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September 24, 2019 MinutesCITY OF DENTON CITY COUNCII, MINUTES September 24, 2019 After determining that a quorum was present, the City Council of the City of Denton, Texas convened in a Work Session on Tuesday, September 24, 2019, at 2:02 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas. PRESENT: Mayor Chris Watts, Mayor Pro Tem Gerard Hudspeth and Council Members Keely Briggs, Jesse Davis, John Ryan, Deb Armintor, and Paul Meltzer ABSENT: None Also present were City Manager Todd Hileman and First Assistant City Attorney Larry Collister WORK SESSION 1. Citizen Comments on Consent A�enda Items None. 2. Requests for clarification of a�enda items listed on this a�enda. o Consent Item 2.B (ID 19-2057) - Pulled for Individual Consideration. (Davis) o Consent Item 2.B (ID 19-2057) - As requested, staff provided clarification as to the reimbursement from Denton Independent School District. (Armintor) o Consent Item 2.K (ID 19-2204) - As requested, staff provided clarification as to the need for a towing contract for city vehicles. (Briggs, Armintor) 3. Work Session Reports A. ID 19-1958 Receive a report, hold a discussion, and give staff direction on potential revisions to the Denton City Council Rules of Procedure, and potential revisions to Denton City Code of Ordinances and Charter provisions relating to Boards and Commissions. The presentation was made and discussion followed. Following discussion, staff was directed to draft an ordinance which encompasses all items discussed for introduction as required under the City Council Rules of Procedure at an upcoming meeting followed by formal adoption at a subsequent meeting. The meeting was recessed at 3:15 p.m. for a short break and reconvened at 3:24 p.m. B. ID 19-2235 Receive a report, hold a discussion, and give staff direction on confidentiality agreements and non-disclosure agreements. The presentation was made and discussion followed. City of Denton City Coiincil Miniites September 24, 2019 Page 2 The City Council convened into an executive session at 4:03 p.m. pursuant to Chapter 551.071 of the Texas Government Code (Attorney Briefings) to consult with the City Attorney. The executive session ended at 4:17 p.m. and the Work Session was reconvened at 4:17 p.m. Following further discussion, staff was directed to incorporate recommended changes for presentation and discussion at a future meeting. C. ID 19-2281 Receive a report, hold a discussion, and give staff direction regarding manufactured home financial risk disclosures. The presentation was made and discussion followed. Following discussion, there was no direction provided as the item was only for discussion purposes. D. ID 19-1914 Receive a report, hold a discussion, and give staff direction on the FY2019-2020 City Council priorities as discussed during the August 17, 2019 City Council retreat and August 27, 2019 City Council work session. The presentation was made and discussion followed. Following discussion, staff was directed to draft a resolution for approval at a future meeting. The meeting was recessed at 5:13 p.m. for a short break and reconvened at 5:19 p.m. E. ID 19-2275 Receive a report, hold a discussion and give staff direction on the use of certified mailings in public hearing notifications. The presentation was made and discussion followed. Following discussion, staff was directed to proceed with discontinuing the use of certified mailings as it pertains to public hearing notifications. F. ID 19-2085 Receive a report, hold a discussion, and give staff direction on pending City Council requests for information. The item was presented and discussion followed. Following discussion, results were as follows: Item 1- Revisiting Back In Parking (Meltzer) o No consensus to discuss at a future work session City of Denton City Coiincil Miniites September 24, 2019 Page 3 • Item 2- City of Dallas Welcoming City Information (Armintor) o No consensus to discuss at a future work session • Item 3- Community Public Art Grants and Community Tree Grants (Davis) o Consensus to discuss at a future work session SPECIAL CALLED MEETING After determining that a quorum was present, the City Council of the City of Denton, Texas convened in a Special Called Meeting on Tuesday, September 24, 2019, at 6:30 p.m. in the City Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas. PRESENT: Mayor Chris Watts, Mayor Pro Tem Gerard Hudspeth and Council Members Keely Briggs, Jesse Davis, John Ryan, Deb Armintor, and Paul Meltzer ABSENT: None Also present were City Manager Todd Hileman and First Assistant City Attorney Larry Collister 1. PLEDGE OF ALLEGIANCE A. U.S. Flag B. Texas Flag 2. CONSENT AGENDA The consent agenda consisted of Items 2.A-N. During the Work Session held earlier in the day, Item 2.B (ID 19-2057) was pulled for individual consideration by Council Member Davis. Council Member Ryan moved to adopt the Consent Agenda, now consisting of items 2.A and 2.G N. Motion seconded by Mayor Pro Tem Hudspeth. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None A. ID 19-1455 Consider adoption of an ordinance of the City of Denton, authorizing the City Manager to execute a funding agreement between the City and Denton Community Food Center to provide Community Development Block Grant funds for improvements to the facility at 306 N. Loop 288, Denton, Texas 76209; authorizing the expenditure of funds not to exceed $100,000.00; and providing an effective date. ASSIGNED ORDINANCE NO. 19-1455 City of Denton City Coiincil Miniites September 24, 2019 Page 4 C. ID 19-2190 Consider adoption of an ordinance of the City of Denton, Texas approving the Meet and Confer Agreement between the City of Denton and the Denton Fire Fighters Association; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2190 D. ID 19-2253 Consider adoption of an ordinance of the City of Denton, Texas approving the Meet and Confer agreement between the City of Denton and the Denton Police Officers Association; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2253 E. ID 19-2117 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second amendment to a Professional Services Agreement between the City of Denton and Teague Nall and Perkins, Inc., amending the contract approved by City Council on May 8, 2018, in the not-to-exceed amount of $300,050, amended by Amendment 1 approved by the City Manager, said second amendment for engineering and architectural design for various City of Denton parking lots in the amount of $84,050; providing for the expenditure of funds therefor; and providing an effective date (File 6581 - providing for an additional second amendment expenditure amount not-to-exceed $84,050, with the total contract amount not-to-exceed $457,050). ASSIGNED ORDINANCE NO. 19-2117 F. ID 19-2197 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Whirlix Design, Inc. for the Construction of Quakertown Park Playground for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7041 - awarded to Whirlix Design, Inc. in the not-to-exceed amount of $100,000). ASSIGNED ORDINANCE NO. 19-2197 G. ID 19-2198 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Whirlix Design, Inc., for the Construction of Martin Luther King Jr. Recreation Center Playground for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7040 - awarded to Whirlix Design, Inc., in the not-to- exceed amount of $160,500). ASSIGNED ORDINANCE NO. 19-2198 H. ID 19-2199 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a first amendment to a Professional Services Agreement between the City of Denton and Matrix Consulting Group, Ltd., amending the contract approved by Purchasing on July 3, 2019, in the not-to-exceed amount of $40,000; said first amendment to provide comprehensive staffing analysis to be conducted on the Denton Police Department to assess current and future staffing needs in the amount of $92,000; providing for the expenditure of funds therefor; and providing an effective date (File 7116 - providing for an additional first amendment expenditure amount not-to-exceed $92,000, with the total contract amount not-to-exceed $132,000). ASSIGNED ORDINANCE NO. 19-2199 City of Denton City Coiincil Miniites September 24, 2019 Page 5 L ID 19-2200 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with SHI Government Solutions, Inc., through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract# DIIZ-TSO-4092 for the supply of Microsoft Enterprise Licensing Renewal Agreement to renew licensing for the Desktop Optimization Package, Remote Desktop Services, Office 365, and Client/Server software licensing; providing for the expenditure of funds therefor; and providing an effective date (File 7145- awarded to SHI Government Solutions, Inc., in the three (3) year not-to-exceed amount of $2,415,540). ASSIGNED ORDINANCE NO. 19-2200 J. ID 19-2201 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Oracle America, Inc., through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract Number DIR-TSO-4158, for the supply of software maintenance and continued vendor support of the Oracle EnterpriseOne; providing for the expenditure of funds therefor; and providing an effective date (File 7146 - awarded to Oracle America, Inc., in the five (5) year not-to-exceed amount of $1,036,563.65). ASSIGNED ORDINANCE NO. 19-2201 K. ID 19-2204 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with All American Towing and Recovery, Inc., for towing services for City vehicles; providing for the expenditure of funds therefor; and providing an effective date (IFB 7123 - awarded to All American Towing and Recovery, Inc., in the five (5) year not-to-exceed amount of $175,000). ASSIGNED ORDINANCE NO. 19-2204 L. ID 19-2246 Consider adoption of an ordinance of the City of Denton, Texas, concurring with the City Manager's reorganization of the City of Denton's administrative departments and divisions; authorizing the expenditure of funds in connection with the reorganization; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2246 N. ID 19-2291 Consider adoption of an ordinance of the City of Denton providing authority to create and administer a Charity Care Policy for ambulance services; amending chapter 27 of the Code of Ordinances by adding a reduction in ambulance service fees with approved charity care assistance; making other findings and provisions related thereto; and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2291 City of Denton City Coiincil Miniites September 24, 2019 Page 6 ITEMS PULLED FOR INDIVIDUAL CONSIDERATION B. ID 19-2057 Consider approval of a resolution of the City of Denton, Texas authorizing the City Manager or his designee, to execute a Memorandum of Understanding with the Denton Independent School District (DISD), for reimbursement to the City in the estimated amount of $416,728 for Compensation and Benefits of Student Resource Officers (SROs) assigned at DISD for the period of July l, 2019, through June 30, 2020, and providing an effective date. ASSIGNED RESOLUTION NO. 19-2057 Pulled for individual consideration by Council Member Davis. Council Member Davis had a conflict of interest and left the Council Chambers. There was no presentation and no discussion on the item. Mayor Pro Tem Hudspeth moved to approve the item as presented. Motion seconded by Council Member Ryan. Motion carried. AYES (6): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Ryan, Armintor, and Meltzer NAYS (0): None ABSTAIN (1): Council Member Davis 3. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 19-2153 Consider approval of a resolution nominating members to the Board of Directors of the Denton Central Appraisal District; and declaring an effective date. ASSIGNED RESOLUTION NO. 19-2153 There was no presentation and no discussion on the item. Mayor Pro Tem Hudspeth moved to approve the nomination of Rick Woolfolk to the Board of Directors of the Denton Central Appraisal District. Motion seconded by Council Member Ryan. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None B. ID 19-2194 Consider nominations/appointments to the City's Boards, Commissions, and Committees: Planning & Zoning Commission. There was no presentation and no discussion on the item. City of Denton City Coiincil Miniites September 24, 2019 Page 7 Council Member Briggs moved to appoint the following as noted: sTaTus & BOARD/ MEMBER MEMBER QUALIFICATI COMMITTEE/ COUNCIL NOMINATING FIRST LAST NEW TERM ON OR COMMISSION PLACE CCM NAME NAME PREFERENCE, IF ANY Planning and Sepiember l, Zoning 2 Briggs Brian Beck 2019 New Commission ihrough Augusi 31, 2021 Motion seconded by Council Member Meltzer. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None D. ID 19-2264 Consider adoption of an ordinance of the City of Denton, Texas amending the Fiscal Year 2018-19 Budget and Annual Program of Services of the City of Denton to allow for adjustments to the Risk Fund of two hundred seventy thousand dollars ($270,000) for the purpose of funding liability claims, adjustments to the Fleet Fund of five hundred thousand ($500,000) for the purpose of funding fuel purchases and outsourced vehicle and equipment repairs; declaring a public purpose; providing a severability clause; an open meetings clause and effective date. ASSIGNED ORDINANCE NO. 19-2264 The presentation was made and no discussion followed. Council Member Ryan moved to approve the item as presented. Motion seconded by Council Member Briggs. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None 4. PUBLIC HEARINGS A. ID 19-2049 Hold a public hearing and consider adoption of an ordinance granting approval, in accordance with Chapter 26 of the Texas Parks and Wildlife Code, of the non-park use of a part of Bowling Green Park for the purpose of installing and maintaining a water line for the Fireside Development project parallel to Windsor Drive; providing for a notice by the City of Denton of non-park use for installation and maintenance of a water line and reservation of easement in the event of sale of park; and providing an effective date. The Parks, Recreation and Beautification Board recommended approval (6-0). STAFF IS REQUESTING THAT THIS ITEM BE POSTPONED INDEFINITELY. As noted, the public hearing was postponed indefinitely. City of Denton City Council Minutes September 24, 2019 Page 8 B. ID 19-2184 Hold a public hearing to gather input regarding the proposed amendments to the Naming Policy Guidelines for City Buildings, Facilities, Land, or any Portion Thereo£ THIS ITEM HAS BEEN POSTPONED INDEFINITELY. As noted, the public hearing was postponed indefinitely, 1 1' Council Members expressed items of interest, congratulatory remarks and provided general announcements. Staff to provide responsive information to those requests for information as part of the Friday Report process. With no further business, the meeting was adjourned at 6:42 p.m. � �.�. � � � w F ,�� � �° , � � ���� �'� ��' � �°;�" , �� � � - � � �� � �� �"��' � ��"° ��..mm..m..�.__ � .......��...�..� HRIS WATTS " MAYOR CITY OF DENTON, TEXAS ,A� ��'%'� � d��������..��yff�����.�✓� � i�s ���� �M���^� " ��'��,� J�.N f �, RICHARDSON ASSISTANT CITY SECRETARY CITY OF DENTON, TEXAS MINUTES APPROVED ON: ��.� ������ � � i°�� � � w , � ; ��"�` ��''�� � � � �