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Minutes September 19, 1989180 CITY OF DENTON CITY COUNCIL MINUTES September 19, 1989 The Council convened into the Work Session at 4:00 p.m. in the Civil Defense Room. PRESENT: Mayor Stephens: Mayor Pro Tem Ayer: Council Members Alexander, Boyd, Gorton, Hopkins and McAdams ABSENT: None 1. The Council held a discussion regarding the proposed 1989-90 City of Denton Program of Services. Council Member Jane Hopkins started the discussion by passing out copies of the priority listing of supplemental packages in the proposed budget with recommendations for possible reductions. Ms. Hopkins stated that the Council must act responsibly and make an effort to reduce the tax increase. The first two suggestions were to eliminate the proposed internal auditor position at a cost of $46,000 and to reduce issues of the Parks and Recreation programs from three to two thus saving $1o.ooo. Council Member Jim Alexander asked for an explanation of the packages listed and their net effect to the General Fund. City Manager Lloyd Harrell provided a brief overview of the packages as requested. Discussion followed concerning the items listed on the priority listing of supplemental packages. The City Manager and Staff provided details and clarification on packages as requested by Council. Council Member Alexander stated that he felt the effect of lowering the tax rate 1~ would only save the average taxpayer $10. Alexander stated that he felt this was a small cost in relation to community benefit. Further discussion continued on the pros and cons of an internal auditor position. The internal auditor position would be responsible for finding more efficient ways to accomplish tasks thus generating enough savings to pay its salary. The Mayor called for a recess at 5:07 p.m. The meeting resumed at 5:40 p.m. Council resumed their discussion on ways in which to reduce the proposed budget. Council Member Ayer stated that it was difficult to decide which packages should stay and which could be eliminated with the short explanations presented and recommended setting a reduction at a dollar amount and allowing Staff to determine which items could be reduced. City of Denton City Council Minutes September 19, 1989 Page 2 Council Member Alexander stated he was hesitant to direct Staff to pull a dollar amount out of this budget. Alexander felt Staff had presented a budget which balanced demands and abilities, and Council needed to take responsibility for the cuts. Alexander stated it would be irresponsible for Council to make a general cut. The Mayor stated that the Staff had worked on the budget all year and had provided Council with adequate time and information to be a part of this process. City Manager Harrell stated that the budget process was a partnership between Council and Staff. Staff was willing to cooperate with whatever the Council chose to do. Council Member Alexander stated that the City budget process had worked well in the past, and budget cuts were not a pleasant part of Council's lob. Council agreed to vote on individual packages listed on the priority listing for supplemental packages included in the proposed budget. Council voted on the items individually starting with the item with lowest priority and reduced the proposed budget $120,264. 2. The Council was to hold a discussion concerning Eagle Point Subdivision street closing area. This item was held for later discussion. 3. The Council was to hold a discussion considering a request from the city of Argyle for sanitary sewer service. This item was held for later discussion. 4. The Council was to hold a discussion concerning contracts with hotel/motel tax recipients. This item was held for later discussion. The Council did not meet in Executive Session. The Council convened into regular session at 7:00 p.m. in the Council Chamber. PRESENT: Mayor Stephens; Mayor Pro Tem Ayer; Council Members Alexander, Boyd, Gorton, Hopkins and McAdams ABSENT: None 181 182 City of Denton City Council Minutes September 19, 1989 Page 3 The Mayor presented proclamations for "Jazziest," "Public Health Week, and "Constitution Week." 1. Presentations of "Yard of the Month" awards for September. Mayor Stephens presented the following individuals and businesses with the "Yard of the Month" awards: Inez Kelly, Lucille Nix, Alice Stack, Lillian and Vaughn Huffstutler, and United National Bank. Consent Agenda Council Member Gorton requested Item 2.A.4. be pulled for special consideration. Ayer motioned, Gorton seconded to approve the Consent Agenda with the exception of Item 2.A.4. Motion carried unanimously. A. Bids and Purchase Orders: 1. Bid #9974 - P.O. #91019 Change Order for Senior Citizen Center Expansion 2. Bid #1008 - Residential Service Relocation 3. Bid #1012 - Ruddell Street Sidewalk 4. Bid #1018 - Scum Buster Pump B. Plats and Replats Consider a preliminary plat of the Denton Area Teachers Credit Union, Lot 1, Block A, and part of Lot 2, Block B, 'Baines Addition, and part of Lot 2, Block 25, Original Town of Denton, into Denton Area Teachers Credit Union Addition, Lots 1 and 2, Block A. (The Planning and Zoning Commission will take action September 13. 1989.) Item 2.A.4. was considered. Council Member Gorton requested additional information concerning the Scum Buster Pump and questioned only one bidder responding. R. E. Nelson, Executive Director for Utilities, stated that the Scum Buster Pump was used at the Wastewater Treatment Plant to eliminate grease that comes to the plant and ends up in the digester tanks. There was only one bidder because only one company specializes in this piece of equipment. Staff had examined the piece of equipment and recommended approval. City of Denton City Council Minutes September 19, 1989 Page 4 183 Gorton motioned, McAdams seconded approval of item 2.A.4. Motion carried unanimously. Item 3.K. was moved ahead in the agenda order 3. K. The Council considered adoption of an ordinance directing the publication of notice of intention to issue City of Denton Utility System Revenue Bonds Series 1989, and directing the issuance and publication of Notice of Sale of said bonds. John McGrane, Executive Director for Finance, stated that the Charter required that prior to the sale of any bonds by the City of Denton, the City publish notification in the Bond Buyer and local newspaper. The ordinance would give authorization to proceed with the publications. The $20 million in revenue bonds would allow the Utility Department to finance Capital Improvements through January of 1991. City Manager Harrell pointed out that a utility revenue bond issue required the City to give 30 day notice. Staff would also have a couple of small CO issues to be considered by Council in a couple of weeks to be issued on the same day to save financial adviser costs. The following ordinance was considered: NO. 89-126 ORDINANCE DIRECTING THE PUBLICATION OF NOTICE OF INTENTION TO ISSUE CITY OF DENTON UTILITY SYSTEM REVENUE BONDS, SERIES 1989, AND DIRECTING THE ISSUANCE AND PUBLICATION OF NOTICE OF SALE OF SAID BONDS. McAdams motioned, Alexander seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. Regular agenda order was resumed. 3. A. The Council considered adoption of an ordinance authorizing the execution of a change order to a contract between the City of Denton and Landmark Company: and providing for an increase in the contract price. 184 City of Denton City Council Minutes September 19, 1989 Page 5 NO. 89-117 AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND LANDMARK COMPANY; PROVID- ING FOR AN INCREASE IN THE CONTRACT PRICE: AND PROVIDING AN EFFECTIVE DATE. McAdams motioned, Hopkins seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. B. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. NO. 89-118 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS: PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motioned, Alexander seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. C. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services. NO. 89-119 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motioned, Alexander seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. D. Item 3.D. was considered later in the meeting. E. Item 3.E. was considered later in the meeting. City of Denton City Council Minutes September 19, 1989 Page 6 185 F. The Council considered adoption of an ordinance amending the schedule of electric rates and adding a new OL (Other Lighting), IDR (Industrial Development Rate), and TS (Thermal Storage Rate) rate schedules. (PUB recommended approval.) R. E. Nelson, Executive Director for Utilities, reported on items 3.F., 3.G., and 3.H. which all dealt with utility rate adjustments. The process of rate review started very early in the year. The Utility Department employed the services of a consulting engineering firm on the electric rates (C.H. Guensey) and also employed a consulting firm on the water and sewer rates to review the in-house work. In the electric system, Staff recommended a 1.6% overall reduction in electric rates. In the water and wastewater rates, Staff recommended an 8.5% increase. Council Member Boyd questioned the philosophy used to determine which rates would increase and to what extent. Nelson stated that a rate study compared all components of cost -- fixed costs, variable costs, and customer costs. Customer costs were meter reading, service to customer and stand-by personnel to respond to customer needs. Fixed costs were plant costs (mortgage, personnel, etc.). Variable costs were chemicals used to treat water, natural gas used to generate electricity, etc. All customer classes usage patterns were compared to the costs to determine the percentage of the costs used by each. Council Member Gorton questioned who would be using the 200 KWH mentioned in the Industrial Economic Development Rider Rate Schedule. Nelson stated that 200 KW would be used by any establishment which had at least 20,000-30,000 square feet. The following ordinance was considered: NO. 89-122 AN ORDINANCE AMENDING THE SCHEDULE OF ELECTRIC RATES AND ADDING A NEW OL (OTHER LIGHTING), IDR (INDUSTRIAL DEVELOPMENT RATE), AND TS (THERMAL STORAGE RATE) RATE SCHEDULES; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motioned, Gorton seconded adoption of the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. 186 City of Denton City Council Minutes September 19, 1989 Page 7 G. The Council considered adoption of an ordinance amending the Schedule of Rates for Water Service. (PUB recommended approval. R. E. Nelson, Executive Director for Utilities, explained the methodology used was very similar to the electric study. The rates had been thoroughly reviewed by the Public Utility Board. The following ordinance was considered: NO. 89-123 AN ORDINANCE AMENDING THE SCHEDULE OF RATES FOR WATER SERVICE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motioned, Hopkins seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. H. The Council considered adoption of an ordinance amending the schedule of Rates for Sewer Service. (PUB recommended approval.) The Mayor stated that a difference in opinion as to how the rates would be structured for the people affected by the service had been brought to his attention. The Mayor motioned to table Item 3.H. until October 3 to allow the Public Utility Board to meet with the restaurant people to look in depth at the issue. Gorton seconded the motion. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "nay," and Mayor Stephens "aye." Motion carried with a vote of 6-1. I. The Council considered adoption of an ordinance of the City of Denton establishing rates for residential and commercial sanitation collection services as authorized by Chapter 12 of the Code of Ordinances of the City of Denton. Lloyd Harrell, City Manager, stated that Items 3.I. and 3.J. implemented the small increases which were proposed in the budget for the City Solid Waste system. All funds collected from the increases would be earmarked to pay additional costs due to the State o£ Texas. The following ordinance was considered: City of Denton City Council Minutes September 19, 1989 Page 8 187 NO. 89-124 AN ORDINANCE OF THE CITY OF DENTON ESTABLISHING RATES FOR RESIDENTIAL AND COMMERCIAL SANITATION COLLECTION SERVICES AS AUTHORIZED BY CHAPTER 12 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON; AND PROVIDING FOR AN EFFECTIVE DATE. Alexander motioned, Hopkins seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. J. The Council considered adoption of an ordinance of the City of Denton establishing rates for the use of the City's Sanitary Landfill site as authorized by Chapter 12 of the Code of Ordinances of the City of Denton. The following ordinance was considered: NO. 89-125 AN ORDINANCE OF THE CITY OF DENTON ESTABLISHING RATES FOR THE USE OF THE CITY'S SANITARY LANDFILL SITE AS AUTHORIZED BY CHAPTER 12 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON; AND PROVIDING FOR AN EFFECTIVE DATE. Alexander motioned, Hopkins seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. K. Item 3.K. was considered earlier in the meeting. L. The Council considered adoption of an ordinance of the City Council of the City of Denton designating depositories for City funds for a term beginning October 1, 1989 and ending September 30, 1991. John McGrane, Executive Director for Finance, stated that the ordinance would allow the City to enter into agreements with bank depositories. Three bids were received, and Staff recommended acceptance of the bid from First State Bank. First State Bank would give T-Bill rate on all City time deposits, and there would be no cost for services other than voucher and payroll checks and deposit slips at cost. Mayor Pro Tem Ayer asked what the difference was between the City's principal depository and the other banks that the City p~oposed to do business with. 188 City of Denton City Council Minutes September 19, 1989 Page 9 McGrane stated the recommended depository would be the deposit of those City funds for operation and maintenance costs with a cap of $10 million. The others would be investments outside of that. Council Member Boyd questioned what specific actions would be ,taken in the contract to assure City deposit money was safe. · McGrane stated that a bank rating was asked for in the bid proposal. First State Bank had received a favorable rating. The contract required deposits be secured at 102%. The following ordinance was considered: NO. 89-127 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON DESIGNATING DEPOSITORIES FOR CITY FUNDS FOR A TERM BEGINNING OCTOBER 1, 1989 AND ENDING SEPTEMBER 30, 1991. McAdams motioned, Hopkins seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. M. The Council considered adoption of an ordinance awarding a contract for the purchase of software and services from Environmental Systems Research Institute, Inc. (PUB recommended approval.) Lloyd Harrell, City Manager, stated that the ordinance formally started the geographical information system. Items 3.M. and 3.N. were the first of between five and six purchases necessary to implement the system. The in-house task force had done a very complete and in depth study of the GIS system. Rick Svehla, Deputy City Manager, stated that the proposal presented Council was the best for the lowest price. Council Member Alexander asked about the availability of connectivity with the GIS system being developed by COG and interchange of information of between the City system and the system.at COG. Mr. Svehla reported the COG system was exactly the same system staff was recommending to Council. The following ordinance was considered: City of Denton City Council Minutes September 19, 1989 Page 10 189 NO. 89-128 AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF SOFTWARE AND SERVICES FROM ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE: AND PROVIDING FOR AN EFFECTIVE DATE. Alexander motioned, Gorton seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. N. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services. (Data Processing Advisory Board recommended approval.) (Bid #9992 - Computer Hardware) Lloyd Harrell, City Manager, stated that the ordinance provided for the upgrade of the mainframe for the GIS program. The following ordinance was considered: NO. 89-130 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Ayer motioned, Gorton seconded to adopt the ordinance. vote, McAdams "aye," Alexander "aye," Hopkins "aye," "aye," Ayer "aye," Boyd "aye," and Mayor Stephens Motion carried unanimously. On roll Gorton "aye." O. The Council considered adoption of an ordinance accepting the proposal of Sun Financial Group for life insurance coverage for city employees. Paulette Owens-Holmes, Assistant Director of Personnel, stated that the ordinance provided a contract for life insurance and accidental death and dismemberment. Council Member Hopkins stated she was uncomfortable in the separate treatment of employees and executives. The following ordinance was considered: 190 City of Denton City Council Minutes September 19, 1989 Page 11 NO. 89-130 AN ORDINANCE ACCEPTING THE PROPOSAL OF SUN FINANCIAL GROUP FOR LIFE INSURANCE COVERAGE FOR CITY EMPLOYEES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND DECLARING AN EFFECTIVE DATE. Alexander motioned, Gorton seconded to adopt the ordinance. On roll vote, McAdams "nay," Alexander "aye," Hopkins "nay," Gorton "aye," Ayer "aye," Boyd "nay," and Mayor Stephens "aye." Motion carried by a 4-3 vote. P. The Council considered adoption of an ordinance approving a contract for Boiler and Machinery Coverage. (RFP %1005 - Boiler and Machinery Insurance) Harlan Jefferson, Risk Manager, stated that the Arkwright boiler and machinery proposal presented to the Council was one of four responses received. The proposal met specification and was $18,788 less than the next closest proposal and $23,000 less than last year's premium. Premium reduction was a result of increasing City deductibles from $1,000 minimum to $5,000 and secondly, the City beginning the process of installing a fire suppression system at the power plant. The PUB recommended acceptance of the proposal. Mayor Pro Tem Ayer questioned why a bid summary sheet had not been provided. Mr. Jefferson stated that the formal bid summary sheet from Purchasing had not been included. However, Mr. Jefferson's memorandum evaluating the proposal on 14 criteria would be considered the bid summary. The following ordinance was considered: NO. 89-131 AN ORDINANCE ACCEPTING THE PROPOSAL OF ARKWRIGHT MUTUAL. INSURANCE COMPANY FOR BOILER AND MACHINERY INSURANCE COVERAGE; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE. Ayer motioned, MCAdams seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. City of Denton City Council Minutes September 19, 1989 Page 12 Q. The Council considered adoption of an ordinance approving a contract for Contractor Equipment Floater and Automobile Physical Damage Coverage. (RFP ~1006 - Self-Insured Retention Program) Harlan Jefferson, Risk Manager, stated that the City received only one response to the bid from Employers Casualty. The coverage was designed to cover the most expensive vehicles which range in value from $15,000 to $400,000. The following ordinance was considered: NO. 89-132 AN ORDINANCE ACCEPTING THE PROPOSAL OF EMPLOYERS CASUALTY COMPANY FOR AUTOMOBILE PHYSICAL DAMAGE COVERAGE AND CONTRACTORS EQUIPMENT FLOATER INSURANCE COVERAGE FOR THE CITY; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE: AND DECLARING AN EFFECTIVE DATE. McAdams motioned, Alexander seconded to adoption the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor stephens "aye." Motion carried unanimously. R. The Council considered adoption of an ordinance approving a contract for Airport and Hangarkeepers Liability Insurance. (RFP %1006 - Self-Insured Retention Program) Harlan Jefferson, Risk Manager, stated that the City received only one response from Frank B. Hall and Company. The company presently provided the City coverage for the policy and were reducing the premium by $1,000. The Council considered the following ordinance: NO. 89-133 AN ORDINANCE ACCEPTING THE PROPOSAL OF FRANK B. HALL AND COMPANY FOR AIRPORT AND HANGARKEEPERS LIABILITY INSURANCE COVERAGE FOR THE DENTON MUNICIPAL AIRPORT: AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE: AND DECLARING AN EFFECTIVE DATE. Hopkins motioned, McAdams seconded to adopt the ordinance. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. The following items were considered out of order. D. The Council considered adoption of an ordinance adopting the Annual Program of Sorvieo~ for FY 1989-90. 191 192 City of Denton City Council Minutes September 19, 1989 Page 13 John McGrane, Executive Director for Finance, stated Exhibit A incorporated all of the adjustments to the City Manager's proposed budget including technical adjustments such as the Library contribution from the County; adjustments to line items made at previous meetings; and adjustments from the packages considered by Council that evening. The offsetting utility adjustments for the administrative transfer and the adjustments that were made to the economic development contribution were also included. The ad valorem taxes would be reduced by $120,264 and a $4,915 net decrease in utilities. The total tax rate would be reduced from 62.40 to 61.83 The following ordinance was considered: NO. 89-120 AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF DENTON, TEXAS, FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 1989, AND ENDING ON SEPTEMBER 30, 1990; AND DECLARING AN EFFECTIVE DATE. Boyd motioned, Hopkins seconded to adopt the ordinance with the changes outlined in Exhibit A as was presented to the Council. On roll vote, McAdams "nay," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried with a 6-1 vote. E. The Council considered adoption of an ordinance approving the tax rate for FY 1989-90. John McGrane, Executive Director for Finance, stated that the ordinance as submitted needed to be changed. In Section I, the following change would be made "$.6183 on each $100.00 assessed value of all taxable property." In Section II, the following change would be made "That the total tax, $.4097 on each $100.00 of assessed value..." The ordinance set the tax rate and increased the amount of exemption for persons 65 years of age or older to $18,000, an increase of $1,000. The following ordinance was considered: NO. 89-121 AN ORDINANCE LEVYING THE AD VALOREM TAX OF THE CITY OF DENTON, TEXAS, FOR THE YEAR 1989, ON ALL TAXABLE PROPERTY WITHIN CORPORATE LIMITS OF THE CITY ON JANUARY 1, 1989, NOT EXEMPT BY LAW; PROVIDING REVENUES FOR PAYMENT OF CURRENT MUNICIPAL EXPENSES, AND FOR INTEREST AND SINKING FUND ON OUTSTANDING CITY OF DENTON BONDS; PROVIDING FOR LIMITED EXEMPTION OF CERTAIN HOMESTEADS; PROVIDING FOR ENFORCEMENT OF COLLECTIONS; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City of Denton City Council Minutes September 19, 1989 Page 14 193 Ayer motioned, Alexander seconded to adopt ordinance. vote, McAdams "nay," Alexander "aye," Hopkins "aye," "aye," Ayer "aye," Boyd "aye," and Mayor Stephens Motion carried on 6-1 vote. On roll Gorton "aye." Regular agenda order was resumed. 4. A. The Council considered approval of a resolution approving year-end budget adjustments for FY 1988-89. LLoyd Harr~ll, City Manager, reported that the resolution was a housekeeping measure for the end of the current fiscal year. The following resolution was considered: RESOLUTION NO. R89-O62A A RESOLUTION APPROVING BUDGET ADJUSTMENTS FOR FISCAL YEAR 1989-90; AND DECLARING AN EFFECTIVE DATE. McAdams motioned, Mayor seconded motion to approve the resolution, On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. B~ The Council considered approval approving policy number 107.06, Occupational Program. of a resolution Injury Benefit The following resolution was considered: RESOLUTION NO. R89-063 A RESOLUTION ADOPTING A POLICY REGARDING EMPLOYEE RULES AND REGULATIONS, AND DECLARING AN EFFECTIVE DATE. McAdams motioned, Gorton seconded to approve the resolution. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. C. The Council considered approval of a resolution accepting a grant offer from the Federal Aviation Administration in the amount of $300,000.00 for the construction of drainage improvements at the Denton Municipal Airport. (The Airport Advisory Board recommended approval.) Rick Svehla, Deputy City Manager, reported that the FAA offered the City a grant of some $300,000 of Federal money which would be matched by $33,000 from the City of Denton to rehabilitate the infield drainage system. 194 City of Denton City Council Minutes September 19, 1989 Page 15 The following resolution as considered: RESOLUTION NO. R89-064 A RESOLUTION ACCEPTING A GRANT OFFER FROM THE FEDERAL AVIATION ADMINISTRATION IN THE AMOUNT OF $300,000.00 FOR THE CONSTRUCTION OF DRAINAGE IMPROVEMENTS AT THE DENTON MUNICIPAL AIRPORT; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motioned, resolution. Alexander seconded to approve the Council Member Ayer questioned the memorandums figures indicating that the FAA grant would actually amount to $300,000.00 and the City portion would be $33,000. Mr. Svehla stated that the FAA looked at the total grant as $333,000 and the City's 10% $33,000, not 10% of the $300,000 figure. Mayor Pro Tem Ayer requested the minutes reflect $33,000 was a good deal more than 10% of $300,000. On roll vote, McAdams "aye," Alexander Gorton "aye," Ayer "aye," Boyd "aye," "aye." Motion carried unanimously. "aye," Hopkins "aye," and Mayor Stephens De appointing Authority. The Council considered approval of a resolution members to the North Texas Higher Education The Mayor reported that the Council had discussed the matter in Executive Session and had voted in open session to recommend these names be presented in formal resolution for approval. The Council recommended Dr. Lindsay Keffer, Jay Anderson and James Brock. The following resolution was considered: RESOLUTION NO. R89-065 A RESOLUTION APPOINTING MEMBERS TO THE NORTH TEXAS HIGHER EDUCATION AUTHORITY; AND DECLARING AN EFFECTIVE DATE. McAdams motioned, Boyd seconded the approval of the resolution. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. City of Denton City counci1 Minutes. September 19, 1989 Page 16 E. The Council considered approval of a resolution accepting a grant from the Criminal Justice Division of the Governor's Office for employment of a Police Officer to teach Drug Abuse Resistance Education and authorizing the City Manager to execute a contract between the City of Denton and the Governor of the State of Texas for said grant. Lloyd Harrell, City Manager, stated that both items 4.E. and 4.F. dealt with implementation items included within the budget. Both of the items involved receiving 90% funding for two different positions to be located within the City Police Department. The City share would be limited to 10% of the grant amount for both programs. The following resolution was considered: RESOLUTION NO. R89-066 195 A RESOLUTION ACCEPTING A GRANT FROM THE CRIMINAL JUSTICE DIVISION OF THE GOVERNOR'S OFFICE FOR EMPLOYMENT OF A POLICE OFFICER TO TEACH DRUG ABUSE RESISTANCE EDUCATION; AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF DENTON AND THE GOVERNOR OF THE STATE OF TEXAS FOR SAID GRANT; AND PROVIDING FOR AN EFFECTIVE DATE. McAdams motioned, Gorton seconded to approve the resolution. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. F. The Council considered approval of a resolution accepting a grant from the Criminal Justice Division of the Governor's office for employment of a child abuse investigator and authorizing the City Manager to execute a contract between the City of Denton and The Governor of the State of Texas for said grant. The following resolution was considered: RESOLUTION NO. R89-067 A RESOLUTION ACCEPTING A GRANT FROM THE CRIMINAL JUSTICE DIVISION OF THE GOVERNOR'S OFFICE FOR EMPLOYMENT OF A CHILD ABUSE INVESTIGATOR; AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF DENTON AND THE GOVERNOR OF THE STATE OF TEXAS FOR SAID GRANT; AND PROVIDING FOR AN EFFECTIVE DATE. 196 City of Denton City Council Minutes September 19, 1989 Page 17 Hopkins motioned, McAdams seconded to .approve the resolution. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. G. The Council considered approval of a resolution authorizing a Traffic Light Synchronization Program Grant Application to promote the conservation of energy resources. Rick Svehla, Deputy City Manager, stated that the resolution authorized the City to apply for a grant from the State Department of Highways and Public Transportation for a synchronization study. The City proposed that the application be for Bell Avenue from University to Eagle Drive. With approval, the City would be eligible for 75/25 money for the grant up to $50,000. Mayor Pro Tem Ayer questioned what would be done for pedestrian control lights. Mr. Svehla responded that pedestrian control lights would be a part of the study and used in making a determination on the phasing or cycling of the lights. Council Member Gorton questioned if the application would be looking at left turn lanes on Bell at McKinney. Mr. Svehla stated that a present study was being completed as a part of the current year's budget at that intersection. Council Member Gorton encouraged the City to establish a dialogue with Texas Woman's University to support the grant. Mr. Svehla indicated that this dialogue would be maintained. The following resolution was considered: RESOLUTION NO. R89-068 A RESOLUTION AUTHORIZING A TRAFFIC LIGHT SYNCHRONIZATION PROGRAM GRANT APPLICATION TO PROMOTE THE CONSERVATION OF ENERGY RESOURCES; AND DECLARING AN EFFECTIVE DATE. Boyd motioned, Ayers seconded to approve the resolution. On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens "aye." Motion carried unanimously. City of Denton City Council Minutes September 19, 1989 Page 18 197 5. The Council considered a motion approving the budgets of hotel/motel tax recipients: A. Denton Convention and Visitors Bureau B. North Texas Fair Association Co Denton County Historical Commission Denton County Historical Museum Greater Denton Arts Council Lloyd Harrell, City Manager, stated that under the new state law Council was required to approve the budgets. Mr. Harrell also stated that the contracts for the agencies would need to be reviewed. Some changes to the contracts were recommended by the Legal staff. Discussion during the budget hearings of putting a cap on the amount given to the various organizations and the request of the Historical Museum to be broken out and treated separately from the Historical Commission needed to be addressed. The recommendation of the Staff was that the various budgets as submitted be approved to be in compliance with state law, and to take into consideration the various contracts the City: had with the agencies. The consideration of contracts would require a 90 day notice to the agencies. Alexander motioned, Gorton seconded to approve the budgets of the hotel/motel tax recipients. Council Member Gorton questioned if any substantial changes were made by the organizations would the Council be obligated to approve the changes. Debra Drayovitch, City Attorney, indicated that she would research the question. Council Member Hopkins questioned if the Council were required ~o vote on approval before October 1 or could the Council wait and make changes all at one time. City Manager Harrell replied that this was a new state law and required Council to approve the budget. The concern of staff was that someone could call into question an expenditure from a budget that had not been approved by Council. The staff recommendation was to approve the budgets, and if substantial changes were made after the new contracts had been developed, to consider amendments to the budgets. 198 City of Denton City Council Minutes September 19, 1989 Page 19 Council Member McAdams stated that the present contracts entitled the agencies to the percentage of monies outlined in the contracts and no changes can be made without their approval without a 90 day notice. Council Member Gorton questioned if the disbursements were on a quarterly basis. City Attorney Drayovitch replied that the agencies did receive their disbursements on a quarterly basis. She also stated that the statute does not provide for amendments to the budget. On roll vote, McAdams "aye," Alexander "aye," Gorton "aye," Ayer "aye," Boyd "aye," and "aye." Motion carried unanimously. Hopkins "aye," Mayor Stephens Mayor Pro Tem Ayer suggested that a standardized budget form be used for these agencies. The Mayor instructed the Executive Director of Finance to develop a standardized form and to meet with the agencies to determine if this form met their needs. Council Member McAdams stated that if the Council were going to consider looking at the contracts of these agencies, that the agencies be made apprised of the matter. Council Member Boyd suggested the Council instruct the City Attorney to give the agencies a 90 day notice that the Council intended to renegotiate their contracts. Miscellaneous matters from the City Manager. Lloyd Harrell, City Manager, reported that the only item was the August budget recap which had been included in the agenda packet. There was no Work Session Executive Session.. 8. New Business No items of new business were suggested by Council Members for future agendas. The Council returned to work study items. 2. The Council considered holding a discussion concerning Eagle Point Subdivision street closing area. The consensus of the Council was to postpone the item to the most reasonable date. City of Denton City CounCil Minutes September 19, 1989 Page 20 199 3. The Council considered holding a discussion considering request from the City of Argyle for sanitary sewer service. Counci~ Member Hopkins questioned why the item had not been referred to the regional group. City Manager Harrell stated that the item was discussed at the Public Utility Board meeting and their recommendation would be to refer the item to the Upper Trinity River Authority. The consensus of the Council as to postpone the item to the most reasonable date. 4. The Council considered holding a discussion concerning contracts with hotel/motel tax recipients. The consensus of the Council as to postpone the item to the most reasonable date. Regular agenda order was resumed. 9. The Council convened into the Executive Session to discuss legal matters (considered action in Denton County vs. City, In Re: Flow, and Golden Triangle Joint Venture & Pep Boys Manny, Moe & Jack vs. City), real estate and personnel~board appointments (considered appointment of voting delegates of National League of Cities, appointments to the Board of Adjustment, Building Code Board, Animal Control Advisory Committee and appointment of a nominee to the Denton Central Appraisal District). The Council reconvened into open session and took the following action: A. Gorton motioned, Ayer seconded to appoint Jane Hopkins as delegate and Randy Boyd as alternate to the National League of Cities. Unanimously approved appointment. B. Alexander motioned, Hopkins seconded to appoint Marcia Staff as delegate and E. Ray Griffin as alternate to the Board of Adjustment. Unanimously approved appointment. C. Ayer motioned, Boyd seconded to Sargent to the Denton Central Appraisal District. approved appointment. appoint .Chip Unanimously 200 City of Denton City Council Minutes September 19, 1989 Page 21 With no further business, the meeting adjourned at 10:40 p.m. · EPUTY CITY SECRETARY CITY OF DENTON, TEXAS 4764M