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Minutes September 14, 1993304_ CITY OF DENTON CITY COUNCIL MINUTES September 14, 1993 The Council convened into a Work Session on Tuesday, September 14, 1993 at 5:15 p.m. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Chew, Cott, Perry, and Miller. ABSENT: None 1. The Council convened into the Executive Session to discuss the following: Legal Matters -- Under TEX. GOV'T CODE Sec. 551.071. 1. Received legal advice regarding councilmembers' attendance at neighborhood meetings. Considered action in litigation styled Gillespie v. City of Denton. B. Real Estate Matters -- Under TEX. GOV'T CODE Sec. 551.072 1. Considered purchase of land on Foster Road. Ce Personnel/Board Appointments -- Under TEX. GOV'T CODE Sec. 551.074. 2. The Council received a report and held a discussion regarding a proposed ordinance to remove truck traffic from a portion of U. S. Highway 380. Jerry Clark, City Engineer, stated that Highway 380 was the city's main arterial going east-west through the city. Loop 288 was recently completed to the north. Highway 380 had a very high percentage of trucks between 8-10% while normal truck percentages was between 2-3%. There were often major accidents in the Highway 380 area. Staff was suggesting routing trucks to Loop 288 via the service road. Highway 380 was too congested for truck traffic to the extent which was there now. Mayor Pro Tem Smith asked about the sound barrier for the Neptune neighborhood. Rick Svehla, Deputy City Manager, stated that the project would be bid in October. Mayor Pro Tem Smith asked how long of a procedure would it be to reroute the trucks. Clark replied approximately October - November. 305 City of Denton City Council Minutes September 14, 1993 Page 2 Council Member Perry asked if the change would pose any problems with the trucks from the standpoint of the drivers. Clark felt that it would be a faster route on Loop 288 than going through town. Council Member Brock questioned the difference between the way the two roads were made. Clark stated that the newer roads were better equipped to handle the truck traffic than the older roads. Council Member Miller asked about the status of a traffic signal on Kings Row and Loop 288. Clark replied that the intersection did not meet warrants. The State did look at special warrants in some cases. Council Member Miller felt that a signal light was needed at that intersection due to the school in the area. Clark stated that the State required a warrant which the intersection did not meet. The School could route the bus traffic so as to not cross the intersection. Council Member Miller felt that this was a difficult intersection. He asked what was the position of John Blaine. Clark replied that if the project were not supported by Blaine, it might not go through. Svehla stated that the Highway Commission was the one to choose and generally speaking, the Commission followed the direction of the local District. Council Member Cott stated that trucks paid a road tax and had paid for those roads. They should be given consideration at a public hearing. Item #4 was considered. 4. The Council received a report and held a discussion regarding Phase I renovations to the Denton Municipal Complex, City Hall and City Hall West. Bruce Hennington, Facilities Manager, stated that bids for the construction would be presented to Council on October 5, 1993. Phase I included the Denton Municipal Complex. Departments 306 City of Denton City Council Minutes September 14, 1993 Page 3 included in the building were the Law Enforcement Center, Human Resources, and Information Services. City Hall West included Engineering/Transportation/Streets, Planning, Code Enforcement, Inspections, and Utility Development. City Hall would include the City Council, the City Manager's Office, Economic Development/Municipal Services, the City Attorney, and Facilities Management. Customer Service and all finance areas would remain at City Hall plus Community Services. Mayor Castleberry asked about Main Street location. Hennington replied that it would remain in its current rented space. Mayor Castleberry suggested that it move to City Hall West. Due to time constraints, this item was continued during the Regular Session under Miscellaneous Matters from the City Manager. 3. The Council received a report and held a discussion regarding bank depository proposals. Harlan Jefferson, Director of Treasury Operations, stated that it was the City's practice to go out biannually for bids to select a financial institution to serve as the City's bank depository. Some of the services requested included payroll processing, accounts payable, accounts processing, etc. The bids were sent out to select a bank depository for the next two years. The Investment Committee reviewed those bids and recommended using First State Bank as the primary banking facility with Bank One as the secondary facility. Jefferson detailed the criteria from which the facility was selected which was included in the agenda backup. One of the major criteria was the ability to perform the services requested. First State Bank could perform the job in the City while Bank One had to use a facility in Fort Worth. Direct deposit was another consideration. The cost from the First State Bank was the same as the cost from them in 1991. The Council convened into the Regular Meetin~ at 7:00 p.m. on Tuesday, September 14, 1993. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Chew, Cott, Perry, and Miller. ABSENT: None 1.. Pledge of Allegiance 307 City of Denton City Council Minutes September 14, 1993 Page 4 The Council and members of the audience recited the Pledge of Allegiance. 2. The Council considered approval of the minutes of the Regular Session of August 17, 1993 and the Special Call Session of August 24, 1993. Brock motioned, Chew seconded to approve the minutes as presented. On roll vote, Brock "aye", Cott, "aye", Miller "aye", smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 3. The Council considered appreciation for J. R. Daniel. Mayor Castleberry presented appreciation to Mr. Daniel. approval of a resolution of the resolution and a plaque of The following resolution was considered: No. RA93-008 RESOLUTION OF APPRECIATION FOR J. R. DANIEL Smith motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Cott, "aye", Miller "aye", smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 4. Public Requests A. The Council consider approval of a resolution temporarily closing Sandpiper Drive between Skylark Drive and Pennsylvania Drive on Friday September 24, 1993 from 7:00 p.m. - 10:00 p.m. Catherine Tuck, Administrative Assistant, stated that the residents had requested the closure of the street for a neighborhood block party. The following resolution was considered: No. R93-054 A RESOLUTION TEMPORARILY CLOSING SANDPIPER DRIVE BETWEEN SKYLARK DRIVE AND PENNSYLVANIA DRIVE ON FRIDAY, SEPTEMBER 24, 1993; AND PROVIDING FOR AN EFFECTIVE DATE. -3 0 8 City of Denton City Council Minutes September 14, 1993 Page 5 Perry motioned, Brock seconded to approve the resolution. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 5. Consent Agenda Brock motioned, Chew seconded to approve the Consent Agenda as presented. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. Bids and Purchase Orders: 1. Bid #1528 - Brochures-Parks and Recreation 2. Bid #1533 - Office Supplies 3. Bid ~1539 - Retube High Pressure Feedwater Heater 4. Bid #1530 - Plugging and Abandonment-Water Wells 5. Bid #1531 - Chemical Pump 6. Bid #1532 - Chart Recorders 7. RFSP #1527 - Worker's Compensation Administration 8. P.O. #36795 - Atlas Engineering 9. P.O. ~37057 - Advanced Control Systems 10. P.O. #37058 - General Electric 6. Ordinances A. The Council considered adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (5.A.1. - Bid #1528, 5.A.2. - Bid #1533, 5.A.3. - Bid #1539, 5.A.4. - Bid #1530, 5.A.5. - Bid #1531, 5.A.6. - Bid #1532) City Manager Harrell stated that there was a slight, correction to this ordinance as presented in the agenda backup. This implementation ordinance would be changed to include the information currently listed in Ordinance B. Ordinance B would not have to be considered by Council as Ordinances A and B had been combined. The following ordinance was considered: No. 93-155 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALSf EQUIPMENTf SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. 309 City of Denton'City Council Minutes September 14, 1993 Page 6 Smith motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. (5.A.7. - RFSP #1527) This item was not considered due to the comments from 6.A. C. The Council considered adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (5.A.8. - P.O. #36795) The following ordinance was considered: No. 93-156 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE.DATE. Perry motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. D. The Council considered adoption of an ordinance providing for the expenditure of funds for purchases of materials or equipment which are available from only one source in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (5.A.9. - P.O. #37057, 5.A.10. P.O. #37058) The following ordinance was considered: No. 93-157 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE. 310 City of Denton city Council Minutes September 14, 1993 Page 7 Chew motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. E. The Council considered adoption of an ordinance adopting the budget for the City of Denton, Texas, for the fiscal year beginning on October 1, 1993, and ending on September 30, 1994. City Manager Harrell stated that this was the official document to approve the budget for the next fiscal year and incorporated the amendments and changes made by the Council at the last meeting. Mayor Pro Tem Smith stated that the Council had spent a long period of time discussing and debating all aspects of the budget. Not everyone agreed with every aspect of the budget but the consensus of the Council was that this budget would be accepted as shown. The following ordinance was considered: No. 93-158 AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF DENTON, TEXAS, FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 1993 AND ENDING ON SEPTEMBER 30, 1994; AND DECLARING AN EFFECTIVE DATE. Smith motioned, Perry seconded to adopt the ordinance. Council Member Cott stated that this was the highest spending budget in the history of Denton and he could not be in favor of it. On roll vote, Brock "aye", Cott, "nay", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. F. The Council considered adoption of an ordinance levying the ad valorem tax of the City of Denton, Texas, for the year 1993, on all taxable property within the corporate limits of the City on January 1, 1993, not exempt by law; providing revenues for Dayment of current municipal expenses, and for interest and sinking fund on outstanding city of Denton bonds; providing for limited exemptions of certain homesteads; providing for enforcement of collections; and providing for a severability clause. City Manager Harrell stated that this ordinance formally assessed the tax rate required to support the budget just adopted. There were three blanks in the ordinance to complete. The total tax rate would be $.7479, the amount of the total tax which was allocated 311 City of Denton city Council Minutes September 14, 1993 Page 8 for the general fund was $.4913 and the amount to fund service portion of the budget was $.2566. The following ordinance was considered: No. 93-159 the debt AN ORDINANCE LEVYING THE AD VALOREM TAX OF THE CITY OF DENTON, TEXAS, FOR THE YEAR 1993, ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY ON JANUARY 1, 1993, NOT EXEMPT BY LAW; PROVIDING REVENUES FOR PAYMENT OF CURRENT MUNICIPAL EXPENSES, AND FOR INTEREST AND SINKING FUND ON OUTSTANDING CITY OF DENTON BONDS; PROVIDING FOR LIMITED EXEMPTIONS OF CERTAIN HOMESTEADS, PROVIDING FOR ENFORCEMENT OF COLLECTIONS; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Smith motioned, Chew seconded to adopt the ordinance with the above figures as noted by the City Manager. On roll vote, Brock "aye", Cott, "nay", Miller "aye"~ Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. G. The Council considered adoption of an ordinance amending the schedule of electric rates and providing a severability clause. City Manager Harrell stated that this schedule was for the electric rates as proposed in the adopted budget. The average increase would be approximately 3.2 %. Council Member Cott suggested keeping the rates high enough so that TMPA could pay down some of the debt and the City would not use its reserve. The cash was needed to make investments in the city facilities. Council Member Miller stated that the city was not using the cash reserve this year and the rate did not affect the cash reserve this year. city Manager Harrell stated that this item would return to Council as a study session to review this philosophy as set by the Public Utilities Board. It would set the stage for future budgets but did not affect this one. The following ordinance was considered: 312 City of Denton City Council Minutes September 14, 1993 Page 9 No. 93-160 AN ORDINANCE AMENDING THE SCHEDULE OF ELECTRIC RATES; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Miller motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Cast!eberry "aye". Motion carried unanimously. H. The Council considered adoption of an ordinance amending the schedule of rates for water service and providing a severability clause. City Manager Harrell stated that the rates increased on an average of 4% and were required to balance the water utility budget. The following ordinance was considered: No. 93-161 AN ORDINANCE AMENDING THE SCHEDULE OF RATES FOR WATER SERVICE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Smith motioned, Cott seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew '!aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. I. The Council considered adoption of an ordinance amending the schedule of rates for wastewater service. City Manager Harrell stated that this was the rate required to sqpport the wastewater budget and called for a 13% increase. The following ordinance was considered: No. 93-162 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE SCHEDULE OF RATES FOR WASTEWATER SERVICE; AND PROVIDING FOR AN EFFECTIVE DATE. Council Member Miller indicated that most of this increase was due to the requirements of EPA for a new treatment plant. It did not add capacity but merely changed the treatment process. 313 City of Denton City Council Minutes September 14, 1993 Page 10 Chew motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimgusly. J. The Council considered adoption of an ordinance amending rates for residential and commercial sanitation collection services as authorized by Chapter 24 of the Code of ordinances of the City of Denton; establishing rates for excess yard waste collection, appliance collection, cardboard recYcling and charges for special collection; and amending rates charged for the use of the City's sanitary landfill. City Manager Harrell stated that the final general rate ordinance dealt with solid waste. There was a proposed rate increase of $.50 per month for residential sanitation rates, a 7% increase for commercial rates and a $.50 increase per cubic yard at the landfill. The following ordinance was considered: No. 93-163 AN ORDINANCE OF THE CITY OF DENTON AMENDING RATES FOR RESIDENTIAL AND COMMERCIAL SANITATION COLLECTION SERVICES AS AUTHORIZED BY CHAPTER 24 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON; ESTABLISHING RATES FOR EXCESS YARD WASTE COLLECTION, APPLIANCE COLLECTION, CARDBOARD RECYCLING AND CHARGES FOR SPECIAL COLLECTION; AMENDING RATES CHARGED FOR THE USE OF THE CITY'S SANITARY LANDFILL; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Brock seconded to adopt the ordinance. Council Member Brock stated that she would like an evaluation later in the year of the changes made in the recycling and yard waste pickup programs and would like Council to consider moving into other recycling areas. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "nay", Perry "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. K. The Council considered adoption of an ordinance incorDorating fees, deposits, billings and procedures for providing administrative services to customers and taxpayers. Harlan Jefferson, Director of Treasury Operations, stated this was 314 City of Denton City Council Minutes September 14, 1993 Page 11 a housekeeping ordinance and made minor changes to existing ordinances. A major category of change was the interest payment on deposits for utilities. Currently the City paid 6% interest which was too high. The change would tie it to the one year T-note and would be adjusted semiannually. This would save the City approximately $30,000. The second major change was the fee charged for credit card usage. In 1989 the City started accepting credit cards for payment of utility bill, taxes and other fines. At that time the charge was 5% and the proposal was to reduce that charge to 3%. The following ordinance was considered: No. 93-164 AN ORDINANCE OF THE CITY OF DENTON, INCORPORATING FEES, DEPOSITS, BILLINGS AND PROCEDURES FOR PROVIDING ADMINISTRATIVE SERVICES TO CUSTOMERS AND TAXPAYERS; AND PROVIDING FOR AN EFFECTIVE DATE. Chew motioned, Perry seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. L. The Council considered adoption of an ordinance authorizing the City Manager to execute a real estate contract between the City of Denton and with George J. Kay and wife, Judy M. Kay to purchase property. (The Planning and Zoning Commission recommended approval.) city Manager Harrell stated that Council had been briefed at length regarding this acquisition. The following ordinance was considered: No. 93-166 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A REAL ESTATE CONTRACT BETWEEN THE CITY OF DENTON AND GEORGE J. KAY AND WIFE, JUDY M. KAY TO PURCHASE PROPERTY; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; A_ND PROVIDING AN EFFECTIVE DATE. Cott motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 315 City of Denton City Council Minutes September 14, 1993 Page 12 M. The Council considered adoption of an ordinance authorizing the City Manager to execute a compromise settlement and release agreement with C. Summers in release of all claims against the City. City Attorney Drayovitch stated that the Council had been briefed prior to the meeting regarding this ordinance and recommended adoption. The following ordinance was considered: No. 93-166 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A COMPROMISE SETTLEMENT AND RELEASE AGREEMENT WITH C. SUMMERS IN RELEASE OF ALL CLAIMS AGAINST THE CITY; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE. Chew motioned, smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. N. The Council considered adoption of an ordinance authorizing the City Manager to execute an agreement with the Texas Department of Transportation requesting continued funding for a traffic safety program. Rick Svehla, Deputy city Manager, stated that the ordinance would allow the city to apply again for a grant for seat belt funding. The city had this grant approved in prior years and staff recommended approval. The following ordinance was considered: No. 93-167 AN ORDINANCE OF THE COUNCIL OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION REQUESTING CONTINUED FUNDING FOR A TRAFFIC SAFETY PROGRAM; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Brock motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried 316 city of Denton City Council Minutes September 14, 1993 Page 13 unanimously. 7. Resolutions A. The Council considered approval of a resolution appointing members to the North Texas Higher EducatiOn Authority Board of Directors. John McGrane, Executive Director for Finance, stated that there were three places which the City had on the North Texas Higher Education Authority Board. The three current appointees were Lindsay Keffer in Place 6; William Jay Anderson in Place 8 and James Brock in Place 9. All of these appointees had indicated that they would be willing to serve again if that was Council's desire. The following resolution was considered: No. R93-055 A RESOLUTION APPOINTING MEMBERS TO THE BOARD OF DIRECTORS OF THE NORTH TEXAS HIGHER EDUCATION AUTHORITY, INC.; AND DECLARING AN EFFECTIVE DATE. Brock motioned to appoint the above named individuals. Mayor Pro Tem Smith stated that Lindsay Keffer was J. Lindsay Keffer. Perry seconded the motion. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 8. The Council considered nominations and/or appointments to the Traffic Safety Commission, the Community Development Advisory Committee, the Electrical Code Board, and the Historic Landmark Commission. Council Member Perry indicated that he had nominated Kenneth Morgan last week to the Historic Landmark Commission. On roll vote, Brock "aye" Cott "aye", Miller "aye" Smith "aye" Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. Council Member Chew nominated Kathy Devine to the Traffic Safety Commission. 317 City of Denton City Council Minutes September.~4, 1993 Page 14 Council Member Miller nominated Dorothy Martinez to the Community Development Advisory Board. 9. Miscellaneous matters from the City Manager. The Council returned to Work Session Item #4. 4. The Council received a report and held a discussion regarding Phase I renovations to the Denton Municipal Complex, City Hall and City Hall West. Bruce Hennington, Facilities Manager, presented the budget considerations for funding of the renovations. The first funding was a 1986 bond issUe for $2.4 million. The sale of certificates of obligation would be in October and would be replenished from tAe current leases with COok County and Morrison Milling. All renovations were fully funded with no tax increase. In 1986 the bond issue stated that the City would build a Law Enforcement Complex of 20,000 square feet and that footage would be expanded by using the building which was donated. Hennington presented the budget for the Denton Municipal Complex and indicated that the bids came in under budget for a cost savings. The total cost savings was approximately $112,000 which also included a contingency fund for the entire Phase One renovations. Council Member Cott asked what kind of guarantee was on the removal of the asbestos. Hennington indicated that there was an agreement for 10 years plus a guarantee from the State. He presented the bids and alternates for the Phase I project. Alternate one was for windows, alternate two was brick/paver tile to coordinate the entire building, alternate three was a unisex toilet between the two courtrooms, alternate four was a court breakroom, alternate five was a Human Resources breakroom, alternate six was plaza sidewalks. There would be added sidewalks and signage to change the outside of building per Council's desires. Also included in the building would be a room for the Visioning Project. City Manager Harrell stated that during the bid process, staff was concerned that the bids would not come in under budget. The alternates were put in the bid thinking all of those should be in the project but might not work if the bids were too high. Staff was very pleased to present the total project due to the good base bids received. Council Member Miller questioned the completion period of 300 days and whether the May time frame would stay on schedule. 318 City of Denton City Council Minutes September 14, 1993 Page 15 Hennington stated that the architect indicated that the contractor would complete the work in 200 days. There was a deadline to be in in May due to moving out of the Annex. If the completion date could not be worked out in the contract, it would be a factor in the bidding process. City Manager Harrell stated that the architect's first priority would be to have the area ready for Human Resources/ Information Services in order that they could move out of their leased space. The Police and Court could be moved at a later date if needed. Tom Shaw, Purchasing ~ Agent, stated that the contractor had indicated a 300 day time period for a delivery schedule for jail materials. There would be a 200 day schedule for standard office equipment. Hennington presented the City Hall budget which was $200,000. The 1992 maintenance bonds would take care of several of those items which needed to be completed. $20,000 was budgeted for furniture for Council and for more conference rooms. City Hall West had a proposed budget of $222,000. There was a contingency fund for the entire project which consisted of approximately $62,000. Council Member Chew asked if there had been consideration of office space for City Council members. Hennington replied that there were two or three different options being considered. Mayor Castleberry asked if there would be improvements to the outside of the Denton Municipal Complex. Hennington stated that there would be considerable changes such as new sidewalks and that those were not finalized except for the ADA requirements and the trees. B. City Manager Harrell announced the appointment of Dennis Stephens to the Civil Service Commission to complete the unexpired Term of Frank Davila. Mr. Stephens appointment would be until July 1996. C. Unless Council had an objection, there would be no meeting on Sept 28th. 10. There was no official action taken on Executive Session items discussed during the Work Session Executive Session. City of Denton City Council Minutes September 14, 1993 Page 16 319 11. New Business The following items of New Business were suggested by Council Members for future agendas: A. Council Member Brock suggested a work session to review the portion of the solid waste ordinance which allowed private collectors to pick up recyclable materials in the City. B. Council Member Miller indicated that he had made the suggestion at the Keep Denton Beautiful Board meeting that the City needed to be more aggressive in applying for enhancement programs specifically for monument signs in entryways. 12. There was no Executive Session held during the Regular Session. With no further business, the meeting was adjourned at 8:07 p.m. BOB CASTLEBERRY, MAYOR / CITY OF DENTON, TEXAS/ ACC0014F