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Minutes February 25, 1997368 CITY OF DENT~N CITY COUNCIL MINUTES February 25, 1997 The Council convened into a Closed Meeting on Tuesday, February 25, 1997 at 5:15 p.m. in the Civil Defense Room of City Hall. PRESENT: Mayor Miller; Mayor Pro Tem Brock; Council Members Beasley, Biles, Cott, Durrance, and Young. ABSENT: None 1. The Council considered the following in Closed Meeting: A. Legal Matters -- Under TEX. GOV'T CODE Sec. 551.071 B. Real Estate -- Under TEX. GOV'T CODE Sec. 551.072 Ce Personnel/Board Appointments -- Under TEX. GOV'T CODE Sec. 551.074 The Council convened into a Work Session on Tuesday, February 25, 1997 at 6:00 p.m. in the City Council Chambers of City Hall. PRESENT: Mayor Miller; Mayor Pro Tem Brock; Council Members Beasley, Biles, Cott, Durrance, and Young. ABSENT: None 1. The Council received a report and held a discussion regarding the results of the 1997-98 City Council budget priority questionnaire. Kathy DuBose, Executive Director for Finance, stated that the questionnaire was used to start the budget process. The responses were ranked in two ways. One was a priority of response which indicated what the highest priorities were and a rating of the service areas. The second was an effort rating in the areas. Each service area was ranked by effort which the Council would like to increase, decrease or keep the same. There was also an individual listing of comments given by the Council Members. Council Member Beasley.asked how the questionnaire was actually used in the budget process. DuBose stated that when the budget kick-off was started, each manager received a copy of the questionnaire which was a key to develop the department budgets. Council Member Young asked for the top five responses. DuBose stated that this was based by priority of response. The first priority was emergency medical service. The effort rating was 4.29 which was slightly above continue current effort. This was indicated as a Council high priority to keep the current effort or increase it slightly. The second priority was fire prevention which was indicated as a high priority to increase this area. Fire suppression was the next priority which the Council indicated was a high priority to continue or increase slightly the current City of Denton city Council Minutes February 25, 1997 Page 2 369 effort. The COPS program was next which was a high priority to increase the progran followed by street maintenance and repair to increase the effort. Council Member Young stated that storm drainage was high on the list. DuBose stated that it was ranked sixth with an indication from Council to substantially increase efforts. Mayor Miller stated that fire suppression was slightly above maintain the current level. Staff would look at that as it was a high priority item for Council. Council Member Cott stated that there was no money for storm drainage or recycling. More money might be needed in the storm drainage even if another program might be desirable but not needed. He suggested equating some of the money to these items next year. He suggesting indicating how much was currently being spent for each item. DuBose stated that the budget document listed what was spent for the two prior years, what currently was budgeted and what was projected. Staff took Council's recommendations and decide what it would cost to continue the service area at a certain level. 2. The Council received a report, held a discussion and gave staff direction regarding the 1997-98 budget calendar. Kathy DuBose, Executive Director for Finance, presented the budget calendar which was included in the agenda back-up materials. Two specific dates were August 8 and August 15 which were all day budget workshops. Consensus of the Council was to proceed with calendar as presented. 3. The Council reviewed a timetable for consideration of the Denton Development Plan. Rick Svehla, Deputy City Manager, stated that a schedule was included in the agenda back-up materials. Last night the schedule was reviewed with the Committee which reconfirmed that schedule. One important date for Council would be March 25th which was when the Committee would be presenting the plan to the Council. There was a 40 day period to put information out in citizen utility bills so that public meetings could be held on the plan during the first week in Maye The Committee planned to hold those meetings four nights in a row in different parts of the City. Elementary Schools and recreation centers would be used for the meetings. The Committee would compile the information from the public hearings with another briefing to Council in early June. The information would then go to the Planning and Zoning Commission for a study 370 City of Denton City Council Minutes February 25, 1997 Page 3 session and a final review by Council with a public hearing in August. Council Member Biles stated that the public hearings planned were for four meetings in one week. Anyone who happened to be gone on a business trip or out of the area might miss those meetings. Svehla replied that that was discussed but that a majority of the Committee wanted to keep the meetings to one week. Mayor Pro Tem Brock asked if it might be possible to have the meetings a week earlier. Svehla replied that the only concern would be that that would be pushing that 40 day window after the Council briefing on the 25th. The utility billing system was a 30 day cycle. There would be a concern about the time factor involved with the billing cycle. Council Member Biles asked if there would be notices in the newspaper and radio stations. Svehla replied correct plus the cable television station. City Manager Benavides substituting Council's recommendations. stated part of the reluctance was opinion over the Committee's Council Member Beasley also expressed a concern about the timing of the meetings. She suggested changing the Tuesday meeting as she would like to be present at all of the meetings. She suggested moving that one meeting so Council could attend. This was such an important issue for the whole community that there was a need to get the word out not just in the utility bills so that all citizens were informed about the meetings and the proposal. She suggested having the neighborhood groups notified about the public hearings. All citizens should have input about the process and what was involved with the plan. city Manager Benavides stated that staff would put a media plan in the Council packets. Mayor Pro Tem Brock stated that timing of the notice was important. She felt that even if the briefing to Council was earlier, the public hearings would still be held and the Council would receive that input. Svehla stated that the thought was to not send out the schedule for the public hearing~ until after the Council b~iefing a~ the~e might be changes made to the plan after that briefing. If the meetings were split, some of the meetings would still have that option to be included in the billing cycles. City of Denton City Council Minutes February 25, 1997 ~ Page 4 Mayor Miller suggested returning the schedule to the Committee with a recommendation to hold two meetings in April and two in May. Council Member Biles suggested not holding the meetings on Tuesday. Consensus of the Council was to proceed. Mayor Pro Tem Brock suggested that the meetings be video taped and run on Channel 26. 4. The Council received a report, held a discussion and gave staff direction regarding northeastern extraterritorial jurisdiction boundaries near Aubrey, Crossroads, Krugerville, Oak Point, and Shady Shores. Rick Svehla, Deputy City Manager, stated that staff had been working for a long time on this boundary line. In November there was a discussion about the line of Highway 380 with Aubrey, Cross Roads and Krugerville. The suggested boundary line, starting at Highway 380, would go along Rock Hill Road which was the eastern boundary of the Corps property, continue along the eastern boundary of the Corps land along the river and proceed to Highway 455 on the northern end, turn parrell 500 feet south of Highway 455. South of Highway 380 the line would run in the lake. The western shore would be in Cross Roads or Oak Point and the eastern shore would be in Denton. It was recommended to define this line as the eastern and northern boundary of Denton's ETJ and anything to the south or the east of that would no longer be in Denton's ETJ and Denton relinquished any ETJ jurisdiction. Those cities in that area would then negotiate among themselves to define their boundaries. Staff felt this would be the easiest way to solve the problem. This set a boundary which Denton could plan for in the future. The river was chosen based on staff review of what Denton could serve with its infrastructure. The Corps land was used for a boundary as those boundaries were already fixed. Council Member Young asked if the line from Aubrey was what was agreed upon. Svehla stated that at the last meeting the eastern boundary of the Corps property was agreed on. Mayor King of Aubrey replied correct. Mayor Pro Tem Brock stated that this agreement was not ever really finalized a number of years ago and did not involve the current Council. She felt this was a good solution and reassured Denton's neighbors that Denton wanted to be a good neighbor. Denton would still have a lot of land to serve with City services. Council Member Young motioned to direct staff to prepare the city's ETJ line as shown in Attachment One and to prepare a map showing 371 372 City of Denton City Council Minutes February 25, 1997 Page 5 the Aubrey ETJ agreement line. Motion died for a lack of a second. Council Member Biles stated that the proposed line would preserve in Denton, the Corps land on the east and west sides of the river. Svehla replied correct. Council Member Biles stated that when the line got to Highway 455, 500 feet would go out to the end of radius. Once the line went below Highway 380, the line go down the middle of the lake. Svehla stated that it would be some part of the lake so that the eastern shore would either be in Cross Roads, Oak Point or Shady Shores and the western shore would be in Denton. Biles motioned, Brock seconded to direct staff to proceed with the action necessary to get the proposed boundary line in place. Council Member Biles stated that this was eastern border. Was it correct that the southern end at I35. only dealing with the line would stop on the Svehla relied that there were a number of agreement lines already in place on the southern end. Council Member Biles stated that his motion included the southeast corner of the lake and going north. Council Member Cott felt that there was nothing in this for Denton and that Denton would lose a bargaining chip for the future around Lake Ray Roberts. One problem with Lake Lewisville was that the number of cities involved was too great. He would vote against the motion as there was nothing for Denton. Council Member Young asked if the motion included an agreement line with Aubrey. Mayor Miller stated that there was no agreement with Aubrey. The City was relinquishing ETJ so that Aubrey would be able to do what agreement it wanted. Council Member Durran~e stated that there were several areas which had petitions. Svehla replied that Aubrey had some signed petitions. Council Member Durrance stated that those would be the people who wanted to be in the City of Aubrey. Svehla replied correct. city of Denton City Councii~Minutes February 25, 1997 Page 6 Council Member Durrance asked if the proposal would take care of the Krugerville area. Svehla replied yes and that if there was a dispute in the future, it would not concern Denton. Mayor King stated that most of the petitions were signed in 1988 when the City of Denton approached Aubrey with a boundary agreement. Denton asked Aubrey to pass an ordinance with the same subdivision requirements which Denton required. Most of the petitions were from that. He had had numerous calls from residents expressing a desire to be in Aubrey's ETJ. Council Member Beasley stated that Council was just giving staff direction for this proposal. There was the beginning of an agreement in 1988 but it was never finalized by the City of Denton. No previous agreement was being broken. Svehla replied that that was his understanding. This proposal was merely establishing Denton's lines. Council Member Young asked if there would be an agreement later with Aubrey or did this proposal take care of that. Mayor Miller stated that this proposal was relinquishing that land which Aubrey was looking for. Mayor Pro Tem Brock stated that this was not an agreement line. It just established Denton's line. On roll vote, Beasley "aye", Brock "aye" Cott "nay" "aye"l Young "aye", Biles "aye" and Mayor Miller "aye". carried with a 6-1 vote. Durrance Motion With no further business, the meeting was adjourned at 6:55 p.m. J~NIF~R W]~TERS ~TY SECRETARY CITY OF DENTON,TEXAS 373 ACC00370