Loading...
Minutes November 22, 1988 CITY OF DENTON CITY COUNCIL MINUTES November 22, 1988 The Council convened into the Work Session and Called meeting at 5:30 p.m. in the Civil Defense Room. PRESENT: Mayor Stephens; Mayor Pro Tem Hopkins; Council Members Alexander, Ayer, Boyd, Gorton and McAdams. ABSENT: None 1. The Council convened into the Executive Session to discuss legal matters (Phillips v. City, Patel v. City of Denton, City of Denton vs. Maverick Aircraft, Inc.~ et. al.J, real estate, personnel and board appointments. No official action was taken. 2. The Council received a report concerning the status of the 911 system. Marilynn Milor, Director-911 System, presented an overview of the progress being made with the 911 system. She stated that there would be four public safety information points based in Carrollton, Lewisville, Denton and a neutral County point. Her main concern was that the system was going to be more costly than originally estimated and that revenues would not match expenditures for the system. The principal supplier, GTE, had stated that the system could be funded with a 3% tax but there were four other phone companies within Denton County involved with the system and they could not provide the service based on the 3% tax. A target date of September 11, 1989 was being considered for start up of the system. If that date could not be met, then the system would not be operational until 1992. Council Member Ayer asked if the 5% tax was not going the job, how much was needed. Milor r~plied that a 6% tax would provide excess money and that perhaps 4-5% would be a realistic figure. Ayer asked who had the authority to increase the amount of tax. Milor stated that the Board would have a financial audit followed by a proposed budget. The Board would set the rate matching revenues to expenses when the budget was approved. Council Member Boyd asked what the maximum was for the tax rate. Milor stated that it initially was 3% but had been raised to 6%. Council Member McAdams asked if the current Board had received the initial information concerning the amount of tax necessary to fund the system or if this was a new Board. 331 332 City of Denton City Council Minutes November 22, 1988 Page 2 Milor replied that this was a new Board and they were not in place when the original tax rate was considered. An interim Board had received the original information. Council Member Gorton asked where the overrun was occurring. Milor stated that the service costs were too high. The revenues taken in were not meeting the expected expenditures for service and equipment to meet the proposed start up date. Council Member Alexander stated that he felt that the Board was forcing the increase by forcing the date of implementation. The process incurred income and the system could be implemented when enough income had been collected. Council Member McAdams stated that more attention needed to be given to details. More specific questions needed to be answered and the public needed more information regarding the process. Alexander asked what the date was that the funds were first collected. Milor replied January 1, 1988. Alexander stated that that was about one-half million dollars a year and that the Board could wait a short time and get enough money for the funds without increasing the tax. He stated that GTE had indicated that it would take a while to get enough funds to fund the system and he felt that GTE was not out of line with their projections. Mayor Stephens thanked Ms. Milor for appearing before the Council. 3. The Council held a discussion and considered selection of potential Legislative lobbyists. Lloyd Harrell, City Manager, presented an update to the Council regarding the selection of the lobbyists. He stated that the two finalists had been interviewed by the Council, Tom Forbes and Charlie Evans. Consensus of the Council had been to determine if the two individuals would team up and work together on the primary issue of health care matters. A proposal had been made to have Tom Forbes be the lead person, to provide his expertise regarding indigent health care matters and would work in the Senate to try and pass favorable legislation for Denton. Evans would report to Forbes and would work to ensure passage through the House of Representatives. City of Denton City Council Minutes November 22, 1988 Page 3 Jim Bunyard was surveying the other four cities affected to see if they would be interested in a joint venture. Harrell stated that staff was needing direction regarding (1) a formal contract to be presented to Council on December 13, (2) authorization for staff and Council to meet with representatives of the other four cities, (3) how payment was to be made if the contract was entered into. Consensus of the Council was that they would like to have a formal contract presented at the December 13 meeting, staff had the authorization to contact the other four cities and set up a meeting of representatives from those cities, and a preference for payment would be to pay the amount out over 2 years if the funds could be encumbered. 4. The Council received a report on the status of the Environmental Health Services Division. Lloyd Harrell, City Manager, reviewed the history of the Environmental Health Services Division with the City. Bill Angelo, Director of Community Services, reviewed the organization of the Division and the status of the Division to date. He presented the staff to the Council. 5. The Council held a review regarding RFP for Management Study and Actuarial Analysis of City Health Insurance Fund. Tom Klinck, Director of Personnel, presented an update of the insurance fund and an overview of the RFP for Management Study and Actuarial Analysis of the City Health Insurance Fund. He stated that open enrollment had resulted in a significant increase of-employees back into the self-insurance fund. He reviewed the figures for the fund balance resulting in an adjusted deficit of $215,000. The RFP for Management Study and Actuarial analysis would be a comprehensive study and financial analysis of the City's insurance fund. A look would be taken at both the financial side and design of the plan. Klinck reviewed the provisions of the RFP and presented a tentative time schedule. 6. The Council held a discussion establishment of criteria for use by the Committee when making funding recommendations. regarding the Human Resources Barbara Ross, Block Grant Coordinator, asked for input from the Council regarding guidelines the Human Resources Committee could use for funding recommendations. 333 334 City of Denton City Council Minutes November 22, 1988 Page 4 Council Member Ayer stated that the Human Resources Committee was preparing an extensive needs assessment report to assist in the needs of Denton. Discussion by Council centered on what type of organizations the City should help fund. Consensus of the Council was that the City should consider funding for services that the City might provide but was not able to provide efficiently. Basic needs for transportation, law enforcement and public safety were ar~as that the Council felt the City should help fund and social service, health and welfare were areas that the Council felt the City should stay out of. Seed money for new organizations would be considered with the understanding of a sunset on appropriations from the beginning. The Council directed staff to prepare a proposal for the Human Resources Committee for their review. 7. The Council held a discussion of the supplemental agreement No. 1 to untreated water contract between the cities of Dallas and Denton relating to the City of Denton's installation of hydroelectric facilities on Lake Lewisville. Bob Nelson, Executive Director for Utilities, stated that the City had received a draft document from the City of Dallas which basically stated that Dallas would not install their pipeline before the year 2005. This' would give adequate time for debt payment for the project. Nelson reviewed the provisions of the agreement with the Council. 8. The Council held a discussion regarding the heat, ventilation, and air conditioning system renovation for City Hall, Civic.Center, Library and Senior Center. Bruce Hennington, Superintendent of Building Operations, reviewed the history of the heat, ventilation, and air condition system (H.V.A.C.). He stated that there was a need to modify the system because it was extremely outdated with minimal comfort control. The system would not be new below the ground and above the ground it would be modified or updated to make it controllable. The cost for a new system would be approximately $370,000 with a cost savings of approximately $64,000 annually. If the the amount of the system cost was paid by Certificates of Obligation, the payback would be approximately 8-10 years. John McGrane, Executive Director for Finance, stated that preliminary discussions with the City's bond counsel indicated that the payback could go as long as the life of the system. One would off-set the other for payback. During the 10 year period, there would be enough savings to pay back the Certificates of Obligation. City of Denton City Council Minutes November 22, 1988 Page 5 Consensus of the Council was to proceed with the arrangements for Certificates of Obligations for the system. 9. The Council held a discussion regarding future CIP bond sales and sale of contractual obligations for the annual lease/purchase equipment program. John McGrane, Executive Director for Finance stated that there were three areas the Council needed to consider relative to bonds - (1) the H.V.A.C. system, (2) the third year of the CIP program, and (3) the lease purchase program for City vehicles. City Manager Harrell stated that the Council needed to go to New York before the sale of the bonds to reconfirm the City's excellent bond rating. Mayor Stephens asked for a time frame for the trip. McGrane replied as soon as possible, perhaps early January. Consensus of the Council was that a bond rating trip would be necessary in the near future and the above mentioned areas for bonds should be considered. 10. The Council held a discussion regarding Land Use Management Information System (LUMIS). Harry PersQad, Urban Planner, stated that the system would be an automated for storing information regarding land use data. He reviewed the system set-up and stated that some of the benefits would include the City's ability of do their own intensity calculations, population estimates, 1990 precensus review, land.use and population projections and land tracking. 11. Ordinances A. The Council considered adoption of an ordinance authorizing the Mayor to execute a settlement agreement in Anderson v. City of Denton, et.al. The following ordinance was considered: NO. 88-190 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING A SETTLEMENT AND COMPROMISE AGREEMENT FOR PENDING LITIGATION BETWEEN THE CITY OF DENTON AND DWIGHT ANDERSON AS NEXT FRIEND FOR DANA L. ANDERSON, AN INCAPACITATED PERSON AND SHANDA MICHELLE ANDERSON, A MINOR; AND PROVIDING FOR AN EFFECTIVE DATE. 335 336 City of Denton City Council Minutes November 22, 1988 Page 6 Ayer motioned, Alexander seconded to adopt the ordinance. OR roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. with no further business, the meeting was adjourned at 9:17 p.m. RAY ST~PH~S, M~YOR CITY O~ DENTON, TEXAS Wk .TERS ~ITY S ~CRETARY CITY OF DENTON, TEXAS 3012C