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Minutes June 05-06, 1992256 MINUTES OF THE 1992 CITY COUNCIL PLANNING SESSION HELD AT THE GARRETT CREEK RANCH EXECUTIVE CONFERENCE CENTER FRIDAY. JUNE 5. 1992 The meeting was called to order at 10:00 a.m. city Manager Lloyd Harrell welcomed the city Council to the planning session and introduced the staff and topics of the day. At 10:15 a.m., City staff began its presentations to the City Council. Presentations were made in the following order: Capital Improvements Program - John McGrane, Executive Director of Finance Short & Long Term Finances and Budget - John McGrane Park Development Update - Betty McKean, Executive Director of Municipal Services and Janet Simpson, Parks Planner. South Park Land Alternatives & Municipal Swimming Pool - Betty McKean & Janet Simpson. In regards to the financing of south park land alternatives and the repair work to swimming pool, staff requested direction from the city Council. The Council discussion involved methods of financing the purchase of the south park land and the renovation of the Municipal swimming Pool. Interest funds from the 1985 Bond Issue were proposed for use in conjunction with either of these projects. However, the Council decided to dedicate the funds to street improvements. Councilmember Mark Chew moved that $300,000 in earned interest funds from the 1985 Bond Program be used to fund street improvements. Councilmember Jane Hopkins seconded the motion. Council voted 7-0 in favor of the motion. In regards to the acquisition of the south park property, Councilmember Hopkins moved to use $500,000 of the 1986 Bond funds to purchase of the south park land. The motion was seconded by Councilmember Chew. Council voted 7-0 in favor of the motion. Finally, the Council directed staff to develop a Request for Proposals for architectural design work for Phase IA and IB of the Municipal Pool renovation project. Council also directed that Phase IA, totaling $300,000 be funded from earned interest funds from the 1986 Bond Program, but wait until the budget process to decide how to fund Phase IB. Councilmember Euline Brock moved to have staff develop the RFP, fund Phase IA of the renovation from 257 City Council Minutes 1992 Planning Session June 5-6, 1992 Page 2. bond interest funds and discuss the funding of Phase IB as part of the 1992-93 budget process. Councilmember Jack Miller seconded the motion. Council voted 5-2 in favor of the motion. Councilmembers Chew and Perry voted in opposition to the motion. After the motions and Council votes, staff presentations continued: Space Master Plan - Betty McKean At approximately 1:15 p.m., the City Council broke for lunch. The planning session resumed at 2:00 p.m. with staff presentations: Library Update - Joella Orr, Library Director Employee Compensation & Benefits - Tom Klinck, Personnel Director Police Update - Mike Jez, Police Chief Fire Update - John Cook, Fire Chief Comprehensive Strategic Planning - Frank Robbins, Executive Director of Planning and Community Development Engineering Update - Jerry Clark, Director of Engineering Utilities - Bob Nelson, Executive Director of Utilities, Lee Allison, Director of Water and Wastewater Services, Howard Martin, Director of Environmental Services, Jim Harder, Director of Electrical Services and Bill Angelo, Director of Community Services SATURDAY, JUNE 6, 1992 The City Council resumed its planning session at 8:30 a.m. The day was dedicated to reviewing prior year accomplishments and setting goals and objectives for the new year. Bob Saunders facilitated the discussion. The results from the session are attached. 258 CITY OF DENTON, TEXAS RESULTS FROM THE 1992 CITY COUNCIL PLANNING SESSION JUNE 5-6, 1992 AC_.C__COMPLISHMENTS 259 Served people well - things worked Settlement (trial) Waste Management suit over; successful switch over Councilmember Perry learned a lot, relationships, etc. Adjusted district boundaries Purchased south park land Good job including citizens in decision-making Fine working relationship with judicial/executive Economic development success Special Olympics Learned to trust/value staff Constituents have expectations from council members Moore building leases Director - minority class Loop 288, cooperation between city-highway department 2 260 Accomplishments (continued) Policing/fire community orientation Implementation of Mercer Plan Mark's work with American Legion, park Frank Robbins' work with Chamber of Commerce Square, streetscape project Volume of issues handled "Destiny decision" Upper Trinity Some good, long range planning Added another fire station Ambulance business in top shape Appointed stormwater advisory committee Student committee Lots of street work Work with'athletic leagues Work with public transit 3 Accomplishments (continued) 261 Priorities for work needed on buildings, long range program "Fix up" of old steam plant Facilitated development on Hunt property Example of good working relationships: staff, Council, property owners Citizen survey ExPansion of After School Action Site Airport development, improvements Dallas Drive median work Beautification Committee Tree City USA designation Work on substandard housing Continued good cooperation with County, Schools Working relationship of Council having some experiences to build respect for each other, listening, trust shared 4 262 Accomplishments (continued) Continue to work on sign ordinance Budget process Listening to public: sidewalks 5 ISSUES. CONCERNS, PROJECTS * Upper '[rinity * TMPA Concerns * Budget * Sign Ordinance * General Ords. Rules & Regulations * Stormwater utility * Impact Fees * Changing Public Participation Process for Council Meetings * Space - Moore Building * Charter Review * Task Force - New ClP - Bond Issue * 21st Century 'Shared Vision Process for Denton' * Chamber of Commerce & City Council Working Relationship 263 6 264 * Perception of City - "Difficult to Do Business With" Need for P.R. How to HELP "little Person" Deal with City staff * FM 2499 & Other Highway projects * New Park Superintendent * Upgrade of Streets * Renovation of Civic Center Pool * Total Quality Management - Internally Externally with citizens * Recycling * Landfill/Solid Waste Disposal * Intergovernmental Relationships - Local - State - National Implications of Bal. Budget * Substandard Buildings * Special Olympics - 25th Anniversary * Affirmative Action , I 7 * Economic Development Cost Effectiveness * A.D.A. -. * Water Tower Sighting/Design * Airport Development * Develop Plan for Sidewalk Repair * Legislative Action for Authority for 1/2¢ Sales Tax Relief for Property Tax * Lobbyist for Legislature? * Civil Service Reform * Trucking Regs, Etc. for Economic Development * Court of Record * Examination of User Fees * Relief for Property Tax * State In-Ueu-of-tax Payments * Housing - Continue Efforts for Low Cost * Disposition of Central Fire Station 265 8 266 * Public Safety Issues * Fry Street Fair * Donations. of Old Southern Hotel to Housing Authority * Entire Fairground Issue * Our Own Working Relationships 9 MAJOR ISSUES FOR 1992-93 267 TMPA '-' * Staff review of rate structures * Share with City Council * Evaluate Future I1. Rules and Regulations * Perception that City is difficult to do business in/with * Look at procedures are we both efficient, effective, and user friendly * Explore survey of businesses and development community on the topic * Objectivity is important * Questions about level of regulation, control, philosophy * Planning and Zoning, etc. * 21st Century Process 10 268 III. Public Relations * Open up Board/Commission appointments to "new partic_ipants" * Mayor's/Council corner in newspaper (no freelancing) * Parks and Recreation Insert (look for other ways like it) * Use Cable television * Public Information Officer IV. strategic Planning Process, (the 21 st Century) * Shared vision of the future * Staff will collect other experiences * Jack and Margaret work with staff to convene a steering committee V. Public Particioation at Council meetings * Anyone imay speak to agenda item * Three minute limit/speak at time item called 11 * Sign card before meeting 269 VI. Affirmative Action * Council needs to send signals * Hire where city can * Be inclusive in board appointments * Develop other non-civil service positions for minorities * Training managers to be sensitive * In-house workplace diversity committee VII. Charter Review * Wait until Texas Waste Management Issues are resolved * If committee is appointed, then process needs to comprehensive 12