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Minutes October 20, 199259 CITY OF DENTON CITY COUNCIL MINUTES OCTOBER 20, 1992 The Council convened into the Work Session at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tem Hopkins; Council Members Brock, Chew, Perry, Smith and Miller. ABSENT: None 1. The Council convened into the Executive Session to discuss legal matters (considered intervention in Dallas County Park Cities Municipal Utility District v. City of Dallas and City of Grapevine), real estate and personnel/board appointments. 2. The Council received a report and held a discussion regarding the University Student Ad-Hoc Committee and gave staff direction. Jesus Nava, Assistant to the City Manager, stated that the Committee had met on several occasions and had discussed potential projects. Jennifer Blanton, representing TWU and Chair of the Committee, stated that the Committee would be meeting once a month to discuss various issues. She suggested that the Committee meet with the Council near the end of the semester to receive a report on their progress. 3. The Council received a report from and held a discussion with Chuck Carpenter, President, Denton Chamber of Commerce, on the status of the Peterbilt employee relocation. This item was not considered as Mr. Carpenter was not able to attend the meeting. 4. The Council received a report and held a discussion regarding the addition of an Enrichment Program for the Children's Programs After School Action Site program and the Martin Luther King, Jr. Recreation Center's Kid Connection program and gave staff direction. Lloyd Harrell, City Manager, stated that former Council Member Jim Alexander suggested adding enrichment activities to the After School Action Site programs. Staff would be presenting those ideas to Council for their consideration. In addition there was a strong need to add an additional staff position, a recreation leader, for the Children's Program whether the enrichment program was approved or not. Alicia Mentell, Superintendent of Leisure Services, stated that there was a need for a recreation leader in this area. In 1985 there were 25Oparticipants and in the current year there were 400 participants. The Wilson, Sam Houston and Rayzor sites had been 60 City of Denton City Council Minutes October 20, 1992 Page 2 increased for additional enrollment. Another recreation leader was needed in order to maintain the current quality of service for the program. The new position would be funded exclusively from the $10 per month fee increase to participants in the After School Action Sites. This fee increase was implemented during fiscal year 1991- 92 and had expanded the Recreation Fund's revenue base so that the addition of a Recreation Leader in Children's Programs could be adequately supported. Two options for enrichment were explored. Option 1 addressed the exclusive use of Texas Woman's University volunteers for implementation. Option 2 proposed 1,040 instructor hours, reporting to the Children's Programs supervisor to implement the program, plus the use of TWU volunteers for the MLK Kid Connection program. Mentell detailed the pros and cons for each option and a detail of the budget breakdown for the program which was included in the agenda backup. Possible enrichment activities included tutoring, arts/crafts, tumbling, and environmental activities. Activities considered were ones which could be implemented on site. The program would still be able to be provided free of a charge to the Kid Connection Program as there would be no cost for the use of the TWU students. Licensing requirements mandated that all staff and volunteers working at the Action Sites have a criminal history check done. The use of the TWU volunteers would add approximately 36 such checks while the paid positions would only add approximately 4 checks. There would be no checks required at the Kid Connection site as it was not part of the licensed program although it maintained the same standards as the other sites. Staff was recommending Option 2 for Council consideration. Council Member Perry asked for a detail on the budget proposal. Mentell replied that the formula was: $5 x 350 participants x 9 months $15,750 1,40 hours x $10 instructor fee [10,400] Supply costs at $500 x 10 sites [5,000] Balance of $350 when completed $ 350 Based on the survey results, 100% of the parents surveyed were in favor of adding an enrichment program. Of %ho~e parents, 70% were willing to pay $5 or more for the new program. Council Member Chew asked for a clarification of the first paragraph on the staff summary report. He had a concern with the exclusive use of volunteers at the Kid Connection program. Mentell stated that the Kid Connection program at MLK was a free, drop-in program with no costs associated. Kid Connection was City of Denton City Council Minutes October 20, 1992 Page 3 61 currently beginning its third year of operation as a federally- funded Community Development Block Grant program. The use of the TWU volunteers for the program at this one location would eliminate the need to assess a fee to the Participants in the kid Connection program. City Manager Harrell stated that an option would be to ask the Community Development Block Grant Committee for additional funds in order to use paid employees rather than volunteers at MLK. Council Member Chew felt that before the program went any further, that option needed to be explored. Council Member Perry asked if parents would be able to afford the additional cost of the enrichment program. Mentell replied that the current fee was considerably less than what would be paid in the private sector. The affordability of the program was possible due to the joint venture with the School District. The District did not charge rental for the facility, custodial use or utility charges.· A survey done with the parents indicated that they would be willing to pay at least $5 more for the enrichment programs. City Manager Harrell stated that it would be possible to go back to sites and discuss with parents the proposal and the associated fee to get more current feedback on the issue. Council Member Perry stated that he would like to enlarge the program and make it available to more children. Mentell stated that there were license requirements in which the State limited the number of children at each site. The cap was dependent on what the State required. Council Member Brock asked if the scholarships were funded by adding more to the cost for the other students. Mentell replied that the budget was broken down to a minimum participation rate and the other students were not subsidizing the scholarships. Council Member Brock asked to what extent the program was self- supporting. Mentell reDlied that the Drogram was totally funded through the recreation fund which meant it was 100% self-supporting. City of Denton City Council Minutes October 20, 1992 Page 4 Mayor Castleberry asked how many children were served at the King Center. Mentell replied that there was a maximum of 50 participants per day. The program began as a licensed program where the students had be to registered. That program was not meeting the needs of the community and the parents asked to have a program where the students could be on a "drop-in" basis. The program was changed to accommodate those requests and the first 50 students who came per day were allowed in the program for that day. The average participation was approximately 35 students per day. There had never been anyone turned away from the site. Council Member Miller asked what was the range of number of students at the various sites. Mentell replied that the minimum was approximately 34 and the maximum was approximately 68. Council Member Miller asked if the quality of service would be the same at a larger site versus a smaller site. Brenda Burton, Children's Program Supervisor, stated that at the larger sites, staff would work as an assistant to the enrichment instructor. It may be that the activity would have to be divided among the group for larger school sites. Council Member Miller stated that he wanted to be sure that the same service would be provided at each site as parents were paying the same amount of fee at each site. He questioned whether a criminal background check should be done for MLK as was done with the other sites. Betty McKean, Executive Director for Economic Development/Municipal Services, stated that they were unable to do the criminal investigations in the non-licensed program as staff did not have a legal access to the system used for the checks. Council Member Chew felt that a check should be done at all center~. Mentell stated that the MLK program was originally a licensed program but the parents indicated that they did not want the formality of a licensed center. They wanted a drop-in type center rather than a formal center. Council Member Chew stated that he would like to review the formal feedback from the parents regarding that decision. City of Denton City Council Minutes Octc~cr Page5 Bur~n stated that n a program was licensed, children in the program c6u~not mix with children who were not in the program. At MLK there was a difficulty with the openness of the program and the other children at the Center. Attendance at the site dropped when the structure became too rigid so the program was redefined in order to accommodate the parents and their needs. Mayor Castleberry stated that there were two or three questions which Council would liked answered before it made any decisions on the program. He also asked about the possibility of licensing the MLK Center. Council Member Smith suggested a town meeting at the King discuss parents needs. 5. The Council received a report and held a discussion re~arding a proposed new route, advertising, and possible service expansions for public transportation in Denton and gave staff direction. Catherine Tuck, Administrative Assistant, presented ridership figures for the elde~ly/handihop r'iders. The figures had increased steadily over the years until the introduction of the trollies. The current routes went to many more places and the riders were able to use the trollies rather than having to use the door-to-door service. Tuck detailed the current routes and a proposed new route which would travel near the Denton State School and the Department of Public Safety building as well as Exposition Mills. She asked if~Council saw any other Points which needed to be addressed. Council Member Brock asked if the number of vehicles and the amount of expenditures would double if there were a back and forth type of service. Tuck replied that that could not be done at the current time but was ~ consideration fo~ the future. It would be the next logical ste~ to reverse the rqutes in the future rather than add another rou~e. Another issue ~as promotion of the system. Added emphasis would be given..to promote ridership on the routes. It was felt tha~!a professional would be most qualified to promote the transit sysf~m ~d $5,000 had been included in the 1993 grant for advertising and promotions. Interest letters were sent to both university marketing departments as well as local advertising firms. Some specific needs'included new route maps, advertising spots in the appropriate media, and promotional ideas. A third area was out-of-Denton trip requests. Before the Cit~ became the designated recipient of federal transit grant~, SPA/~ ha~ been serving the entire County with one system. With the 1990 census figures and the two new urbanized areas,, there were three systems City of Denton City Council Minutes October 20, 1992 Page 6 within Denton County - the City of Denton, the City of Lewisville and Denton County (outside Denton and Lewisville) o SPAN had received requests from a number of Denton citizens (who were 60 years or older) to take them from a Denton origin to a destination outside of Denton. This service was previously available to the elderly before Denton became an urbanized area. These requests were to take citizens to and from employment in the County, to medical facilities in Lewisville, and to visit friends or relatives in various areas outside Denton. The Federal Transit Administration did not prohibit transportation operations from providing this type of service as long as the origin or destination was within the Denton urbanized area. The City could not prioritize or prohibit trips based on the type of destination. The number of people this affected was approximately 6 and was about 50 trips per month. This included one lady who used the system to get to her place of employment each day. Since the City could not prioritize or restrict trips by purpose and since the numbers were small enough not to disrupt transportation, staff recommended that SPAN be allowed to continue out-of-town trips. This would be a temporary measure since a goal of the City and SPAN was to provide connection points to join the City'Handihop and elderly system with the County system. This was expected to be in place by the first of the year. Mayor Pro Tem Hopkins asked if there were enough vehicles and enough funds to be able to provide an out-of-town trip for just one person at any given time. Tuck replied that if an individual needed to go to Lewisville or a destination outside of the City, a schedule was set up to work the out-of-town trip in with another trip. Due to the time factor involved, the item was continued to the Regular Session. 6. The Council received a report and held a discussion concerning assignment of ambulance reimbursements for subscription service and gave staff direction. This item was considered during the Regular Session. 7. The Council considered appropriate dates for annual evaluation sessions for City Council employees. This item was considered during the Regular Session. The Council convened into the Regular Meeting at 7:00 p.m. in the Council Chambers of City Hall. City of Denton City Council Minutes October 20, 1992 Page 7 PRESENT: Mayor Castleberry; Mayor Pro Tem Hopkins; Council Members Brock, Chew, Perry, Smith and Miller. ABSENT: None 1. Pledge of Allegiance The Council and members of the audience recited the Pledge of Allegiance. 2. The Council considered approval of the minutes of the Special Call Session of September 29, 1992 and the Regular Session of October 6, 1992. Hopkins motioned, Smith seconded to approve the Minutes as presented. Council Member Perry asked for an addition to page 21 of the October 6 meeting. A suggestion by Council Member Chew for future agendas had been omitted. The suggestion was for a time table for evaluation of City Council employees. Hopkins and Smith agreed to amend their motion and second to include the addition. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. The Mayor presented a proclamation for National Pharmacy Week. The Mayor presented to the Council an award presented to the Zoning Task Force from the Texas Chapter of the American Planning Association for Denton mixed used district development. 3. Citizen Reports A. The Council received a citizen report from a representative .of the Youth in Government Program regarding their activities for the day. Kim Meaker stated the students were able to experience various positions in City government. They were impressed to see how effectively the City was run and were impressed with City staff and the City Council. The students attended the Executive Staff meeting and held a mock City Council meeting in the afternoon. They reviewed a parking ordinance, a fraternity 2oning r~u~t and airport condemnation. Approximately 30 students participated in the event. City of Denton City Council Minutes October 20, 1992 Page 8 Mayor Castleberry indicated that this was a YMCA sponsored project and introduced the YMCA representatives. B. The Council received a citizen report from Brian Bennett regarding the Fry Street Fair. Mr. Bennett stated that it was not the Fair which he wanted to talk about but rather the vote taken and the procedure on the vote. The vote taken in the work session was perceived as premature by the students. Little or no communication between the City Council and Delta Lodge was made before the vote was taken. The issue at that Council meeting was not to be voted on but perhaps the Council felt it was time for a vote. The students felt the vote was hasty and lacked communication. The following evening, the UNT Student Government met and was upset with the City Council. It condemned the City Council in regards to its action. Bennett felt that the Student Advisory Committee would be a good vehicle to discuss these types of issues. The Student Association passed a resolution which included addressing a letter to the Council regarding its action and was conducting a petition drive for those who were concerned with the Fry Street Fair. More citizen reports would be presented to Council in an effort to continue communication regarding the issue. He was hopeful that the Council would listen to the students regarding the issue. C. The Council received a citizen report from Wayne Tyra regarding speeders in a mobile home park. Mr. Tyra was not present at the meeting. 4. Public Hearings A. The Council held a public hearing to consider a variance to Sec. 34-114, paragraph 3 of the Subdivision & Land Development Regulations, pertaining to the dedication of right-of-way along a public street. The variance pertained to Pacific Street, and was requested by Dale Irwin, owner of Carroll Park Place II, located directly east of Carroll Boulevard, south of Maple Street, and west of Pacific Street. (The Planning and Zoning Commission recommended aDproval). Frank Robbins, Executive Director for Planning, stated that the variance was for right-of-way dedication on Pacific Street. The detailed plan had been approved a number of months ago and the project had already been through the zoning process from 2-F to Planned Development. Due to an error in the dimensions of the land, the variance was being requested for the right-of-way dedication. If the variance were approved, the preliminary plat City of Denton City Council Minutes October 20, 1992 Page 9 listed under the Consent Agenda could be approved. If the variance were denied, the plat would not be considered. All of the criteria for a variance were met. (1) Granting the request would not violate any master plans - the variance did not violate any of the City's master plans. (2) Special or particular conditions upon which the request was based related to the physical features of the property - the property was unusual in that it was a small, narrow piece of land bounded by public right-of-way on three sides and Pacific Street was a dead-end street serving only a few residences. (3) The special or peculiar conditions did not result from or was not created by the owner's or any prior owner's omission - the unique shape of the property was created by the city when Carroll Blvd. was constructed. The variance would not change how the property would be developed. Instead of a 5' right-of-way dedication, there would be a 5' easement which would serve the same purpose as the right-of-way dedication. The Mayor opened the public hearing. Bud Hauptmann, representing the petitioner, stated that he would be glad to answer any questions the Council had. The Council did not have any questions for Mr. Hauptmann. The Mayor closed the public hearing. Hopkins motioned, Perry seconded to approve the variance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. The Council continued with the Work Session Item #5. Catherine Tuck, Administrative Assistant, stated that the third item the Council was considering was trip requests outside the City limits. Not allowing those requests would affect 6 people with one requiring two trips per day to and from work. Staff needed direction as to whether to go outside the City limits for these trips. Mayor Pro Tem Hopkins asked how many months or years it would be until there was a connection with Lewisville. Tuck replied that it would probably be as close to the end of the year as possible to complete reorganization of the routes and then begin county-wide oDeration discussion after th~ first of th~ y~ar. 68 City of Denton City Council Minutes October 20, 1992 Page 10 Council Member Brock asked for the degree which providing this service outside city limits would interfere with requests within the City. Tuck replied that the degree which SPAN had indicated was not substantial enough to impose an impediment to Denton citizens. It was a small number of trips compared to monthly requests. Council Member Brock asked if there were a possibility of connecting with County transportation and take those individuals to a certain point and then the County would take over. Tuck replied that that was a possibility and would be the most efficient way to do the trips. In the interest of time, SPAN was now doing door-to-door service to accommodate the citizen and to be most cost effective for the vehicle. Mayor Castleberry asked if the service were not available for the individual to take him to his employment, would he not be able to continue to hold the job. Tuck replied that that possibility existed. Mayor Castleberry asked that Tuck review the options. Tuck replied that the options included to continue to go outside city limits, to have no trips outside city limits, or to provide the service as an interim solution and work on connecting with the County system. Miller motioned, Perry seconded to continue to provide the service until a problem arose and have staff study a county-wide system. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously with Council Member Chew abstaining as he was a member of the SPAN Board of Directors. Tuck continued .that the final item for Council consideration was possible future expansions. A suggestion had been made to connect the Denton system to the Dalla~ =ymt~m through a Park and Ride operation or through the DART system. Another idea was for a shuttle service to the DFWAirport. Currently there was a private system which provided that service. The FTA would require a formal bidding process which would provide the opportunity for the private carrier to participate and compete for the service. Council Member Perry asked if there were any plans for an underground system in the future and suggested including it as an City of Denton City Council Minutes October 20, 1992 Page 11 idea for the future. Council Member Brock indicated that she was interested in continued investigation for airport service. The Council returned to the regular agenda order. 5. Consent Agenda Council Member Chew asked that Item 5.A.1. be pulled for special consideration. Hopkins motioned, Smith seconded to approve the Consent Agenda with the exception of Item 5.A.1. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. Bids and Purchase Orders: 2. Bid #1415 - Distribution Transformer 3. Bid #1417 - Transformer Oil Testing 4. PC #30267 - General Electric 5. PC #30268 - General Electric Bo Plats and Replats 1. Considered a preliminary plat of Lot 1, Block 1, of the Carroll Park Place Two Addition. The .437 acre tract was located on the east side of Carroll Boulevard, directly south of Maple Street, abutting Pacific Street. (The Planning and Zoning Commission recommended approval.) Council considered Item 5.A.1. Council Member Chew stated that the bids had, from the highest to lowest, a $15,000 difference and about 30 extra days for the work. He questioned those figures. Between the lowest bid and the next lowest bid was approximately a $4,000 difference. Tom Shaw, Purchasing Agent, stated that he saw no reason to not accept the low bid of Southwest Industrial. There was a miscommunication on number of days to complete versus the number of days to start. Southwest Industrial interpreted it to mean days until they actually started the project, the other bidders interpreted it to mean the days until the project was completed. He had talked with Southwest Industrial regarding the project and he had no reason to think they would not compl~t~ work in th~ specified days. 70 City of Denton City Council Minutes October 20, 1992 Page 12 Chew motioned, Smith seconded to approve Item 5.A.1. On roll vote, Brock "aye", Miller "aye" Hopkins "aye", Smith "aye" Chew "aye" Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. ae Bids and Purchase Orders 1. Bid #1411 - Window Replacement/Visual Arts 6. Ordinances A. The Council considered adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (5.A.1. - Bid #1411, 5.A.2. - Bid #1415, 5.A.3. - Bid #1417) The following ordinance was considered: No. 92-180 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Smith motioned, Hopkins seconded to adopt the ordinance, On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered adoption of an ordinance providing for the expenditure of funds for purchases of materials or equipment which are available from one source in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (5.A.4. - PC #30267, 5.A.5. - PC #30268) The following ordinance was considered: No. 92-181 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE. City of Denton City Council Minutes October 20, 1992 Page 13 71 Brock motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered adoption of an ordinance approving the 1992 tax rolls. John McGrane, Executive Director for Finance, stated that this was a requirement of the Texas State Property Tax Board to approve the appraisal rolls which came from the Denton Central Appraisal District and the tax rolls which took the information from those appraisal rolls and applied the exemptions and tax rate. The following ordinance was considered: No. 92-182 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING THE 1992 TAX ROLLS; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Hopkins seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. D. The Council considered adoption of an ordinance establishing fees for reinspections of food establishments as conducted by the City of Denton Environmental Health Services Division. Lloyd Harrell, City Manager, stated that this item had been included in the budget discussions and complied with the wishes of the Council. The following ordinance was considered: No. 92-183 AN ORDINANCE ESTABLISHING FEES FOR REINSPECTIONS OF FOOD ESTABLISHMENTS AS CONDUCTED BY THE CITY OF DENTON ENVIRONMENTAL 'HEALTH SERVICES DIVISION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED FIVE HUNDRED DOLLARS ($500.00); AND PROVIDING AN EFFECTIVE DATE. 72 City of Denton City Council Minutes October 20, 1992 Page 14 Chew motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 7. Resolutions A. The Council considered approval of a resolution appointing members to the North Texas Higher Education Authority. John McGrane, Executive Director for Finance, stated that the Authority had state and federal legislation which enabled it to issue tax exempt bonds to purchase student loans. Arlington and Denton had established the Authority. Two of the four positions for Denton were up for renewal. The current members, Mr. Governor Jackson and Ms. Neta Stallings, had been suggested to be reappointed. The following resolution was considered: No. R92-061 A RESOLUTION APPOINTING MEMBERS TO THE BOARD OF DIRECTORS OF THE NORTH TEXAS HIGHER EDUCATION AUTHORITY; AND DECLARING AN EFFECTIVE DATE. Hopkins motioned, Chew seconded to appoint Governor Jackson and Neta Stallings. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered approval of an interlocal ambulance agreement between the City of Denton and the City of Argyle for ambulance services. John Cook, Fire Chief, stated that Items B through I were interlocal agreements for small cities contract for ambulance service. These. were renewal contracts with no changes other than population figures. Council Member Miller asked if the subscription service applied to these cities also. Cook replied yes. City of Denton City Council Minutes October 20, 1992 Page 15 73 The following resolution was considered: No. R92-062 A RESOLUTION APPROVING AN INTERLOCALAMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AI~D THE CITY OF ARGYLE FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. Perry motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered approval of an interlocal ambulance agreement between the City of Denton and the City of Corinth for ambulance services. The following resolution was considered: No. R92-063 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF CORINTH FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. Hopkins motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. D. The Council considered approval of an interlocal ambulance agreement between the City of Denton and the City of Sanger for ambulance services. The following resolution was considered: No. R92-064 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF SANGER FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. Brock motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 74 City of Denton City Council Minutes October 20, 1992 Page 16 E. The Council considered approval of an interlocal ambulance agreement between the City of Denton and the City of Krum for ambulance services. The following resolution was considered: No. R92-065 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF KRUM FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. Hopkins motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. F. The Council considered approval of an interlocal ambulance agreement between the City of Denton and the City of Ponder for ambulance services. The following resolution was considered: No. R92-066 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF PONDER FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. Smith motioned, Hopkins seconded to approve the resolution. On roll vote, Brock "aye" Miller "aye", Hopkins "aye" Smith "aye" Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. G. The Council considered approval of an interlocal ambulance agreement between the City of Denton and the City of Shady Shores for ambulance services. The following resolution was considered: No. R92-067 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF SHADY SHORES FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. 75 City of Denton City Council Minutes October 20, 1992 Page 17 Brock motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. H. The Council considered approval of an interlocal ambulance agreement between the City of Denton and the City of Hickory Creek for ambulance services. The following resolution was considered: No. R92-068 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF HICKORY CREEK FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. Brock motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. I. The Council considered approval of an interlocal ambulance agreement between the City of Denton and the City of Lake Dallas for ambulance services. The following resolution was considered: No. R92-069 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF LAKE DALLAS FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. Smith motioned, Hopkins seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. J. The Council considered approval of a resolution authorizing an application for a grant to participate in the National Tree Planting Program, committing local matching funds and in-kind services to match the amount of the grant. Bob Tickner, Superintendent of Parks, stated that the resolution would allow the City to Darticipate in the Small Bu~ine~ Administration's Tree Grant Program which was administered through the Texas Forest Service. Last year the City received 111 trees City of Denton City Council Minutes October 20, 1992 Page 18 which were planted in various City parks. This year the City would receive 70 trees which would be planted in the Civic Center Park and Evers Park. This year the City would be required to make some cash contributions as well as in-kind contributions. The money would come from the Beatification account. The following resolution was considered: No. R92-070 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, AUTHORIZING AN APPLICATION FOR A GRANT TO PARTICIPATE IN THE NATIONAL TREE PLANTING PROGRAM; COMMITTING LOCAL MATCHING FUNDS AND IN-KIND SERVICES TO MATCH THE AMOUNT OF THE GRANT; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. K. The Council considered approval of a resolution authorizing the Executive Director of Finance to execute documents necessary to claim unclaimed property on behalf of the City of Denton. John McGrane, Executive Director of Finance, stated that the City had been notified by the State Treasurer's Office that there was an amount which had been submitted as unclaimed funds in the name of the City of Denton to be claimed by the City of Denton. The funds were for Sesquicentennial activities with approximately $1,000 to be claimed. The following resolution was considered: No. R92-071 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR OF FINANCE TO EXECUTE DOCUMENTS NECESSARY TO CLAIM UNCLAIMED PROPERTY ON BEHALF OF THE CITY OF DENTON; AND PROVIDIN~ POR AN EFP~CT~V~ DATE. Perry motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 77 City of Denton City Council Minutes October 20, 1992 Page 19 L. The Council considered approval of a resolution requesting that municipalities be allowed to regulate consumption of alcoholic beverages within certain designated areas of the municipality. Mayor Castleberry indicated that this item had been pulled from consideration. 8. The Council considered appointments of Advisory Board members to the Downtown Advisory Board, the Electrical Code Board and the Animal Shelter Advisory Committee. Mayor Castleberry indicated that Council had discussed the reappointment of a committee member to the Animal Shelter Advisory Committee and was now ready to make a formal appointment. Hopkins motioned, Chew seconded to appoint Jesus Nava to the Animal Shelter Advisory Committee. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 9. Miscellaneous matters from the City Manager. Mayor Castleberry indicated that Council would return to the Work Session items which had not been discussed earlier. Work Session Item 6. The Council received a report and held a discussion concerning assignment of ambulance reimbursements for subscription service and gave staff direction. Kathy DuBose, Director of Accounting and Budget Operations, stated that staff was proceeding with the implementation of the subscription service. A benefit of the service was that the City would take insurance assignments and Medicare assignments. Non- members would be responsible for all of the ambulance bill. Staff was ready to move ahead with the program and to send out the applications with the utility bills. City Manager Harrell stated that he wanted to bring this item to Council to illustrate how it would now help those individuals on Medicare but only to those who were signed up for the program. Smith motioned,Hopkins seconded to proceed with the program. On roll vote, Brock "aye", Miller "aye", Hopkins "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 78 City of Denton City Council Minutes October 20, 1992 Page 20 Work Session Item #7. The Council considered appropriate dates for annual evaluation sessions for City Council employees. A suggestion was made to consider the evaluations on the fourth Tuesday in November which would be November 24th. Consensus of the Council was to schedule the evaluations for November 24th. Lloyd Harrell, City Manager, presented the following item: A. Reminder of the City Open House which would be held October 30, 1992. He encouraged the Council to attend if possible. 10. The following action was taken on Executive Session items discussed during the Work Session Executive Session: A. Mayor Castleberry asked for a motion to direct the City Attorney to intervene on behalf of the City in the Park Cities lawsuit. Chew motioned, Hopkins seconded to direct the City Attorney to intervene on behalf of the City in the Park Cities lawsuit. On roll vote, Brock "aye", Miller "nay", Hopkins "aye", Smith "nay", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried with a 5-2 vote. 11. New Business The following items of New Business were suggested by Council Members for future agendas: A. Mayor Pro Tem Hopkins asked for a work session item regarding the removing of plats and replats from the Consent Agenda and from Council action. If the Council voted on plats and replats, it gave the citizens the idea that Council could exercise action on those items. As long as the plat or replat met State requirements, the Council had not have the right to deny the plat or replat. B. council Member Perry asked for the legal background for the requirement which stated that the Council could not deny a plat or replat which met all State requirements. C. Council Member Brock asked for a work session item regarding the possibility of changing the procedure for a plat which was in an older section of the City. City of Denton City Council Minutes October 20, 1992 Page 21 79 12. The Council did not convene into the Executive Session during the Regular Session. With no further business, the meeting was adjourned at 8:15 p.m. BO~ CASTL~~ CITY OF DENTON, TEXAS ACC000Cl