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Minutes May 28, 19964'00, CITY OF DENTON CITY COUNCIL MINUTES May 28, 1996 The Council convened into a Work Session on Tuesday, May 28, 1996 at 7:00 p.m. in the City Council Chambers. PRESENT: Mayor Miller; Mayor Pro Tem Brock; Council Members Beasley, Biles, Cott, Krueger, and Young. ABSENT: None 1. The'Council received a report, held a discussion and gave staff direction regarding an interlocal agreement for the widening of McKinney Street. Jerry Clark, Director of Engineering and Transportation, stated that the developer of the County Court Complex indicated a need for a widening of McKinney Street as the Complex would have a large impact on the traffic in the area. The County was agreeing to participate in the project from Audra/Woodrow and provide $300,000 for the project. Staff was needing direction from Council to approach the Texas Department of Highways and ask that a portion of McKinney be removed from their maintenance system and placed in the City's system. Currently the City's maintenance ended at Janie Street and the Department of Highways had maintenance from Janie to the Lake. Janie was a residential street and was not a logical termination point for maintenance. Woodrow was an arterial street and was a more logical termination point for maintenance. A typical Highway project took three years to go through the system and as a local project would take approximately 6 months to get it off the highway system. The local Area Engineer was in agreement with the proposal and would support the City in its efforts. Staff had had a meeting with the County and all agreed that this was the best solution. Staff was requesting direction from the Council as to whether to ask that the project be removed from the Highway's maintenance system. If within 6 months the City received approval from the Highway Department, the project could be completed in 1997. Council would be asked to consider a formal agreement before any construction was started. Council Member Young asked how long the project would be once started. Clark stated that that would depend on the method used for construction. This was a State road so it would have to remain open during construction. In that case it would take several months to complete the project. Another option was a high speed rebuilding project as was done on Tea~ley between I35 and Dallas Drive. That wag done in approximately 20 calendar days. Council Member Youn~ stated that no businesses would be affected. Clark stated that it was all residential. Council Member Beasley asked for the total cost of the project. Clark indicated that the total cost of the project was $390,000 of which 401 City of Denton City Council Minutes~:~? ~¥/~ May 28, 1996 Page 2 the County had agreed to contribute $300,000. There was $90,000 in reserve from previous bond issues for such a project. Council Member Beasley stated that the time line with the State was three years. Clark replied correct and that there was no guarantee that it would be funded at all. On roll vote, Young "aye", unanimously. Council Member Beasley asked about maintenance costs. Clark indicated that the project would be an 8" asphalt road with not much maintenance the first 10 years. Krueger motioned, Young seconded to proceed with staff recommendations. Council Member Cott felt that a drop dead date was needed if the State did not return with an answer in a timely fashion. Clark stated that a year could used as the County wanted the road built within a year. Beasley "aye", Brock "aye", Cott "aye", Krueger "aye", Biles "aye", and Mayor Miller "aye". Motion carried 2. The Council received a report, held a discussion and gave staff direction regarding a time line for Boards/Commissions appointments. Jennifer Walters, City Secretary, reviewed the schedule presented in the Council back-up materials. She indicated that the date for the Briefing Session would need to be changed due to a conflict with another evening meeting which the Council was going to attend. A proposed date for the Briefing Session would be June 12th instead of June 13th. She reviewed the time line and the events which would take place on each date. Council held a discussion on the nomination/appointment process. It was felt that the process was somewhat unfair as not all Council Members had nominations/appointments to each board/commission. Suggestions were made to rotate the Council Member's positions on the boards/co~mission or to increase the number of members on each board to at least seven or fourteen to allow each Council Member to have a nomination/appointment to each board/commission. It was noted at there were some Charter provisions which dictated the number of members on certain boards such as the Library Board. It was felt that a work session needed on this issue with further consideration by the Council. 4O2 City of Denton City Council Minutes May 28, 1996 Page 3 Mayor Miller asked if there were any problems with the time presented with the change for the Briefing Session. Consensus Following a Special PRESENT: line as of the Council was to proceed with the time line as amended. the completion of the Work Session the Council convened into Call Meeting. Mayor Miller; Mayor Pro Tem Brock; Council Members Beasley, Biles, Cott, Krueger, and Young. ABSENT: 1. None The Council considered the following in Closed Meeting: A. Legal Matters -- Under TEX. GOV'T CODE Sec. 551.071 Considered acceptance of a possible assignment on behalf of a 4B non-profit economic development corporation to be formed by the City from Bill Methenitis, Trustee; the possible lease of the assigned property and discussion with City Attorney regarding terms of the lease relative to the vacant Texas Instruments facility. Considered and discussed claim of Bertha Odnoposoff against the City of Denton and Jagoe Public Companyfor property damage at 1012 Longridge Drive. B. Real Estate -- Under TEX. GOV'T CODE Sec. 551.072 C. Personnel/Board Appointments -- Under TEX. GOV'T CODE Sec. 551.074 1. Deliberated and considered the appointments to the Board of Directors of the Economic Development Corporation of Denton, Inc. 2. The Council did not take any action from the Closed Meeting. With no further business, the meeting was adjourned at 10:26 p.m. NNI~R WALTERS TY SECRETARY CITY OF DENTON, TEXAS ACC00312 'j~ ~ ~ MA~[OR CITY OF DENTON, TEXAS