Minutes September 14, 1993304_
CITY OF DENTON CITY COUNCIL MINUTES
September 14, 1993
The Council convened into a Work Session on Tuesday, September 14,
1993 at 5:15 p.m.
PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members
Brock, Chew, Cott, Perry, and Miller.
ABSENT: None
1. The Council convened into the Executive Session to discuss the
following:
Legal Matters -- Under TEX. GOV'T CODE Sec. 551.071.
1. Received legal advice regarding councilmembers'
attendance at neighborhood meetings.
Considered action in litigation styled Gillespie v.
City of Denton.
B. Real Estate Matters -- Under TEX. GOV'T CODE Sec. 551.072
1. Considered purchase of land on Foster Road.
Ce
Personnel/Board Appointments -- Under TEX. GOV'T CODE
Sec. 551.074.
2. The Council received a report and held a discussion regarding
a proposed ordinance to remove truck traffic from a portion of U.
S. Highway 380.
Jerry Clark, City Engineer, stated that Highway 380 was the city's
main arterial going east-west through the city. Loop 288 was
recently completed to the north. Highway 380 had a very high
percentage of trucks between 8-10% while normal truck percentages
was between 2-3%. There were often major accidents in the Highway
380 area. Staff was suggesting routing trucks to Loop 288 via the
service road. Highway 380 was too congested for truck traffic to
the extent which was there now.
Mayor Pro Tem Smith asked about the sound barrier for the Neptune
neighborhood.
Rick Svehla, Deputy City Manager, stated that the project would be
bid in October.
Mayor Pro Tem Smith asked how long of a procedure would it be to
reroute the trucks.
Clark replied approximately October - November.
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Council Member Perry asked if the change would pose any problems
with the trucks from the standpoint of the drivers.
Clark felt that it would be a faster route on Loop 288 than going
through town.
Council Member Brock questioned the difference between the way the
two roads were made.
Clark stated that the newer roads were better equipped to handle
the truck traffic than the older roads.
Council Member Miller asked about the status of a traffic signal on
Kings Row and Loop 288.
Clark replied that the intersection did not meet warrants. The
State did look at special warrants in some cases.
Council Member Miller felt that a signal light was needed at that
intersection due to the school in the area.
Clark stated that the State required a warrant which the
intersection did not meet. The School could route the bus traffic
so as to not cross the intersection.
Council Member Miller felt that this was a difficult intersection.
He asked what was the position of John Blaine.
Clark replied that if the project were not supported by Blaine, it
might not go through.
Svehla stated that the Highway Commission was the one to choose and
generally speaking, the Commission followed the direction of the
local District.
Council Member Cott stated that trucks paid a road tax and had paid
for those roads. They should be given consideration at a public
hearing.
Item #4 was considered.
4. The Council received a report and held a discussion regarding
Phase I renovations to the Denton Municipal Complex, City Hall and
City Hall West.
Bruce Hennington, Facilities Manager, stated that bids for the
construction would be presented to Council on October 5, 1993.
Phase I included the Denton Municipal Complex. Departments
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included in the building were the Law Enforcement Center, Human
Resources, and Information Services. City Hall West included
Engineering/Transportation/Streets, Planning, Code Enforcement,
Inspections, and Utility Development. City Hall would include the
City Council, the City Manager's Office, Economic
Development/Municipal Services, the City Attorney, and Facilities
Management. Customer Service and all finance areas would remain at
City Hall plus Community Services.
Mayor Castleberry asked about Main Street location.
Hennington replied that it would remain in its current rented
space.
Mayor Castleberry suggested that it move to City Hall West.
Due to time constraints, this item was continued during the Regular
Session under Miscellaneous Matters from the City Manager.
3. The Council received a report and held a discussion regarding
bank depository proposals.
Harlan Jefferson, Director of Treasury Operations, stated that it
was the City's practice to go out biannually for bids to select a
financial institution to serve as the City's bank depository. Some
of the services requested included payroll processing, accounts
payable, accounts processing, etc. The bids were sent out to
select a bank depository for the next two years. The Investment
Committee reviewed those bids and recommended using First State
Bank as the primary banking facility with Bank One as the secondary
facility. Jefferson detailed the criteria from which the facility
was selected which was included in the agenda backup. One of the
major criteria was the ability to perform the services requested.
First State Bank could perform the job in the City while Bank One
had to use a facility in Fort Worth. Direct deposit was another
consideration. The cost from the First State Bank was the same as
the cost from them in 1991.
The Council convened into the Regular Meetin~ at 7:00 p.m. on
Tuesday, September 14, 1993.
PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members
Brock, Chew, Cott, Perry, and Miller.
ABSENT: None
1.. Pledge of Allegiance
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The Council and members of the audience recited the Pledge of
Allegiance.
2. The Council considered approval of the minutes of the Regular
Session of August 17, 1993 and the Special Call Session of August
24, 1993.
Brock motioned, Chew seconded to approve the minutes as presented.
On roll vote, Brock "aye", Cott, "aye", Miller "aye", smith "aye",
Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion
carried unanimously.
3. The Council considered
appreciation for J. R. Daniel.
Mayor Castleberry presented
appreciation to Mr. Daniel.
approval of a resolution of
the resolution and a plaque of
The following resolution was considered:
No. RA93-008
RESOLUTION OF APPRECIATION FOR J. R. DANIEL
Smith motioned, Chew seconded to approve the resolution. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
4. Public Requests
A. The Council consider approval of a resolution temporarily
closing Sandpiper Drive between Skylark Drive and Pennsylvania
Drive on Friday September 24, 1993 from 7:00 p.m. - 10:00 p.m.
Catherine Tuck, Administrative Assistant, stated that the residents
had requested the closure of the street for a neighborhood block
party.
The following resolution was considered:
No. R93-054
A RESOLUTION TEMPORARILY CLOSING SANDPIPER DRIVE BETWEEN
SKYLARK DRIVE AND PENNSYLVANIA DRIVE ON FRIDAY, SEPTEMBER 24,
1993; AND PROVIDING FOR AN EFFECTIVE DATE.
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Perry motioned, Brock seconded to approve the resolution. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
5. Consent Agenda
Brock motioned, Chew seconded to approve the Consent Agenda as
presented. On roll vote, Brock "aye", Cott "aye", Miller "aye",
Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye".
Motion carried unanimously.
Bids and Purchase Orders:
1. Bid #1528 - Brochures-Parks and Recreation
2. Bid #1533 - Office Supplies
3. Bid ~1539 - Retube High Pressure Feedwater Heater
4. Bid #1530 - Plugging and Abandonment-Water Wells
5. Bid #1531 - Chemical Pump
6. Bid #1532 - Chart Recorders
7. RFSP #1527 - Worker's Compensation Administration
8. P.O. #36795 - Atlas Engineering
9. P.O. ~37057 - Advanced Control Systems
10. P.O. #37058 - General Electric
6. Ordinances
A. The Council considered adoption of an ordinance accepting
competitive bids and awarding a contract for purchase of materials,
equipment, supplies or services. (5.A.1. - Bid #1528, 5.A.2. - Bid
#1533, 5.A.3. - Bid #1539, 5.A.4. - Bid #1530, 5.A.5. - Bid #1531,
5.A.6. - Bid #1532)
City Manager Harrell stated that there was a slight, correction to
this ordinance as presented in the agenda backup. This
implementation ordinance would be changed to include the
information currently listed in Ordinance B. Ordinance B would not
have to be considered by Council as Ordinances A and B had been
combined.
The following ordinance was considered:
No. 93-155
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A
CONTRACT FOR THE PURCHASE OF MATERIALSf EQUIPMENTf SUPPLIES OR
SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE;
AND PROVIDING FOR AN EFFECTIVE DATE.
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Smith motioned, Chew seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
B. The Council considered adoption of an ordinance accepting
competitive bids and providing for the award of contracts for
public works or improvements. (5.A.7. - RFSP #1527)
This item was not considered due to the comments from 6.A.
C. The Council considered adoption of an ordinance providing
for the expenditure of funds for emergency purchases of materials,
equipment, supplies or services in accordance with the provisions
of state law exempting such purchases from requirements of
competitive bids. (5.A.8. - P.O. #36795)
The following ordinance was considered:
No. 93-156
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE
BIDS; AND PROVIDING FOR AN EFFECTIVE.DATE.
Perry motioned, Smith seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
D. The Council considered adoption of an ordinance providing
for the expenditure of funds for purchases of materials or
equipment which are available from only one source in accordance
with the provisions of state law exempting such purchases from
requirements of competitive bids. (5.A.9. - P.O. #37057, 5.A.10.
P.O. #37058)
The following ordinance was considered:
No. 93-157
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM
ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE
BIDS; AND PROVIDING AN EFFECTIVE DATE.
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Chew motioned, Smith seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
E. The Council considered adoption of an ordinance adopting
the budget for the City of Denton, Texas, for the fiscal year
beginning on October 1, 1993, and ending on September 30, 1994.
City Manager Harrell stated that this was the official document to
approve the budget for the next fiscal year and incorporated the
amendments and changes made by the Council at the last meeting.
Mayor Pro Tem Smith stated that the Council had spent a long period
of time discussing and debating all aspects of the budget. Not
everyone agreed with every aspect of the budget but the consensus
of the Council was that this budget would be accepted as shown.
The following ordinance was considered:
No. 93-158
AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF DENTON,
TEXAS, FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 1993 AND
ENDING ON SEPTEMBER 30, 1994; AND DECLARING AN EFFECTIVE DATE.
Smith motioned, Perry seconded to adopt the ordinance.
Council Member Cott stated that this was the highest spending
budget in the history of Denton and he could not be in favor of it.
On roll vote, Brock "aye", Cott, "nay", Miller "aye", Smith "aye",
Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion
carried with a 6-1 vote.
F. The Council considered adoption of an ordinance levying
the ad valorem tax of the City of Denton, Texas, for the year 1993,
on all taxable property within the corporate limits of the City on
January 1, 1993, not exempt by law; providing revenues for Dayment
of current municipal expenses, and for interest and sinking fund on
outstanding city of Denton bonds; providing for limited exemptions
of certain homesteads; providing for enforcement of collections;
and providing for a severability clause.
City Manager Harrell stated that this ordinance formally assessed
the tax rate required to support the budget just adopted. There
were three blanks in the ordinance to complete. The total tax rate
would be $.7479, the amount of the total tax which was allocated
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for the general fund was $.4913 and the amount to fund
service portion of the budget was $.2566.
The following ordinance was considered:
No. 93-159
the debt
AN ORDINANCE LEVYING THE AD VALOREM TAX OF THE CITY OF DENTON,
TEXAS, FOR THE YEAR 1993, ON ALL TAXABLE PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY ON JANUARY 1, 1993, NOT EXEMPT BY
LAW; PROVIDING REVENUES FOR PAYMENT OF CURRENT MUNICIPAL
EXPENSES, AND FOR INTEREST AND SINKING FUND ON OUTSTANDING
CITY OF DENTON BONDS; PROVIDING FOR LIMITED EXEMPTIONS OF
CERTAIN HOMESTEADS, PROVIDING FOR ENFORCEMENT OF COLLECTIONS;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
Smith motioned, Chew seconded to adopt the ordinance with the above
figures as noted by the City Manager. On roll vote, Brock "aye",
Cott, "nay", Miller "aye"~ Smith "aye", Chew "aye", Perry "aye",
and Mayor Castleberry "aye". Motion carried with a 6-1 vote.
G. The Council considered adoption of an ordinance amending
the schedule of electric rates and providing a severability clause.
City Manager Harrell stated that this schedule was for the electric
rates as proposed in the adopted budget. The average increase
would be approximately 3.2 %.
Council Member Cott suggested keeping the rates high enough so that
TMPA could pay down some of the debt and the City would not use its
reserve. The cash was needed to make investments in the city
facilities.
Council Member Miller stated that the city was not using the cash
reserve this year and the rate did not affect the cash reserve this
year.
city Manager Harrell stated that this item would return to Council
as a study session to review this philosophy as set by the Public
Utilities Board. It would set the stage for future budgets but did
not affect this one.
The following ordinance was considered:
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No. 93-160
AN ORDINANCE AMENDING THE SCHEDULE OF ELECTRIC RATES;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
Miller motioned, Chew seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Cast!eberry "aye". Motion carried
unanimously.
H. The Council considered adoption of an ordinance amending
the schedule of rates for water service and providing a
severability clause.
City Manager Harrell stated that the rates increased on an average
of 4% and were required to balance the water utility budget.
The following ordinance was considered:
No. 93-161
AN ORDINANCE AMENDING THE SCHEDULE OF RATES FOR WATER SERVICE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
Smith motioned, Cott seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
'!aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
I. The Council considered adoption of an ordinance amending
the schedule of rates for wastewater service.
City Manager Harrell stated that this was the rate required to
sqpport the wastewater budget and called for a 13% increase.
The following ordinance was considered:
No. 93-162
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE
SCHEDULE OF RATES FOR WASTEWATER SERVICE; AND PROVIDING FOR AN
EFFECTIVE DATE.
Council Member Miller indicated that most of this increase was due
to the requirements of EPA for a new treatment plant. It did not
add capacity but merely changed the treatment process.
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Chew motioned, Smith seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimgusly.
J. The Council considered adoption of an ordinance amending
rates for residential and commercial sanitation collection services
as authorized by Chapter 24 of the Code of ordinances of the City
of Denton; establishing rates for excess yard waste collection,
appliance collection, cardboard recYcling and charges for special
collection; and amending rates charged for the use of the City's
sanitary landfill.
City Manager Harrell stated that the final general rate ordinance
dealt with solid waste. There was a proposed rate increase of $.50
per month for residential sanitation rates, a 7% increase for
commercial rates and a $.50 increase per cubic yard at the
landfill.
The following ordinance was considered:
No. 93-163
AN ORDINANCE OF THE CITY OF DENTON AMENDING RATES FOR
RESIDENTIAL AND COMMERCIAL SANITATION COLLECTION SERVICES AS
AUTHORIZED BY CHAPTER 24 OF THE CODE OF ORDINANCES OF THE CITY
OF DENTON; ESTABLISHING RATES FOR EXCESS YARD WASTE
COLLECTION, APPLIANCE COLLECTION, CARDBOARD RECYCLING AND
CHARGES FOR SPECIAL COLLECTION; AMENDING RATES CHARGED FOR THE
USE OF THE CITY'S SANITARY LANDFILL; AND PROVIDING FOR AN
EFFECTIVE DATE.
Perry motioned, Brock seconded to adopt the ordinance.
Council Member Brock stated that she would like an evaluation later
in the year of the changes made in the recycling and yard waste
pickup programs and would like Council to consider moving into
other recycling areas.
On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye",
Chew "nay", Perry "aye", and Mayor Castleberry "aye". Motion
carried with a 6-1 vote.
K. The Council considered adoption of an ordinance
incorDorating fees, deposits, billings and procedures for providing
administrative services to customers and taxpayers.
Harlan Jefferson, Director of Treasury Operations, stated this was
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Page 11
a housekeeping ordinance and made minor changes to existing
ordinances. A major category of change was the interest payment on
deposits for utilities. Currently the City paid 6% interest which
was too high. The change would tie it to the one year T-note and
would be adjusted semiannually. This would save the City
approximately $30,000. The second major change was the fee charged
for credit card usage. In 1989 the City started accepting credit
cards for payment of utility bill, taxes and other fines. At that
time the charge was 5% and the proposal was to reduce that charge
to 3%.
The following ordinance was considered:
No. 93-164
AN ORDINANCE OF THE CITY OF DENTON, INCORPORATING FEES,
DEPOSITS, BILLINGS AND PROCEDURES FOR PROVIDING ADMINISTRATIVE
SERVICES TO CUSTOMERS AND TAXPAYERS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Chew motioned, Perry seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
L. The Council considered adoption of an ordinance
authorizing the City Manager to execute a real estate contract
between the City of Denton and with George J. Kay and wife, Judy M.
Kay to purchase property. (The Planning and Zoning Commission
recommended approval.)
city Manager Harrell stated that Council had been briefed at length
regarding this acquisition.
The following ordinance was considered:
No. 93-166
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A REAL
ESTATE CONTRACT BETWEEN THE CITY OF DENTON AND GEORGE J. KAY
AND WIFE, JUDY M. KAY TO PURCHASE PROPERTY; AUTHORIZING THE
EXPENDITURE OF FUNDS THEREFOR; A_ND PROVIDING AN EFFECTIVE
DATE.
Cott motioned, Smith seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
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M. The Council considered adoption of an ordinance
authorizing the City Manager to execute a compromise settlement and
release agreement with C. Summers in release of all claims against
the City.
City Attorney Drayovitch stated that the Council had been briefed
prior to the meeting regarding this ordinance and recommended
adoption.
The following ordinance was considered:
No. 93-166
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE
CITY MANAGER TO EXECUTE A COMPROMISE SETTLEMENT AND RELEASE
AGREEMENT WITH C. SUMMERS IN RELEASE OF ALL CLAIMS AGAINST THE
CITY; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND
DECLARING AN EFFECTIVE DATE.
Chew motioned, smith seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
unanimously.
N. The Council considered adoption of an ordinance
authorizing the City Manager to execute an agreement with the Texas
Department of Transportation requesting continued funding for a
traffic safety program.
Rick Svehla, Deputy city Manager, stated that the ordinance would
allow the city to apply again for a grant for seat belt funding.
The city had this grant approved in prior years and staff
recommended approval.
The following ordinance was considered:
No. 93-167
AN ORDINANCE OF THE COUNCIL OF THE CITY OF DENTON, TEXAS,
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE
TEXAS DEPARTMENT OF TRANSPORTATION REQUESTING CONTINUED
FUNDING FOR A TRAFFIC SAFETY PROGRAM; AUTHORIZING THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE
DATE.
Brock motioned, Smith seconded to adopt the ordinance. On roll
vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew
"aye", Perry "aye", and Mayor Castleberry "aye". Motion carried
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unanimously.
7. Resolutions
A. The Council considered approval of a resolution
appointing members to the North Texas Higher EducatiOn Authority
Board of Directors.
John McGrane, Executive Director for Finance, stated that there
were three places which the City had on the North Texas Higher
Education Authority Board. The three current appointees were
Lindsay Keffer in Place 6; William Jay Anderson in Place 8 and
James Brock in Place 9. All of these appointees had indicated that
they would be willing to serve again if that was Council's desire.
The following resolution was considered:
No. R93-055
A RESOLUTION APPOINTING MEMBERS TO THE BOARD OF DIRECTORS OF
THE NORTH TEXAS HIGHER EDUCATION AUTHORITY, INC.; AND
DECLARING AN EFFECTIVE DATE.
Brock motioned to appoint the above named individuals.
Mayor Pro Tem Smith stated that Lindsay Keffer was J. Lindsay
Keffer.
Perry seconded the motion. On roll vote, Brock "aye", Cott, "aye",
Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor
Castleberry "aye". Motion carried unanimously.
8. The Council considered nominations and/or appointments to the
Traffic Safety Commission, the Community Development Advisory
Committee, the Electrical Code Board, and the Historic Landmark
Commission.
Council Member Perry indicated that he had nominated Kenneth Morgan
last week to the Historic Landmark Commission.
On roll vote, Brock "aye" Cott "aye", Miller "aye" Smith "aye"
Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion
carried unanimously.
Council Member Chew nominated Kathy Devine to the Traffic Safety
Commission.
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Page 14
Council Member Miller nominated Dorothy Martinez to the Community
Development Advisory Board.
9. Miscellaneous matters from the City Manager.
The Council returned to Work Session Item #4.
4. The Council received a report and held a discussion regarding
Phase I renovations to the Denton Municipal Complex, City Hall and
City Hall West.
Bruce Hennington, Facilities Manager, presented the budget
considerations for funding of the renovations. The first funding
was a 1986 bond issUe for $2.4 million. The sale of certificates
of obligation would be in October and would be replenished from tAe
current leases with COok County and Morrison Milling. All
renovations were fully funded with no tax increase. In 1986 the
bond issue stated that the City would build a Law Enforcement
Complex of 20,000 square feet and that footage would be expanded by
using the building which was donated. Hennington presented the
budget for the Denton Municipal Complex and indicated that the bids
came in under budget for a cost savings. The total cost savings
was approximately $112,000 which also included a contingency fund
for the entire Phase One renovations.
Council Member Cott asked what kind of guarantee was on the removal
of the asbestos.
Hennington indicated that there was an agreement for 10 years plus
a guarantee from the State. He presented the bids and alternates
for the Phase I project. Alternate one was for windows, alternate
two was brick/paver tile to coordinate the entire building,
alternate three was a unisex toilet between the two courtrooms,
alternate four was a court breakroom, alternate five was a Human
Resources breakroom, alternate six was plaza sidewalks. There
would be added sidewalks and signage to change the outside of
building per Council's desires. Also included in the building
would be a room for the Visioning Project.
City Manager Harrell stated that during the bid process, staff was
concerned that the bids would not come in under budget. The
alternates were put in the bid thinking all of those should be in
the project but might not work if the bids were too high. Staff
was very pleased to present the total project due to the good base
bids received.
Council Member Miller questioned the completion period of 300 days
and whether the May time frame would stay on schedule.
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Hennington stated that the architect indicated that the contractor
would complete the work in 200 days. There was a deadline to be in
in May due to moving out of the Annex. If the completion date
could not be worked out in the contract, it would be a factor in
the bidding process.
City Manager Harrell stated that the architect's first priority
would be to have the area ready for Human Resources/ Information
Services in order that they could move out of their leased space.
The Police and Court could be moved at a later date if needed.
Tom Shaw, Purchasing ~ Agent, stated that the contractor had
indicated a 300 day time period for a delivery schedule for jail
materials. There would be a 200 day schedule for standard office
equipment.
Hennington presented the City Hall budget which was $200,000. The
1992 maintenance bonds would take care of several of those items
which needed to be completed. $20,000 was budgeted for furniture
for Council and for more conference rooms. City Hall West had a
proposed budget of $222,000. There was a contingency fund for the
entire project which consisted of approximately $62,000.
Council Member Chew asked if there had been consideration of office
space for City Council members.
Hennington replied that there were two or three different options
being considered.
Mayor Castleberry asked if there would be improvements to the
outside of the Denton Municipal Complex.
Hennington stated that there would be considerable changes such as
new sidewalks and that those were not finalized except for the ADA
requirements and the trees.
B. City Manager Harrell announced the appointment of Dennis
Stephens to the Civil Service Commission to complete the unexpired
Term of Frank Davila. Mr. Stephens appointment would be until July
1996.
C. Unless Council had an objection, there would be no
meeting on Sept 28th.
10. There was no official action taken on Executive Session items
discussed during the Work Session Executive Session.
City of Denton City Council Minutes
September 14, 1993
Page 16
319
11. New Business
The following items of New Business were suggested by Council
Members for future agendas:
A. Council Member Brock suggested a work session to review
the portion of the solid waste ordinance which allowed private
collectors to pick up recyclable materials in the City.
B. Council Member Miller indicated that he had made the
suggestion at the Keep Denton Beautiful Board meeting that the City
needed to be more aggressive in applying for enhancement programs
specifically for monument signs in entryways.
12. There was no Executive Session held during the Regular
Session.
With no further business, the meeting was adjourned at 8:07 p.m.
BOB CASTLEBERRY, MAYOR /
CITY OF DENTON, TEXAS/
ACC0014F