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Minutes January 17, 19953 3 2 CITY OF DENTON CITY COUNCIL MINUTES January 17, 1995 The Council convened into a Closed Meeting on Tuesday, January 17, 1995 at 5:15 p.m. in the civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tem Brock; Council Members Chew, Perry, Miller and smith. ABSENT: Council Member Cott The following items were considered in the Closed Meeting: A. Legal Matters -- Under TEX. GOV'T CODE Sec. 551.071 1. Considered settlement in Gillespie v. City. 2. Considered settlement in Scott v. City. B. Real Estate -- Under TEX. GOV'T CODE Sec. 551.072 Personnel/Board Appointments -- Under TEX. GOV'T CODE Sec. 551.074 Considered assistant direction. working conditions of part-time and judges and gave the Municipal Judge Continued the annual evaluations for the City Manager, Municipal Judge, Part-time Municipal Judge and Alternate Municipal Judges. The Council convened into the Work Session on Tuesday, January 17, 1995 at 6:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry; Mayor Pro Tem Brock; Council Members Chew, Perry, Miller and Smith. ABSENT: Council Member Cott 1. The Council received a report from the SENECA Group, Inc. and held a discussion concerning the City of Denton's development of a telecommunications system. Jim Harder, Director of Electric Utilities, stated that the SENECA report would cover the City's fiber optic system. A number of links had been completed between City facilities and they were currently working on a connection around the perimeter of the City for the electric substations. They were also developing plans for the City's fiber optic system to sell to outside entities. The consultant was hired to look at a rate structure and the feasibility of such a program. Jim Pendergast, SENECA Group, Inc., presented a summary of the findings of the system. It was found that the system technology was current and appropriate, the system design was comprehensive and flexible, the staff was informed and knowledgeable, sufficient capacity existed, there was a timely window of opportunity, and there was a significant community and citizen benefit which ~xi~t~d. The ~ummary of recommendations included (1) offering the City of Denton City Council Minutes January 17, 1995 Page 2 333 network service to others, (2) proceeding with a phased approach, (3) minimizing regulation, (4) supporting the service line by a dedicated staff, (5) adopting flexible pricing guidelines, (6) considering a proprietary nature of pricing, (7) focusing on customer service and marketing orientation, (8) restricting dark fiber service, (9) acquiring a centralized facility, and (10) maintaining dialogue with legislators. A phased approach was recommended starting in 1995 and ending in 1997-98. Phase I contained customers from the governmental, educational and medical fields. There would be a point-to point service with a centralized facility and full-time staffing. Phase II could include other carriers and business users and the facilities would have a sonet technology with a protected ring design. Phase III included a switch based service and an ATM technology facility. A comparison was made between a monopoly environment versus a competitive environment for the pricing approach. It was recommended to use the competitive environment which was found by taking the market rate per unit times the number of units to equal the cost. CAP success factors included flexible pricing, a high quality network, responsive customer service and innovative marketing. Guidelines for CAP tariffs included (1) CAPS price services be at a discount from the serving telephone company rates with a 20% discount being the norm, (2) CAPS negotiated rates on an individual case basis with each customer with future services from the customer or nearby potential customers being considered, (3) sales agents making timely pricing decisions based on flexible guidelines, and (4) rates which were considered proprietary and not published. Tariff building guideline recommendations included (1) market rates for competitive services were established within a range with the telephone company rate being the ceiling and a discount of 20% as the floor. The rate must be sufficient to recover the incremental cost of provided service to the customer. (2) Market rates for non-competitive services were established based upon the fully distributed (total) cost of providing service to the customer. (3) Rates for services considered "for the good of" the community and not within the above guidelines were approved by the appropriate governing body. (4) Tariffing experience should be reviewed annually by the appropriate governing body. He felt that the City had a rare opportunity to develop a comprehensive system which would benefit the community in many ways. A small dedicated staff which only worked on this program was essential. Council Member Perry asked what would be an example of "services for the good". Pendergast replied that an example might be a partnership between a school district and the city by connecting a university with some of the elementary schools or high schools.~ University professors developing grant programs for the school district would be another example. Council Member Miller asked if a proforma had been developed in terms of investment and revenues in a broad sense and not just in individual cu~tomer~. 3 3 4City of Denton City Council Minutes January 17, 1995 Page 3 Pendergast replied that this study did not do that due to the recommendation to proceed with a phased approach. Bob Nelson, Executive Director for Utilities, stated that specific proformas had not been done at this time. Currently the expenditures and the cost to put the fiber system in was being done under the electric system. The next step would be to return to Council with a preliminary plan on how the system would look. Council Member Miller asked if the pricing recommendations would be involved with anti-trust laws. Pendergast replied that at this point in time, it would not be affected. Council Member Miller felt that there was a need to make sure that this point was known due to the legal ramifications. Mayor Pro Tem Brock asked if it would be possible to make rate concessions to future companies desiring to locate in Denton. Pendergast replied that he was not comfortable answering legal aspects involving rates. Mayor Pro Tem Brock asked for a time frame when other cities the size of Denton would be able to provide such a service. Pendergast felt that it would be fairly soon. He was suggesting a methodology and a range and guidelines for pricing but not establish specific prices. City Manager Harrell stated that another legal issue was whether to keep the pricing as proprietary information and not public information. There was a concern regarding open records and how to remain within the limits of that law. The city would like to have flexibility regarding rates but as a governmental agency, it had to treat like individuals in a like manner. 2. The Council received a report and held a discussion regarding the 1995-96 City Council budget priority questionnaire. Jon Fortune, Chief Finance Officer, stated that each year the budget office prepared a questionnaire for Council. The purpose of the questionnaire was to receive feedback on Council priorities and emphasis regarding budget issues. He reviewed the questionnaire for Council completion. City Manager Harrell stated that with prior questionnaires, the rankings of 1-7 provided the Council with an opportunity to indicate whether or not the current level of service being provided was appropriate. The last column on the questionnaire meant in the whole scheme of city operations, how important was that particular service in city services. City of Denton City Council Minutes January 17, 1995 Page 4 335 Council Member Miller asked if the ranking meant that the service provided was sufficient or meant that the staffing was appropriate. He felt it was important to make sure the Council was answering the items in the same manner. City Manager Harrell stated that the Council rankings were used to shape the proposed budget to reflect the priorities established by the Council. Fortune asked if there were any items to be added to the questionnaire. Mayor Pro Tem Brock asked to have the fiber optics included in the questionnaire. Council Member Miller asked if the work in the juvenile justice area was included and felt it should be included in the questionnaire. 3. The Council received a report and held a discussion regarding the 1996-2000 Capital Improvement Program budgeting process. Due to a time constraint, this item was discussed during the Regular Session under Miscellaneous Matters from the City Manager. The Council convened into the Regular Meeting on Tuesday, January 17, 1995 at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry; Mayor Pro Tem Brock; Council Members Chew, Perry, and Miller. ABSENT: Council Members Cott and Smith 1. Pledge of Allegiance The Council and members of the audience recited the Pledge of Allegiance. 2. The Council considered approval of the minutes of the City Council meetings of November 1, 8, 15, and 22, 1994. Perry motioned, Miller seconded to approve the minutes as presented. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 3. Resolutions of Appreciation A. The Council considered approval of a resolution of appreciation for Rollins Dale Emery. The following resolution was considered: 33 ~ity of Denton City Council Minutes January 17, 1995 Page 5 NO. RA95-001 RESOLUTION OF APPRECIATION FOR ROLLINS DALE EMERY Perry motioned, Brock seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered approval of a resolution of appreciation for Mauro Rodriquez. The following resolution was considered: NO. RA95-002 RESOLUTION OF APPRECIATION FOR MAURO RODRIQUEZ Brock motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. 'The Council considered approval of a resolution of appreciation for Howard Kelly. The following resolution was considered: NO. RA95-003 RESOLUTION OF APPRECIATION FOR HOWARD KELLY Brock motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. D. The Council considered approval of a resolution of appreciation for Joseph Ayers. The following resolution was considered: NO. RA95-004 RESOLUTION OF APPRECIATION FOR JOSEPH AYERS Brock motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. E. The Council ¢onsidered approval of a resolution of appreciation for Samuel D. Laney. The following resolution was considered: City of Denton City Council Minutes January 17, 1995 Page 6 337 NO. RA95-005 RESOLUTION OF APPRECIATION FOR SAMUEL D. LANEY Chew motioned, Perry seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 4. Yard of the Month Awards Mayor Castleberry presented the Yard of the Month awards to: First State Bank Mr. and Mrs. James Tritt Mayor Castleberry presented a proclamation for "Boy Scout Troop 132 Day". 5. Public Hearings A. The Council held a public hearing with regard to the proposed annexation and zoning of a 199.5 acre tract located east of Mayhill Road and north of Edwards Road. (A-64) Harry Persuad, Senior Planner, reviewed the annexation schedule with Council. This was the second public hearing scheduled for the annexation with final action scheduled for March 21, 1995. At the last public hearing a concern was expressed regarding an antenna located on the landfill site. After discussions with the property owner, it was felt that it might be possible to relocate the tower. The Mayor opened the public hearing. No one spoke in favor. No one spoke in opposition. The Mayor closed the public hearing. Mayor Castleberry indicated that no action would be taken on this item at this time. B. The Council held a public hearing with regard to the proposed annexation of a 1.1 acre tract located on and being the east part of the right-of-way of Corbin Road and gave staff direction. (A-68) Harry Persuad, Senior Planner, stated that at the first public hearing Council directed staff to look at the possibility of annexing of some of the property in the area. Staff reviewed the possible annexation of 900 acres including the existing homes in this area with a taxable value of approximately $ 1.9 million. It was estimated that taxes to be collected on the property would be 3 3 ~ity of Denton city Council Minutes January 17, 1995 Page 7 approximately $10,600 dollars. The estimate for a bridge across the low water crossing was $950,000 resulting in a net loss of $83,000 for the bridge and road work. Staff maintained that the potential risk of the low water crossing far outweighed the convenience of its use. Four families would have to travel an additional 1.1 miles to get to Airport Road. The homes on Underwood Road would not be affected very much by the closing. The issue dealt with potential dangers of the crossing compared to the convenience of the residents of four homes. In February of 1994 a resident was trapped on the crossing and the police had to rescue her. There had also been one fatality at the crossing. The inconvenience as a result of closing the crossing was minimal compared to the potential risk and dangers of the crossing. The Mayor opened the public hearing. No one spoke in favor. Tip Hall stated that he was opposed to the closing for several reasons. One was for economic reasons. If the road were closed, he would have to go on the highway in order to get his farm machinery to his property. In 1983, a bill was introduced in the Legislature with following support that after a two year period any property annexed by the City not offered all city services could be deannexed by petition to the County Judge. There was county property on each side of this road and taxes were paid by landowners on each side. He felt that those owners should have some say on how to use those roads. Don W. Ford stated that he was a property owner at the site. He was concerned about what would be done with the road if it were closed. He felt his property would be devaluated if there was no through road in the area. He was also concerned about what would happen to the area once the road was closed. Persuad stated that if the property were annexed, the area of the low water crossing would be closed. Ford asked what would happen to the closed portion of the road. Persuad replied that the City would continue to maintain the road as i% wan presently doing. Ralph Havenhill stated that although there were only four families which would be most affected by the closing, justice could not be done in terms of numbers. He asked the Council to be responsible and to explore every avenue before closing the road. He felt that the road should be kept open and maintained in the best possible condition. Robert Hammer stated that two weeks ago many people spoke at the public hearing and gave many reasons why the road should not be closed. One Council Member stated that he was concerned about incurring the costs for the taxpayers for a few non-taxpayers~ He City of Denton City Council Minutes January 17, 1995 Page 8 339 stated that petitions were submitted to Peterbilt and Tetrapack and those using the road who would be affected by the closing of the road. He felt the issue was not just for those who lived in the area but also for those who used the road on a daily basis. The Texas constitution provided that no person's property would be taken, damaged or destroyed, for or applied to public use, without adequate compensation being made. Property had been damaged for a public use within the meaning of the Constitution when access was materially and substantially impaired even though there had not been a deprivation of all reasonable access. Even though the alternative route allowed access and might be reasonable access, there would be many individuals materially and substantially affected by the closing of the road. Teri Meador presented petitions from individuals who used the road and who were in opposition to the closing of the road. Jackye Havenhill stated that this road was a legacy which she would like to keep for the community. This was a place of beauty which would be shut off from the community. While the residents did not pay taxes to the City of Denton, they were a part of Denton and she did many volunteer activities for the City of Denton. She asked that the road be maintained and kept opened. The Mayor closed the public hearing. No action was needed on this item at this point in time. 6. The Council considered exaction variances to Sections 34-114 (5) (perimeter street paving) and 34-114 (17) (sidewalks) of the Subdivision and Land Development Regulations associated with the platting of 7 lots on a 138.875 acre tract of land on the north side of Jim Christal Road at its intersection with Egan Road. (The Planning and Zoning Commission recommended 5-1 to approve the variance, conditioned on $37,800 of street improvements to Jim Christal being completed by the developer.) This item was withdrawn from consideration. 7. Consent Agenda Mayor Castleberry indicated that a Speaker Card was presented for this item. Joe Dodd stated that he was against the contracts which the Council was considering for ambulance services with smaller area cities. He felt that that would leave the City shorthanded on fire fighter personnel. He was not certain the City could fulfill such contracts with current personnel. Mayor Castleberry indicated that as there was a concern regarding this item, it would be voted on separately from the other Consent Agenda items. 3 4 0City of Denton City Council Minutes January 17, 1995 Page 9 Perry motioned, Miller seconded to approve Consent Agenda Items A and B. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. Miller motioned, Perry seconded to approve Consent Agenda Item 7C. Council Member Miller indicated that he too was concerned about fire coverage. These contract were renewal contracts and were not new contracts. These arrangements were part of an on-going situation and to discontinue these contracts would be unfair to those cities. These contracts were taken into consideration with current staffing. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. A. Bids and Purchase Orders: Bid #1705 - Large Document Copy Machine Bid #1693 - Fleet Services Be Fees 1. Upper Trinity Regional Water District Ce contracts 2. 3. 4. 5. 6. City of Shady Shores - Ambulance Services City of Ponder - Ambulance Services City of Hickory Creek - Ambulance Services City of Sanger - Ambulance Services City of Krum - Ambulance Services City of Argyle - Ambulance Services 8. Consent Agenda Ordinances Council considered Consent Agenda Ordinances 8A-8C. Brock motioned, Perry seconded to approve Consent Agenda Ordinances 8A-8C. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. A. NO. 95-009 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. (7.A.1. - Bid #1705) B. NO. 95-010 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURPOSE OF PAYMENT BY THE CITY FOR ADMINISTRATIVE AND PROJECT FEES AS PER CONTRACT AGREEMENT WITH UPPER TRINITY REGIONAL WATER DISTRICT; AND PROVIDING AN EFFECTIVE DATE. (7.B.1.) ~ City of Denton City Council Minutes January 17, 1995 Page 10 341 C. NO. 94-011 AN ORDINANCE AMENDING ORDINANCE NO. 95-001 RELATING TO THE AWARD OF BID NUMBER 1693 FOR THE PURCHASE OF FLEET VEHICLES TO PROVIDE FOR THE PURCHASE OF AN ADDITIONAL PICKUP BID ITEM #1; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. (7.A.2. - Bid #1693) 9. Consent Agenda Resolutions Council considered Consent Agenda Resolutions 9A-9F. Brock motioned, Perry seconded to adopt the Consent Agenda Resolutions 9A-9F. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. A. NO. R95-005 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF SHADY SHORES FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. (7.C.1.) B. NO. R95-006 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF PONDER FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. (7.C.2.) C. NO. R95-007 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF HICKORY CREEK FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. (7.C.3.) D. NO. R95-008 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF SANGER FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. (7.C.4.) E. NO. R95-009 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF KRUM FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. (7.C.5.) F. NO. R95-010 A RESOLUTION APPROVING AN INTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND THE CITY OF ARGYLE FOR AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. (7.C.6.) 3 4 ~ity of Denton City Council Minutes January 17, 1995 Page 11 10. Ordinances A. The Council considered adoption of an authorizing the expenditure of funds in Gillespie v. Denton. ordinance City of The following ordinance was considered: NO. 95-012 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE EXPENDITURE OF FUNDS IN GILLESPIE V. CITY OF DENTON; AND PROVIDING AN EFFECTIVE DATE. Brock motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered adoption of an ordinance authorizing the expenditure of funds in Scott v. City of Denton. The following ordinance was considered: NO. 95-013 AN ORDINANCE AUTHORIZING THE LAW FIRM OF WOLFE, CLARK & HENDERSON TO SETTLE THE CASE STYLED SCOTT V. CITY OF DENTON; AUTHORIZING THE EXPENDITURE OF FUNDS PURSUANT TO THE AGREEMENT FOR JUDGEMENT; AND PROVIDING AN EFFECTIVE DATE. Brock motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered adoption of an ordinance directing the publication of Notice of Intention to issue General Obligation bonds of the City of Denton. Harlan Jefferson, Director of Fiscal Operations, stated that the ordinance provided for the notice of intent to issue general obligation bonds for $1,610,000. The actual sale date would be February 21, 1995. The projects to be funded were for streets, drainage and parks and recreation projects. A detailed listing of all of the projects were approved in 1994-95 CIP program. The following ordinance was considered: NO. 95-014 AN ORDINANCE DIRECTING THE ISSUANCE AND PUBLICATION OF NOTICE OF SALE OF CITY OF DENTON GENERAL OBLIGATION BONDS. Perry motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor city of Denton City Council Minutes January 17, 1995 Page 12 343 Castleberry "aye". Motion carried unanimously. D. The Council considered adoption of an ordinance directing the publication of Notice of Intention to issue Certificates of Obligation bonds of the City of Denton. Harlan Jefferson, Director of Fiscal Operations, stated that the ordinance provided for the notice of intent to issue certificates of obligation in the amount of $2 million. As with the certificates of obligation, the actual sale date was February 21, 1995. The projects to be funded would be the development of a new landfill and associated projects as well as the issuance costs of the bonds. The projects were funded in the CIP program for 1994- 95. The following ordinance was considered: NO. 95-015 AN ORDINANCE DIRECTING THE PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION OF THE CITY OF DENTON. Perry motioned, Miller seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. E. The Council considered adoption of an ordinance delegating authority to the City Manager to temporarily close streets for block parties and other social events in the public interest provided no police or fire hazard was created by such closure. Veronica Oglesby, Administrative Assistant, stated that at Council request staff had investigated streamlining the process for street closings which currently required Council approval. This ordinance delegated authority to the City Manager to temporarily close streets for bock parties and other events in the public interest providing no fire or police hazard was created. Events requiring exceptions to the noise ordinance or other special considerations would still come before the Council. The following ordinance was considered: NO. 95-016 AN ORDINANCE OF THE CITY OF DENTON, TEXAS DELEGATING AUTHORITY TO THE CITY MANAGER TO TEMPORARILY CLOSE STREETS FOR BLOCK PARTIES AND OTHER SOCIAL FUNCTIONS IN THE PUBLIC INTEREST PROVIDED NO POLICE OR FIRE HAZARD IS CREATED BY SUCH CLOSURE; AND DECLARING AN EFFECTIVE DATE. Chew motioned, Perry seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castl~b~rry "aye". Motion oarried unanimously. 3 4 4City of Denton City Council Minutes January 17, 1995 Page 13 F. The Council considered adoption of an ordinance amending portions of Ordinance 94-153 which prohibits the parking of vehicles on certain portions of Railroad Avenue and East Hickory Street near the Denton Municipal Complex. (The Traffic Safety Commission recommended approval.) Rick Svehla, Deputy City Manager, stated that this ordinance would change some of the parking around the Denton Municipal Complex to one hour parking to make a high turn over area east of the Police Station. There would be one adjustment at the northeast corner of Hickory which would reduce the parking spaces to nine spaces. The following ordinance was considered: NO. 95-017 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING PORTIONS OF ORDINANCE 94-153 WHICH PROHIBITS THE PARKING OF VEHICLES ON CERTAIN PORTIONS OF RAILROAD AVENUE AND EAST HICKORY STREET NEAR THE DENTON MUNICIPAL COMPLEX; PROVIDING A PENALTY OF A FINE NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; REPEALING ALL ORDINANCE IN CONFLICT HEREWITH; PROVIDING FOR PUBLICATION; AND DECLARING AN EFFECTIVE DATE. Miller motioned, Perry seconded to adopt the ordinance. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 11. Resolutions A. The Council considered approval of a resolution creating a Juvenile Crime Interagency Coalition to promote understanding, facilitate coordination and cooperation among agencies involved with issues related to juveniles. Harlan Jefferson, Director of Treasury Operations, stated that this resolution was designed to create the Juvenile Crime Interagency Coalition. Section I of the resolution dealt with the creation of the Coalition, Section II dealt with the charge of the Coalition, Section III dealt with the composition of the Coalition. The comDosition of the Coalition ~a~ id~n%ioal %o %he one used by the Juvenile Diversion Task Force. He had contacted those individuals who were on the Task Force to see if they would be willing to serve on the Coalition. Those who agreed were identified in the backup materials. He recommended contacting the agencies listed who did not have a representative at this time and ask for the name of a representative. Th~ City departments identified in the resolution would refer names to the City Manager and the Council would appoint the at-large members who did not agree to continue to serve. The fourth section dealt with the term of office which was annually to allow the appointment of new members if necessary. The last section dealt with the selection of a chairman. City of Denton City Council Minutes January 17, 1995 Page 14 345 The following resolution was considered: NO. R95-011 A RESOLUTION CREATING THE JUVENILE CRIME INTERAGENCY COALITION TO FORMULATE AND PROVIDE RECOMMENDATIONS TO THE CITY COUNCIL RELATING TO THE NEED FOR ADDITIONAL COORDINATION AND RESOURCES TO BE CONTRIBUTED TOWARD THE REHABILITATION OF JUVENILE OFFENDERS; AND PROVIDING FOR AN EFFECTIVE DATE. Miller motioned, Perry seconded to approve the resolution. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 12. Vision Update Council Member Miller indicated that the Cabinet held a meeting on January 11, 1995. The Cabinet was still working with the information received from the impact groups with four major areas to be included. That information would then determine how to redesign the impact groups or what information would be presented to them. 13. Miscellaneous matters from the City Manager. Council considered Work Session Item #3. 3. The Council received a report and held a discussion regarding the 1996-2000 Capital Improvement Program budgeting process. Jon Fortune, Chief Financial Officer, presented the budget calendar for the CIP process. It was felt that a committee would need to be appointed late this year as the City would be out of bond authorization this year. Council Member Miller asked if the Council adopted a CIP budget by September, would there have to be a bond issue prior to that time. City Manager Harrell replied no but that a bond issue would have to be done in order to fund any of the CIP formed during the next fiscal year. Until the election and until the bonds were sold, none of the projects could be started. Mayor Pro Tem Brock stated that the citizen committee would not be formulating the list of projects from the ground up. There would be a list already formulated. City Manager Harrell stated that if Council followed the procedure used 1986, Council would appoint a committee which used the recommended CIP as a starting point and then could recommend modification to the program prior to the finalization and submitted to the voters. 34 City of Denton City Council Minutes January 17, 1995 Page 15 Mayor Pro Tem Brock suggested sending letters to official neighborhood associations regarding the process. A. The Council considered an appointment to the Community Liaison Committee in conjunction with the Safety-Kleen Recycle Center. City Manager Harrell stated that Council had received a letter from Safety Kleen asking for one Council representative to serve on its committee. Council Member Miller volunteered to serve on the committee. Consensus of the Council was to have Council Member Miller serve on the committee. B. The Council received an update on the Bond Rating Trip. City Manager Harrell stated that at the last Council meeting, Council Member Chew had been designated as the Council representative for the bond trip. Council Member Chew had declined to attend and Council Member Miller would be attending in his place. This item was to inform Council of that change. Consensus of the Council was to approve the change. C. There would be a Henry G. Cisneros Symposium February 3-4 in San Antonio if any Council Member desired to attend. D. TMPA had announced the elimination of 57 staff positions effective January 30, 1995. It was felt that the Agency was attempting to take steps to try and reduce costs. 14. The following action was taken on Closed Meeting Items discussed during the Work Session: Perry motioned, Chew seconded to grant merit raises effective April 15, 1994 to the City Manager Lloyd Harrell in the amount of 5%; to the Municipal Judge Sandra White in the amount of 6%, to the Permanent Part-Time Municipal Judge Debra Drayovitch in the amount of 4%; to the Part-time Municipal Judge Tanya Cooper in the amount of 4%; and to the Part-time Municipal Judge Robin Ramesy in the amount of 4%. On roll vote, Brock "aye", Miller "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 5. New Business There were no items of New Business suggested by Council Members for future agendas. 16. The Council did not meet in a Closed Meeting during the Regular Session. City of Denton City Council Minutes January 17, 1995 Page 16 347 With no further business, the meeting was adjourned at 8:25 p.m. BOB AS~TLEBE~~ CITY OF DENTON, TEXAS ACC00245