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Minutes July 30, 1991CITY OF DENTON CITY COUNCIL MINUTES JULY 30, 1991 The Council convened into the Work Session at 3:30 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry, Council Members Perry, Smith and Trent. ABSENT: Mayor Pro Tem Hopkins, Council Members Alexander and Chew. 1. The Council approving a compromise Michael Wilson. considered adoption of settlement and release an ordinance agreement with The following ordinance was considered: AN ORDINANCE OF THE CITY OF DENTON, APPROVING A COMPROMISE SETTLEMENT AND RELEASE AGREEMENT WITH MICHAEL WILSON; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Smith seconded to adopt the ordinance. On roll vote, Trent "nay," Smith "aye," Perry "aye," and Mayor Castleberry "aye." The motion failed for lack of a quorum. The vote Was 3-1. Council Member Perry moved to postpone consideration of the ordinance until later in the meeting when other Council Members had arrived. Smith seconded the motion to postpone consideration of the ordinance. Debra Drayovitch, City Attorney, stated that the motion would also require a majority vote. Council Member Smith withdrew her second of the motion, and the motion was withdrawn from consideration due to lack of a second. 2. The Council received a report and held a discussion regarding joint ownership contract issues between the City of Denton and the Upper Trinity Regional Water District relating to the Ray Roberts Water Treatment Plant and give staff direction. Bob Nelson, Executive Director for Utilities, provided a recap of the issues discussed at the previous meeting concerning area regional water concerns and working towards a common goal of a water supply. Nelson stated that the City of Denton wanted to build and operate their own water plant. The joint agreement with the Water District needed to be structured with that goal in mind. Council Member Alexander joined the meeting. Nelson stated the three main issues regarding regional water included water was essential for the economic growth of the region, coordinated development could save money, and economy of scale was possible in coordinated development. City of Denton City Council Minutes July 30. 1991 Page 2 225 Nelson explained that he was using rough dollar estimates when discussing cost versus recovery of the dollar amounts. He also discussed recovery of costs with the option of the sale of water plant resources. Council Member Chew joined the meeting. Nelson explained that several options were available to the Council concerning the capital costs of a water treatment plant. He compared the costs of the City of Denton building the water plant with and without the cooperation of the Water District. Further discussion concerning the options was held. Mayor Castleberry asked what further legal requirements would be required if the City entered into the Agreement. Debra Drayovitch, City Attorney stated that most of the legal issues would need to be addressed in Executive Session. Mayor Castleberry stated that specific direction could not be given to staff without the information from the Attorney. Council Member Chew stated that he would not be willing to do anything that would be detrimental to the ratepayer of the City of Denton. Council Member Alexander stated that he would like to see a carefully drawn contract structured with terms that would be mutually beneficial. Council Member Chew left the meeting. Ms. Drayovitch stated that contracts could be drawn up which could be compared for savings and cooperation. Council Member Chew returned to the meeting. The Mayor stated that the contract needed to be discussed at the next meeting since no Executive Session was scheduled for this meeting. The consensus of the Council was to continue to pursue all alternatives and bring different options to the next meeting. Mr. Nelson was also instructed to have the attorneys begin pursuing a wholesale contract. 3. The Council received a presentation and held a discussion of the budget for the Denton Convention and Visitors Bureau. George Gilkison, Chairman of the Denton Convention and Visitors Bureau. highlighted the activities of the Bureau as outlined in the agenda back up which included conventions, tourism and work with the film bureau. Mr. Gilkison also outlined the short 226 City of Denton City Council Minutes July 30. 1991 Page 3 term and long term marketing plan goals for the Bureau. These goals would be accomplished with the $160.000 received from the hotel/motel tax. A detailed budget was provided in the agenda packet. Council Member Smith stated that she would like to see the establishment of a visitors center on 1-35. The meeting recessed at 4:53 p.m. for dinner. The meeting reconvened at 5:05 p.m. The Mayor stated he was going to change the order of the agenda to consider Item #1. 1. The Council considered adoption of an ordinance approving a compromise settlement and release agreement with Michael Wilson. The following ordinance was considered: NO. 91-110 AN ORDINANCE OF THE CITY OF DENTON. APPROVING A COMPROMISE SETTLEMENT AND RELEASE AGREEMENT WITH MICHAEL WILSON; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned. Smith seconded to adopt the ordinance. On roll vote. Trent "nay." Alexander "aye." Smith "aye." Chew "aye." Perry "aye," and Mayor Castleberry "aye." Motion carried with a 5-1 vote. The Council returned to the regular agenda order. 4. The Council received a report and held a discussion concerning a preliminary report by William M. Mercer on a proposed classification and compensation program for the City of Denton. Tom Klinck, Director of Personnel, introduced Tom Riley, of William M. Mercer, Inc., who provided an outline of the objectives of the employee compensation study. The guidelines the City presented Mercer were to develop a revised and comprehensive salary management program, revise the pay fo~ performance process, simplify and standardize the current program, and ensure the city's pay practices were competitive with the current market and equitable throughout the City organization. Extensive detailed information was provided in the preliminary report provided to the Council as back up to this item. City of Denton City Council Minutes July 30, 1991 Page 4 227 Riley described the current system in place. The City had a step-rate pay system with nine different salary structures including Civil Service. Current outdated job information needed to be updated and the job evaluation process had become cumbersome. The City's fiscal capabilities had also impacted its ability to provide additional funds to pay employees what employees wanted to be paid Riley outlined, the project's approach to dealing with the City's objectives. Phase I included internal equity issues or the relationship of current positions across nine different salary structures. Phase II required a market analysis of the positions and salary structure design. Phase III developed a pay for performance program to allow employees to move through the salary structure system, and Phase IV outlined recommendations for implementation of' the new compensation program. Riley outlined the procedures used by the Mercer firm to implement each phase of the study. Council Member Trent expressed his concern for the accomplishment of equitable compensation for those at both the high and low end of the pay spectrum. Riley pointed out that the pay for performance plan properly administered within established guidelines would accomplish equitable compensation over a period of time. Those at the high end of the spectrum would have to realize that their percentage rate of compensation would be less than those at the bottom end. Mayor Castleberry stated that the key to the program was management and their evaluation of employees. Riley concurred that the Council would be asking the management to take more direct control of their employees in terms of pay compensation which they have not been able to do under the step plan and across-the-board increases. Council Member Perry questioned the basis of organizations used for market comparison for positions. Riley stated that the entities outlined in the hand out included survey results of the North Texas Region. Because of the many varied positions in the City, it was necessary to match some positions to their counterparts in the private sector. Council Member Trent elaborated that he felt the list of comparison organizations did not provide enough comparison with the private sector. 228 City of Denton City Council Minutes July 30. 1991 Page 5 Cathleen Chambliss, William M. Mercer, Inc., stated that in the listing of Sources of Competitive Data, Compainy C, Company J, Company K. and Company BB were private Denton employers who had provided information to the Denton Personnel Association Survey which was a confidential survey. Klinck stated that part of the lmplementatloni strategy was to start training managers and supervisors on the pay for performance strategy during the first year for implementation in the second year. The City would also be finalizing job descriptions, rewriting policies and reviewing legality, and updating our computer system for the new cha~ges in pay plan. The proposed budget outlined the options for !brinain~ b~ow minimum employees to minimum and provid{ng ~c~eas~for 12% ocner employees. Council Member Perry questioned how many actbal human beings were effected in the 12% below minimum category~ Tom Klinck stated approximately sevent¥-fivei employees city wide. Council Member Smith asked how many actual human beings were in the over 120% category. ~ Klinck stated that he did not have an actual number. Lloyd Harrell, City Manager, stated that the~e were only two job classifications in the over 120% classification. Council Member Alexander asked how many city's! in the area are using the pay for performance program. Klinck stated that he knew Fort Worth alnd Garland had implemented. ' Riley stated many cities were trying to implement the system and most problems occurred when sufficient funding was not allocated for the merit matrix system. I Council Member Alexander stated his concern o~ implementing a pay for performance structure which was not funded sufficiently to keep up with the cost of living, i 5. The Council received delivery of li991-92 proposed budget. John McGrane, Executive Director for Finance, !stated that the proposed budget was based, on the prellminary tax appraisal roll. The certified appraisal roll was $92 million less than the preliminary roll. Alternatives to deal with the decrease in the appraisal roll and how it effected the City would be presented at the next Council meeting. City of Denton City Council Minutes July 30, 1991 Page 6 229 The meeting adjourned to the Visual Arts Center. The Council reconvened into the Special Called Meeting at 8:00 p.m. in the Visual Arts Center, corner of Bell and Hickory, Denton, Texas. 1. The Council considered approval of a resolution of appreciation for retiring Board/Commission members. The following resolution was considered: "RESOLUTION OF APPRECIATION" "RETIRING BOARD AND COMMISSION MEMBERS: WHEREAS, the services Denton's Boards and Commissions Denton City Council: and performed by the City of are of great value to the WHEREAS, the City Council wishes to commend the members of the City's Boards and Commissions for the many hours of volunteer service they devote to the betterment of our community: and WHEREAS, the City Council desires to publicly acknowledge its appreciation to the retiring members of all Denton Boards and Commission; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: That the sincere and warm appreciation to the retiring members o£ the City's Boards and Commissions, felt by the citizens and staff of the City of Denton, be formally conveyed to them in a permanent manner by spreading this Resolution upon the official minutes of the City of Denton; and BE IT FURTHER RESOLVED: That the City Council of Denton does hereby officially and sincerely extend its best wishes to the retiring Board and Commission members to continue to serve our community. PASSED AND APPROVED this the 30th day of July, 1991. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: 230 City of Denton City Council Minutes July 30. 1991 Page 7 APPROVED AS TO LEGAL FORM: DEBRA A DRAYOVITCH, CITY ATTORNEY BY: Perry motioned, Chew seconded to approve the resolution. On roll vote, Trent "aye," Alexander "aye," Smith "aye," Chew "aye," Perry "aye," and Mayor Castleberry "aye." Motion carried unanimously. The Mayor distributed plaques of appreciation to the retiring Board and Commission members in attendance. Betty Williams. Deputy City Secretary, administered the oath of office to newly appointed and reappointed Board and Commission members in attendance. 2. The Council considered approval appreciation for retiring Council Members. The following resolution was considered: of a resolution of "RESOLUTION OF APPRECIATION" RETIRING COUNCIL MEMBERS HUGH AYERo RANDALL BOYD AND BOB GORTON WHEREAS, the City of Denton has been extremely fortunate in the past four yeas in having enjoyed the dedicated and outstanding contributions of Hugh Ayer, Randall Boyd, and Bob Gorton, and their efforts to make Denton a better city; and WHEREAS, the City Council of the City of Denton wishes to recognize three of its most valued members who have served with distinction: and WHEREAS, these three individuals always served above and beyond the efficient discharge of their duties in promoting the welfare and prosperity of the city, and have earned the full respect of their fellow Council members and colleagues and citizens of Denton: NOW° THEREFORE, THE CITY COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: That a sincere and warm appreciation to Hugh Ayer, Randall Boyd, and Bob Gorton, felt by the citizens and staff of the City of Denton, be formally conveyed to them in a permanent manner by spreading this Resolution upon the official minutes of the City of Denton: and City of Denton City Council Minutes July 30. 1991 Page 8 231 BE IT FURTHER RESOLVED: That the City of Denton does hereby officially and sincerely extend its best wishes to these three retiring Council Members for long and successful careers as members of our community. PASSED AND APPROVED this the 30th day of July, 1991. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A DRAYOVITCH, CITY ATTORNEY BY: The Mayor expressed the City's appreciation for the dedication of the retiring Council Members and presented each with a plaque of appreciation. Hugh Ayer, Randall Boyd, and Bob Gorton each expressed their gratitude. With no iurther business, the meeting was adjourned. CAST'.E"ERRY. MAYOR / CITY OF DENTON, TEXAS/ / CITY OF DENTON, TEXAS 5459M