Minutes September 19, 1989180
CITY OF DENTON CITY COUNCIL MINUTES
September 19, 1989
The Council convened into the Work Session at 4:00 p.m. in the
Civil Defense Room.
PRESENT: Mayor Stephens: Mayor Pro Tem Ayer: Council
Members Alexander, Boyd, Gorton, Hopkins and
McAdams
ABSENT: None
1. The Council held a discussion regarding the proposed
1989-90 City of Denton Program of Services.
Council Member Jane Hopkins started the discussion by passing
out copies of the priority listing of supplemental packages in
the proposed budget with recommendations for possible
reductions. Ms. Hopkins stated that the Council must act
responsibly and make an effort to reduce the tax increase. The
first two suggestions were to eliminate the proposed internal
auditor position at a cost of $46,000 and to reduce issues of
the Parks and Recreation programs from three to two thus saving
$1o.ooo.
Council Member Jim Alexander asked for an explanation of the
packages listed and their net effect to the General Fund.
City Manager Lloyd Harrell provided a brief overview of the
packages as requested.
Discussion followed concerning the items listed on the priority
listing of supplemental packages. The City Manager and Staff
provided details and clarification on packages as requested by
Council.
Council Member Alexander stated that he felt the effect of
lowering the tax rate 1~ would only save the average taxpayer
$10. Alexander stated that he felt this was a small cost in
relation to community benefit.
Further discussion continued on the pros and cons of an
internal auditor position. The internal auditor position would
be responsible for finding more efficient ways to accomplish
tasks thus generating enough savings to pay its salary.
The Mayor called for a recess at 5:07 p.m.
The meeting resumed at 5:40 p.m.
Council resumed their discussion on ways in which to reduce the
proposed budget. Council Member Ayer stated that it was
difficult to decide which packages should stay and which could
be eliminated with the short explanations presented and
recommended setting a reduction at a dollar amount and allowing
Staff to determine which items could be reduced.
City of Denton City Council Minutes
September 19, 1989
Page 2
Council Member Alexander stated he was hesitant to direct Staff
to pull a dollar amount out of this budget. Alexander felt
Staff had presented a budget which balanced demands and
abilities, and Council needed to take responsibility for the
cuts. Alexander stated it would be irresponsible for Council
to make a general cut.
The Mayor stated that the Staff had worked on the budget all
year and had provided Council with adequate time and
information to be a part of this process.
City Manager Harrell stated that the budget process was a
partnership between Council and Staff. Staff was willing to
cooperate with whatever the Council chose to do.
Council Member Alexander stated that the City budget process
had worked well in the past, and budget cuts were not a
pleasant part of Council's lob.
Council agreed to vote on individual packages listed on the
priority listing for supplemental packages included in the
proposed budget. Council voted on the items individually
starting with the item with lowest priority and reduced the
proposed budget $120,264.
2. The Council was to hold a discussion concerning Eagle
Point Subdivision street closing area.
This item was held for later discussion.
3. The Council was to hold a discussion considering a
request from the city of Argyle for sanitary sewer service.
This item was held for later discussion.
4. The Council was to hold a discussion concerning
contracts with hotel/motel tax recipients.
This item was held for later discussion.
The Council did not meet in Executive Session.
The Council convened into regular session at 7:00 p.m. in the
Council Chamber.
PRESENT:
Mayor Stephens; Mayor Pro Tem Ayer; Council
Members Alexander, Boyd, Gorton, Hopkins and
McAdams
ABSENT: None
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City of Denton City Council Minutes
September 19, 1989
Page 3
The Mayor presented proclamations for "Jazziest," "Public
Health Week, and "Constitution Week."
1. Presentations of "Yard of the Month" awards for
September.
Mayor Stephens presented the following individuals and
businesses with the "Yard of the Month" awards: Inez Kelly,
Lucille Nix, Alice Stack, Lillian and Vaughn Huffstutler, and
United National Bank.
Consent Agenda
Council Member Gorton requested Item 2.A.4. be pulled for
special consideration.
Ayer motioned, Gorton seconded to approve the Consent Agenda
with the exception of Item 2.A.4. Motion carried unanimously.
A. Bids and Purchase Orders:
1. Bid #9974 - P.O. #91019 Change Order for
Senior Citizen Center Expansion
2. Bid #1008 - Residential Service Relocation
3. Bid #1012 - Ruddell Street Sidewalk
4. Bid #1018 - Scum Buster Pump
B. Plats and Replats
Consider a preliminary plat of the Denton
Area Teachers Credit Union, Lot 1, Block A,
and part of Lot 2, Block B, 'Baines Addition,
and part of Lot 2, Block 25, Original Town
of Denton, into Denton Area Teachers Credit
Union Addition, Lots 1 and 2, Block A. (The
Planning and Zoning Commission will take
action September 13. 1989.)
Item 2.A.4. was considered.
Council Member Gorton requested additional information
concerning the Scum Buster Pump and questioned only one bidder
responding.
R. E. Nelson, Executive Director for Utilities, stated that the
Scum Buster Pump was used at the Wastewater Treatment Plant to
eliminate grease that comes to the plant and ends up in the
digester tanks. There was only one bidder because only one
company specializes in this piece of equipment. Staff had
examined the piece of equipment and recommended approval.
City of Denton City Council Minutes
September 19, 1989
Page 4
183
Gorton motioned, McAdams seconded approval of item 2.A.4.
Motion carried unanimously.
Item 3.K. was moved ahead in the agenda order
3. K. The Council considered adoption of an ordinance
directing the publication of notice of intention to issue City
of Denton Utility System Revenue Bonds Series 1989, and
directing the issuance and publication of Notice of Sale of
said bonds.
John McGrane, Executive Director for Finance, stated that the
Charter required that prior to the sale of any bonds by the
City of Denton, the City publish notification in the Bond Buyer
and local newspaper. The ordinance would give authorization to
proceed with the publications. The $20 million in revenue
bonds would allow the Utility Department to finance Capital
Improvements through January of 1991.
City Manager Harrell pointed out that a utility revenue bond
issue required the City to give 30 day notice. Staff would
also have a couple of small CO issues to be considered by
Council in a couple of weeks to be issued on the same day to
save financial adviser costs.
The following ordinance was considered:
NO. 89-126
ORDINANCE DIRECTING THE PUBLICATION OF NOTICE OF
INTENTION TO ISSUE CITY OF DENTON UTILITY SYSTEM
REVENUE BONDS, SERIES 1989, AND DIRECTING THE ISSUANCE
AND PUBLICATION OF NOTICE OF SALE OF SAID BONDS.
McAdams motioned, Alexander seconded to adopt the ordinance.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
Regular agenda order was resumed.
3. A. The Council considered adoption of an ordinance
authorizing the execution of a change order to a contract
between the City of Denton and Landmark Company: and providing
for an increase in the contract price.
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City of Denton City Council Minutes
September 19, 1989
Page 5
NO. 89-117
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE
ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND
LANDMARK COMPANY; PROVID- ING FOR AN INCREASE IN THE
CONTRACT PRICE: AND PROVIDING AN EFFECTIVE DATE.
McAdams motioned, Hopkins seconded to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
B. The Council considered adoption of an ordinance
accepting competitive bids and providing for the award of
contracts for public works or improvements.
NO. 89-118
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING
FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR
IMPROVEMENTS: PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE.
Hopkins motioned, Alexander seconded to adopt the ordinance.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
C. The Council considered adoption of an ordinance
accepting competitive bids and providing for the award of
contracts for the purchase of materials, equipment, supplies or
services.
NO. 89-119
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT,
SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE.
McAdams motioned, Alexander seconded to adopt the ordinance.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
D. Item 3.D. was considered later in the meeting.
E. Item 3.E. was considered later in the meeting.
City of Denton City Council Minutes
September 19, 1989
Page 6
185
F. The Council considered adoption of an ordinance
amending the schedule of electric rates and adding a new OL
(Other Lighting), IDR (Industrial Development Rate), and TS
(Thermal Storage Rate) rate schedules. (PUB recommended
approval.)
R. E. Nelson, Executive Director for Utilities, reported on
items 3.F., 3.G., and 3.H. which all dealt with utility rate
adjustments. The process of rate review started very early in
the year. The Utility Department employed the services of a
consulting engineering firm on the electric rates (C.H.
Guensey) and also employed a consulting firm on the water and
sewer rates to review the in-house work. In the electric
system, Staff recommended a 1.6% overall reduction in electric
rates. In the water and wastewater rates, Staff recommended an
8.5% increase.
Council Member Boyd questioned the philosophy used to determine
which rates would increase and to what extent.
Nelson stated that a rate study compared all components of cost
-- fixed costs, variable costs, and customer costs. Customer
costs were meter reading, service to customer and stand-by
personnel to respond to customer needs. Fixed costs were plant
costs (mortgage, personnel, etc.). Variable costs were
chemicals used to treat water, natural gas used to generate
electricity, etc. All customer classes usage patterns were
compared to the costs to determine the percentage of the costs
used by each.
Council Member Gorton questioned who would be using the 200 KWH
mentioned in the Industrial Economic Development Rider Rate
Schedule.
Nelson stated that 200 KW would be used by any establishment
which had at least 20,000-30,000 square feet.
The following ordinance was considered:
NO. 89-122
AN ORDINANCE AMENDING THE SCHEDULE OF ELECTRIC RATES
AND ADDING A NEW OL (OTHER LIGHTING), IDR (INDUSTRIAL
DEVELOPMENT RATE), AND TS (THERMAL STORAGE RATE) RATE
SCHEDULES; PROVIDING FOR A SEVERABILITY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
McAdams motioned, Gorton seconded adoption of the ordinance.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
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City of Denton City Council Minutes
September 19, 1989
Page 7
G. The Council considered adoption of an ordinance
amending the Schedule of Rates for Water Service. (PUB
recommended approval.
R. E. Nelson, Executive Director for Utilities, explained the
methodology used was very similar to the electric study. The
rates had been thoroughly reviewed by the Public Utility Board.
The following ordinance was considered:
NO. 89-123
AN ORDINANCE AMENDING THE SCHEDULE OF RATES FOR WATER
SERVICE; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
McAdams motioned, Hopkins seconded to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
H. The Council considered adoption of an ordinance
amending the schedule of Rates for Sewer Service. (PUB
recommended approval.)
The Mayor stated that a difference in opinion as to how the
rates would be structured for the people affected by the
service had been brought to his attention.
The Mayor motioned to table Item 3.H. until October 3 to allow
the Public Utility Board to meet with the restaurant people to
look in depth at the issue. Gorton seconded the motion. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "nay," and Mayor Stephens
"aye." Motion carried with a vote of 6-1.
I. The Council considered adoption of an ordinance
of the City of Denton establishing rates for residential and
commercial sanitation collection services as authorized by
Chapter 12 of the Code of Ordinances of the City of Denton.
Lloyd Harrell, City Manager, stated that Items 3.I. and 3.J.
implemented the small increases which were proposed in the
budget for the City Solid Waste system. All funds collected
from the increases would be earmarked to pay additional costs
due to the State o£ Texas.
The following ordinance was considered:
City of Denton City Council Minutes
September 19, 1989
Page 8
187
NO. 89-124
AN ORDINANCE OF THE CITY OF DENTON ESTABLISHING RATES
FOR RESIDENTIAL AND COMMERCIAL SANITATION COLLECTION
SERVICES AS AUTHORIZED BY CHAPTER 12 OF THE CODE OF
ORDINANCES OF THE CITY OF DENTON; AND PROVIDING FOR
AN EFFECTIVE DATE.
Alexander motioned, Hopkins seconded to adopt the ordinance.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
J. The Council considered adoption of an ordinance
of the City of Denton establishing rates for the use of the
City's Sanitary Landfill site as authorized by Chapter 12 of
the Code of Ordinances of the City of Denton.
The following ordinance was considered:
NO. 89-125
AN ORDINANCE OF THE CITY OF DENTON ESTABLISHING RATES
FOR THE USE OF THE CITY'S SANITARY LANDFILL SITE AS
AUTHORIZED BY CHAPTER 12 OF THE CODE OF ORDINANCES OF
THE CITY OF DENTON; AND PROVIDING FOR AN EFFECTIVE
DATE.
Alexander motioned, Hopkins seconded to adopt the ordinance.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
K. Item 3.K. was considered earlier in the meeting.
L. The Council considered adoption of an ordinance
of the City Council of the City of Denton designating
depositories for City funds for a term beginning October 1,
1989 and ending September 30, 1991.
John McGrane, Executive Director for Finance, stated that the
ordinance would allow the City to enter into agreements with
bank depositories. Three bids were received, and Staff
recommended acceptance of the bid from First State Bank. First
State Bank would give T-Bill rate on all City time deposits,
and there would be no cost for services other than voucher and
payroll checks and deposit slips at cost.
Mayor Pro Tem Ayer asked what the difference was between the
City's principal depository and the other banks that the City
p~oposed to do business with.
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City of Denton City Council Minutes
September 19, 1989
Page 9
McGrane stated the recommended depository would be the deposit
of those City funds for operation and maintenance costs with a
cap of $10 million. The others would be investments outside of
that.
Council Member Boyd questioned what specific actions would be
,taken in the contract to assure City deposit money was safe.
· McGrane stated that a bank rating was asked for in the bid
proposal. First State Bank had received a favorable rating.
The contract required deposits be secured at 102%.
The following ordinance was considered:
NO. 89-127
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON
DESIGNATING DEPOSITORIES FOR CITY FUNDS FOR A TERM
BEGINNING OCTOBER 1, 1989 AND ENDING SEPTEMBER 30,
1991.
McAdams motioned, Hopkins seconded to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
M. The Council considered adoption of an ordinance
awarding a contract for the purchase of software and services
from Environmental Systems Research Institute, Inc. (PUB
recommended approval.)
Lloyd Harrell, City Manager, stated that the ordinance formally
started the geographical information system. Items 3.M. and
3.N. were the first of between five and six purchases necessary
to implement the system. The in-house task force had done a
very complete and in depth study of the GIS system.
Rick Svehla, Deputy City Manager, stated that the proposal
presented Council was the best for the lowest price.
Council Member Alexander asked about the availability of
connectivity with the GIS system being developed by COG and
interchange of information of between the City system and the
system.at COG.
Mr. Svehla reported the COG system was exactly the same system
staff was recommending to Council.
The following ordinance was considered:
City of Denton City Council Minutes
September 19, 1989
Page 10
189
NO. 89-128
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF
SOFTWARE AND SERVICES FROM ENVIRONMENTAL SYSTEMS
RESEARCH INSTITUTE, INC.; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE: AND PROVIDING FOR AN
EFFECTIVE DATE.
Alexander motioned, Gorton seconded to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
N. The Council considered adoption of an ordinance
accepting competitive bids and providing for the award of
contracts for the purchase of materials, equipment, supplies or
services. (Data Processing Advisory Board recommended
approval.) (Bid #9992 - Computer Hardware)
Lloyd Harrell, City Manager, stated that the ordinance provided
for the upgrade of the mainframe for the GIS program.
The following ordinance was considered:
NO. 89-130
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT,
SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE.
Ayer motioned, Gorton seconded to adopt the ordinance.
vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens
Motion carried unanimously.
On roll
Gorton
"aye."
O. The Council considered adoption of an ordinance
accepting the proposal of Sun Financial Group for life
insurance coverage for city employees.
Paulette Owens-Holmes, Assistant Director of Personnel, stated
that the ordinance provided a contract for life insurance and
accidental death and dismemberment.
Council Member Hopkins stated she was uncomfortable in the
separate treatment of employees and executives.
The following ordinance was considered:
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City of Denton City Council Minutes
September 19, 1989
Page 11
NO. 89-130
AN ORDINANCE ACCEPTING THE PROPOSAL OF SUN FINANCIAL
GROUP FOR LIFE INSURANCE COVERAGE FOR CITY EMPLOYEES;
AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND
DECLARING AN EFFECTIVE DATE.
Alexander motioned, Gorton seconded to adopt the ordinance. On
roll vote, McAdams "nay," Alexander "aye," Hopkins "nay,"
Gorton "aye," Ayer "aye," Boyd "nay," and Mayor Stephens
"aye." Motion carried by a 4-3 vote.
P. The Council considered adoption of an ordinance
approving a contract for Boiler and Machinery Coverage. (RFP
%1005 - Boiler and Machinery Insurance)
Harlan Jefferson, Risk Manager, stated that the Arkwright
boiler and machinery proposal presented to the Council was one
of four responses received. The proposal met specification and
was $18,788 less than the next closest proposal and $23,000
less than last year's premium. Premium reduction was a result
of increasing City deductibles from $1,000 minimum to $5,000
and secondly, the City beginning the process of installing a
fire suppression system at the power plant. The PUB
recommended acceptance of the proposal.
Mayor Pro Tem Ayer questioned why a bid summary sheet had not
been provided.
Mr. Jefferson stated that the formal bid summary sheet from
Purchasing had not been included. However, Mr. Jefferson's
memorandum evaluating the proposal on 14 criteria would be
considered the bid summary.
The following ordinance was considered:
NO. 89-131
AN ORDINANCE ACCEPTING THE PROPOSAL OF ARKWRIGHT
MUTUAL. INSURANCE COMPANY FOR BOILER AND MACHINERY
INSURANCE COVERAGE; AUTHORIZING THE EXPENDITURE OF
FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE.
Ayer motioned, MCAdams seconded to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
City of Denton City Council Minutes
September 19, 1989
Page 12
Q. The Council considered adoption of an ordinance
approving a contract for Contractor Equipment Floater and
Automobile Physical Damage Coverage. (RFP ~1006 - Self-Insured
Retention Program)
Harlan Jefferson, Risk Manager, stated that the City received
only one response to the bid from Employers Casualty. The
coverage was designed to cover the most expensive vehicles
which range in value from $15,000 to $400,000.
The following ordinance was considered:
NO. 89-132
AN ORDINANCE ACCEPTING THE PROPOSAL OF EMPLOYERS
CASUALTY COMPANY FOR AUTOMOBILE PHYSICAL DAMAGE
COVERAGE AND CONTRACTORS EQUIPMENT FLOATER INSURANCE
COVERAGE FOR THE CITY; AUTHORIZING THE EXPENDITURE OF
FUNDS THEREFORE: AND DECLARING AN EFFECTIVE DATE.
McAdams motioned, Alexander seconded to adoption the
ordinance. On roll vote, McAdams "aye," Alexander "aye,"
Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor
stephens "aye." Motion carried unanimously.
R. The Council considered adoption of an ordinance
approving a contract for Airport and Hangarkeepers Liability
Insurance. (RFP %1006 - Self-Insured Retention Program)
Harlan Jefferson, Risk Manager, stated that the City received
only one response from Frank B. Hall and Company. The company
presently provided the City coverage for the policy and were
reducing the premium by $1,000.
The Council considered the following ordinance:
NO. 89-133
AN ORDINANCE ACCEPTING THE PROPOSAL OF FRANK B. HALL
AND COMPANY FOR AIRPORT AND HANGARKEEPERS LIABILITY
INSURANCE COVERAGE FOR THE DENTON MUNICIPAL AIRPORT:
AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE: AND
DECLARING AN EFFECTIVE DATE.
Hopkins motioned, McAdams seconded to adopt the ordinance. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
The following items were considered out of order.
D. The Council considered adoption of an ordinance
adopting the Annual Program of Sorvieo~ for FY 1989-90.
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City of Denton City Council Minutes
September 19, 1989
Page 13
John McGrane, Executive Director for Finance, stated Exhibit A
incorporated all of the adjustments to the City Manager's
proposed budget including technical adjustments such as the
Library contribution from the County; adjustments to line items
made at previous meetings; and adjustments from the packages
considered by Council that evening. The offsetting utility
adjustments for the administrative transfer and the adjustments
that were made to the economic development contribution were
also included. The ad valorem taxes would be reduced by
$120,264 and a $4,915 net decrease in utilities. The total tax
rate would be reduced from 62.40 to 61.83
The following ordinance was considered:
NO. 89-120
AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF
DENTON, TEXAS, FOR THE FISCAL YEAR BEGINNING ON
OCTOBER 1, 1989, AND ENDING ON SEPTEMBER 30, 1990; AND
DECLARING AN EFFECTIVE DATE.
Boyd motioned, Hopkins seconded to adopt the ordinance with the
changes outlined in Exhibit A as was presented to the Council.
On roll vote, McAdams "nay," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried with a 6-1 vote.
E. The Council considered adoption of an ordinance
approving the tax rate for FY 1989-90.
John McGrane, Executive Director for Finance, stated that the
ordinance as submitted needed to be changed. In Section I, the
following change would be made "$.6183 on each $100.00 assessed
value of all taxable property." In Section II, the following
change would be made "That the total tax, $.4097 on each
$100.00 of assessed value..." The ordinance set the tax rate
and increased the amount of exemption for persons 65 years of
age or older to $18,000, an increase of $1,000.
The following ordinance was considered:
NO. 89-121
AN ORDINANCE LEVYING THE AD VALOREM TAX OF THE CITY OF
DENTON, TEXAS, FOR THE YEAR 1989, ON ALL TAXABLE
PROPERTY WITHIN CORPORATE LIMITS OF THE CITY ON
JANUARY 1, 1989, NOT EXEMPT BY LAW; PROVIDING REVENUES
FOR PAYMENT OF CURRENT MUNICIPAL EXPENSES, AND FOR
INTEREST AND SINKING FUND ON OUTSTANDING CITY OF
DENTON BONDS; PROVIDING FOR LIMITED EXEMPTION OF
CERTAIN HOMESTEADS; PROVIDING FOR ENFORCEMENT OF
COLLECTIONS; PROVIDING FOR A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
City of Denton City Council Minutes
September 19, 1989
Page 14
193
Ayer motioned, Alexander seconded to adopt ordinance.
vote, McAdams "nay," Alexander "aye," Hopkins "aye,"
"aye," Ayer "aye," Boyd "aye," and Mayor Stephens
Motion carried on 6-1 vote.
On roll
Gorton
"aye."
Regular agenda order was resumed.
4. A. The Council considered approval of a resolution
approving year-end budget adjustments for FY 1988-89.
LLoyd Harr~ll, City Manager, reported that the resolution was a
housekeeping measure for the end of the current fiscal year.
The following resolution was considered:
RESOLUTION NO. R89-O62A
A RESOLUTION APPROVING BUDGET ADJUSTMENTS FOR FISCAL
YEAR 1989-90; AND DECLARING AN EFFECTIVE DATE.
McAdams motioned, Mayor seconded motion to approve the
resolution, On roll vote, McAdams "aye," Alexander "aye,"
Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor
Stephens "aye." Motion carried unanimously.
B~ The Council considered approval
approving policy number 107.06, Occupational
Program.
of a resolution
Injury Benefit
The following resolution was considered:
RESOLUTION NO. R89-063
A RESOLUTION ADOPTING A POLICY REGARDING EMPLOYEE
RULES AND REGULATIONS, AND DECLARING AN EFFECTIVE DATE.
McAdams motioned, Gorton seconded to approve the resolution.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
C. The Council considered approval of a resolution
accepting a grant offer from the Federal Aviation
Administration in the amount of $300,000.00 for the
construction of drainage improvements at the Denton Municipal
Airport. (The Airport Advisory Board recommended approval.)
Rick Svehla, Deputy City Manager, reported that the FAA offered
the City a grant of some $300,000 of Federal money which would
be matched by $33,000 from the City of Denton to rehabilitate
the infield drainage system.
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City of Denton City Council Minutes
September 19, 1989
Page 15
The following resolution as considered:
RESOLUTION NO. R89-064
A RESOLUTION ACCEPTING A GRANT OFFER FROM THE FEDERAL
AVIATION ADMINISTRATION IN THE AMOUNT OF $300,000.00
FOR THE CONSTRUCTION OF DRAINAGE IMPROVEMENTS AT THE
DENTON MUNICIPAL AIRPORT; AND PROVIDING FOR AN
EFFECTIVE DATE.
McAdams motioned,
resolution.
Alexander seconded to approve the
Council Member Ayer questioned the memorandums figures
indicating that the FAA grant would actually amount to
$300,000.00 and the City portion would be $33,000.
Mr. Svehla stated that the FAA looked at the total grant as
$333,000 and the City's 10% $33,000, not 10% of the $300,000
figure.
Mayor Pro Tem Ayer requested the minutes reflect $33,000 was a
good deal more than 10% of $300,000.
On roll vote, McAdams "aye," Alexander
Gorton "aye," Ayer "aye," Boyd "aye,"
"aye." Motion carried unanimously.
"aye," Hopkins "aye,"
and Mayor Stephens
De
appointing
Authority.
The Council considered approval of a resolution
members to the North Texas Higher Education
The Mayor reported that the Council had discussed the matter in
Executive Session and had voted in open session to recommend
these names be presented in formal resolution for approval.
The Council recommended Dr. Lindsay Keffer, Jay Anderson and
James Brock.
The following resolution was considered:
RESOLUTION NO. R89-065
A RESOLUTION APPOINTING MEMBERS TO THE NORTH TEXAS
HIGHER EDUCATION AUTHORITY; AND DECLARING AN EFFECTIVE
DATE.
McAdams motioned, Boyd seconded the approval of the
resolution. On roll vote, McAdams "aye," Alexander "aye,"
Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor
Stephens "aye." Motion carried unanimously.
City of Denton City counci1 Minutes.
September 19, 1989
Page 16
E. The Council considered approval of a resolution
accepting a grant from the Criminal Justice Division of the
Governor's Office for employment of a Police Officer to teach
Drug Abuse Resistance Education and authorizing the City
Manager to execute a contract between the City of Denton and
the Governor of the State of Texas for said grant.
Lloyd Harrell, City Manager, stated that both items 4.E. and
4.F. dealt with implementation items included within the
budget. Both of the items involved receiving 90% funding for
two different positions to be located within the City Police
Department. The City share would be limited to 10% of the
grant amount for both programs.
The following resolution was considered:
RESOLUTION NO. R89-066
195
A RESOLUTION ACCEPTING A GRANT FROM THE CRIMINAL
JUSTICE DIVISION OF THE GOVERNOR'S OFFICE FOR
EMPLOYMENT OF A POLICE OFFICER TO TEACH DRUG ABUSE
RESISTANCE EDUCATION; AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT BETWEEN THE CITY OF DENTON AND THE
GOVERNOR OF THE STATE OF TEXAS FOR SAID GRANT; AND
PROVIDING FOR AN EFFECTIVE DATE.
McAdams motioned, Gorton seconded to approve the resolution.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
F. The Council considered approval of a resolution
accepting a grant from the Criminal Justice Division of the
Governor's office for employment of a child abuse investigator
and authorizing the City Manager to execute a contract between
the City of Denton and The Governor of the State of Texas for
said grant.
The following resolution was considered:
RESOLUTION NO. R89-067
A RESOLUTION ACCEPTING A GRANT FROM THE CRIMINAL
JUSTICE DIVISION OF THE GOVERNOR'S OFFICE FOR
EMPLOYMENT OF A CHILD ABUSE INVESTIGATOR; AUTHORIZING
THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE
CITY OF DENTON AND THE GOVERNOR OF THE STATE OF TEXAS
FOR SAID GRANT; AND PROVIDING FOR AN EFFECTIVE DATE.
196
City of Denton City Council Minutes
September 19, 1989
Page 17
Hopkins motioned, McAdams seconded to .approve the resolution.
On roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
G. The Council considered approval of a resolution
authorizing a Traffic Light Synchronization Program Grant
Application to promote the conservation of energy resources.
Rick Svehla, Deputy City Manager, stated that the resolution
authorized the City to apply for a grant from the State
Department of Highways and Public Transportation for a
synchronization study. The City proposed that the application
be for Bell Avenue from University to Eagle Drive. With
approval, the City would be eligible for 75/25 money for the
grant up to $50,000.
Mayor Pro Tem Ayer questioned what would be done for pedestrian
control lights.
Mr. Svehla responded that pedestrian control lights would be a
part of the study and used in making a determination on the
phasing or cycling of the lights.
Council Member Gorton questioned if the application would be
looking at left turn lanes on Bell at McKinney.
Mr. Svehla stated that a present study was being completed as a
part of the current year's budget at that intersection.
Council Member Gorton encouraged the City to establish a
dialogue with Texas Woman's University to support the grant.
Mr. Svehla indicated that this dialogue would be maintained.
The following resolution was considered:
RESOLUTION NO. R89-068
A RESOLUTION AUTHORIZING A TRAFFIC LIGHT
SYNCHRONIZATION PROGRAM GRANT APPLICATION TO PROMOTE
THE CONSERVATION OF ENERGY RESOURCES; AND DECLARING
AN EFFECTIVE DATE.
Boyd motioned, Ayers seconded to approve the resolution. On
roll vote, McAdams "aye," Alexander "aye," Hopkins "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Stephens
"aye." Motion carried unanimously.
City of Denton City Council Minutes
September 19, 1989
Page 18
197
5. The Council considered a motion approving the budgets
of hotel/motel tax recipients:
A. Denton Convention and Visitors Bureau
B. North Texas Fair Association
Co
Denton County Historical Commission
Denton County Historical Museum
Greater Denton Arts Council
Lloyd Harrell, City Manager, stated that under the new state
law Council was required to approve the budgets. Mr. Harrell
also stated that the contracts for the agencies would need to
be reviewed. Some changes to the contracts were recommended by
the Legal staff. Discussion during the budget hearings of
putting a cap on the amount given to the various organizations
and the request of the Historical Museum to be broken out and
treated separately from the Historical Commission needed to be
addressed. The recommendation of the Staff was that the
various budgets as submitted be approved to be in compliance
with state law, and to take into consideration the various
contracts the City: had with the agencies. The consideration of
contracts would require a 90 day notice to the agencies.
Alexander motioned, Gorton seconded to approve the budgets of
the hotel/motel tax recipients.
Council Member Gorton questioned if any substantial changes
were made by the organizations would the Council be obligated
to approve the changes.
Debra Drayovitch, City Attorney, indicated that she would
research the question.
Council Member Hopkins questioned if the Council were required
~o vote on approval before October 1 or could the Council wait
and make changes all at one time.
City Manager Harrell replied that this was a new state law and
required Council to approve the budget. The concern of staff
was that someone could call into question an expenditure from a
budget that had not been approved by Council. The staff
recommendation was to approve the budgets, and if substantial
changes were made after the new contracts had been developed,
to consider amendments to the budgets.
198
City of Denton City Council Minutes
September 19, 1989
Page 19
Council Member McAdams stated that the present contracts
entitled the agencies to the percentage of monies outlined in
the contracts and no changes can be made without their approval
without a 90 day notice.
Council Member Gorton questioned if the disbursements were on a
quarterly basis.
City Attorney Drayovitch replied that the agencies did receive
their disbursements on a quarterly basis. She also stated that
the statute does not provide for amendments to the budget.
On roll vote, McAdams "aye," Alexander "aye,"
Gorton "aye," Ayer "aye," Boyd "aye," and
"aye." Motion carried unanimously.
Hopkins "aye,"
Mayor Stephens
Mayor Pro Tem Ayer suggested that a standardized budget form be
used for these agencies.
The Mayor instructed the Executive Director of Finance to
develop a standardized form and to meet with the agencies to
determine if this form met their needs.
Council Member McAdams stated that if the Council were going to
consider looking at the contracts of these agencies, that the
agencies be made apprised of the matter.
Council Member Boyd suggested the Council instruct the City
Attorney to give the agencies a 90 day notice that the Council
intended to renegotiate their contracts.
Miscellaneous matters from the City Manager.
Lloyd Harrell, City Manager, reported that the only item was
the August budget recap which had been included in the agenda
packet.
There was no Work Session Executive Session..
8. New Business
No items of new business were suggested by Council Members for
future agendas.
The Council returned to work study items.
2. The Council considered holding a discussion concerning
Eagle Point Subdivision street closing area.
The consensus of the Council was to postpone the item to the
most reasonable date.
City of Denton City CounCil Minutes
September 19, 1989
Page 20
199
3. The Council considered holding a discussion
considering request from the City of Argyle for sanitary sewer
service.
Counci~ Member Hopkins questioned why the item had not been
referred to the regional group.
City Manager Harrell stated that the item was discussed at the
Public Utility Board meeting and their recommendation would be
to refer the item to the Upper Trinity River Authority.
The consensus of the Council as to postpone the item to the
most reasonable date.
4. The Council considered holding a discussion concerning
contracts with hotel/motel tax recipients.
The consensus of the Council as to postpone the item to the
most reasonable date.
Regular agenda order was resumed.
9. The Council convened into the Executive Session to
discuss legal matters (considered action in Denton County vs.
City, In Re: Flow, and Golden Triangle Joint Venture & Pep Boys
Manny, Moe & Jack vs. City), real estate and personnel~board
appointments (considered appointment of voting delegates of
National League of Cities, appointments to the Board of
Adjustment, Building Code Board, Animal Control Advisory
Committee and appointment of a nominee to the Denton Central
Appraisal District).
The Council reconvened into open session and took the following
action:
A. Gorton motioned, Ayer seconded to appoint Jane
Hopkins as delegate and Randy Boyd as alternate to the National
League of Cities. Unanimously approved appointment.
B. Alexander motioned, Hopkins seconded to appoint
Marcia Staff as delegate and E. Ray Griffin as alternate to the
Board of Adjustment. Unanimously approved appointment.
C. Ayer motioned, Boyd seconded to
Sargent to the Denton Central Appraisal District.
approved appointment.
appoint .Chip
Unanimously
200
City of Denton City Council Minutes
September 19, 1989
Page 21
With no further business, the meeting adjourned at 10:40 p.m.
· EPUTY CITY SECRETARY
CITY OF DENTON, TEXAS
4764M