxes the County would have to charge for their portion of the subsidy. The hospital district would fund the hospital more economically and was a plan that guarantees the continuation of Flow Hospital. Mayor Stephens stated that the facts needed to go to the public since many of the related articles and letters to the editor had misled the cost of the district to the taxpayers. Mayor Pro Tem Linnie McAdams pointed out that the citizens of the City of Denton would pay double taxes - both City and County taxes. The $2,000,000 deficit was not included in either the City or County budget so both entities would have to raise taxes to cover this amount. Mayor Stephens stated that $.04 was'all the tax district would be levying and that would guarantee some financial stability which would bring in physicians and patients. Randall Boyd, Council Member, stated that another reason for the district would be that two separate government entities would not own the hospital with neither one feeling full responsibility. If a tax district's sole responsibility was to oversee the hospital, it would be more efficiently run. This would cease a source of bickering between the City and the County. The tax district would give stability and a sense o£ long-term continuity to the hospital. Jim Alexander, Council Member, agreed with Council Member Boyd in that the proposal had a great deal of merit outside the fiscal considerations which had already been discussed. As with the planning of the 911 Committee which pulled all the different entities in the County together, the district would pull these two government entities (the City and County) together and remove a source of conflict which has been present for the past two decades. If this referendum did not pass, Mr. Alexander felt that Flow Hospital would probably not survive. The unstable financial condition would not allow it to last. Also, there was already a competent staff at Flow which worked well together. It was an existing ongoing entity and for all of those reasons, it was important to vote for Flow on August 8. 188 City Council Minutes July 7, 1987 Page 13 RESOLUTION NO. R87-045 A RESOLUTION SUPPORTING THE CREATION OF AN DENTON COUNTY HOSPITAL DISTRICT AND DECLARING AN EFFECTIVE DATE. McAdams motion, Alexander second to approve the resolution. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. Mr. Harrell stated that a request has been made by the steering committee for the hospital district election to distribute information in the utility bills. The information must be factual and would have to be reviewed by the City Attorney before it was sent. Mr. Harrell requested that the Council approve this by motion if they desired this since therp was a firm policy that outside organizations cannot use the utility bills for stuffing information. Since this item was of significant public importance, it might warrant an exception. Debra Drayovitch, City Attorney, stated that this could be done if the information was only factual and did not effect the outcome of the election. Hugh Ayer, Council Member, stated that he believed the facts would speak for themselves. Ayer motion, McAdams second to insert factual information concerning the hospital district into utility bills. With a voice vote, the Council unanimously agreed to support this action. The Council received a report from the Mayor regarding appointments to the Denton Housing Authority. Mayor Stephens stated that state law required the mayor to make appointments to the housing authority. After talking with the other council members and asking the people to serve, Mayor Stephens had the following new appointees for the year 1987-89: Dr. Curtis Ramsey, Mr. Reginald Logan and Mrs. Barbara Fisher. The continuing members whose terms did not expire until, next year were Dr. Charles Glasgow and Mr. Bob Mizell. City Council Minutes July 7, 1987 Page 14 189 Mayor Stephens also took this opportunity to announce that he had invited Nancy Boyd to be a Denton representative to the housing authority in Dallas. This consisted of mayors, managers, and other appointed representatives to form the Metroplex Mayors Association. Ms. Boyd would probably make a presentation to the Council when she received direction from the association which would begin meeting either late summer or early fall. Miscellaneous matters from the City Manager. Lloyd Harrell, City Manager, reminded the Council that they had agreed to meet on off-Tuesdays from S:00 to 7:00 p.m. without dinner once a month to cover certain items of business. Mr. Harrell asked if Council prefers July 14 or 28 to meet concerning the Capital Improvements .Program update. The group decided that July 28 would be the best. Mr. Harrell stated that the sales tax figure had been received for the month of June and it showed that the City received $268,000 which was $52,000 short of what was projected (based on receiving $301,000 last year in June and projecting for $320,000). There was a variance of budget on sales tax for the current fiscal year of $450,000. The City had made reductions during the year to allow for a $S30,000 shortfall for the year. This would be watched very closely for another month to see if more reductions needed to be made. Mr. Harrell showed the certificate received for honorable mention in the "Keep America Beautiful" campaign in which the City participated. He complimented Bill Angelo and Julia Moore for the fine job which they had done in this area. 6. There was no official action taken on Executive Session items of legal matters, real estate, personnel or board appointments. There was no new business items to discuss for future agendas. The Council reconvened into the worksession which began at $:1S p.m. to finish discussing major budget policies contained within the proposed 1987-88 budget. 190 City Council Minutes July 7, 1987 Page 15 Lloyd Harrell, City Manager, presented the major issues in the Utility Fund. After the budget presentation, Lloyd Harrell, City Manager, requested that the Council give him any input and he would make changes if necessary. He thanked John McGrane, Executive Director for Finance, and his staff for the work they did in preparing the report. He stressed that this was one of the toughest years for the budget but quality service would not be shortchanged. Mayor Stephens thanked the City Manager and his staff for the hard work. 2. The Council held a discussion regarding the Texas Municipal League's position on broadening the sales tax base. Mayor Stephens stated that this item was on the agenda for discussion purposes after receiving information from the Texas Municipal League. Mayor Pro Tem McAdams stated that this type of expansion be temporary if necessary. She suggested that maybe the present tax system for the State needed to be overhauled. Mayor Stephens asked if the Council would like to have a resolution prepared. Jane Hopkins, Council Member, stated that since the State would not take action for at least two more years due to the legislative session ending, it would not be beneficial to make a decision at this time. The Council decided to table the issue until a later time. 3. The Council convened into the Executive Session to discuss legal matters, real estate, personnel or board appointments. More specifically, the Council held a discussion concerning recommendations relative to the options for transfer or lease of the Lake Lewisville Hydroelectric Project. The following action was taken. A consensus of the Council was to take action as recommended by staff concerning the Lake Lewisville Hydroelectric Project. City Council Minutes July 7, 1987 Page 16 191 With no further business, the meeting was adjourned. SHARON JORDAn( I DEPUTY CITY SI~DRETARY CITY OF DENTON, TEXAS 2713C