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Minutes August 03, 20012'8 2 CITY OF DENTON CITY COUNCIL MINUTES AUGUST 3, 2001 After determining that a quorum was present and convening in an Open Meeting, the City Council convened in a Closed Meeting on Friday, August 3, 2001 at 9:00 a. m. in the City of Denton Council Work Session Room. PRESENT: Mayor Brock; Mayor Pro Tem Beasley; Council Members Burroughs, Fulton, McNeill, Phillips, and Redmon ABSENT: None 1. Closed Meeting: Deliberations Regarding Certain Public Power Utilities: Competitive Matters --- Under TEX. GOV'T. CODE' Section 551.086. (1) Received a presentation and information from Staff pertaining to the Denton Municipal Electric ("DME") proposed annual budget for the fiscal year 2001-2002 and the updated capital improvement plan as it relates to DME, consisting of competitive electric and commercial information respecting the details of the present and future operational and financial plans and strategies of DME; and discussed, deliberated, considered, and provided Staff with direction regarding such matters. Following the completion of the Closed Meeting, the Council convened into a Special Called Meeting. PRESENT: Mayor Brock; Mayor Pro Tem Beasley; Council Members Burroughs, Fulton, McNeill, Phillips, and Redmon. ABSENT: None 1. The Council received a report, held a discussion and gave staff direction regarding the 2001-2002 operating budget and the 2002-2006 Capital Improvement Program. Kathy DuBose, Assistant City Manager of Fiscal and Municipal Services, presented the proposed budget for the fiscal year 2001-2002. She stated that the major budget issues were council priorities - streets/transportation; airport development; and capital improvements. DuBose reviewed the January 15, 2000 Capital Improvement Bond Election. Voters approved the following propositions: Engineering/Transportation $17,045,000, Library Services $6,800,000, and Parks and Recreation/Beautification $10,175,000 for a total of $34,020,000. This incorporated a 2-cent tax rate increase in 2001 and 2002, % cent in 2003, and ¼ cent in 2004. DuBose stated that the Oeneral Fund Reserve Level would be maintained at 13% of total expenditures. The largest revenue source was sales tax receipts, which were projected at a 6.5% growth in overall receipts. The second largest revenue source was the ad valorem tax. The 2001-2002 ad valorem tax rate increased from $.52815/$100 valuation to $.54815/$100 valuation. City of Denton City Council Minutes August 3, 2001 Page 2 283 The following were the major components of the proposed budget. Streets, Traffic, and Engineering Advancement of CIP projects Addition of a street construction crew that would handle road reconstruction projects Addition of a real estate specialist position to assist with the expanded street construction Addition of a surveying crew Funding for transportation consulting services to improve coordination and monitoring of regional roadway projects Airport CIP projects included air traffic control tower and runway extension Addition of a part-time field services worker to assist with airport maintenance Funding for an aircraft and equipment wash rack to meet TNRCC regulations Public Safety - Police Addition of one jailer Funding for installation, maintenance, and replacement of police vehicle equipment Replacement of seven police units - two criminal investigation vehicles, one van for multiple purposes, and one Animal Control truck · Public Safety - Fire Additional emergency warning siren and a maintenance contract for all sirens. Compensation Pay plan ranges would shift by 5 percent Allowed for 0-5 percent performance increases 5 percent increase for civil service employees Other Agency Contributions Human Services Committee made recommendations for CDBG and General Fund contributions Community Development Funds were allocated to the Neighborhood Empowerment Program and Impact Fee Grant Program · Other Services Teen Court funding by Denton County would be less for 2001-02 · Other Services - Public Information Office The current intern position would be upgraded to a full-time equivalent Other Services - Facilities Management Replacing the main air conditioner at the Civic Center Conversion of a contracted project manager to an in-house full-time position City of Denton City Council Minutes August 3, 2001 Page 3 · Other Services - Parks and Recreation Purchase of the YMCA property on Windsor Drive · Other Services- Vehicles Replacing or adding 24 vehicles and 9 pieces of equipment Building Inspections Fund Technology enhancements Web interface Technology Services Fund Licensing and maintenance costs associated with system conversions GIS system upgrades Security officer position to administer security system-wide Converting temporary assistant to a full-time position Recreation Fund Replacement of furniture and recreation equipment at the Senior Center, Civic Center Pool, and the three recreation centers: Denia, MLK, and North Lakes Equipment to support day camps and after-school programs Marketing plan for the new aquatic center · Materials Management Fund Purchase of electric forklift and additional computers for the warehouse Emily Fowler Library Fund Informational brochures Reference materials for Adult Services Purchase of a van for outreach services Police Confiscation Fund Purchase of twenty bulletproof vests through a Federal Grant Program Annual maintenance for the Victim Information and Notification Everyday software Purchase of mobile video cameras for police vehicles Purchase of additional videotapes for Police Confiscation Fund Utilities - Electric Rates - the Energy Cost Adjustment rate was increased to $.04 per kwh Position Changes: A total of 32.75 positions were eliminated with the sale of the Spencer plant Utilities - Water Rates - no rate changes for retail customers Position Changes - Net increase of 2 FTEs Division Changes - Water Engineering combined with General Fund Engineering. Four positions were transferred. Public Communications division was combined with the Public Information Office. City of Denton City Council Minutes August 3, 2001 Page 4 Debt Requirements - projected bond sale of $20 million to finance the remainder of the new water plant addition 285 Utilities - Wastewater Rates - no rate changes for retail or wholesale customers Position Changes - Decrease of 5 FTEs Debt Requirements - $14 million wastewater bond sale to finance the remaining wastewater treatment plant expansion and additional line extensions to support wastewater system growth. $3 million drainage bond sale to finance drainage system improvements. Solid Waste Rates - residential rate increase of manual refuse collection and commercial collection service rate would increase slightly for side-load service Position changes - no change in total FTEs Howard Martin, Assistant City Manager of Utilities, reviewed the proposed 2002-2006 Capital Improvement Projects for utilities. Capital Improvement Projects - Water Ray Roberts water plant Finish water transmission line Distribution system upgrades Highway relocation projects Elevated storage tanks Ground storage and pump station Capital Improvement Projects - Wastewater Wastewater treatment plant expansion Highway relocation projects Inflow/infiltration correction Cooper Creek lift station Pecan Creek Interceptor, Phase I and II Capital Improvement Projects - Drainage Cooper Creek Detention Pond #2 Mayhill Bridge at Pecan Creek Spencer Road culvert Floodplain Protection Program Capital Improvement Projects - Solid Waste Solid Waste Operations and Administration Buildings Landfill cell construction Methane collection facility Recycling site improvements Materials Recovery Facility 2 8 6 city of Denton City Council Minutes August 3, 2001 Page 5 Capital Improvement Projects - Streets Edwards Road/Mayhill Re-Location Overlays - major projects State School Road The Square - Elm/Locust/part of Oak/Hickory Morse Street - Robertson to Woodrow Hickory Street - Ave C to Bonnie Brae Panhandle Street - Malone to Ector Shawnee Street - 380 to Mingo Lakey Street - Prairie to Morse Kathy Dubose reviewed the rest of the budget calendar. She stated that the budget would be reviewed on the following meeting dates: August 14, 21 and 28. She stated that August 10 a budget workshop could also be held. City Manager Mike Conduff asked whether the Council wanted to meet on August 10. General consensus of the Council was to meet on August 10. Council Member Phillips asked for staff to present a budget with no tax rate increase, a budget with a ½-cent tax rate increase, and a budget with a 1-cent tax rate increase. DuBose stated that this was already a lean budget and asked the Council if they wanted the budget cuts to come out of capital improvements or out of other services to citizens. Council stated services to citizens. 2. There was no official action taken on Closed Meeting Item(s) under Sections 551.071- 551.086 of the Texas Open Meetings Act. With no further business, the meeting was adjourned at 3:00 p.m. J~LNE RICHARDSON ~ ASST. CITY SECRETARY CITY OF DENTON, TEXAS EULINE BROCK, MAYOR CITY OF DENTON, TEXAS