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2011-05-03 Council Airport Committee MinutesCity Council Airport Committee Tuesday, May 3, 2011 Meeting Minutes After determining that a quorum was present, the City Council Airport Coinmittee of the City of Denton, Texas, convened in a regular meeting, on Tuesday, May 3, 201 l, at 2:29 p.m. in the City Hall Conference Room at City Hall, 215 E. McKinney Street, Denton, Texas. PRESENT: Council Member Jim Engelbrecht, Mayor Pro Tem Pete I�amp, and Council Member Chris Watts. STAFF PRESENT: George Campbell, City Manager; Jon Foi-tune, Assistant City Manager, Bryan Langley, Chief Financial Officer, Linda Ratliff, Director of Economic Developinent, Mark Nelson, Director of Transportation, Quentin Hix, Airpoi-t Manager, and Theresa Jaworski, Recording Secretary. OTHERS PRESENT: Don Smith, Chairman of the Airport Advisory Board and Lowell Brown with the Denton. Recoi°d-CI���onicle. The meeting was called to order at 2:30 p.m. Elect the Chair of the Denton City Council Airport Committee. Mark Nelson, Director of Transportation, opened the first meeting of the City Council Airport Coinmittee and addressed the first item on the agenda Uy talcing noininations for Chair. Mayor Pro Tein Pete Kamp nominated Council Meinber Jim Engelbrecht to Chair the City Council Airport Committee with a second by Council Member Watts. Motion carried unanimously. Nelson tmned the meeting over to the Cormnittee Chair, Jim EngelUrecht. Council Member Engelbrecht directed the Committee's attentioll to the next itein on the agenda: Receive a report, hold a discussion and provide staff direction regarding the consideration, procedures aud protocol for Airport Committee agenda items. Nelson reviewed the Airport Governance Responsibilities Matrix and shared suggestions froin staff on the direction of the Cormnittee and the paradigm from staff's perspective. Mayor ProTem Kamp pointed out the Mobility Committee's decision to allow standard leases and contracts to go on to full Council to avoid delay and her wish that the Airport Committee could contimie that practice, in the interest of efficiency. The Conmlittee discussed the defiilition of a standard lease or contract, the flow of approval, establishing the Committee's parameters, aild dealiug with the reversionary clause. Council Member Watts aslced for clarity on the direction the Cormnittee will take on the reversionary clause. Nelson explained that a consultant has been worlcing with staff and should have a report by May 13. Staff could bring a recommendation to Conunittee the fust Tuesday in Jtu1e. Because a reversion clause is due on the First Financial lease agreement, an extension of 90 to 120 days has been prepared and will be brought to this Cominittee and Council for consideration until a coinprehensive policy recomtnendation addressing the reversion clause issue can be snbinitted to the Council Committee for consideration. Council Member Engelbrecht expressed a desire to see the consultant's report as soon as possible or the next tiine the Cointnittee meets. Staff explaiued that tiine was needed to vet the report and prepare a recoilunendation for the Committee. The lease expires June 15 and a 90-120 day extension of the lease agreement would be tal�eu to Coluicil on June 7, allowi�lg ample time for consideration of the consultant's report and recoinmendations froin the Aiiport Advisory Board and the Council Airport Cointnittee on dealing with the reversionary clause issue. Council Meiilber Engelbrecht asked the Cominittee if they should set the Conunittee meetings prior to Council ll�eetings on Tuesdays. Consensus of the Committee was to hold the Airport Coimnittee meetings on the first Tuesday Council Meetillg dates, after 1:00 p.m. but before the Council Meeting start time. Nelson finished reviewing the items on the Auport Governance Responsibilities Man-ix and added that staff sees the Airport Advisory Board advising the Council on cei�tain items. This Committee meeting would offer opportunities for staff to bring forward specific or target items for their coi�sideration and recoininendations. Nelson indicated the Coinmittee Chair would be invited to various Airport activities and other stalceholder illeetings that would provide opporhinities to interface with the various tenants. Council Member Engelbrecht encouraged staff to suggest items that need to be brotight to the Coimuittee and iloted the duplication of responsibilities for the Airport Advisory Board and the Council Airport Coinmittee. Mayor Pro Tem Pete I�amp suggested a hybrid plan givulg the Airport Manager the aiithority to make decisions on routi�le issues, keepi�lg in mind the option of aslcing the Airport Board for their input. � A discussion followed on the duplication of responsibilities, the role of the Airport Manager, how to arrive at the most efficient way to address issues, and the order the issues would be considered by each group. Council Member Engelbrecht asked that staff provide examples of upcoming items to help the Co111mittee define routine, non-policy Airport issues. Council MeinUer Watts asked for an explanation of the last activity on the matrix, "Provide a direct interface between the City Cottncil, tenants and other iilterest�d parties regarding Airport related issues." City Manager, George Campbell, responded that the intention is to give tenants or interested parties an opporhinity to lnake an appearance during the Committee meeting so that they could tall� to Council Members directly. Council Member Engelbrecht suggested adding a recui7ing item to the agenda for the public or other interested parties to speak to the Committee or a Council Member. Mayor Pro Tem suggested checking with the Legal Department for guidance on the way this is stated on the agenda to accomplish the objectives of the ineeting. With no fiuther business, the meeting adjourned at 3:12 p.m. JIM �F�ELBR(�CHT COMMITTEE CHAIR CITY OF DENTON, TX THERESA JAW(�`RSKI RECORDING SECRETARY 3