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Minues August 21, 1990116 CITY OF DENTON CITY COUNCIL MINUTES AUGUST 21, 1990 The Council convened into the Work Session at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry: Council Members Alexander, Ayer, Gorton, Hopkins and Trent. ABSENT: Mayor Pro Tem Boyd Staff Budget Presentations Lloyd Harrell, City Manager, reviewed the budget schedule for the next few weeks. At the current meeting, staff would finish formal department budget presentations. The next meeting would include consideration of the the hotel/motel budgets with the majority of the meeting involving staff formally presenting to Council information that it had requested in connection with the budget. The September 4 meeting would include a formal public hearing on the budget and the tax rate. The September' 11 meeting would be a study session concerning the proposed budget. The adoption of the budget and tax rate would be on the September 18 meeting. Mayor Pro Tem Boyd joined the meeting. Finance Administration - John McGrane, Executive Director for Finance, presented the Finance Administration budget. He stated that it had the same staffing level. There was a slight increase in office supplies due to increased fax charges and travel due to increased airfare. There was a printing request for the cost of printing the budget document. Finance Miscellaneous - McGrane continued with this budget noting that in the litigation reserve category, $200,000 had been removed for next year. In the Denton Central Appraisal District amount, $137,000 had been budgeted with a possibility of an increase to $163,219 due to a 3% salary increase. Council Member Ayer asked if there was anything the City could do regarding the Appraisal District budget. McGrane replied that if a majority of the entities vetoed the Appraisal District budget, it would have to prepare another budget. Accounting - Monte Mercer, Controller, stated that there had been a personnel change from the 1989-90 budget in that there had been a reorganization of staff where a professional level employee had resigned and in place of that position, two para-professional positions were created. The only major highlight of that particular budget was postage which was increased due to the upcoming increase in postage. City of Denton City Council Minutes August 21. 1990 Page 2 117 Customer Service - Ann Bingman, Customer Service Manager, stated that her budget had the same staffing since 1986. Postage was a large portion of the budget. This budget reflected a request for a PC as they produced a lot of technical reports. Council Member Trent asked how the City stood on its EMS billing. Mercer replied that collections were 60-70% of the billings with the rest being sent to a collection agency. Council Member Trent asked about the impact if Customer Service did not receive a PC. Bingman replied that the Department had one PC now and it was always in use. It would hamper the Department's ability to produce reports. Purchasing - Denise Manning, Senior Buyer, stated that the workload in the Department had increased but personnel in the Department had not increased. There had been a reorganization in the Department. McGrane stated that originally there had been a purchasing agent, assistant purchasing agent and buyer. When John Marshall retired, the Department was reorganized to a purchasing agent, senior buyer and buyer. This eliminated an assistant purchasing agent which allowed the Department to save money. A higher level position was eliminated and an additional, buyer position was added. Treasury - Harlan Jefferson, Treasurer, stated there were no changes in the budget except for in fixed assets. An optical scanner system was proposed which would allow electronic posting of payments thus reducing errors and time spent in lines for payments. City Manger Harrell stated that $13,000 would come from the Utility budget and $3,000 from the General fund for payment of the system. Tax - Jefferson stated that there was no increase in the level of service for the Tax Department. Municipal Court - Jefferson stated that there was no increase in the level of service for this budget. It was a hold the line budget. 118 City of Denton City Council Minutes August 21, 1990 Page 3 Information Services - Gary Collins, Services, stated that there was non-personal services which amounted increases in the GIS maintenance costs. Director of Information a 1.18% increase in to about $5,000 due to Word Processinq - Collins stated that there were no increases in the non-personal category. This was a maintenance budget. He cautioned Council that the Wang equipment was getting quite outdated. The system was 13 years old as was the technology. City Manager Harrell stated that the equipment was of a critical nature but that the problem was the money involved in redoing the equipment. Electric Utilities - Bob Nelson, Executive Director for Utilities, stated that there were 22 divisions in the Utility Department. In the electric department, revenues were expected to be around $64.9 million, expenses around $64.8 million with a net of $69,400,000. There were about 145 employees in that department. No rate change was being proposed in the electric division. In the water department, revenues were expected to be about $12.5 million with expenditures about $12.4 million for a net of $54,170. There were 62 employees in that department. The budget was proposing a 9.97% increase in the water-rates for the next year. The wastewater revenues were expected to be about $7.4 million, expenditures about $6.9 million for a net of $411~941. There were 58 employees in the wastewater department with a proposed 9.46% increase in rates for next year. There were no anticipated bond sales in the electric department with some anticipated in the water and wastewater departments. Nelson reviewed the personnel for the electric division in which one employee was deleted from electric production and moved to electric communications. The electric distribution had 51 positions available and was now operating 12 people short. There was $30,000 in the advertising budget for economic development. Water Utilities - Nelson stated that payroll was 17% of the budget costs. Ray Roberts payment represented about 20% of the budget. The water budget had $15,000 for economic development. Council Member Ayer asked what the City had to do to get money from the Upper Trinity Regional Water District. Nelson replied that the District needed to get other area cities to sign a contract with the District and then have Denton sign a joint participation agreement with the District. City of Denton City Council Minutes August 21. 1990 Page 4 Council Member Hopkins asked how the shortfall was going to be paid back to the water account. Nelson replied that the Public Utilities Board decided not to pay back the money this year because of the economy. The money was programmed into the rates at a rate of $.5 million per year. Wastewater Utilities - Nelson stated that payroll made up 28% of this budget. There were 58 employees in this division. Nelson explained the duties of each department in this division. Council Member Trent asked Nelson to explain civilian overtime and civilian longevity. Nelson replied that longevity was a benefit to City employees in the amount of $4 per month per year that an employee worked for the City. Overtime was what it took to operate the organization. His goal this year was to hold overtime to a 5-10% level. The Council convened into the Regular Session at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry;. Mayor Pro Tem Boyd; Council Members Alexander, Ayer, Gorton, Hopkins and Trent. ABSENT: None 1. The Council considered approval of the minutes of the regular session of July 17, 1990. Hopkins motioned, Alexander seconded to approve the minutes as presented. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye." Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. Yard of the Month Presentations Mayor Castleberry presented the Yard of the Month Awards for August to: Dennis and Cathy Loccisano Jim and Sally Mudd Arby's Jack Highfill Skip's Boot and Shoe Repair 3. The Council considered approval of supporting the expansion of Dallas/Fort Worth Airport. a resolution International 119 120 City of Denton City Council Minutes August 21, 1990 Page 5 Reed Pigman, representing the~ North Texas Commission, stated that the DFW airport needed to expand in order to meet demands put on the Airport. It was a good neighbor to the surrounding communities. It was spending $120 million for buy outs, sound proofing, etc. If the expansion was not added, traffic and delays would be great. If delays were too great, a negative impact could occur in that companies would not be willing to locate, in the DFW area. He asked Council for support for the proposed resolution. Lloyd Harrell, City Manager, asked for the number of cities which had passed similar resolutions. Pigman replied he was not sure but that there were a number of them. Council Member Trent failed to see how adding crossing runways would fix any delays in time. Pigman replied that right now there were two ma~or north-south runways for instrument landing approaches during bad weather. The proposed plan would add two runways exactly parallel to the existing runways which would double the capacity for Iow visability-low ceiling approaches into DFW. Council Member Alexander asked for a clarification regarding the mitigation efforts by the Airport. Pigman replied that the Airport was refining areas that would be affected. There would be some buy outs, some mitigation with an easement, etc. Council Member Gorton asked if the additional runways were part of the master plan for the Airport. Pigman replied no that that was the reason for the environment impact study. The following resolution was considered: NO. R90-043 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, SUPPORTING THE EXPANSION OF DALLAS/FORT WORTH INTERNATIONAL AIRPORT. Alexander motioned, Boyd seconded to approve the resolution. Council Member Trent stated that without hearing from the other side, he couldn't support the resolution. On roll vote, Trent "nay," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried with a 6-1 vote. City of Denton City Council Minutes August 21, 1990 Page 6 Mayor Castleberry presented a proclamation for the Parkway Children's Greenspace. 4 o Consent Agenda Council Member Trent asked that Item 4.A.1. be pulled for special consideration. Boyd motioned, Gorton seconded to approve the Consent Agenda excluding Item ¢.A.1. Motion carried unanimously. A. Bids and Purchase Orders: 2. Bid 91130 - CRT's Controller, Printer System Bid 91131 - Maintenance of PC and Related Equipment 4. Bid 91133 - Padmounted Capacitor Banks 5. Bid 91128 - Alexander Drainage 6. Bid 91132 - West Oak Paving and Drainage 7. P.O. 998817 - American Management System 8. P.O. 998818 - IBM 9. P.O. 998813 - Eastern Electric 10. Bid 91069 - Change Order for Oak Hickory & Fry Paving and Drainage Item 4.A.1. was considered. Council Member Trent asked what was the present method for street sweeping. Bob Nelson, Executive Director for Utilities, stated that the City had a small street sweeper which was no longer usable. Currently the City had a contract with an outside agency to perform street sweeping. Approximately 50 miles per month were getting swept. The proposed unit would work in the residential areas of the City. Council Member Trent asked how the purchase price compared to leasing arrangements. Nelson replied that it could be done for one-half to two-thirds of the cost if not contracted out. 121 122 City of Denton City Council Minutes August 21, 1990 Page 7 Council Member Trent asked how many months of the year the unit would not be used. Nelson replied it would be used all year round. Council Member Trent asked if purchasing was the answer if' the last unit lasted only four years. Nelson replied that the plan was to work the unit on two shifts and never be idle. It was hoped that it would last five years. Mayor Pro Tem Boyd stated that several years ago there was a proposal to do all the street sweeping in-house. Later a proposal was presented to save some money by doing some of the sweeping in-house and some out-of-house. He felt that this was a situation where neither full contract or full in-house was economical. Council Member Ayer stated that he could see a need for some contract work from time-to-time. He felt that street sweeping was the responsibility of the City and did not want to see the City not own a street sweeper. Gorton motioned, Hopkins seconded to approve Consent Agenda Item 4.A.1. Motion carried unanimously. A. Bids and Purchase Orders: 1. Bid ~1116 - Street Sweeper 5. Ordinances A. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for the purchase of materials, equipment, supplies or services. (4.A.1. - Bid ~1116, 4.A.2. - Bid ~1130, 4.A.3 - Bid ~1131, 4.A.4. - Bid #1133) The following ordinance was considered: NO. 90-116 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS° EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Gorton motioned, Ayer seconded to adopt the ordinance. On roll vote, Trent "aye." Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. City of Denton City Council Minutes August 21. 1990 Page 8 123 B. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. (4.A.5. - Bid %1128, 4.A.6. - Bid ~1132) The following ordinance was considered: NO. 90-117 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Gorton motioned, Hopkins seconded to adopt the ordinance. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. C. The Council considered adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (4.A.9. - P.O. ~98813) The following ordinance was considered: NO. 90-118 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. Gorton motioned, Hopkins seconded to adopt the ordinance. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. D. The Council considered adoption of an ordinance authorizing the execution of a change order to a contract between the City of Denton and Jagoe Public Construction; and providing for an increase in the contract price. (4.A.lO. - Bid 91069) The following ordinance was considered: 124 City of Denton City Council Minutes August 21, 1990 Page 9 NO. 90-119 AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND JAGOE-PUBLIC COMPANY; PROVIDING FOR AN INCREASE IN THE CONTRACT PRICE; AND PROVIDING AN EFFECTIVE DATE. Hopkins motioned, Alexander seconded to adopt the ordinance. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. E. The Council considered adoption of an ordinance providing for the expenditure of funds for purchases of materials or equipment which are available from one source in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (4.A.7. - P.O. ~98817, 4.A.8. - P.O. %98818) The following ordinance was considered: NO. 90-120 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE. Gorton motioned, Ayer seconded to adopt the ordinance. On roll call vote, Trent "aye,,. Alexander "aye," Hopkins "aye,', Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. F. The Council considered adoption of an ordinance amending Sec. 3-14 of Chapter 3 (Airports and Aircraft) of the Code of Ordinances, by prohibiting the operation of ultralight aircraft on the City of Denton Municipal Airport and within the established traffic patterns of the City of Denton Municipal Airport; containing findings of facts: providing that any person violating the terms of this ordinance shall be deemed guilty of a misdemeanor and upon conviction shall be fine4 in any sum not mo~e than two hundred dollars ($ZO0.O0); and providing for an effective date hereof. (The Airport Advisory Board recommends approval.) Gene Wright, Vice-Chairman - Airport Advisory Board, stated that ultralight aircraft were unlicensed and unregistered. One did not have to be a pilot in order to fly an ultralight aircraft. They were very slow and did not mix well with City of Denton City Council Minutes August 21, 1990 Page 10 125 regulation aircraft. There was a fine ultralight airpark in the City of Denton. The Airport Advisory Board unanimously recommended approval of the ordinance for safety reasons. Council Member Ayer asked if the ordinance dealt with hot air balloons as well. Wright stated that the Board did not recommend hot air balloons as there were a few hot air balloon pilots in and around the area. Occasionally those pilots wanted to take off and land from the Airport and they made a presentation to the Airport Board. Hot air balloon pilots were registered pilots and carried radios with them. They were registered by the FAA. They entered into an agreement with the Airport Board to take off and land only at certain times - times which were not high traffic times. Council Member Ayer stated that the balloons were also very slow and not very maneuverable. Wright stated that they did not have to land down the runway. Council Member Ayer asked if the City could be assured that no planes would be coming in or going out at the time the hot air balloons were in the area. Wright replied that they assured the Board that that would not happen. Council Member Ayer asked how they could assure that. Wright answered that they had entered into a written agreement with the hot air balloons. Council Member Ayer stated that the City could not really keep airplanes from coming into the Airport. Wright replied yes that it depended on the conditions. Hot air balloons were not restricted to the same patterns as fixed wing aircraft. They did not have to taxi or enter the pattern. Council Member Trent stated that the Airport was not a private facility and he did not think a hot air balloon could be kept out if someone wanted to come out to the Airport and launch the craft. Wright replied that they had checked with the FAA on that question. He felt that the City could pass just such an ordinance restricting hot air balloons from the Airport. An appeal could be filed with the FAA if such an ordinance were passed. 126 City of Denton City Council Minutes August 21. 1990 Page 11 The following ordinance was considered: NO. 90-121 AN ORDINANCE AMENDING SEC. 3-14 OF CHAPTER 3 (AIRPORTS AND AIRCRAFT) OF THE CODE OF ORDINANCES, BY PROHIBITING THE OPERATION OF ULTRA- LIGHT AIRCRAFT ON THE CITY OF DENTON MUNICIPAL AIRPORT AND WITHIN THE ESTABLISHED TRAFFIC PATTERNS OF THE CITY OF DENTON MUNICIPAL AIRPORT; CONTAINING FINDINGS OF FACTS: PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON CONVICTION SHALL BE FINED IN ANY SUM NOT MORE THAN TWO HUNDRED DOLLARS ($200.00); AND PROVIDING AN EFFECTIVE DATE HEREOF. Ayer motioned, Hopkins seconded to adopt the ordinance. Mayor Castleberry stated that there was a person in the audience who requested to speak to the issue and asked Council's permission to allow the individual to speak. Council granted permission for the individual to address the issue. Scott Severen stated that he ran Lone Star Airpark, the ultralight airpark in Denton. He was also a staff member of the United Stated Ultralight Association which was the association that ran the FAA approved program for registering ultralight pilots as registered pilots and also carried out the ultralight vehicle registration. He suggested that the Airport Board did not investigate the situation thoroughly enough in that there was pilot registration available and a high compliance of pilot registration for ultralight aircraft. There was also vehicle registration available. In investigating the idea as to whether ultralights should be allowed at the Airport or not, he thought that the Airport Board would have consulted any notable figures in the ultralight community to get their input. He, being one of the foremost members of the ultralight community in the Texas area and in the United States, did not receive any such requests for information concerning the operational characteristics of ultralight aircraft. He felt that it might be discriminatory because the Airport was federally funded to keep ultralights out of the Airport if it had not been proven that the ultralights were a hazard. He suggested that the ordinance be temporarily tabled until it had been further discussed and thoroughly researched. Council Member Trent asked if Severen felt ultralights were safe in the Denton air pattern. Severen replied yes from what he had seen. City of Denton City Council Minutes August 21, 1990 Page 12 Council Member Alexander asked Severen aircraft at the Denton Airport. if he had landed his Severen replied yes on several occasions. Council Member Alexander asked if quite a few others landed at the Airport and had there been any problem that he was aware of. Severen replied not that he was aware of. He had spoken with Joe Thompson, Airport Manager, earlier and Thompson had indicated that there had been no problems since he had been the Airport Manager. Council Member Alexander asked why an ultralight would want to go into the Denton Airport. Wasn't there some danger in doing so and wouldn't an ultralight prefer to be in an airport which was designed specifically for that type of aircraft. Severen replied that generally yes it would be preferable to land at such an airport. But as a training facility it was very helpful to use the Denton Airport because of the lack of traffic at the Denton Airport. It was a good site to train students on how to mix with conventional aircraft. It was also good for his business as he had come to the Airport on occasions to pick up a customer who had flown in in his conventional aircraft. He knew of two of the fixed based operators at the Airport who had invited him to come visit them. Joe Thompson, Airport Manager, stated that the intent of the ordinance was to keep unlicensed, unregistered ultralight aircraft from commingling with the Denton Municipal Airport traffic. He and the City Attorney had researched with the FAA and that as long as an aircraft had an "N" number and the pilot was licensed, it could not be kept from any federally funded airport. The primary objective was to keep unregistered, unlicensed ultralights from mixing with the experienced pilots. Council Member Gorton left the meeting. Council Member Alexander stated that the ordinance would not prohibit a licensed registered ultralight aircraft from landing 'at Denton. Thompson replied yes that it would not be classified as an ultralight then if it were registered, Council Member Alexander stated that it would not be in that category. Ultralights by definition were non-registered and non-licensed. Thompson replied yes. 127 128 City of Denton City Council Minutes August 21, 1990 Page 13 Council Member Trent and Hopkins felt that that information shed a completely different light on the issue. Council Member Boyd left the meeting. Discussion was held as to the meaning of the designation of "ultralight" and the licensing procedures for those aircraft. Council Members Gorton and Boyd returned to the meeting. Council Member Alexander asked if Mr. Severen understood the ordinance in the terms of licensing the aircraft. Severen replied that the problem was with whom the aircraft was registered. The federal regulations which covered ultralight aircraft stated that the industry needed to self-regulate through pilot registration and vehicle registration. The intent of the FAA regulation was for a community association to regulate themselves and handle the registration. Council Member Trent asked how many ultralights landed at Denton. Thompson replied approximately 10 per year. Council Member Trent stated that in the letter in the backup from the FAA that the "decision to limit or ban hot air balloons and ultralight traffic must be made by the City as owner of the airport"...seemed to conflict with the recent discussion. He asked the City Attorney if she was comfortable that the City had the authority to make that decision based on the recent discussion. Debra Drayovitch, City Attorney, replied that she felt reasonably comfortable. She was not saying that an ultralight pilot might not file suit against the City because of the ordinance if he were prosecuted under the ordinance. She was not aware of any cases where the City did not have the authority. Council Member Trent asked if he had heard correctly that the two biggest tenants of the airport had invited the ultralights to the airport and did not have a problem with them at the airport. Thompson replied that he did not know that for a fact. Council Member Trent stated that he was not sure that it needed to go so far for only 10 landings per year. City of Denton City Council Minutes August 21, 1990 Page 14 129 Wright replied that in the hearings before the Airport Board, many pilots spoke and all were unanimous in their requests that ultralight aircraft be separated from normal traffic. Counc'il Member Gorton stated that neither of the individuals mentioned at the Airport had the responsibility of a lawsuit and called the question. On roll vote, Alexander "aye," Hopkins "aye," Gorton Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." carried unanimously with Trent abstaining. "aye," Motion Council Member Gorton asked for the rational for abstaining. Council Member Trent stated that at this point, he did not have satisfied in his mind, the legal position of what the ordinance implied. G. The Council considered adoption of an ordinance of the City of Denton approving the 1990 Appraisal Roll as certified by the Appraisal Review Board and submitted by the Denton Central Appraisal District. John McGrane, Executive Director for Finance, stated that it was a state law that the City approve the documents that the Central Appraisal District provided the City. The following ordinance was considered: NO. 90-122 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING THE 1990 APPRAISAL ROLL AND PROVIDING FOR AN EFFECTIVE DATE. Boyd motioned, Alexander seconded to adopt the ordinance. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. 6. Resolutions A. The Council considered approval of a resolution adopting the 1991-1995 Capital Improvement Plan. (The Planning and Zoning Commission recommended approval.) 130 City of Denton City Council Minutes August 21, 1990 Page 15 Bob Nelson, Executive Director of Utilities, stated the major items for the utility CIP were a new water plant and transmission line, elevated storage, underground lines, collection system infill, booster station, infiltration/inflow, development plan for sewer lines. Anticipated bond sales would be approximately $92.5 million for the time period. Council Member Alexander asked Nelson to summarize what projects would be delayed. Nelson replied a water tower on the west side on the City, upgrade of the dispatch center, automation of the systems, asbestos on boilers were some of the projects delayed. Frank Robbins, Executive Director for Planning, presented the General Government CIP plan (1) complete projects equal to the 1986 Bond Election before adding new debt, (2) limit selling new debt, (3) delay construction of four buildings which not only carried with them new debt service but substantial operation and maintenance costs (NE recreation center, south side recreation center, new library, construction of a law enforcement/court complex), (4) use sold bonds and bond savings to fund health and safety CIP items related to streets and drainage and the Parks Board's highest priority, athletic field development, (5) since revenue had become problematic and long-range forecasting of revenue was also problematic, financial targets of future debt issues were not presented, and the Five-Year Schedule of CIP projects for fiscal 1996 through 2000 were withdrawn, (6) new bond elections followed by new debt issues required for funding the proposed five year plan would be for streets and drainage only. Lloyd Harrell, City Manager, stated that a summary of the General Government CIP program was one in which the four building projects authorized by the voters would be held until revenues were better. The program would carry out all of the other CIP programs that were approved by the voters in the last bond election. All of the street projects, all of the drainage projects, all of the athletic fields would be completed within the five year CIP program. After a couple of years, when all of the authorized bonds were used for streets and drainage, a limited CIP election which would only fund additional street and drainage projects but would not fund any on the other items until the four building projects were completed might be considered. City of Denton City Council Minutes August 21, 1990 Page 16 Mayor Pro Tem Boyd stated that there were a number of promises made to the voters one of which was if the projects were approved, the City would build them and for the amount of money stated in the bond issue. One promise was kept in that by putting off the projects, taxes would not be increased to fund the repayment of the bonds. But the City was running the risk of failing to live up to the other two promises, i.e. that the projects would be built and for the money indicated. It probably would cost much more to build the projects three to four years in the future. Robbins replied yes that they would be more expensive. Mayor Pro Tem Boyd continued that the Council was really in a dilemma. If the projects were built now, the promise would be broken not to raise taxes to fund them. If the projects were put off, they might not get done at all or would not be able to be done for the amount of money anticipated. Council Member Ayer stated that the current police building was an example of not being adequate. He felt that the public had the perception that in previous years they had voted for monies to be spent for certain projects and then later those monies were spent for some other project. The Council needed to be sure that when the funds were spent, they were spent for the projects they were designated for. He felt that it would be valuable to buy space in the newspaper to publish a summary of how the money had been spent. The following resolution was considered: NO. R90-044 A RESOLUTION ADOPTING THE CAPITAL IMPROVEMENT PLAN PROPOSED BY THE PLANNING AND ZONING COMMISSION; AND PROVIDING FOR AN EFFECTIVE DATE. Hopkins motioned, Gorton seconded to approve the resolution. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. B. The Council considered approval of a resolution authorizing condemnation of real property necessary for the construction of drainage improvements near Willow Springs Drive. Jerry Clark, City Engineer, stated that the condemnation was needed for the Willow Springs drainage project. The City had been in negotiation for three years while the City was in litigation with the owner. The litigation was over an4 the agreement had been signed. The easement would allow the project to proceed. 131 132 City of Denton City Council Minutes August 21. 1990 Page 17 The following resolution was considered: NO. R90-045 A RESOLUTION AUTHORIZING THE CONDEMNATION OF REAL PROPERTY NECESSARY FOR THE CONSTRUCTION OF DRAINAGE IMPROVEMENTS HEAR WILLOW SPRINGS DRIVE; AND DECLARING AN EFFECTIVE DATE. Boyd motioned, Gorton seconded to approve the resolution. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. C. The Council considered approval of a resolution adopting a revised investment policy for the City of Denton to replace the existing investment policy. (The Investment Committee recommends approval.) Harlan Jefferson, Treasurer, stated that the policy was being revised for the following reasons: (1) the auditors had recommended an update of the policy, (2) the Government Treasurers Organization of Texas had reviewed the policy and felt it was not in compliance with their standards, and (3) the staff was recommending it for improved cash management practices. The following resolution was considered: NO. R90-046 A RESOLUTION ADOPTING A REVISED INVESTMENT POLICY FOR THE CITY OF DENTON TO REPLACE THE EXISTING INVESTMENT POLICY; AND DECLARING AN EFFECTIVE DATE. Ayer motioned, Gorton seconded to approve the resolution. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. 7. The Council was to consider approval of policy regarding candidate water and sewer lines. Utilities Board and the Planning and Zoning recommended approval.) a revised (The Public Commission This item was pulled by staff. 8. The Council considered approval of a request by Forest Hill ~2 Water Supply Corporation to receive a Certificate of Convenience and Necessity for water service. (The Public Utilities Board recommended approval.) City of Denton City Council Minutes August 21. 1990 Page 18 Bob Nelson, Executive Director for Utilities, stated that this was an area south of Hartlee Airfield. There were about 34 homes in the area already built and already being served by a small water system. Dual certification was needed for that area so that a homeowner could sell his house. Denton had no way of serving those homes at this time and thus approved' the dual certification. Alexander motioned, Ayer seconded to approve the request for dual certification. On roll vote, Trent "aye," Alexander "aye," Hopkins "aye," Gorton "aye," Ayer "aye," Boyd "aye," and Mayor Castleberry "aye." Motion carried unanimously. Miscellaneous matters from the City Manager. Lloyd Harrell, City Manager, presented the following items: A. Monthly Budget Update - John McGrane, Executive Director for Finance, stated that last month, a comprehensive nine month report had been presented which indicated the general fund, although revenues down, expenditures would off-set those revenues and be on target. At the end of 10 months, that picture was pretty much the same. A major concern in the revenues was sales tax as the revenues from that were off again. Expenditures would not exceed revenues by year end. B. The annual TMPA meeting would be September 13 in Greenville° Harrell requested the Council to reserve the · morning if possible to attend that meeting, C. Ernie Tullos had left the hospital that morning and was doing well after his surgery. D. It was the City's turn to host the meeting with the School District. A late September/ early October date was suggested. 10. There was no Executive Session held during the Work Session. 11. New Business The following items of New Business were suggested by Council Members for future agendas: A. Council Member Gorton suggested a work session item dealing with census numbers as soon as the City received the numbers, 133 134 City of Denton City Council Minutes August 21. 1990 Page 19 12. The Council did not meet in the Executive Session during the regular meeting. With no further business, the meeting was adjourned at 9:15 p.m. CITY OF DENTON, TEXAS 3295C BOB CASTLEBERRY, MAYOR/ CITY OF DENTON, TEXAS/ /