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January 14, 2014 Minutes CITY OF DENTON CITY COUNCIL MINUTES January 14, 2014 After determining that a quorum was present, the City Council convened in a Special Called Session on Tuesday, January 14, 2014 at 4:00 p.m. in the Council Work Session Room at City Hall. PRESENT: Mayor Burroughs, Mayor Pro Tem Kamp, Council Member Engelbrecht, Council Member Gregory, Council Member Hawkins, Council Member King, and Council Member Roden ABSENT: None Ordinance No. 2014-021 1.Consider adoption of an ordinance rejecting any and all competitive bids for a public works contract for the construction of Wastewater Collection System Improvements around Eagle Drive and Congress Street project for the City of Denton (Bid Number 5379); and providing an effective date. Frank Payne, City Engineer, stated that there was only one bid received for the project at a price considerably higher than the engineer’s estimate of probable construction cost. The Purchasing Department had sent this bid out to approximately 370 potential vendors as well as advertised in the local paper. However, inquiries made after the bid opening revealed that many of the utility contractors that typically submitted bids on City of Denton utility work were not aware of the project, which was a possible explanation as to why only one bid was received. Staff believed that a more competitive bid would be received if the project was rebid with more extensive contractor notification, therefore staff’s recommendation was that all bids should be rejected. Mayor Burroughs asked if the bid or any details of it were going to change. Payne stated that staff did not anticipate any substantive changes in the bid itself. Council Member Gregory motioned, Council Member King seconded to adopt the ordinance. On roll call vote, Council Member Engelbrecht “aye”, Council Member Gregory “aye”, Council Member Hawkins “aye”, Council Member King “aye”, Council Member Roden “aye”, Mayor Pro Tem Kamp “aye”, and Mayor Burroughs “aye”. Motion carried unanimously. Following the completion of the Special Called Session, the City Council convened in a Closed Meeting at 4:05 p.m. to consider the items listed below under the Closed Meeting section of this agenda. 1. Closed Meeting A.Certain Public Power Utilities: Competitive Matters – Under Texas Government Code Section 551.086. 1.Receive a presentation from Denton Municipal Electric (“DME”) staff regarding public power utility competitive, financial and commercial information pertaining to energy risk-management strategies, risk management procedures, alternatives, and contracts that concern DME’s acquiring power in the marketplace in order to optimize DME’s energy portfolio. Discuss, deliberate and provide staff with direction. City of Denton City Council Minutes January 14, 2014 Page 2 B. Deliberation regarding Personnel Matters – Under Texas Government Code Section 551.074. 1.Deliberate and discuss the evaluation, duties, discipline, procedures, and contracts of the Municipal Court Judge, City Attorney, and City Manager. Following the completion of the Closed Meeting, the Council returned to Open Session and with no further business, the meeting was adjourned at 6:15 p.m. _____________________________________ MARK A. BURROUGHS MAYOR CITY OF DENTON, TEXAS _____________________________________ JANE RICHARDSON ASSISTANT CITY SECRETARY CITY OF DENTON, TEXAS