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Minutes November 05, 2001 SCCITY OF DENTON CITY COUNCIL MINUTES November 5, 2001 The City of Denton City Council convened in a Work Session on Monday, November 5, 2001 at 12 noon in the City of Denton Work Session Room. PRESENT: Mayor Brock; Mayor Pro Tem Beasley; Council Members Burroughs, Fulton, McNeill, Phillips and Redmon. ABSENT: None 1. The Council received a report, held a discussion, and gave staff direction regarding city council meeting structure and procedures, and the public hearing process. Robert Hanna, Management Assistant, presented details concerning the current meeting structure. Council discussed the reasons for Council meetings, expectations for how often and how long to have meetings, components of successful meetings, differences in types of meetings and settings for those meetings, how to receive information on future agenda items, key responsibilities of the Council, ways to improve meetings, exploring alternate ways to inform public so as not to take so much Council time, and the possible restructuring of public hearings. Council Member McNeill left the meeting at 1:15 p.m. Consensus of the Council was to proceed with the development of a system for public hearings using different colored comment cards, using the comment cards for only people present at the meetings, changing the speaker time from three to five minutes and allowing extra speaker time for a representative of a group often or more if the group were present at the meeting. 2. The Council received a report, held a discussion, and gave staff direction regarding expenditure of the council contingency funds. This item was not considered. 3. The Council held a discussion and gave staff direction regarding staff assistance with public meetings. This item was not considered. With no further business, the meeting was adjourned at 1:35 p.m. EUL1NE BROCK, MAYOR CITY OF DENTON, TEXAS JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS