Loading...
Minutes April 05, 1988 CITY OF DENTON CITY COUNCIL MINUTES April 5, 1988 The Council convened into the Work Session at 5:30 p.m,~ in the Civil Defense Room. ~ PRESENT: Mayor S~ephens; Mayor Pro Tem McAdams; Council Members Ayer, Gorton, and Hopkins. ABSENT: Council Members Alexander and Boyd. 1. The Council received a report on a mid-year audit update by Deloitte, Haskins & Sells. Wayne Stephens of Deloitte, Haskins & Sells reviewed the status of the response to the auditor's recommendations. He presented the Council with a listing of those recommendations and reviewed the procedures listed as to whether they had been implemented and if not, the reason as to why they had not been implemented. 2. The Council received a report concerning preliminary designs and elevations for the proposed fire stations. John Cook, Fire Chief, requested Council approval of preliminary sketches of the new stations and consent to proceed with the process. He presented sketches of the proposed elevations of the new stations and introduced representatives of Branch & Taylor, the architects for the stations. Cook requested that both stations be bid at the same time. Council Member Boyd joined the meeting. Consensus of the Council was to proceed with both stations to be bid at the same time and to proceed with the elevations presented. 3. The Council held a discussion regarding legislation that might potentially affect the City of Denton and the possibility of employing outside personnel to assist with that legislation. Lloyd Harrell, ~i'ty Manager, stated that there may be upcoming issues in the next legislature that might warrant the City employing outside personnel to assist the City with those issues. Specific issues might include an amendment to the indigent health care act, an amendment to the Lakeview Utility District to require notice to all potential buyers in the area, and an amendment which would allow Denton to vote for an additional sales tax allotment for a municipal transit authority. Harrell requested an indication from Council as to whether these were issues the Council was interested in pursuing and if so, a structure to follow for hiring of a lobbyist. City of Denton City Council Minutes April 5, 1988 Page 2 Council Member Gorton stated that more issues might surface after the process was started. Mayor Stephens asked if there were enough issues at this point in time or if it would be beneficial to keep a watch on the issues and consider hiring a lobbyist if and when the time became necessary. Council Member Hopkins questioned the cost of a lobbyist and if it would work into the budget. Council Member Boyd suggested that a lobbyist could begin the preliminary work in order to pick up the details when necessary. Consensus of the Council was to organize a committee to work with staff on the issues raised. Members from the Council included Council Members Gorton, Hopkins and Boyd. 4. The Council held a discussion on establishing a Low/Moderate Income Housing Task Force. Lloyd Harrell, City Manager, stated that a Low/Moderate Income Housing Task Force would identify issues that could be studied and a formal recommendation presented to Council. A draft charge for the committee and groups available to provide members would be determined. Consensus of the Council was to proceed as presented. 5. The Council held a discussion on establishing Beautification Advisory Committee. Lloyd Harrell, City Manager, stated that this was a recommendation from the Beautification Task Force. Mayor Stephens stated that he would like to perhaps retain the present group for another year and perhaps the proposals from the Task Force would be absorbed into other committees. After discussion by the Council, consensus was to draft a letter to the present Task Force members asking if they would be interested in remaining on the committee and expand the duties of that committee. 6. The Council held a budget discussion with City Attorney and Municipal Judge. Debra Drayovitch, City Attorney, presented an overview of the supplemental requests she would be making at budget which included an additional secretary, a personal computer and recodification of the Code of Ordinances. 41 City of Denton City Council Minutes April 5, 1988 Page 3 Sandra White, need which additional funding for salary increases for.appeal bond processing. Mayor Stephens left the meeting. 6. Council convened into Executive Session to discuss legal matters, real estate, personnel and board appointments. No official action was taken. Municipal Judge, presented three categories of included additional alternate judge costs, and additional funds The Council then convened into the regular meeting at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Pro Tem McAdams; Council Members Boyd, Gorton and Hopkins. ABSENT: Mayor Stephens; Council Member Alexander. Item ~2 was moved ahead in the order. Ayer, 2. Mayor Pro Tem McAdams presented the following proclamations: ae "Week of the Young Child" "National Community Development Week" "Fair Housing Month" Council returned to the regular agenda order. 1. The Council considered approval of the minutes of the joint work session with the Denton Independent School District,. the regular meetings of March 1, 1988 and March 15, 1988. Council Member Hopkins noted a typographical error in the Minutes of March 15, 1988 and requested a correction. Gorton motion, Ayer second to approve the minutes corrected. Motion carried unanimously. as 3. The Council received a request from the University of North Texas Union to place a banner at Locust and McKinney from April 11, 1988 to April 28, 1988 advertising their food drive for the needy. Cindy Schailer, University of North Texas Union, requested the placement of a banner advertising a community wide-donation drive for food items and items of basic need for Denton's needy. Motion Hopkins motion, Gorton second to grant the request. carried unanimously. City of Denton City Council Minutes April 5, 1988 Page 4 4. The Council received a citizens report from Mr. Carl Young regarding a June 19th celebration. Carl Young, President of Denton County Viet Nam Veterans Association, stated that the Association wanted to sponsor the Juneteenth celebration. He requested that the City waive park fees and extend the curfew time on the 16 - 18th of June, 1988. Mayor Pro Tem McAdams noted that the last time extended hours had been granted, there were significant complaints from the neighborhood. Council Member Hopkins stated that she would like to wait on discussion of the matter until there was a report from the Parks Department. At that time both the staff report and Mr. Young's request would be taken under consideration. Consensus of the Council was to delay action until a staff report was received from the Parks Board. 5. The Council received a presentation of a survey of area fire department salaries by the Denton Fire Fighters Association. Ken Gold, Denton Fire Fighters Association, presented the report to Council of area salaries. The report was a fulfillment of a promise made by the Association to the Council during the previous budget discussions. Mayor Pro Tem McAdams thanked Mr. Gold for the report and a~l the work it represented. 6. Consent Agenda Hopkins motion, Gorton second to approve the Consent Agenda as presented. Motion carried unanimously. A. Bids and Purchase Orders: 1. Bid ~9811 - High Service Pump 96 Installation 2. Bid ~9843 - Steel Encasement for Highway Crossings 3. Bid ~9839 - Riding Mowers 4. Bid ~9840 - Water Diffusers City of Denton City Council Minutes April 5, 1988 Page 5 B. Plats and Replats Consider approval of preliminary and final replat of Lots 12 and 13 to Lot 13R, Block H, of the Forrestridge Addition, Section III. C. Tax Refunds Consider approval of a tax refund for Safeco Title/Ronald Miller - $537.73 Consider approval of a tax refund for Mill Runn II/Vernon Savings and Loan Association- $8,420.49 Consider approval of a tax refund for Richard Enlow - $946.44 D. Final Payments 7. Ordinances Consider final payment - Avenue C paving and drainage A. The Council considered adoption of an ordinance accepting competitive bids and providing for the award Of contracts for the purchase of materials, equipment, supplies or services. The following ordinance was considered: NO. 88-063 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Gorton motion, Boyd second to adopt the ordinance. On roll vote, Hopkins "aVe," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. B. The COuncil considered adoption of an accepting competitive bids and providing for the contracts for public works or improvements. The following ordinance was considered: ordinance award of City of Denton City Council Minutes April 5, 1988 Page 6 NO. 88-064 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Ayer motion, Gorton second to adopt the ordinance. On roll vote, Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. D. The Council considered adoptiOn of an ordinance providing for the number of persons authorized to be employed in each classified position in the Police Department for the City of Denton, Texas; repealing all ordinances and resolutions in conflict herewith. The following ordinance was considered: NO. 88-065 AN ORDINANCE PROVIDING FOR THE NUMBER OF PERSONS AUTHORIZED TO BE EMPLOYED IN EACH CLASSIFIED POSITION IN THE POLICE DEPARTMENT FOR THE CITY OF DENTON, TEXAS; REPEALING ALL ORDINANCES AND RESOLUTIONS IN CONFLICT HEREWITH, AND DECLARING AN EFFECTIVE DATE. Rick Svehla, Deputy City Manager, stated that this would provide for a new lieutenant's position in the Police Department. Hopkins motion, Gorton second to adopt the ordinance. On roll vote, Hopkins "ayev" Gorton "ayev" Ayer "aye," Boyd "ayes" and Mayor Pro Tem McAdams "aye." Motion carried unanimously. D. The Council considered adoption of an ordinance prohibiting the parking of vehicles on the west side of Riney Road from its intersection with Windsor Drive to a point 827.0 feet north of Windsor Drive; providing a severability clause; and providing a peDalty not to exceed five hundred dollars. The following ordinance was considered: NO. 88-066 AN ORDINANCE PROHIBITING THE PARKING OF VEHICLES ON THE WEST SIDE OF RINEY ROAD FROM ITS INTERSECTION WITH WINDSOR DRIVE TO A POINT 827.0 FEET NORTH OF WINDSOR DRIVE; PROVIDING A SEVEKABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED FIVE HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. City of Denton City Council Minutes April 5, 1988 Page 7 Rick Svehla, Deputy City Manager, stated that parking would be prohibited on the west side of Riney Road near the YMCA. Ayer motion, Gorton second to adopt the ordinance. On roll vote, Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams"aye." Motion carried unanimously. E. The Council considered adoption of an ordinance of the City of Denton, Texas, making it unlawful for vehicles travelling eastbound on Hickory Street to execute right turns when facing a steady red signal (Note: no right turn on red) at the intersection of Bell Avenue and Hickory Street; and providing for a penalty in the maximum amount of five hundred dollars for violations thereof. The following ordinance was considered: NO. 88-067 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, MAKING IT UNLAWFUL FOR VEHICLES TRAVELLING EASTBOUND ON HICKORY STREET TO EXECUTE RIGHT TURNS WHEN FACING A STEADY RED SIGNAL AT THE INTERSECTION OF BELL AVENUE AND HICKORY STREET; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF FIVE HUNDRED DOLLARS FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Rick Svehla, Deputy City Manager, stated that increased traffic at the intersection and a lack of site distance was causing an increase in accidents. The Citizens Traffic Safety Support Commission had reviewed the intersection and was recommending a "No turn on red". Hopkins motion, Gorton second to adopt the ordinance. On roll vote, Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. F. The Council considered adoption of an ordinance approving a contract providing for the purchase of real property from Ju.~t~n State Bank. The following ordinance was considered: NO. 88-068 AN ORDINANCE APPROVING A CONTRACT PROVIDING FOR THE PURCHASE OF REAL PROPERTY BY THE CITY OF DENTON, TEXAS AS DESCRIBED HEREIN TO COMPLETE IMPROVEMENTS FOR WOODROW LANE AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. City of Denton City Council Minutes April 5, 1988 Page 8 Rick Svehla, Deputy City Manager, stated that the contract would provide for purchase of acreage on the east side of Woodrow Lane along Pecan Creek which would be needed for the improvements to Woodrow Lane and the bridge. Gorton motion, Ayer second to adopt the ordinance. On roll vote, Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. G. The Council considered adoption of an ordinance of the City Council of the City of Denton, Texas, authorizing the execution of an interlocal agreement under the interlocal cooperation act; authorizing and approving the creation of the Upper Trinity Municipal Water Authority, Inc.; approving the Articles of Incorporation and appointing the initial directors thereof; approving the initial bylaws thereof; and containing other provisions and making certain findings relating to the subject. The following ordinance was considered: NO. 88-069 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT UNDER THE INTERLOCAL COOPERATION ACT; AUTHORIZING AND APPROVING THE CREATION OF THE UPPER TRINITY MUNICIPAL WATER AUTHORITY, INC.; APPROVING THE ARTICLES OF INCORPORATION AND APPOINTING THE INITIAL DIRECTORS THEREOF; APPROVING THE INITIA~ BYLAWS THEREOF; AND CONTAINING OTHER PROVISIONS AND MAKING CERTAIN FINDINGS RELATING TO THE SUBJECT; AND PROVIDING FOR AN EFFECTIVE DATE. Bob Nelson, Executive Director of Utilities, presented the historical background of the agency. He also reviewed the funding arrangements for the agency. He stated that since the agenda material had gone to Council, wording had been changed in the By-Laws and Articles of Incorporation to reflect that any obligation.~of a participant to pay any money for the purpose of the program was and should arise only with the express consent of each participant which would be evidenced by official action of the applicable City Council or other governing bodies. This would amend the ordinance as presented to Council in the agenda materials. Ayer motion, Gorton second to adopt the ordinance as amended. On roll vote, Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. City of Denton City Council Minutes April 5, 1988 Page 9 H. The Council considered adoption of an ordinance authorizing the City Manager to execute an employment contract between the City of Denton and Dr. Keith Krein for professional services relating to the City Emergency Medical Service Program. The following ordinance was considered: NO. 88-070 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN EMPLOYMENT CONTRACT BETWEEN THE CITY OF DENTON AND DR. KEITH KREIN FOR PROFESSIONAL SERVICES RELATING TO THE CITY EMERGENCY MEDICAL SERVICE PROGRAM AND DECLARING AN EFFECTIVE DATE. Hopkins motion, Gorton second to adopt the ordinance. On roll vote, Hopkins "aye," Gorton "aye," Ayer "ayew" Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. 8. Resolutions A. The Council considered approval of a resolution temporarily closing Congress Avenue between Denton Street and Alice Street on Friday, May 13 from 3:00 p.m. until 6:00 p.m. for the annual "Cougar Day" activities at Calhoun Junior High School. The following resolution was considered: NO. R88-023 A RESOLUTION TEMPORARILY CLOSING CONGRESS STREET BETWEEN ALICE STREET AND DENTON STREET ON FRIDAY, MAY 13, 1988; AND DECLARING AN EFFECTIVE DATE. Hopkins motion, Gorton second to approve the resolution. On roll votew Hopkins "ayes" Gorton "ayes" Ayer "ayes" Boyd "ayes" and Mayor Pro Tem McAdams"aye." Motion carried unanimously. B. Th9 .Council considered approval approving an interlocal agreement between the and the City of Lakewood Village for the disposition of dogs and cats. The following resolution was considered: of a resolution City of Denton impoundment and NO. R88-024 A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF LAKEWOOD VILLAGE FOR THE IMPOUNDMENT AND DISPOSITION OF DOGS AND CATS; AND DECLARING AN EFFECTIVE DATE. City of Denton City Council Minutes April 5, 1988 Page 10 Hopkins motion, Boyd second to approve the resolution. On roll vote, Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. C. The Council considered approval of a resolution adopting Policy No. 112.03 "Retirement". The following resolution was considered: RESOLUTION NO. R88-025 A RESOLUTION ADOPTING POLICY NO. 112.03 "RETIREMENT", AND PROVIDING FOR AN EFFECTIVE DATE. Tom Klinck, Director of Personnel, stated that revisions to the Federal Age Discrimination Act now prevented any mandatory retirement and this resolution would revise the City's policy to reflect that change. Gorton motion. Ayer second to approve the resolution. On roll vote, Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. D. The Council considered approval of a resolution closing the streets around the Square for County Seat Saturday, September 10, 1988 from 6:00 a.m. until 7:00 p.m. The following resolution was considered: RESOLUTION NO. R88-026 A RESOLUTION TEMPORARILY CLOSING THE 100 BLOCK OF NORTH ELM STREET, 100 BLOCK OF WEST OAK STREET, 100 BLOCK OF NORTH LOCUST STREET AND 100 BLOCK OF WEST HICKORY STREET ON SEPTEMBER 10, 1988; AND PROVIDING FOR AN EFFECTIVE DATE. Boyd motion, Gorton second to approve the resolution. On roll vote, Hopkins ~'aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Pro Tem McAdams "aye." Motion carried unanimously. 9. The Council considered a request to reconsider Resolution R88-022 extending outdoor music until 12:00 p.m. per a request by Ron Gould, President of McConnell Hall Association. Laura Liston, Chairperson of the street dance, stated that this was a campus-wide event. Past experience had been that most students attended the dance between the hours of 11:00 p.m. and 12:00 p.m. They were therefore requesting an extension of the outdoor music until 12:00 p.m. 49 5¸0 City of Denton City Council Minutes April 5, 1988 Page 11 Council Member Hopkins stated she was opposed to extending the hours and would not make a motion to reconsider. Item died for lack of a motion. 10. The Council considered a declaration of City property as surplus property - McKinney and Woodrow Lane. Bob Nelson, Executive Director of Utilities, stated that this i~em was a result of negotiating for right-of-way on Woodrow Lane as it approached McKinney for the widening of Woodrow Lane. A possible trade of a strip of property now located next to a Water well that the Water Department had on Woodrow. The Department did not need that 25' strip of property and therefore the Public Utilities Board had declared it surplus and was requesting the Council to do the same. Boyd motion, Gorton second to declare the property as surplus property. Motion carried unanimously. 11. Miscellaneous matters from the City Manager Mayor Stephens joined the meeting. Lloyd Harrell, City Manager, presented the following items: A. February Budget Recap - During budget deliberations last year, Council pledged that during the month of April, a reexamination would be made of the City's financial condition and review several items for adjustments. One item was salary adjustments to City employees. That discussion would be at the next Council meeting. Present conditions, unless.major changes occurred in the budget, would not warrant imposing a hiring freeze or initiating budget cuts as in the previous years. The conservative nature of the budget allowed the City to not fall behind in the budget but was not enough to make major adjustments in the budget. B. The Finance D~partment was requesting the Council Members to retur.9 .their budget questionnaires. 12. There was no official action taken on Executive Session items of legal matters, real estate, personnel and board appointments. 13. New Business The following items of New Business were suggested by Council Members for future agendas: City of Denton City Council Minutes April 5, 1988 Page 12 A. Council Member Boyd stated that Coretta Scott King would not be able to attend the program the City had arranged on April 14, 1988. 14. The Council reconvened into the Executive Session to discuss legal matters, real estate (consider acquisition of real property for a water treatment plant at Lake Ray Roberts and a pipeline booster pump station in the northeast part of the City), personnel or board appointments (consider appointment to the Community Development Block Grant Committee). Council convened into open session with the following action: A. Ayer motion, Gorton second to appoint Rey Trejo to the Community Development Block Grant Committee. Motion carried unanimously. With no further business, the meeting was adjourned at 9:03 p.m. 51 ~/~N/[fER/~Af~TERS f.~TY SECRETARY CITY OF DENTON, TEXAS 2899C