Minutes May 02, 1989490'
CITY OF DENTON CITY COUNCIL MINUTES
May 2, 1989
The Council convened into the Work Session at 5:30 p.m. in the
Civil Defense Room.
PRESENT:
Mayor Stephens: Mayor Pro Tem Hopkins: Council
Members Alexander, Ayer, Boyd, and Gorton.
ABSENT:
Council Member McAdams
1. The Council received a mid-year audit update by
Deloitte, Haskins & Sells.
George Scott, Deloitte, Haskins & Sells, reviewed the status of
the 1988 Management Comments. He stated that most of the
suggestions made had already been implemented or were in the
process of being implemented, Those areas that were
implemented or in the process of being implemented included
repurchase agreements, savings and loan institutions, cash
transfers, cash disbursements, fixed assets inventory,
reconciliation of utility receivable records, utilizing report
writer function, health care budgeting, deficit fund balance,
actuarial study, sick leave, forms 1099-MISC, magnetic media
filing requirements, municipal court, formal contracts with
hotel/motel occupancy tax recipients, and reporting of
revenues. Those areas that had not been implemented included
safekeeping receipts (not implemented due to current contract
arrangements with the depository), and internal audit (not
implemented due to budget constraints-would be requested again
in upcoming budget requests).
2. The Council held a discussion regarding a proposed
electric utility rate reduction.
Bob Nelson, Executive Director for Utilities, stated that as a
result of a reduction in the TMPA demand charge to the City of
Denton, the City had an opportunity to lower its Rate Schedule
ECA. The reduction would lower the ECA to 1.9~/KWH from
2.0~/k'WH. He also stated that there was a great need for a
rate review study in the near future.
Council Member Alexander left the meeting.
3. The Council held a discussion of CDBG funding
recommendations.
Connie Wells, Chair-CDBG Committee, presented the Committee's
funding recommendations for the upcoming budget
considerations. Those recommendations included: (1) Housing
Rehabilitation - $300,000 for continuation of the existing
program to rehabilitate substandard houses inhabited by low or
moderate income persons living in the City, (Z) Demolition and
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May 2, 1989
Page 2
Lot Clearance - $15,000 for continuation of the program to
demolish and remove vacant, substandard structures that
contribute to the deterioration of neighborhoods, (3) Roof
Repair/Heritage Oaks Apartments - $81,000 for stripping and
replacement of roofs, soffit and facia trim at Heritage Oaks
which provides housing for low-income elderly, (4) Alexander
Street Drainage - $55,000 for a provision of a drainage system
to collect floodwaters from 28 acres in the Morse and Wilson
street areas which would upgrade infrastructure in the targeted
area as past of the process to stabilize neighborhoods, (5) MLK
Drainage - $12,000 for drainage improvements at the Martin
Luther Kings, Jr. Recreation Center site, (6) Administration -
$115,543 for program management, coordination, monitoring and
evaluation associated with carrying out eligible grant
activities. Wells stated that the City staff had been able to
find suitable dirt for the drainage work at the MLK Center and
thus the $12,000 would not be needed for that particular
project. She stated that the Committee would determine what to
do with the extra $12,000 at their next meeting and would
inform the Council as soon as possible.
Council Member Alexander returned to the meeting.
The Council received a 9-1-1 status report.
John McGrane, Executive Director for Finance, presented the
recommendations that the Task Force was making to the 9-1-1
District Board. Those recommendations included (1) developing
and installing formal policies for financial policies, (2)
develop a format for a formal budget, (3) develop a multi-year
plan, (4) follow state law requirements for budget adoption,
(5) set goals and objectives for monthly reporting, (6)
implement a fee collection audit, (7) determine the best and
final proposal for equipment implementation, (8) set goals and
objectives for the Agency, (9) establish advisory committees,
(10) develop feedback methods, (11) develop policies and
procedures for personnel structure, (12) develop a plan for
district service areas, (13) develop a plan for phasing in
rural addressing as funding allows, (14) develop a plan to join
with other entities to help with District revenues, and (15)
consider increasing revenues for the future and revenue sources.
Consensus of the Council was to have the Mayor send a letter to
the 9-1-1 Board requesting adoption of the Task Force
recommendations and a letter to the members of the Task Force
thanking them for their efforts on the Task Force.
5. The Council held a discussion of a possible amendment
of HB2690 relating to administrative adjudication of parking
offenses.
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City of Denton City Council Minutes
May 2, 1989
Page 3
Debra Drayovitch, City Attorney, stated that cities with a
population of 200,000 or more were allowed to follow civil
procedures ~or some parking offenses and were not required to
proceed through a criminal court. The Legal Staff was
recommending that the City work to get the legislation amended
so that a city the size of Denton would be able to use that
procedure.
Consensus of the Council was to proceed with the option to
amend the legislation.
6. The Council convened into Executive Session to discuss
legal matters, real estate and personnel/board appointments (
considered appointments to the Main Street Committee and the
Bicentennial Census Complete Count Committee).
The Council the convened into the Regular Session at 7:00 p.m.
in the Council Chambers.
PRESENT:
Mayor Stephens: Mayor Pro Tem Hopkins: Council
Members Alexander, Ayer, Boyd, and Gorton.
ABSENT:
Council Member McAdams
Consent Agenda
Mayor Stephens requested that Item 1.A.2. be pulled for special
consideration.
Hopkins motioned, Gorton seconded to approve the Consent Agenda
with the exception of Item 1.A.2. Motion carried unanimously.
A. Bids and Purchase Orders:
1. Bid #9973 - Precast Manholes
3. P.O. #89679 - Southern Engine Pump
B. Tax Refunds
Considered approval of a tax refund for
Windsor Park Development.
Considered approval of a tax refund for
Ernest D. Larson/Bright Mortgage.
Considered approval of a tax refund for
David Weiss/Murray Mortgage.
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May 2, 1989
Page 4
The Council then considered Item 1.A.2.
Mayor Stephens stated that this had been an item for
consideration for a considerable amount of time and was pleased
that this was at last coming to pass.
Hopkins motioned, Gorton seconded to approve Item 1.A.2.
Motion carried unanimously.
A. Bids and Purchase Orders:
2. Bid ~9977 - Bonnie Brae Paving
Mayor Stephens presented the following proclamations:
A. Mental Health Month - accepted by Cindy Sills
B. National Drinking Water Week - accepted by Bob
Nelson
2. Ordinances
A. The Council considered adoption of an ordinance
accepting competitive bids and providing for the award of
contracts for the purchase of materials, equipment, supplies or
services.
The following ordinance was considered:
NO. 892055
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT,
SUPPLIES OR SERVICES: PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFORE: AND PROVIDING FOR AN EFFECTIVE DATE.
Gorton motioned, Ayer seconded to adopt the ordinance. On roll
vote, Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye,"
Boyd "aye," and Mayor Stephens "aye." Motion carried
unanimously,
B. The Council considered adoption of
accepting competitive bids and providing for
contracts for public works or improvements.
an ordinance
the award of
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City of Denton City Council Minutes
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The following ordinance was considered:
NO. 89-056
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING
FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR
IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE.
Hopkins motioned, Gorton seconded to adopt the ordinance. On
roll vote. Alexander "aye," Hopkins "aye," Gorton "aye," Ayer
"aye," Boyd "aye," and Mayor Stephens "aye." Motion carried
unanimously.
C. The Council considered adoption of an ordinance
providing for the expenditure of funds for purchases of
materials or equipment which are available from only one source
in accordance with the provisions of state law exempting such
purchases from requirements of competitive bids.
The following ordinance was considered:
NO. 89-057
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS
FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE
AVAILABLE FROM ONE SOURCE IN ACCORDANCE WITH THE
PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Gorton motioned, Ayer seconded to adopt the ordinance. On roll
vote, Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye,"
Boyd "aye," and Mayor Stephens "aye." Motion carried
unanimously.
D. The Council considered adoption of an ordinance
reducing the Energy Cost Adjustment (Rate Schedule ECA).
The following ordinance was considered:
NO. 89-058
AN ORDINANCE REDUCING THE ENERGY COST ADJUSTMENT (RATE
SCHEDULE ECA); AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Stephens stated that the TMPA Board had worked on the
demand charge reduction to the City and felt it was a worthy
gesture on the part of the Council to follow through on the
lowering of the rate and pass the savings on the its utility
customers.
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May 2, 1989
Page 6
Gorton motioned, Hopkins seconded to adopt the ordinance. On
roll vote, Alexander "aye," Hopkins "aye," Gorton "aye," Ayer
"aye," Boyd "aye," and Mayor Stephens "aye." Motion carried
unanimously.
E. The Council considered adoption of an ordinance
authorizing the execution of a revision to a contract between
the City of Denton and Dominion Bridge Sulzer; and providing
for an increase in the contract price. (The Public Utilities
Board recommended approval.)
Bob Nelson, Executive Director for Utilities, stated that late
last summer work had to be temporarily suspended on the
Lewisville Hydroelectric project due to a Corps of Engineers
position that they would not sign a memorandum of agreement
until the City had worked out an arrangement with the City of
Dallas. That four month delay required an increase in the
price of the turbine and a storage charge as well.
The following ordinance was considered:
NO, 89-059
AN ORDINANCE AUTHORIZING THE EXECUTION OF A REVISION
TO A CONTRACT BETWEEN THE CITY OF DENTON AND DOMINION
BRIDGE SULZER: PROVIDING FOR AN INCREASE IN THE
CONTRACT PRICE; AND PROVIDING AN EFFECTIVE DATE.
Alexander motioned, Gorton seconded to adopt the ordinance. On
roll vote, Alexander "aye," Hopkins "aye," Gorton "aye," Ayer
"aye," Boyd "aye," and Mayor Stephens "aye." Motion carried
unanimously.
F. The Council considered adoption of an ordinance
approving an agreement between the City of Denton and Credicom,
Inc. for the collection of overdue utility accounts.
John McGrane, Executive Director for Finance, stated that in
the past three collection agencies had been used to collect
overdue utility accounts. This contract would limit that
collection to one agency. Credicom had presented the best
proposal with a reduced amount of fees, a return to the City in
specified period of time those accounts that could not be
collected on, and set up a monthly reporting method.
Mayor Stephens asked about an audit of the collections made.
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McGrane stated that a monthly report from the agency would be
compared to the City's records.
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City of Denton City Council Minutes
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Mayor Stephens asked that staff be allowed to look at any
letters to be sent out by the agency to citizens before those
letters were finalized.
McGrane replied that the form letters were generally sent out
by the City. Most of these collections were done over the
phone. If for some reason a letter were to be sent out, staff
would review it first.
The following ordinance was considered:
NO. 89-060
AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY
OF DENTON AND CREDICOM, INC. FOR THE COLLECTION OF
OVERDUE UTILITY ACCOUNTS: AUTHORIZING THE EXPENDITURE
OF FUNDS THEREFOR: AND PROVIDING FOR AN EFFECTIVE DATE.
Hopkins motioned, Gorton seconded to adopt the ordinance. On
roll vote, Alexander "aye," Hopkins "aye," Gorton "aye," Ayer
"aye," Boyd "aye," and Mayor Stephens "aye." Motion carried
unanimously.
3. Resolutions
A. The Council considered approval of a resolution
appointing a Bicentennial Census Committee.
Discussion was held by Council regarding the number of members
for the Committee as a diverse group was being requested by the
Census Department.
Alexander motioned, Gorton seconded to postpone action on the
resolution until the next regular Council meeting. On roll
vote, Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye,"
Boyd "aye," and Mayor Stephens "aye." Motion carried
unanimously.
Miscellaneous matters from the City Manager.
Lloyd Harrell, City Manager, presented the following items:
ae
There would be a short Council meeting on the 9th
of May to canvass the election results and elect
a Mayor Pro Tem.
Be
740 absentee ballots by personal appearance had
been cast at the close of the absentee voting
period.
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Page 8
5. There was no official action taken on Executive
Session items held during the Work Session.
6. There were no items of new business suggested by
Council Members for future agendas.
7. The Council reconvened into the Executive Session to
discuss legal matters, real estate, and personnel/board
appointments (considered appointments to the Main Street
Committee and the Bicentennial Census Complete Count
Committee). No official action was taken.
With no further business, the meeting was adjourned at 7:00 p.m.
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S RETA Y
CITY OF DENTON. TEXAS
3083C