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Minutes May 03, 1988CITY OF DENTON CITY COUNCIL MINUTES May 3, 1988 The Council convened into the Work Session at 5:30 p.m. in the Civil Defense Room. PRESENT: Mayor Pro Tem McAdams; Council Members Alexander, Ayer, Boyd, Gorton and Hopkins. ABSENT: Mayor Stephens 1. The Council received an update on the Highway 2499 Project. Rick Svehla, Deputy City Manager, stated that a hearing was scheduled for May 16, 1988 at the State Highway Department concerning the project. Representatives from the City were urged to attend to show support for the project. Svehla then outlined the project including the funding for the project and the steps involved in the Minute Order. Mayor Stephens joined the meeting· 2. The Council convened into the Executive Session to discuss the following items: Legal Matters -- Under Sec. 2(e), Art. 6-252-17 V.A.T.S. Held a discussion regarding the proposed settlement in Sherrill vs. City. 2. Held a discussion regarding Hawley vs. City. Real Estate -- Under Sec. 2(f), Art. 6252-17 V.A.T.S. Personnel/Board Appointments -- Under Sec. 2(g), Art 6252-17 V.A.T.S. Considered appointments to the Low/Moderate Income Housing Task Force. .2.. Considered appointments to the Main Street Task Force. Considered appointments to the Solid Waste Blue Ribbon Committee. 4. Considered appointments to the Beautification Task Force. 5. Discussed nominations Directors for NCTCOG's Board. for Officers and 1988-89 Executive No official action was taken. City of Denton City Council Minutes May 3, 1988 Page 2 The Council then convened into the Regular Session at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Stephens; Mayor Pro Tem McAdams; Council Members Alexander, Ayer, Boyd, Gorton and Hopkins. ABSENT: None Item #2 was moved ahead in the agenda order. 2. The Council considered approval of appreciation for Paul Reed. The following resolution was considered: RESOLUTION IN APPRECIATION OF a resolution of "PAUL REED" WHEREAS, Paul Reed is retiring after 29 years of dedicated service to the City of Denton since his employment on July 13, 1958; and WHEREAS, during his career with the City, Paul Reed has consistently maintained an attitude of cooperation with and dedication to the stated goals of the Fire Department of the City of Denton; and WHEREAS, Paul Reed has exhibited outstanding expertise, dedicating much time and effort in assisting with the work of the Fire Department and has shown great spirit in encouraging community involvement in the best interests of the citizens of Denton; and ~HEREAS, Paul Reed has always served above and beyond the mere efficient discharge of his duties and has responded to his duties in a loyal, trustworthy and extremely faithful manner, in a spirit of cooperation with his fellow employees, and in the best interests of the citizens of the community; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON: that the sincere and warm appreciation of the City Council be formally conveyed to Paul Reed in a permanent manner by spreading this Resolution upon the official minutes of the City Council and forwarding to him a true copy hereof. 67 City of Denton City Council Minutes May 3, 1988 Page 3 PASSED AND APPROVED this 5rd day of May, 1988. ATTEST: RAY STEPHENS, MAYOR JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: 'DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY McAdams motion, Alexander second to approve the resolution. On roll call vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. Chief Reed thanked the Council for the resolution of appreciation. The Mayor presented the following proclamations: A. Better Hearing and Speech Month B. National Drinking Water Week The Council returned to the regular agenda order. 1. The Council considered approval of the minutes of the regular meetings of April 5, 1968 and April 19, 1988. Council Member Ayer asked that a correction be made in the April 5, 1988 meeting. Item #9 stated that a motion to reconsider had been made when in fact it was a request to reconsider. He asked that the minutes be corrected. Hopkins motion, Alexander second to approve the minutes as corrected. Motion carried unanimously. Item #2 was considered earlier in the meeting. 3. The Council received a presentation by Ken Gold/Bill Fitzpatrick/Eddie Woodruff regarding fire fighter salaries and holiday pay. City of Denton City Council Minutes May 5, 1988 Page 4 Ken Gold, Fire Fighters Association, thanked City Manager Lloyd Harrell, Deputy City Manager Rick Svehla, and Fire Chief John Cook in their efforts to partially restore fir.fighter holiday pay. The Association appreciated their cooperation in working with the fir.fighters to reduce their losses in annual salary. With their help, the fir.fighters were able to restore about half of the $40,000 the fir.fighters saved during fiscal year 1987-88. The fir.fighters were ready to work with City management to find a permanent and equitable solution to the question of fir.fighter holidays. The Association also wanted to thank Mayor Stephens for listening to them and helping them find a solution to a very difficult issue. The Association pledged to work with City management on a meaningful increase in firefighter salaries and benefits for fiscal yearly 1988-89. Their main priority was still to get fir.fighter salaries up to least the area average and to try and recoup the losses they had in fiscal year 1987-88. They were willing to wait for an October solution. Mayor Stephens thanked Mr. Gold and stated that they appreciated the Association working with the members of the staff to resolve the situation so that it did not get out of hand. Lloyd Harrell, City Manager, stated that special credit went to Chief Cook and Deputy City Manager Svehla in holding very meaningful discussions and thanked the firelight.rs for recognizing some monetary constraints the City had. Consent Agenda Mayor Stephens asked that item 4.A.7. be pulled for special consideration. McAdams motion, Hopkins second to approve the Consent Agenda with the exception of Item 4.A.7. Motion carried unanimously. 1. Bid #9844 - Airport Sanitary Sewer 2. Bid #9845 - Congress St. Paving ~ Drainage 3. Bid #9851 - Cooling Tower Repair 4. Bid #9847 - Padmount Switchgear 5. Bid #9856 - Security Camera System 6. P.O. #84184 - General Electric Co. 6'9 City of Denton City Council Minutes May 3, 1988 Page S B. Tax Refunds Consider approval of a tax refund for Laura K. Sacher $517.45. Consider approval of a tax refund for Louis L. Simpson - $908.05. Consider approval of a tax refund for West American Mortgage Co,/Les Robertson - $537.30 Item 4. A. 7. was considered. 7. P.O. #84205 - Advanced Control Systems Bob Nelson, Executive Director of Utilities, stated that this item would implement a voluntary air conditioning cut-off program for businesses during the summer months when close to peak consumption. He presented the details of the program. McAdams motion, Alexander second to approve Consent Agenda Item 4.A.7. Motion carried unanimously. 5. Ordinances. A. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services. The following ordinance was considered: No. 88-076 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motion, Hopkins second the adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. B. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. City of Denton City Council Minutes May 3, 1988 Page 6 The following ordinance was considered: No. 88-077 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motion, McAdams second to adopt the ordinance. vote, McAdams "aye," Alexander "aye," Hopkins "aye," "aye," Ayer "aye," Boyd "aye," and Mayor Stephens Motion carried unanimously. On roll Gorton "aye." C. The Council considered adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. The following ordinance was considered: No. 88-078 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES: PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motion, Alexander second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. D. The Council considered adoption of an ordinance approving a contract between the City of Denton and the North Texas Umpires Association for officiating softball games for City leagues. The following ordinance was considered: No. 88-079 AN ORDINANCE APPROVING A CONTRACT BETWEEN THE CITY OF DENTON AND THE NORTH TEXAS UMPIRES ASSOCIATION FOR OFFICIATING SOFTBALL GAMES FOR CITY LEAGUES AND DECLARING AN EFFECTIVE DATE. 71 ;) City of Denton City Council Minutes May 3, 1988 Page 7 Hopkins motion, McAdams second to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. 6. The Council was to approve an appointment to the Building Code Board. This item was not acted on. 7. Miscellaneous matters from the City Manager Lloyd Harrell, City Manager, presented the following items: A. Reminded Council of the hearing before the State Highway Commission in Austin on May 16, 1988. B. Reminded Council of a Special Called Meeting for May 10, 1988 to canvass the election results of the Council election to be held May 7, 1988. There was no official action taken on Executive Session items of legal matters, real estate, personnel or-board appointment. 9. New Business The following items of New Business were suggested by Council Members for future agendas: A. Mayor Pro Tem McAdams requested more detailed cost information regarding the possible restoration of a swimming pool at TWU. 10. discuss the following items: The Council reconvened into the Executive Session to A. Legal Matters V.A.T.S. Under Sec. 2(e), Art. 6252-17 1. Held a discussion regarding the proposed settlement in Sherrill vs. City. 2. Held a discussion regarding Hawley vs. City. B. Real Estate -- Under Sec. 2(f), Art. 6252-17 V.A.T.S. City of Denton City Council Minutes May 3, 1988 Page 8 C. Personnel/Board Appointments -- Under Sec. 2(g), Art 6252-17 V.A.T.S. Considered appointments to the Low/Moderate Income Housing Task Force. 2. Considered appointments to the Main Street Task Force. Considered appointments to the Solid Waste Blue Ribbon Committee· 4. Considered appointments to the Beautification Task Force. 5. Discussed nominations for Officers and Directors for NCTCOG's 1988-89 Executive Board. The Council reconvened into open session and took the following action: 4. Considered appointments to the Beautification Task Force. Directed that a letter be drafted requesting Mable Devereaux, Betty Shaw, Jim Render, Mike Cochran, Sam Marino, John Cooper, Bonnie Taylor and Jeanne Morrison to remain on the Task Force to complete the work begun by the original Task Force. S. Discussed nominations for Officers and Directors for NCTCOG's 1988-89 Executive Board. Approved Mary Ann McKenzie as citizen representative and Jim Alexander as Executive Board representative. With no further business, the meeting was adjourned at 8:31 p.m. CITY OF DENTON, TEXAS J ~NIFER~/ALTERS ~ ~Y SECRETARY TY OF DENTON, TEXAS 909C 73