Minutes July 07, 1987176
City Council Minutes
July 7, 1987
The Council convened into the Work Session at S:IS p.m. in the
Civil Defense Room.
PRESENT:
Mayor Stephens; Mayor Pro Tem McAdams; Council
Members Alexander, Ayer, Boyd, Gorton and Hopkins.
ABSENT: None
1. Lloyd Harrell, City Manager, presented the major
budget policies contained within the proposed 1987-88 budget.
Lloyd Harrell, City Manager, stated that this stage of the
yearly budget process was to inform the Council of the major
policy issues a month before the proposed annual budget would
formally be submitted to Council. This would allow the Council
to have an active part in the important decisions of the City
budget. There would also be time to make changes before the
formal budget was submitted.
There were three main parts of the report on the proposed
1987-88 budget: (1)eleven major issues, (2)breakdown of
general fund by revenues and expenditures, and (3)a synopsis of
what the administrative staff reviewed when they put together
the budget. The first section of the budget was discussed at
that time.
This year's budget was the leanest that had been seen in a
number of years. It was difficult to prepare and difficult to
present different alternatives. It was a tight line item
budget. Budgets had been sent back to the departments twice
asking for farther reduction packages and there were no new
programs that were identified as being offered for the first
time to citizens. Also, the City had traditionally offered an
annual pay adjustment to employees. This was not being
proposed for the next fiscal year.
The positive note was that there were no massive lay-offs of
employees. In sorting priorities, the position was taken that
operations are shorthanded and the positions were needed to
accommodate the growth. It would not be worthwhile to lay-off
people and then have to hire new people and try to retrain
them.
Lloyd Harrell, City Manager, then went into detail in
presenting the eleven major issues affecting the general fund.
They were as followed: general fund reserve level; revenues
including sales tax and development, property tax, and other
areas such as ambulance fees, fire inspection and alarm fees,
and police fines; new fire station; Flow Memorial Hospital; new
positions; salary adjustments; benefits adjustments; other
agency contributions; downtown development; fire department
reductions; and service level reductions.
City Council Minutes
July 7, 1987
Page 2
The Council decided to finish the presentation concerning the
budget immediately following the regular session in the Council
Chambers.
Items 2 and 3 on the worksession agenda were moved to be
discussed after the regular session in the Council Chambers.
The Council then convened into the regular meeting at 7:00 p.m.
in the Council Chambers.
PRESENT:
Mayor Stephens; Mayor Pro Tem McAdams; Council
Members Alexander, Ayer, Boyd, Gorton and Hopkins.
ABSENT: None
Mayor Stephens opened the session by presenting a proclamation
to Ms. Ruby Cole for the Fred Douglas and Fred Moore School
Reunion which allowed students from all classes to assemble at
one time and place and renew old acquaintances and, as the
primary purpose of the reunion, establish the Alice Alexander
and C.H. Collins scholarship fund to help further the education
of students whose roots were in Fred Douglas and Fred Moore
schools. July 17 19, 1987, were proclaimed as Fred Douglas
and Fred Moore Days.
Ms. Ruby Cole received the proclamation on behalf of the Fred
Douglas and Fred Moore Reunion Committee. Everyone was invited
to the reunion.
1. Consent Agenda
McAdams motion, Gorton second to approve the Consent Agenda as
shown. Motion carried unanimously.
A. Bids and Purchase Orders:
1. Bid #9757 - Phoenix Apartments Phase II
2. Purchase Order #77317 General Electric
Supply - $11,837.11
Ordinances
A. The Council considered adoption of
accepting competitive bids and providing for
contracts for public works or improvements.
The following ordinance was considered:
an ordinance
the award of
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City Council Minutes
July 7, 1987
Page 3
NO. 87-117
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE
AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN
EFFECTIVE DATE.
McAdams motion, Alexander second to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
B. The Council considered adoption of an ordinance
providing for the expenditure of funds for emergency purchases
of materials, equipment, supplies or services in accordance
with the provisions of state law exempting such purchases from
requirements of competitive bids.
The following ordinance was considered:
NO. 87-118
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS
FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT,
SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS
OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN
EFFECTIVE DATE.
McAdams motion, Gorton second to adopt the ordinance. On roll
vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye."
Motion carried unanimously.
C. The Council considered adoption of an ordinance
and service plan instituting annexation of 212.12 acres bein~
part of the I. Coy Survey, Abstract No. 212; J. Ayers Survey,
Abstract No. 2; B. Burleson Survey, Abstract No. 65; N. Coker
Survey, Abstract No. 249; and the R. Johnson Survey, Abstract
No. 666. (A-46)
Lloyd Harrell, City Manager, stated that the action taken by
the Council would institute the annexation and final action
would not be taken until August 18. If any adjustments needed
to be made, there was time to institute that action.
City Council Minutes
July 7, 1987
Page 4
179
Cecile Carson, Urban Planner, stated that by state law there
were 90 days to act upon this item. By charter, there must be
at least 30 days before any action could occur. Therefore,
August 18 was the scheduled date for the completion of the
annexation. The annexation took the City limits to the
northernmost point of Denton which was approximately 3000 feet
south of the city limits of Sanger. This was more than
one-half mile from Sanger which was Sanger's extra-territorial
jurisdiction line.
Lloyd Harrell, City Manager, stated that he had received a call
from the city manager of Sanger indicating that there may have
been an ordinance passed by their city in 1977 which extended
their boundary line to a point which might make this boundary
line closer than 1/2 mile to their city limits. There would be
further discussion with Sanger City officials during the next
week to further determine the answer to this question. There
was still an opportunity for Council to change this prior to
final action if Council desired.
Mayor Stephens asked how far the extension of Sanger's ETJ
would be.
Ms. Carson said she had checked with Roger Wilkinson,
Right-of-Way Agent~ that same afternoon and compared the 1977
ordinance provided by the Sanger City Manager. The boundary
was 3000 feet from the Sanger City limits which was 400 to 500
feet farther than Sanger's extra-territorial jurisdiction.
This was more than one-half mile and was verified with Sanger's
ordinance and right-of-way maps for I35.
Jim Alexander, Council Member, stated that there were citizens
from Sanger in the Council chambers who might want a chance to
speak.
Jerry Jenkins, Council Member, City of Sanger, stated that they
had been aware of the annexation for several months. He stated
that Sanger had always had a good working relationship with the
City of Denton and wanted the relationship to continue.
Mr. Jenkins stated that they had extended their ETJ by petition
and understand that the City of Denton had gone to the farthest
limits of their ETJ. He offered to help in any way possible.
The following ordinance was considered:
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City Council Minutes
July 7, 1987
Page 5
NO. 87-119
AN ORDINANCE ANNEXING A TRACT OF LAND CONTIGUOUS AND
ADJACENT TO THE CITY OF DENTON, TEXAS; BEING ALL THAT
LOT, TRACT OR PARCEL OF LAND CONSISTING OF
APPROXIMATELY 212.12 ACRES OF LAND LYING AND BEING
SITUATED IN THE COUNTY OF DENTON, STATE OF TEXAS AND
BEING PART OF THE I. COY SURVEY, ABSTRACT NO. 212, J.
AYERS SURVEY, ABSTRACT NO. 2, W. BURLESON SURVEY,
ABSTRACT NO. 93, B. BURLESON SURVEY, ABSTRACT NO. 249,
AND THE R. JOHNSON SURVEY, ABSTRACT NO. 666, DENTON
COUNTY, TEXAS; CLASSIFYING THE SAME AS AGRICULTURAL
"A" DISTRICT PROPERTY; AND DECLARING AN EFFECTIVE DATE.
McAdams motion, Gorton second to adopt the ordinance. On roll
vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye."
Motion carried unanimously.
D. The Council considered adoption of an ordinance
and service plan annexing 69.1694 acres being part of the S.
Venter Survey, Abstract No. 1315; C. Chacon Survey, Abstract
No. 298; J. Baker Survey, Abstract No. 47; J. Dickson Survey,
Abstract No. 342; and the A. Cannon Survey, Abstract No. 232,
and located adjacent and south of FM 2181 and east of Old Alton
Road. (A-48)
Cecile Carson, Urban Planner, stated that this was an ordinance
that would annex, as final action, the tract of land along
2181. One tract was currently under construction for Skylab
Development. There were service plans available. Immediately
upon annexation, the City would be responsible for providing
those services to the property within that area.
The following ordinance was considered:
NO. 87-
AN ORDINANCE ANNEXING A TRACT OF LAND CONTIGUOUS AND
ADJACENT TO THE CITY OF DENTON, TEXAS; BEING ALL THAT
LOT, TRACT OR PARCEL OF LAND CONSISTING OF
APPROXIMATELY 69.1694 ACRES OF LAND LYING AND BEING
SITUATED IN THE COUNTY OF DENTON, STATE OF TEXAS AND
BEING PART OF THE S. VENTER SURVEY, ABSTRACT NO. 1515,
C. CHACON SURVEY, ABSTRACT NO. 298, J. BAKER SURVEY,
ABSTRACT NO. 4?, J. DICKSON SURVEY, ABSTRACT NO. 342,
AND THE A. CANNON SURVEY, ABSTRACT NO. ZEZ, DENTON
COUNTY, TEXAS; CLASSIFYING THE SAME AS AGRICULTURAL
"A" DISTRICT PROPERTY; AND DECLARING AN EFFECTIVE DATE.
City Council Minutes
July 7, 1987
Page 6
181
Gorton motion, McAdams second to adopt the ordinance.
vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
"aye," Ayer "aye,,' Boyd "aye," and Mayor Stephens
Motion carried unanimously.
On roll
Gorton
"aye."
E. The Council considered adoption of an ordinance
setting a date, time and place for public hearings for proposed
annexation of 75.334 acres of land being part of the M. Forrest
Survey, Abstract No. 417.
Lloyd Harrell, City Manager, stated that items E, F, and G were
all related and requested that staff brief the Council on all
three items. These were all voluntary annexation requests done
by the Lakeview Developers. Mr. Harrell asked Cecile Carson,
Urban Planner, to provide background information.
Ms. Carson stated that these were all involved with the
Lakeview and Southview projects and must be completed prior to
any action on zoning by the Council on the amendment and
proposed zoning of Lakeview. The dates which staff selected
for public hearings were the next two meetings, July 21 and
August 4. 'If those dates were approved for public hearings, a
special called meeting would be required on August 25 in order
to institute annexation. This was necessary because one
requirement was to have instituting no later than forty days
nor earlier than twenty days from the public hearings. Staff
did not anticipate any problems with the annexations. Two of
the annexations were small parcels and A-43 was a large tract
of property which was acquired by Miller of Texas Incorporated
for inclusion in Lakeview.
The following ordinance was considered:
NO. 87-120
AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR PUBLIC
HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN
PROPERTY AS DESCRIBED IN EXHIBIT "A" ATTACHED HERETO
BY THE CITY OF DENTON, TEXAS, AND AUTHORIZING AND
DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC
HEARINGS.
McAdams motion, Hopkins second to adopt the ordinance. On roll
vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye."
Motion carried unanimously.
F. The Council considered adoption of an ordinance
setting a date, time and place for public hearings for proposed
annexation of 2.822 acres of land being part of the M. Forrest
Survey, Abstract No. 417.
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City Council Minutes
July 7, 1987
Page 7
The following ordinance was considered:
NO. 87-121
AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR PUBLIC
HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN
PROPERTY AS DESCRIBED IN EXHIBIT "A" ATTACHED HERETO
BY THE CITY OF DENTON, TEXAS, AND AUTHORIZING AND
DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC
HEARINGS.
McAdams motion, Hopkins second to adopt the ordinance. On roll
vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye."
Motion carried unanimously.
G. The Council considered adoption of an ordinance
setting a date, time and place for public hearings for proposed
annexation of 1.834 acres of land being part of the G. Walker
Survey, Abstract No. 1350. (A-45)
The following ordinance was considered:
NO. 87-122
AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR PUBLIC
HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN
PROPERTY AS DESCRIBED IN EXHIBIT "A" ATTACHED HERETO
BY THE CITY OF DENTON, TEXAS, AND AUTHORIZING AND
DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC
HEARINGS.
McAdams motion, Alexander second to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
H. The Council considered adoption of an ordinance
amending Section 10 1/2-19 of Article V of Chapter 10 1/2,
"Flood Damage Prevention", of the Code of Ordinances of the
City of Denton, Texas and to provide for Federal Emergency
Management Agency guidelines for areas of shallow flooding.
Rick Svehla, Deputy City Manager, stated that FEMA wanted some
wording changes in the City's ordinance. The original
ordinance was patterned after FEMA's ordinance. However, they
requested certain changes so staff had complied with their
request.
The following ordinance was considered:
City Council Minutes
July 7, 1987
Page 8
183
NO. 87-125
AN ORDINANCE AMENDING SECTION 10 1/2-19 OF ARTICLE V
OF CHAPTER 10 1/2, "FLOOD DAMAGE PREVENTION", OF THE
CODE OF ORDINANCES OF THE CITY OF DENTON, TEXAS; TO
PROVIDE FOR FEDERAL EMERGENCY MANAGEMENT AGENCY
GUIDELINES FOR AREAS OF SHALLOW FLOODING; PROVIDING
FOR A PENALTY CLAUSE; PROVIDING FOR A SEVERABILITY
CLAUSE; AND PROVIDING FOR PUBLICATION AND AN EFFECTIVE
DATE.
McAdams motion, Alexander second to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
I. The Council considered adoption of an ordinance
approving an agreement with Freese and Nichols for Improvements
at the Wastewater Treatment Plant.
Bob Nelson, Executive Director for Utilities, stated that
renovations had been included in CIP planning for the past
several years for the older section of the wastewater treatment
plant. This was an engineering contract to Freeze and Nichols
in the amount of $37,500 for those renovations. The overall
cost was anticipated to be approximately $500,000. The Utility
Board had reviewed this and recommended approval.
Council Member Jim Alexander asked for a further description of
the project.
Mr. Nelson explained that the old section of the wastewater
treatment was over twenty years old. Some of the parts were
deteriorating. These needed to be redesigned and replaced with
new technology. There were also new parts required by state.
Mayor Stephens asked if this was all budgeted.
Mr. Nelson replied that it was in the 1988 Capital Improvement
Plan.
The following ordinance was considered:
NO. 87-124
AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY
OF DENTON AND FREESE & NICHOLS FOR IMPROVEMENTS AT THE
CITY OF DENTON WASTEWATER TREATMENT PLANT; AND
PROVIDING AN EFFECTIVE DATE.
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City Council Minutes
July 7, 1987
Page 9
Hopkins motion, McAdams second to adopt the ordinance. On roll
vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye."
Motion carried unanimously.
J. The Council considered adoption of an ordinance
approving a contract for consulting services for Closed Loop
System - Carroll and University.
Lloyd Harrell, City Manager, stated that this moved forward in
implementing one of the major items which received voter
approval in the Capital Improvement Plan. This would help the
traffic flow around Denton by synchronizing traffic signals.
Rick Svehla, Deputy City Manager, stated that the contract was
for the engineering services that would be provided by Mr.
Steve Hoeffner. It would insure the appropriate designs and
tie-ins for all the signals and timing sequences that would be
appropriate for the movement of traffic on Carroll and
University. Mr. Hoeffner's firm had installed four systems
very similar to Denton's and two were exactly the same. This
firm was chosen out of a large number of firms. This firm had
met or exceeded all of the deadlines so far.
The following ordinance was approved:
NO. 87=125
AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY
OF DENTON AND TRAFFIC ENGINEERING CONSULTANTS, INC.
FOR ENGINEERING SERVICES; AND PROVIDING AN EFFECTIVE
DATE.
Gorton motion, McAdams second to adopt the ordinance. On roll
vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye."
Motion carried unanimously.
4. Resolutions
A. The Council considered approval of a resolution
supporting the creation of an enhanced 911 emergency district.
Jim Alexander, Council Member, asked for the support of 911.
It was in Denton County's best interest to get this system.
City Council Minutes
July 7, 1987
Page 10
185
Jim Jenkins, Council Member of Sanger, worked with Jim
Alexander on the 911 Committee for Denton County. Mr. Jenkins
stated that this was the best and most modern system that could
be implemented at this time. The cost to the citizens would be
approximately $.28 per month added to their phone bill. It was
important to get this passed before September because a state
bill going into effect at that time would eliminate the Denton
County District and put it under the mandated statewide
district.
Jim Alexander, Council Member, added that the cost factor would
be significantly greater after September 1. Mr. Jenkins stated
that it would go up to approximately $.50 per month after
September.
Mayor Stephens asked if the committee had worked on a campaign
to get the voters out.
Mr. Jenkins stated that several letters had been sent. Also, a
member of the present board of directors attended the 911
convention in Houston to receive updates on ways to get this
information out to the voters. A 911 election has never failed.
RESOLUTION NO. R87-042
A RESOLUTION SUPPORTING THE CREATION OF AN ENHANCED
911 EMERGENCY DISTRICT AND DECLARING AN EFFECTIVE DATE.
Boyd motion, Alexander second to approve the resolution. On
roi1 vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
B. Consider approval of a resolution appointing Ray
Stephens to the Board of Directors of the Texas Municipal Power
Agency.
The following resolution was considered:
RESOLUTION NO. R87-043
A RESOLUTION APPOINTING RAY STEPHENS TO THE BOARD OF
DIRECTORS OF THE TEXAS MUNICIPAL POWER AGENCY AND
DECLARING AN EFFECTIVE DATE.
McAdams motion, Alexander second to approve the resolution. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
C. Consider approval of a resolution appointing
members to the ClP '91 committee.
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City Council Minutes
July 7, 1987
Page 11
Hugh Ayer, Council Member, stated that Reverend Bill Crouch and
Roberta Donsbach would be appointed to fill the positions left
vacant by Bob Gorton and Hugh Ayer on the '91 Committee and
Jack Miller would be chairing the committee..
Jim Alexander, Council Member, asked if there were a problem
with amending the resolution to state specifically that Jack
Miller would be chairing the committee.
Debra Drayovitch, City Attorney, stated that the wording could
be changed to show that Mr. Miller would be chairperson.
RESOLUTION NO. R87-044
A RESOLUTION APPOINTING TWO MEMBERS TO THE CIP' 91
COMMITTEE; AND PROVIDING AN EFFECTIVE DATE.
Alexander motion, Ayer second to amend the resolution.
vote, McAdams "aye," Alexander ',aye," Hopkins "aye,"
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens
Motion carried unanimously.
On roll
Gorton
"aye."
Ayer motion, Gorton second to approve the resolution as
amended. On roll call vote, McAdams "aye," Alexander "aye,"
Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor
Stephens "aye." Motion carried unanimously.
D. Consider .approval of a resolution supporting the
creation of a Denton County Hospital District.
Lloyd Harrell, City Manager, stated that this complied with the
Council's request that the City take two actions regarding the
upcoming hospital district election one, a resolution
formally expressing Council's support for the creation of a
hospital district and two, put in motion hosting a community
forum addressing the issue.
Linnie McAdams, Council Member, discussed what it will cost the
City if this district was not passed. The most equitable way
to handle the cost would be to have a district devoted to Flow
Hospital and funded countywide.
Mayor Ray Stephens asked if John McGrane had prepared the
figures for the cost if the hospital district passed versus
leaving it as it was.
City Council Minutes
July 7, 1987
Page 12
187
Lloyd Harrell, City Manager, stated that the information had
been provided to the committee for their use. With the
shortfall of $2,000,000 and City responsible for half of that,
it would require a $.05 tax increase per $100 valuation which
was almost a ten percent increase which the citizens of Denton
would have to pay to keep that going. That did not include the
taxes the County would have to charge for their portion of the
subsidy. The hospital district would fund the hospital more
economically and was a plan that guarantees the continuation of
Flow Hospital.
Mayor Stephens stated that the facts needed to go to the public
since many of the related articles and letters to the editor
had misled the cost of the district to the taxpayers.
Mayor Pro Tem Linnie McAdams pointed out that the citizens of
the City of Denton would pay double taxes - both City and
County taxes. The $2,000,000 deficit was not included in
either the City or County budget so both entities would have to
raise taxes to cover this amount.
Mayor Stephens stated that $.04 was'all the tax district would
be levying and that would guarantee some financial stability
which would bring in physicians and patients.
Randall Boyd, Council Member, stated that another reason for
the district would be that two separate government entities
would not own the hospital with neither one feeling full
responsibility. If a tax district's sole responsibility was to
oversee the hospital, it would be more efficiently run. This
would cease a source of bickering between the City and the
County. The tax district would give stability and a sense o£
long-term continuity to the hospital.
Jim Alexander, Council Member, agreed with Council Member Boyd
in that the proposal had a great deal of merit outside the
fiscal considerations which had already been discussed. As
with the planning of the 911 Committee which pulled all the
different entities in the County together, the district would
pull these two government entities (the City and County)
together and remove a source of conflict which has been present
for the past two decades. If this referendum did not pass, Mr.
Alexander felt that Flow Hospital would probably not survive.
The unstable financial condition would not allow it to last.
Also, there was already a competent staff at Flow which worked
well together. It was an existing ongoing entity and for all
of those reasons, it was important to vote for Flow on August 8.
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City Council Minutes
July 7, 1987
Page 13
RESOLUTION NO. R87-045
A RESOLUTION SUPPORTING THE CREATION OF AN DENTON
COUNTY HOSPITAL DISTRICT AND DECLARING AN EFFECTIVE
DATE.
McAdams motion, Alexander second to approve the resolution. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
Mr. Harrell stated that a request has been made by the steering
committee for the hospital district election to distribute
information in the utility bills. The information must be
factual and would have to be reviewed by the City Attorney
before it was sent. Mr. Harrell requested that the Council
approve this by motion if they desired this since therp was a
firm policy that outside organizations cannot use the utility
bills for stuffing information. Since this item was of
significant public importance, it might warrant an exception.
Debra Drayovitch, City Attorney, stated that this could be done
if the information was only factual and did not effect the
outcome of the election.
Hugh Ayer, Council Member, stated that he believed the facts
would speak for themselves.
Ayer motion, McAdams second to insert factual information
concerning the hospital district into utility bills. With a
voice vote, the Council unanimously agreed to support this
action.
The Council received a report from the Mayor regarding
appointments to the Denton Housing Authority.
Mayor Stephens stated that state law required the mayor to make
appointments to the housing authority. After talking with the
other council members and asking the people to serve, Mayor
Stephens had the following new appointees for the year
1987-89: Dr. Curtis Ramsey, Mr. Reginald Logan and Mrs.
Barbara Fisher. The continuing members whose terms did not
expire until, next year were Dr. Charles Glasgow and Mr. Bob
Mizell.
City Council Minutes
July 7, 1987
Page 14
189
Mayor Stephens also took this opportunity to announce that he
had invited Nancy Boyd to be a Denton representative to the
housing authority in Dallas. This consisted of mayors,
managers, and other appointed representatives to form the
Metroplex Mayors Association. Ms. Boyd would probably make a
presentation to the Council when she received direction from
the association which would begin meeting either late summer or
early fall.
Miscellaneous matters from the City Manager.
Lloyd Harrell, City Manager, reminded the Council
that they had agreed to meet on off-Tuesdays from
S:00 to 7:00 p.m. without dinner once a month to
cover certain items of business. Mr. Harrell
asked if Council prefers July 14 or 28 to meet
concerning the Capital Improvements .Program
update. The group decided that July 28 would be
the best.
Mr. Harrell stated that the sales tax figure had
been received for the month of June and it showed
that the City received $268,000 which was $52,000
short of what was projected (based on receiving
$301,000 last year in June and projecting for
$320,000). There was a variance of budget on
sales tax for the current fiscal year of
$450,000. The City had made reductions during
the year to allow for a $S30,000 shortfall for
the year. This would be watched very closely for
another month to see if more reductions needed to
be made.
Mr. Harrell showed the certificate received for
honorable mention in the "Keep America Beautiful"
campaign in which the City participated. He
complimented Bill Angelo and Julia Moore for the
fine job which they had done in this area.
6. There was no official action taken on Executive
Session items of legal matters, real estate, personnel or board
appointments.
There was no new business items to discuss for future
agendas.
The Council reconvened into the worksession which began at
$:1S p.m. to finish discussing major budget policies contained
within the proposed 1987-88 budget.
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City Council Minutes
July 7, 1987
Page 15
Lloyd Harrell, City Manager, presented the major issues in the
Utility Fund.
After the budget presentation, Lloyd Harrell, City Manager,
requested that the Council give him any input and he would make
changes if necessary. He thanked John McGrane, Executive
Director for Finance, and his staff for the work they did in
preparing the report. He stressed that this was one of the
toughest years for the budget but quality service would not be
shortchanged.
Mayor Stephens thanked the City Manager and his staff for the
hard work.
2. The Council held a discussion regarding the Texas
Municipal League's position on broadening the sales tax base.
Mayor Stephens stated that this item was on the agenda for
discussion purposes after receiving information from the Texas
Municipal League.
Mayor Pro Tem McAdams stated that this type of expansion be
temporary if necessary. She suggested that maybe the present
tax system for the State needed to be overhauled.
Mayor Stephens asked if the Council would like to have a
resolution prepared.
Jane Hopkins, Council Member, stated that since the State would
not take action for at least two more years due to the
legislative session ending, it would not be beneficial to make
a decision at this time.
The Council decided to table the issue until a later time.
3. The Council convened into the Executive Session to
discuss legal matters, real estate, personnel or board
appointments. More specifically, the Council held a discussion
concerning recommendations relative to the options for transfer
or lease of the Lake Lewisville Hydroelectric Project. The
following action was taken.
A consensus of the Council was to take action as recommended by
staff concerning the Lake Lewisville Hydroelectric Project.
City Council Minutes
July 7, 1987
Page 16
191
With no further business, the meeting was adjourned.
SHARON JORDAn( I
DEPUTY CITY SI~DRETARY
CITY OF DENTON, TEXAS
2713C