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Minutes February 18, 1997CITY OF DENTON CITY COUNCIL MINUTES February 18, 1997 The Council convened into a Closed Meeting on Tuesday, February 18, 1997 at 5:45 p.m. in the civil Defense Room of City Hall. PRESENT: Mayor Miller; Mayor Pro Tem Brock; Council Members Beasley, Biles, Cott, Durrance, and Young. , ABSENT: None 1. The Council considered the following in Closed Meeting: A. Legal Matters -- Under TEX. GOV'T CODE Sec. 551.071 B. Real Estate -- Under TEX. GOV'T CODE Sec. 551.072 Co Personnel/Board Appointments -- Under TEX. GOV'T CODE Sec. 551.074 The Council convened into a Regular Meeting on Tuesday, February 18, 1997 at 7:00 p.m. in the Council Chambers of City Hall. PRESENT: Mayor Miller; Mayor Pro Tem Brock; Council Members Beasley, Biles, Cott, Durrance, and Young. ABSENT: None 1. Pledge of Allegiance The Council and members of the audience recited the Pledge of Allegiance to the U. S. and Texas flags. 2. Joe Dodd regarding the Cable Television Ordinance. Mr. Dodd stated that cable television had the ability to give some of the old days back as it had given local government back to the citizens. What the citizens did not know about was each other. A free speech channel was needed for citizens to air their viewpoints. It could air neighborhood meetings and the views of citizens. It could be a valuable channel in many ways. The sooner it was on the air, the sooner Denton would be better. His leaving the Cable Television Advisory Board was giving up on the system. The Board went through much time to develop a good ordinance regarding cable access rules. They agreed on the final wording and sent it on for action. He questioned why it still was not before the Council. He felt that the City Manager would not let the item be on the agenda. The ordinance went through a lot of thought and much time in preparing. He thought that during a Work Session discussion on the item, the Council would debate putting the word "indecency" back into the ordinance which he hoDed would not happen. The Courts had thrown out the word "indecency" and the Council should not put it back into the wording. The ordinance was designed to keep the "Klan" off the television. An ordinance could not be designed to keep one group off the television. 355 356 city of Denton City Council Minutes February 18, 1997 Page 2 PUBLIC 3. The Council held a public hearing and gave staff direction with regard to the proposed annexation of a 286.57 acre tract north of Brush Creek Road and east of Highway 377. (A-75) Rick Svehla, Deputy city Manager, stated that Council reviewed this annexation at its last study session. This was a large piece of property which was platted several months ago. Because it was a large development, the annexation study was triggered. This was the first public hearing for comment regarding the possible annexation of the property. Council Member Young asked about water and sewer use in the development. Svehla replied that the development would have septic tanks with Argyle water. The Mayor opened the public hearing. No one spoke in favor. No one spoke in opposition. The Mayor closed the public hearing. Brock motioned, Beasley seconded to proceed with the annexation. Council Member Young asked about the size of the homes and lots. Svehla replied that the lots would be at least one acre in size and the developer had talked about large homes on those lots. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously. CONSENT AGENDA City Manager Benavides suggested that Item #6 be pulled and would be rebid for consideration. c0tt motioned, Brock seconded to pull the item. Randy Bradley, representing Dallas Peterbilt, stated that for the past few years Volvo, a competitor of Peterbilt, had taken gre~t delight in allowing its dealer to offer a bid price to the City of Denton which in many cases was below the cost to produce a Peterbilt and probably below their production cost. The only justification for this practice would be their attempt to bring embarrassment to Peterbilt. From just a financial side of buying trucks, having Peterbilt in Denton was a blessing because the City was able to buy at the lowest possible price. However, from the community relations standpoint, he asked how the Council thought City of Denton City Council Minutes February 18, 1997 Page 3 their neighbors who worked at Peterbilt felt when a competitor truck came to the plant to pick up trash. The truck business was not like the other types of businesses where there were so many makes and models that no one would know the difference. There were only 3-4 manufacturers of this type of truck so that when a foreign brand appeared, it was very noticeable. The bid in question was for a front loader refuse truck which Council was considering to award to Lone Star Volvo because they were the low bid. There was one omission in their bid package which could be used to thrown out the bid. In three different places in the bid document, a complete detailed list of the specs being bid was requested. All of the bidders with the exception of Lone Star Volvo included such a list with their bid. The Council was being asked to forgive this oversight and was being asked to award them the bid as they were $977 lower than Peterbilt. That was a right which the Council could do. He requested that the Council consider awarding the bid to Peterbilt. Council Member Biles asked if the motion was to approve the Consent Agenda and associated ordinances but to exclude Item #6 and have staff rebid the item. Bradley stated that he was in opposition to rebidding the item as everyone would know what the other had bid in the previous proposal. Mayor Miller stated that the motion was only to pull Item #6 from the Consent Agenda and to rebid it. Bradley asked what benefit there would be to the City to rebid the item. Mayor Miller stated that there were legal restrictions which the Council had to operate under. The Council's decisions were based on advise from a legal standpoint and from other aspects. He asked the City Attorney to address the item. City Attorney Prouty stated that the Council could not make a decision based on a preference for a local bidder. That was an item ruled on by the Attorney General. Under the current competitive bidding laws, a bid had to be awarded to the lowest responsible bidder. The only preference which could be given would be if an out-of-state bidder's state allowed a preference, then in- state bidders could be allowed the same deduction. There were thre9 options Council could consider with this item. One was if the Council determined that this was a material defect, which appeared not to be the case. If Council determined that it was a material defect, then the Volvo bid would have to be eliminated. If Council determined that it was an immaterial defect, then Council could waive or not waive the defect. If the defect was waived, the bid could be awarded to Lone Star Volvo. If the defect was not waived, then the bid could be awarded to Peterbilt or rebid the item. The Council always had the ability to rebid no matter what the options. 357 358 city of Denton city council Minutes February 18, 1997 Page 4 council Member Young asked if council could award the bid tonight to Peterbilt. city Attorney Prouty stated yes if the council determined that the failure to submit the item by Volvo was a material defect or even if immaterial, the council would not waive the defect. Council Member Young asked if he could make a motion indicating not to waive the defect. Mayor Miller stated that there was a motion on the floor. city Attorney Prouty stated that the council would have to vote on the motion on the floor or have the motion withdrawn. Mayor Miller asked if council Member Cott wanted to withdraw his motion. council Member Cott stated no that the integrity of the bid process was more important than the sale of one truck. Mayor Pro Tem Brock asked how common a procedure was this type of motion. Tom Shaw, Purchasing Agent, stated that rebidding was rare but that this type of situation was also rare. Mayor Miller felt that council was being put into the position of trying to decide a legal issue about what constituted a material defect and at same time was in a position of a political issue. There were several issues at work. The council could not legally show preference to a bidder simply because it was a local. One of the concerns with not accepting bids was that it might happen with all bids. On the issue of Volvo's tactics, the council could not control the behavior of other organizations. The council could decide the validity of the bid based upon whether it fit into a category. It was noted in three different places in the bid specifications that the data sheets were important and were part of the bid. He understood from the Purchasing Department that that was not intended on our part, as it was something which was no longer needed. Looking at it as objectively as he could, he did u to the bidders to decide whet~er t~a~ was not think it was P ....... ~ ~ ~h~ mificatlons xn terms ~- -~ The more ne lou~=u ~ ~--~ ra . _ _ '-~--~ ~o important u~ ..... _ ......... ed ne lnu=~u=~ ~ of making sure that bidders knew wna= wa~ =~=~ , vote against the motion. If the motion failed, he would be prepared to declare that the apparent successful bidder did not meet the bidding specifications. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "nay", Young "nay", Biles "aye" and Mayor Miller "nay". Motion carried with a 4-3 vote. Bradley stated that if the bid went back to Volvo, Peterbilt would request a private carrier to pick up trash as it would not want a Volvo at the Peterbilt plant. City of Denton City Council Minutes February 18, 1997 Page 5 359 Council Member Young stated that this happened last year with the bid for police cars. The City did not buy cars from a local dealer. He felt it sent a bad massage when the City did not do business with local dealers. Mayor Miller stated that the City was restricted by State law to accept the low bidder. The Council all shared the same sentiment but could not go against State statutes. Council Member Biles felt that Mr. Bradley had missed the mark in this issue. If the Council could, it would buy all motor vehicles from Peterbilt. If they could they would buy from all dealers in Denton. State law indicated that they could not do that. The Council had heard his complaints. The $977 discrepancy was insufficient to cover the cost of one immaterial list. Council decided to determine that this was an immaterial issue and agreed with the Peterbilt statements but also decided to give Peterbilt a second chance at the bid. As a Council Member he felt that the Council demonstrated concern for local taxpayers. Council Member Young asked for more information on Items #9 and ~11. He asked what would be the Kerley Street improvements. Rick Svehla, Deputy City Manager, stated that the bid was for the bridge only. Staff was still in the process of designing the creek. This bid would spend about half of the money. Council Member Young asked.if the bridge would be done first and then the channel. Svehla relied correct that the bridge would be done first so the cost would be known. He did not want to loose any money with the bridge costs. Council Member Young asked about Item #12 not Item ~11. Barbara Ross, Community Development Administrator, stated that this would be a community development block grant project which could be used for economic development. The Small Business Center Advisory Board had been working on this project for several years which would develop a local community development corporation. This corporation would create jobs for low and moderate income citizens. The Corporation would provide loans to small businesses to expand or develop a new business in the City. Council Member Young asked to get this information to the Black Chamber of Commerce and the Hispanic Chamber of Commerce. Biles motioned, Young seconded to approve the Consent Agenda and the associated ordinances. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously. 360 City of Denton City Council Minutes February 18, 1997 Page 6 4. NO. 97-041 o 10. 11. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. (Bid #1969 - Fleet Vehicles) NO. 97-042 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. (Bid ~1976 Distribution Transformers) NO. 97-043 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. (Bid ~1997 - Firefighter Station Uniforms) NO. 97-044 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACT FOR PUBLIC WORKS OR IMPROVEMENTS RATIFYING THE CONTRACT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. (Bid #1984 Renovation of Denton City Hall) NO. 97-045 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACT FOR PUBLIC WORKS OR IMPROVEMENTS RATIFYING THE CONTRACT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. (Bid #1995 - Kerley Street Culvert Improvements) NO. 97-046 A/~ ORDINANCE OF THE CITY OF DENTON ALVEHORIZING THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY OF DENTON AN ACCEPTANCE OF AN OFFER FROM THE TEXAS DEPARTMENT OF TRANSPORTATION RELATING TO A GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM; AND DECLARING AN EFFECTIVE DATE. NO. R97-007 A RESOLUTION OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE TEXAS DEPARTMENT OF TRANSPORTATION TO PROVIDE FINANCIAL ASSISTANCE FOR CERTAIN IMPROVEMENTS TO THE DENTON MUNICIPAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE. City of Denton City Council Minutes February 18, 1997 Page 7 361 12. NO. 97-047 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT BETWEEN THE CITY OF DENTON AND THE DENTON COMMUNITY DEVELOPMENT CORPORATION; APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. 13. NO. 97-048 AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF DENTON AND BINKLEY & BARFIELD, INC.; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE. 14. NO. 97-049 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A REAL ESTATE CONTRACT BETWEEN THE CITY OF DENTON AND ROBERT W. CALLAHAN, JAMES E. CALLAHAN AND ANN C. STARK RELATING TO THE PURCHASE OF PROPERTY IN THE VICINITY OF THE CITY'S WASTEWATER TREATMENT PLANT; AUTHORIZING THE EXPENDITURE OF FUNDS; AND PROVIDING AN EFFECTIVE DATE. ~?~ FOR INDIV~DU~ff., CONB~DEI~TION 15. The Council considered an ordinance authorizing the City Manager to execute an amended agreement between the city of Denton and Nebrig & Associates, Inc., to lease certain premises of the Municipal Airport and construct and maintain an office, hangar, maintenance, and related aviation facilities thereon. Linda Ratliff stated that this was an amended lease from the original lease of 1996. The agreement was a 1.5 acre parcel with options on two additional parcels. The Nebrigs agreed to build a taxiway from the existing taxiway to their site and in addition, agreed to construct a 30' taxiway along the southern portion of the property. Typically, a taxiway was built on the tenants property and used by that tenant or its customers. This particular taxiway would be adjacent to property to be developed to the south. The amended lease redefined the boundaries of the property and would allow for growth and development in the south. The following ordinance was considered: NO. 97-050 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST A~NDED AIRPORT LEASE AGREEMENT BETWEEN THE CITY OF DENTON AND NEBRIG & ASSOCIATES, INCORPOi{ATED TO LEASE CERTAIN PREMISES OF THE MUNICIPAL AIRPORT AND CONSTRUCT AND MAINTAIN AN OFFICE, HANGAR, MAINTENANCE AND RELATED AVIATION FACILITIES THEREON; AND PROVIDING AN EFFECTIVE DATE. 362 City of Denton city Council Minutes February 18, 1997 Page 8 Young motioned, Beasley seconded to adopt the ordinance. On roll vote, Beasley "aye", Brock "aye", cott ,'aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously. 16. The council considered an ordinance annex~ and establishing temporary agriculture "A" zoning district classification on a 11.24 acre tract located south of Robinson Road and east of Nowlin Road. (A-74) (The Planning and zoning Commission recommended approval 6- 0.) Rick svehla, Deputy city Manager, stated that this was the final reading of the ordinance to annex this property into Denton. The applicant was in favor and was developing the land to the east of the property. The following ordinance was considered: NO. 97-051 AN ORDINANCE OF THE CITY OF DENTON, TEXAS ANNEXING A TRACT COMPRISING 11.24 ACRES, LOCATED SOUTH OF ROBINSON ROAD AND EAST OF NOWLIN ROAD; TEMPORARILY CLASSIFYING THE ANNEXED PROPERTY AS "A", AGRICULTURAL DISTRICT; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; AND DECLARING AN EFFECTIVE DATE. Biles motioned, Brock seconded to adopt the ordinance. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously- 17. .T~e council considered an ordinance of the city of Denton providing for the establishment of the schedule of compost and wood mulch rates in connection with the sale by the Water Reclamation Division of the Wastewater Department of the city of Denton to the general public for compost and wood mulch. · ' ector for Utilities, stated that after ~h ~elson. Executive Dlr ...... ~ ,~stewater treatment ~ .... . ' 't lB orQe£, ~ --- . . much work getting the fac~l~_~ ..... d chi~s which were eligible for plant was creating composu ~nu .... requests for the marketing in the Gommunity- There had been many compost. The Public Utilities Board suggested marketing half of the compost to the general public and put the other out for wholesalers. The rate would be $20 per cubic yard for compost and $10 for wood chips. An individual would come to city Hall for a receipt to purchase or work with the landfill for a receipt. That individual would then go to the Wastewater Treatment Plant for their compost. There would be a $10 minimum purGhase which was a half of a cubic yard. The items would be marketed in bulk and not in bags at this time. council Member Beasley stated that an individual could get $10 worth of material. City of Denton City Council Minutes February 18, 1997 Paqe 9 Nelson relied correct that $10 would be a half of a cubic yard. The following ordinance was considered: NO. 97-052 AN ORDINANCE OF THE CITY OF DENTON PROVIDING FOR THE ESTABLISHMENT OF THE SCHEDULE OF COMPOST AND WOOD MULCHRATES IN CONNECTION WITH THE SALE BY THE WATER RECLAMATION DIVISION OF THE WASTEWATER DEPARTMENT OF THE CITY OF DENTON TO THE GENERAL PUBLIC OF COMPOST AND WOOD MULCH; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Beasley motioned, Biles seconded to adopt the ordinance. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously. 18. The Council considered an ordinance of the City of Denton amending Chapter 28, Sections 27 and 28, of the Code of Ordinances of the City of Denton, Texas; adopting the 1994 Uniform Building Code with certain amendments, deletions, and additions thereto; providing for a severability clause and repealing clause; and providing for a maximum penalty as provided in Section 1-12 of the Code of Ordinances of the City of Denton, Texas. Rick Svehla, Deputy City Manager, stated that the Building Code Board had recommended adopting the 1994 Building Code with local amendments. The following ordinance was considered: NO. 97-053 AN ORDINANCE OF THE CITY OF DENTON AMENDING CHAPTER 28, SECTIONS 27 AND 28, OF THE CODE OF ORDINANCES OF THE CITY OF DENTON, TEXAS; ADOPTING THE 1994 UNIFORM BUILDING CODE WITH CERTAIN AMENDMENTS, DELETIONS, AND ADDITIONS THERETO; PROVIDING FOR A SEVERABILITY CLAUSE AND REPEALING CLAUSE; PROVIDING FOR A MAXIMUM PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Biles motioned, Beasley seconded to adopt the ordinance. Mayor Pro Tem Brock asked for the requirement for sprinkling a commercial building. Ross Chadwick, Fire Chief, stated that commercial was 10,000 square feet. The residential size was increased from 5,000 to 7,500 square feet. Council Member Cott asked when the ordinance would take effect and how would it get changed. 363 364 City of Denton city Council Minutes February 18, 1997 Page 10 City Attorney Prouty stated that it would take effect 14 days from the date of passage. Council Member Cott asked how it would be changed. City Attorney Prouty stated that there were a number of different entities which structured the Uniform Building Code. This was an attempt to make building codes uniform throughout the U.S. Chadwick stated that this ordinance was dealing with the 1994 codes. Those codes were revised approximately every three years. Within a year work would be started on adopting the 1~97 codes. Council Member Young asked about sprinkling restaurants. Chadwick replied that it was only for new buildings and not for existing ones. Council Member Young asked about variances for different types of hangars or did all hangars require sprinklers. Chadwick stated that the hangars were like any other kind of occupancy. If a new hangar was built, the new regulations would have to be followed. council Member Durrance asked about a fire wall for strip centers. Chadwick stated that was in the present building code. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "nay", Biles "aye" and Mayor Miller "aye". Motion carried with a 6-1 vote. 19. The Council considered an ordinance amending Chapter 29 of the Code of Ordinances of the City of Denton, Texas to provide for the adoption of the Uniform Fire Code, 1994 Edition; providing for amendments thereto; re-establishing permit fees; providing for a penalty in the amount of $2,000 for violations thereof; providing for a severability clause; and repealing all ordinances in conflict therewith. Ross Chadwick, Fire Chief, stated that the Uniform Fire Code worked with other codes. Changes to the code included going from semi- annual fire inspections to annual inspections. There was an option for additional inspections for those agencies with problems. Some of the fees were reduced dealing with larger occupancies to be in line with actual costs. Council Member Young asked about candles/open flames in assembly areas. Chadwick replied that was already in the existing ordinance. Rick Jones, Fire Marshall, stated that that was part of the permit structure. The Department inspected businesses who had open flames 365 City of Denton City Council Minutes February 18, 1997 Page 11 on desks and insured that those were fire safe. They did not charge non-profit organizations but inspected them to be sure the type of material was fire safe. They wanted to prevent candles in wooden containers or near combustible materials. Council Member Young asked about outside burning. Chadwick stated that a cooking pit was not illegal but open burning of trash and debris was illegal. The following ordinance was considered: NO. 97-054 AN ORDINANCE AMENDING CHAPTER 29 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON, TEXAS TO PROVIDE FOR THE ADOPTION OF THE UNIFORM FIRE CODE, 1994 EDITION; PROVIDING FOR AMENDMENTS THERETO; RE-ESTABLISHING PERMIT FEES; PROVIDING FOR A PENALTY IN THE AMOUNT OF $2,000..00 FOR VIOLATIONS THEREOF; PROVIDING FOR A SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES IN CONFLICT THEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. Biles motioned, Beasley seconded to adopt the ordinance. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously. 20. The Council c6nsidered an ordinance ordering an election to be held in the City of Denton, Texas, on May 3, 1997 and if a runoff election is required, on May 31, 1997, for the purpose of election council members to Places 1, 2, 3, and 4 of the City Council of the City of Denton, Texas; designating voting places and appointing election officials; providing for bilingual notice of the election; ordering that an electronic voting system be used; making additional provisions for the conduct thereof; and other provisions relating thereto. The following ordinance was considered: NO. 97-055 AN ORDINANCE ORDERING AN ELECTION TO BE HELD IN THE CITY OF DENTON, TEXAS, ON MAY 3, 1997, AND, IF A RUNOFF ELECTION IS REQUIRED, ON MAY 31, 1997, FOR THE PURPOSE OF ELECTING COUNCILMEMBERS TO PLACES 1, 2, 3, AND 4 OF THE CITY COUNCIL ON THE CITY OF DENTON, TEXAS; DESIGNATING VOTING PLACES AND APPOINTING ELECTION OFFICIALS; PROVIDING FOR BILINGUAL NOTICE OF THE ELECTION; ORDERING THATAN ELECTRONIC VOTING SYSTEM BE USED; MAKING ADDITIONAL PROVISIONS FOR THE CONDUCT THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Biles motioned, Brock seconded to adopt the ordinance. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously. 366 City of Denton City Council Minutes February 18, 1997 Page 12 21. The Council considered a resolution authorizing the city Manager to negotiate a contract with the Children's Trust Fund of Texas for a Family Resource Center. Rick Svehla, Deputy City Manager, stated that this resolution would allow staff to negotiate a contract with Children's Trust Fund of Texas. One of the vision Committee was successful in' obtaining this grant. The following resolution was considered: NO. R97-005 A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT WITH THE CHILDREN'S TRUST FUND OF TEXAS FOR A FAMILY RESOURCE CENTER; AND PROVIDING AN EFFECTIVE DATE. Biles motioned, Young seconded to approve the resolution. Council Member Beasley asked about matching funds. Ross replied that it would be 10% of the grant. Council Member Cott asked if there was a for-profit organization in the city which could provide the service. Ross replied that there was none in the City. This project was an outgrowth from the Vision project. The Family Resource Center Task Force was given the mission to develope an organization to provide this type of service to the community. The recommendation was to use a private non-profit organization. Currently there was no for- profit organization offering these services. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously. 22. The Council considered nominations/appointments to City Boards and Commissions. Council Member Biles nominated Sarah LaGrone to the Keep Denton Beautiful Board. 23. The Council considered a schedule for future city Council meetings. city Manager Benavides stated that the city Manager had provided a memorandum to Council proposing a change in meeting dates. This was a general approval of the principle of the dates. cott motioned, Brock seconded to adopt the schedule. On roll vote, Beasley "aye", Brock "aye", Cott "aye", Durrance "aye", Young "aye", Biles "aye" and Mayor Miller "aye". Motion carried unanimously. city of Denton City Council.Minutes February 18, 1997 Page 13 367 24. Vision Update Mayor Pro Tem Brock stated that specific projects were already coming to pass. The Family Resources Center had received a start- up grant and was in the position to get other grants in future years. Another project realized was a computer center at the MLK Center. The next project was to expand into other areas of the city so all would have access to computer programs. 25. Miscellaneous matters from the City Manager. city Manager Benavides stated that according to the contract, the renovation work of City Hall would start tomorrow. The renovation work would not disturb early voting for city Council. 26. There was no official action taken on Closed Meeting Items. 27. New Business The following items were suggested by Council for future agendas: A. Council Member Young asked for the Council to again consider the infill policy for Council consideration. City Manager Benavides stated that staff was bringing this item to Council for a recommendation on the March 25th work session. B. Mayor Pro Tem Brock stated that April 12th was the clean up day and Keep Denton Beautiful wanted to know if Council would be participating. 28. There was no continuation of the Closed Meeting. With no further business, the meeting was adjourned at 8:20 p.m. C~Y SECRETARY CITY OF DENTON, TEXAS ACC0036E