Minutes July 30, 1991CITY OF DENTON CITY COUNCIL MINUTES
JULY 30, 1991
The Council convened into the Work Session at 3:30 p.m. in the
Civil Defense Room.
PRESENT:
Mayor Castleberry, Council Members Perry, Smith
and Trent.
ABSENT:
Mayor Pro Tem Hopkins, Council Members Alexander
and Chew.
1. The Council
approving a compromise
Michael Wilson.
considered adoption of
settlement and release
an ordinance
agreement with
The following ordinance was considered:
AN ORDINANCE OF THE CITY OF DENTON, APPROVING A
COMPROMISE SETTLEMENT AND RELEASE AGREEMENT WITH
MICHAEL WILSON; AND PROVIDING FOR AN EFFECTIVE DATE.
Perry motioned, Smith seconded to adopt the ordinance. On roll
vote, Trent "nay," Smith "aye," Perry "aye," and Mayor
Castleberry "aye." The motion failed for lack of a quorum.
The vote Was 3-1.
Council Member Perry moved to postpone consideration of the
ordinance until later in the meeting when other Council Members
had arrived. Smith seconded the motion to postpone
consideration of the ordinance. Debra Drayovitch, City
Attorney, stated that the motion would also require a majority
vote. Council Member Smith withdrew her second of the motion,
and the motion was withdrawn from consideration due to lack of
a second.
2. The Council received a report and held a discussion
regarding joint ownership contract issues between the City of
Denton and the Upper Trinity Regional Water District relating
to the Ray Roberts Water Treatment Plant and give staff
direction.
Bob Nelson, Executive Director for Utilities, provided a recap
of the issues discussed at the previous meeting concerning area
regional water concerns and working towards a common goal of a
water supply. Nelson stated that the City of Denton wanted to
build and operate their own water plant. The joint agreement
with the Water District needed to be structured with that goal
in mind.
Council Member Alexander joined the meeting.
Nelson stated the three main issues regarding regional water
included water was essential for the economic growth of the
region, coordinated development could save money, and economy
of scale was possible in coordinated development.
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July 30. 1991
Page 2
225
Nelson explained that he was using rough dollar estimates when
discussing cost versus recovery of the dollar amounts. He also
discussed recovery of costs with the option of the sale of
water plant resources.
Council Member Chew joined the meeting.
Nelson explained that several options were available to the
Council concerning the capital costs of a water treatment
plant. He compared the costs of the City of Denton building
the water plant with and without the cooperation of the Water
District. Further discussion concerning the options was held.
Mayor Castleberry asked what further legal requirements would
be required if the City entered into the Agreement.
Debra Drayovitch, City Attorney stated that most of the legal
issues would need to be addressed in Executive Session.
Mayor Castleberry stated that specific direction could not be
given to staff without the information from the Attorney.
Council Member Chew stated that he would not be willing to do
anything that would be detrimental to the ratepayer of the City
of Denton.
Council Member Alexander stated that he would like to see a
carefully drawn contract structured with terms that would be
mutually beneficial.
Council Member Chew left the meeting.
Ms. Drayovitch stated that contracts could be drawn up which
could be compared for savings and cooperation.
Council Member Chew returned to the meeting.
The Mayor stated that the contract needed to be discussed at
the next meeting since no Executive Session was scheduled for
this meeting. The consensus of the Council was to continue to
pursue all alternatives and bring different options to the next
meeting. Mr. Nelson was also instructed to have the attorneys
begin pursuing a wholesale contract.
3. The Council received a presentation and held a
discussion of the budget for the Denton Convention and Visitors
Bureau.
George Gilkison, Chairman of the Denton Convention and Visitors
Bureau. highlighted the activities of the Bureau as outlined in
the agenda back up which included conventions, tourism and work
with the film bureau. Mr. Gilkison also outlined the short
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City of Denton City Council Minutes
July 30. 1991
Page 3
term and long term marketing plan goals for the Bureau. These
goals would be accomplished with the $160.000 received from the
hotel/motel tax. A detailed budget was provided in the agenda
packet.
Council Member Smith stated that she would like to see the
establishment of a visitors center on 1-35.
The meeting recessed at 4:53 p.m. for dinner.
The meeting reconvened at 5:05 p.m.
The Mayor stated he was going to change the order of the agenda
to consider Item #1.
1. The Council considered adoption of an ordinance
approving a compromise settlement and release agreement with
Michael Wilson.
The following ordinance was considered:
NO. 91-110
AN ORDINANCE OF THE CITY OF DENTON. APPROVING A
COMPROMISE SETTLEMENT AND RELEASE AGREEMENT WITH
MICHAEL WILSON; AND PROVIDING FOR AN EFFECTIVE DATE.
Perry motioned. Smith seconded to adopt the ordinance. On roll
vote. Trent "nay." Alexander "aye." Smith "aye." Chew "aye."
Perry "aye," and Mayor Castleberry "aye." Motion carried with
a 5-1 vote.
The Council returned to the regular agenda order.
4. The Council received a report and held a discussion
concerning a preliminary report by William M. Mercer on a
proposed classification and compensation program for the City
of Denton.
Tom Klinck, Director of Personnel, introduced Tom Riley, of
William M. Mercer, Inc., who provided an outline of the
objectives of the employee compensation study. The guidelines
the City presented Mercer were to develop a revised and
comprehensive salary management program, revise the pay fo~
performance process, simplify and standardize the current
program, and ensure the city's pay practices were competitive
with the current market and equitable throughout the City
organization. Extensive detailed information was provided in
the preliminary report provided to the Council as back up to
this item.
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July 30, 1991
Page 4
227
Riley described the current system in place. The City had a
step-rate pay system with nine different salary structures
including Civil Service. Current outdated job information
needed to be updated and the job evaluation process had become
cumbersome. The City's fiscal capabilities had also impacted
its ability to provide additional funds to pay employees what
employees wanted to be paid
Riley outlined, the project's approach to dealing with the
City's objectives. Phase I included internal equity issues or
the relationship of current positions across nine different
salary structures. Phase II required a market analysis of the
positions and salary structure design. Phase III developed a
pay for performance program to allow employees to move through
the salary structure system, and Phase IV outlined
recommendations for implementation of' the new compensation
program. Riley outlined the procedures used by the Mercer firm
to implement each phase of the study.
Council Member Trent expressed his concern for the
accomplishment of equitable compensation for those at both the
high and low end of the pay spectrum.
Riley pointed out that the pay for performance plan properly
administered within established guidelines would accomplish
equitable compensation over a period of time. Those at the
high end of the spectrum would have to realize that their
percentage rate of compensation would be less than those at the
bottom end.
Mayor Castleberry stated that the key to the program was
management and their evaluation of employees.
Riley concurred that the Council would be asking the management
to take more direct control of their employees in terms of pay
compensation which they have not been able to do under the step
plan and across-the-board increases.
Council Member Perry questioned the basis of organizations used
for market comparison for positions.
Riley stated that the entities outlined in the hand out
included survey results of the North Texas Region. Because of
the many varied positions in the City, it was necessary to
match some positions to their counterparts in the private
sector.
Council Member Trent elaborated that he felt the list of
comparison organizations did not provide enough comparison with
the private sector.
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City of Denton City Council Minutes
July 30. 1991
Page 5
Cathleen Chambliss, William M. Mercer, Inc., stated that in the
listing of Sources of Competitive Data, Compainy C, Company J,
Company K. and Company BB were private Denton employers who had
provided information to the Denton Personnel Association Survey
which was a confidential survey.
Klinck stated that part of the lmplementatloni strategy was to
start training managers and supervisors on the pay for
performance strategy during the first year for implementation
in the second year. The City would also be finalizing job
descriptions, rewriting policies and reviewing legality, and
updating our computer system for the new cha~ges in pay plan.
The proposed budget outlined the options for !brinain~
b~ow minimum employees to minimum and provid{ng ~c~eas~for 12%
ocner employees.
Council Member Perry questioned how many actbal human beings
were effected in the 12% below minimum category~
Tom Klinck stated approximately sevent¥-fivei employees city
wide.
Council Member Smith asked how many actual human beings were in
the over 120% category. ~
Klinck stated that he did not have an actual number.
Lloyd Harrell, City Manager, stated that the~e were only two
job classifications in the over 120% classification.
Council Member Alexander asked how many city's! in the area are
using the pay for performance program.
Klinck stated that he knew Fort Worth alnd Garland had
implemented. '
Riley stated many cities were trying to implement the system
and most problems occurred when sufficient funding was not
allocated for the merit matrix system. I
Council Member Alexander stated his concern o~ implementing a
pay for performance structure which was not funded sufficiently
to keep up with the cost of living, i
5. The Council received delivery of li991-92 proposed
budget.
John McGrane, Executive Director for Finance, !stated that the
proposed budget was based, on the prellminary tax appraisal
roll. The certified appraisal roll was $92 million less than
the preliminary roll. Alternatives to deal with the decrease
in the appraisal roll and how it effected the City would be
presented at the next Council meeting.
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July 30, 1991
Page 6
229
The meeting adjourned to the Visual Arts Center.
The Council reconvened into the Special Called Meeting at 8:00
p.m. in the Visual Arts Center, corner of Bell and Hickory,
Denton, Texas.
1. The Council considered approval of a resolution of
appreciation for retiring Board/Commission members.
The following resolution was considered:
"RESOLUTION OF APPRECIATION"
"RETIRING BOARD AND COMMISSION MEMBERS:
WHEREAS, the services
Denton's Boards and Commissions
Denton City Council: and
performed by the City of
are of great value to the
WHEREAS, the City Council wishes to commend the
members of the City's Boards and Commissions for the many hours
of volunteer service they devote to the betterment of our
community: and
WHEREAS, the City Council desires to publicly
acknowledge its appreciation to the retiring members of all
Denton Boards and Commission; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
That the sincere and warm appreciation to the retiring
members o£ the City's Boards and Commissions, felt by the
citizens and staff of the City of Denton, be formally conveyed
to them in a permanent manner by spreading this Resolution upon
the official minutes of the City of Denton; and
BE IT FURTHER RESOLVED:
That the City Council of Denton does hereby officially
and sincerely extend its best wishes to the retiring Board and
Commission members to continue to serve our community.
PASSED AND APPROVED this the 30th day of July, 1991.
BOB CASTLEBERRY, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
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City of Denton City Council Minutes
July 30. 1991
Page 7
APPROVED AS TO LEGAL FORM:
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY:
Perry motioned, Chew seconded to approve the resolution. On
roll vote, Trent "aye," Alexander "aye," Smith "aye," Chew
"aye," Perry "aye," and Mayor Castleberry "aye." Motion
carried unanimously.
The Mayor distributed plaques of appreciation to the retiring
Board and Commission members in attendance.
Betty Williams. Deputy City Secretary, administered the oath of
office to newly appointed and reappointed Board and Commission
members in attendance.
2. The Council considered approval
appreciation for retiring Council Members.
The following resolution was considered:
of a
resolution of
"RESOLUTION OF APPRECIATION"
RETIRING COUNCIL MEMBERS
HUGH AYERo RANDALL BOYD AND BOB GORTON
WHEREAS, the City of Denton has been extremely
fortunate in the past four yeas in having enjoyed the dedicated
and outstanding contributions of Hugh Ayer, Randall Boyd, and
Bob Gorton, and their efforts to make Denton a better city; and
WHEREAS, the City Council of the City of Denton wishes
to recognize three of its most valued members who have served
with distinction: and
WHEREAS, these three individuals always served above
and beyond the efficient discharge of their duties in promoting
the welfare and prosperity of the city, and have earned the
full respect of their fellow Council members and colleagues and
citizens of Denton: NOW° THEREFORE,
THE CITY COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
That a sincere and warm appreciation to Hugh Ayer,
Randall Boyd, and Bob Gorton, felt by the citizens and staff of
the City of Denton, be formally conveyed to them in a permanent
manner by spreading this Resolution upon the official minutes
of the City of Denton: and
City of Denton City Council Minutes
July 30. 1991
Page 8
231
BE IT FURTHER RESOLVED:
That the City of Denton does hereby officially and
sincerely extend its best wishes to these three retiring
Council Members for long and successful careers as members of
our community.
PASSED AND APPROVED this the 30th day of July, 1991.
BOB CASTLEBERRY, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
DEBRA A DRAYOVITCH, CITY ATTORNEY
BY:
The Mayor expressed the City's appreciation for the dedication
of the retiring Council Members and presented each with a
plaque of appreciation.
Hugh Ayer, Randall Boyd, and Bob Gorton each expressed their
gratitude.
With no iurther business, the meeting was adjourned.
CAST'.E"ERRY. MAYOR /
CITY OF DENTON, TEXAS/
/
CITY OF DENTON, TEXAS
5459M