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Minutes July 22 & 23, 2004 CITY OF DENTON CITY COUNCIL MINUTES ANNUAL PLANNING SESSION JULY 22 & 23, 2004 LANTANA LODGE, 2200 FM 1192, PILOT POINT, TEXAS The Annual Planning Session of the City of Demon City Council convened at 3:00 p.m. on Thursday, July 22, 2004, at the Lantana Lodge located at 2200 FM 1192 in Pilot Poim Texas. PRESENT: Mayor Euline Brock, Mayor Pro Tem Perry McNeill, Council Members Pete Kamp, Jack Thomson, Bob Montgomery, and Joe Mulroy. ABSENT: Council Member Raymond Redmon The following items were considered: 1) The Council discussed operating procedures including structure of Council meetings, work session procedures and topics, information requests, attendance at in-city and om-of-city functions, communication with Council Members, and the budget process. The Council discussed policy and procedure implementation and feedback to ensure compliance. Feedback should include citizen inpm, council observations and staff input. Council requested that citizen reports be moved to the end of the Council meeting and that the time for the reports be reduced to four minutes. In addition, Council requested that a legal announcement regarding Council responses to citizen reports and role violations be made. The Council requested that the Council Assistant develop a log and notify Councilmembers of where upcoming official events are occurring and who will be in attendance. The Council also requested that staff white papers include an executive summary and that staff presentations only focus on the highlights. 2) The Council discussed city departmems including communication and concerns among depamnents, customer service, efficiency of departmems, mility, drainage and wastewater budgeting and transfers, police protection, diversity in the city workplace, and the developmem review process. The Council requested a grid to explain what and why Utility Departmem transfers were made to the general fund. The Council service and improvement resulted from requested that the Development Review process focus on customer moving projects through the process. Several suggestions for were discussed. The Council requested a list of service cuts that have the budget cuts that have taken place over the last couple of years. The Council also requested that an upcoming work session be identified to discuss diversity. The Council discussed the possibility of changing the policy of hiring non- certified firefighters to hiring certified firefighters as an opportunity to bring diversity City of Denton City Council Minutes July 22 & 23, 2004 Page 2 to the Fire Department. During the discussion of police protection and the cost of hiring additional police officers, the Council discussed the cost of installing red light cameras to be used as a means of increasing safety and relieving the workload of the police department. Customer service issues relating to phone issues were also discussed. 3) The Council discussed planning and development including multi-family development standards, economic development drivers and development in north Denton, downtown projects, and transportation issues including passenger rail and a rail station. The Council discussed the upcoming Capital Improvement Bond issue project. They discussed projects that could be recommended to the committee for consideration, such as property acquisition for a downtown transportation facility, further improvements to the perimeter streets on the Square, a consultant to review transportation projects and how the projects relate to the Downtown Master Plan, and considered a professional staff person to direct the Downtown development. The Council also discussed the City's current ratio of multi-family versus single-family development and whether the ratio was appropriate for the community. The Council requested that an upcoming work session to re-examine the multi-family versus single family unit ratio in the Denton Plan, to review the allowable uses in each zoning category, to examine incentives for higher standards for multi-family development, to examine limits on the number of units in a development and to have a legal review of square footage requirements. The Council also discussed economic development opportunities on University Drive, and the partnership with UNT Research Park and associated retail development. 4) The Council discussed service and responsiveness to citizens. Due to lack of time roads, rezoning, urban center density, voter registration, state issues, district forums and involvement of youth and young adults in government were not discussed. The Council discussed concerns they have received regard'rog disconnected phone calls. 5) Due to lack of time, the Council was unable to discuss environmental concerns. Environmental concerns will be the topic of the August 10, 2004, planning session meeting. Council adjourned their meeting at 6:00 p.m. On Friday, July 23, 2004, at 8:30 a.m. Council resumed their discussions of the listed topics. PRESENT: Mayor Euline Brock, Mayor Pro Tem Perry McNeill, Council Members Raymond Redmon, Pete Kamp, Jack Thomson, Bob Montgomery and Joe Mulroy ABSENT: None City of Denton City Council Minutes July 22 & 23, 2004 Page 3 Discussion on the listed topics resumed. Council requested that a mid year retreat be scheduled in six months. The meeting adjourned at 2:25 p.m. Euline Brock Mayor City of Denton Betty Williams Deputy City Secretary City of Denton