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Minutes September 22, 1998CITY OF DENTON CITY COUNCIL M1NUTES September 22, 1998 After determining that a quorum was present and convening in an open meeting, the City Council convened in a closed meeting on Tuesday, September 22, 1998 at 5:15 p.m. in the Council Work Session Room at City Hall. PRESENT: Mayor Miller; Mayor Pro Tem Beasley; Council Members Burroughs, Cochran, Durrance, Kristoferson, and Young. ABSENT: None 1. The Council convened into a Closed Meeting to discuss the following: A. Conference with Employees - Under TEX. GOV'T. CODE Sec. 551.075. The Council received information from employees during a staff conference or briefing, but did not deliberate during the conference. The Council convened into a Special Called Meeting on Tuesday, September 22, 1998 at 6:00 p.m. in the Council Work Session Room at City Hall. PRESENT: Mayor Miller; Mayor Pro Tem Beasley; Council Members Burroughs, Cochran, Durrance, Kristoferson, and Young. ABSENT: None 1. The Council considered adoption of an ordinance of the City of Denton, Texas, approving the 1998 tax rolls; and providing an effective date. The following ordinance was considered: NO. 98-302 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING THE 1998 TAX ROLLS; AND PROVIDING AN EFFECTIVE DATE. Beasley motioned, Cochran seconded to adopt the ordinance. On roll vote, Beasley"aye", Burroughs "aye", Cochran "aye", Durrance "aye", Kristoferson "aye", Young "aye", and Mayor Miller "aye". Motion carried unanimously. Following the completion of the Special Called Meeting, the Council convened into a Work Session. PRESENT: Mayor Miller; Mayor Pro Tem Beasley; Council Members Burroughs, Cochran, Durrance, Kristoferson, and Young. ABSENT: None 1. The Council received a report and held a discussion regarding an update on the Year 2000 project. City of Denton City Council Minutes September 22, 1998 Page 2 Alex Pettit, Director of Information Services, stated that the objective of the Denton 2000 initiative was to ensure that the City's systems and service deliveries would function beyond the millenium change. Success meant that computer systems would accurately process, store and report data up to, during, and beyond the year 2000; and that day-to-day business practices would continue as usual through the change of the century. He reviewed the brochure and notebook included in the agenda materials. Council Member Cochran asked what was a mission critical issue. Pettit stated that each department found what issues might be critical to its operation such as the Parks Department and the physical operation of the pool. Those issues were focused on for initial compliance. Ray Wells, Superintendent of Substations, Marketing, and Communications, presented an overview of the agenda materials dealing with the electric side of the Y2K compliance. Council considered Item #4. 4. The Council received a report and held a discussion concerning the business and development activities, Texas Department of Transportation grant projects, and future growth and development of the Denton Municipal Airport. Mark Nelson, Airport Manager, stated that the Airport had experienced significant aircraft and commercial development in the past five years. The Denton airport was considered a reliever airport and provided a field for smaller aircraft and relieved congestion of the Dallas-Fort Worth Airport. He reviewed the activities at the Airport, the number of employees, the corporations that used the Airport, and the current tenants at the Airport. At present, the Airport did not have a control tower which could be a source of concern in the future for safety. Another major issue was the purchase of property to the north for future expansion of the runways. The property would have to be purchased for such an expansion and would include approximately 55 acres of land. The final issue was the construction of a new terminal building. The current facility was about 1200 square feet and was built in the late 1960's. A grant match was a possibility to help with the building costs of a new terminal building. The terminal building was considered as a gateway to the community. A new terminal building could also provide space for conferences for people flying in and out of the airport. Council Member Young asked if there were any plans to build a tower and if so, what would be the time frame. Nelson stated that the 1994 Master Plan indicated a control tower between 1998 and 2003. At this point in time, a temporary facility with limited air traffic control services was being considered. Council Member Durrance asked if a longer runway was planned. Nelson stated that it was in the Master Plan for the future. City of Denton City Council Minutes September 22, 1998 Page 3 Council Member Young felt it was very important to have a tower at the Airport as soon as possible both for economic development and safety reasons. Mayor Pro Tem Beasley asked about the possibility of bond money for future development at the Airport. Rick Woolfolk, Chair-Airport Advisory Board, stated that the Board recommended moving forward with the land acquisition for the extension of the runway. It also suggested using CIP funds for some of the improvements. 2. The Council received a report, held a discussion, and gave staff direction concerning the continued participation in the Lake Chapman Water Supply Project with the Upper Trinity Regional Water District. Jill Jordan, Director of Water/Wastewater Utilities stated that the City had received a letter from the UTRWD asking for a response within 45 days whether or not the City wanted to remain in the project. There were three major water suppliers for the DFW area: the Dallas Water Utilities, the North Texas Municipal Water District and the Tarrant Regional Water District. For many years, Denton was a customer of the Dallas Water Utilities. In 1991 the City entered into a contract with the UTRWD for the Chapman Project. Denton's share was only 2mgd that was not a great deal of water. The question now was whether to stay in the project for it was now when the capital costs would incur. The City hired Freese and Nichols to help determine whether to stay in the project. The staff recommendation and the recommendation from Freese and Nichols indicated that the City should not stay in the project. Tom Gooch, Freese and Nichols, stated that his assignment was to review Rust population projections, determine when Denton might use Chapman water, meet with Dallas Water Utilities, discuss reuse with TNRCC, review other sources of supply, estimate cost of Chapman water and report to Denton on his findings. He reviewed the history of the Lake Chapman project and the UTRWD's plans for delivery of its water from Lake Chapman as detailed in the back-up materials. Because Denton's projected demands exceed the amount of water available from current sources and from Lake Chapman, Denton would have to develop other sources of raw water whether or not the City participated in the Lake Chapman project. Other potential sources of raw water included the Dallas Water Utilities, Lake Texoma, New Bonham Lake, or George Parkhouse Lake. Purchasing raw water from Dallas Water Utilities would be significantly less expensive than any of the other alternatives. Bringing water from Lake Texoma would be less expensive than the development of a new water supply reservoir. Gooch reviewed a comparison of costs with and without Lake Chapman as noted in the agenda materials. Key factors in the economic analysis of the Lake Chapman project included whether Denton could extend its raw water purchase contract with Dallas Water Utilities beyond 2015, what DWU charged for raw water in the future, whether UTRWD could obtain a reuse permit for Lake Chapman water, whether UTRWD would purchase Denton's Lake Chapman water in the years before 2015 when Denton could not use it, and whether Irving charged a fee for UTRWD's use of its raw water transmission facilities from Lake Chapman after the bonds were paid off. An analysis with most likely assumptions were that there would be no reuse of Lake Chapman water, the UTRWD would purchase Denton' s unused Lake Chapman supply at the DWU raw water price from City of Denton City Council Minutes September 22, 1998 Page 4 2009 until Denton needed all of the water, Irving would not charge a fee for water transmission facility use after the bonds were paid off, Commerce would not reacquire water, and the DWU' s raw water rate would increase by 3.0 percent per year from the projected 2012 level. The amount of water from Lake Chapman was small and not critically important to Denton. A critical need was to renew the DWU contract and if the contract could not be renewed, the City would need over a 40mgd water supply by the year 2050. Council Member Burroughs questioned if rejection of the project would take Denton out of the east Texas water supply. Jordan indicated that if Denton needed water, that contract could still be activated. The alternative for Chapman was Dallas Water Utilities. The Dallas water supply was unlimited with no cap while the Chapman project was for only 2mgd. In the past it was considered important to have be a player in the east Texas water supply. Now new legislation that opened that area and the need was no longer as great. Consensus of Council was to follow the staff recommendation. 3. The Council received a report, held a discussion, and gave staff direction regarding zoning notification procedures. Dave Hill, Director of Planning and Development, stated that at the May work session Council discussed signs for zoning changes. He presented the various options for the signs for Council to consider. He indicated that the cost of the proposed sign would be $200 and the hiring of a new person to administer the program. A request had been made by Council to look for a more reasonable option. He showed a sign used in Lewisville for zoning change requests. A final option was what was used in Flower Mound. A developer needed to go to a vendor and purchase the signs and was responsible for installing them. Staff was recommending the City-staffed core-tex sign with metal frame option. The City would collect the fee at the time of application and the City would install and take down the signs. The signs would remain the property of the applicant and the frames would remain the property of the City. Staff recommended the implementation of the following public hearing notification procedures (1) legal notice of public hearing would be published in the local newspaper as per state law, state-required 200 foot legal notice would be delivered via certified mail, courtesy notices would be delivered to resident/occupants located between 200 and 500 feet of the public hearing property via first class mail, the city-staffed core-tex sign option would be implemented using only two different signs and the public hearing notification improvements would be implemented starting January, 1999. Consensus of Council was to follow the staff' s recommendations. With no further business, the meeting was adjourned at 8:45 p.m. JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS JACK MILLER, MAYOR CITY OF DENTON, TEXAS