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2002-07-22 HOT Committee Minutes� � n 1 2 3 4 5 6 7 8 9 10 11 12 13 14 i5 16 17 18 19 20 21 22 23 24 25 26 27 28 29 HOTEL OCCUPANCY TAX COMMITTEE MEETING MINUTES July 22, zoa2 After determining that a quorum af the Hotel Occupancy Tax Committee was present, the Hotel Occupancy Tax Committee convened into an Open Meeting on Monday July 22, 2002, at 8:39 a.m. in the City Council Work Session Room, City of Denton City Ha�l, 215 E. McKinr�ey Street, Denton, Texas. PRESENT: Mayor Brock, Council Members Montgomery, Phillips and Redmond EX-OFFICIO MEMBERS: Kathy DuBose, Assistant City Manager of Fiscal and Municipal Services Jerry Drake, Senior Assistant City Attorney/Litigation Chief Diana Ortiz, Director Fiscal Operations Lee Ann Bunselmeyer, Treasury & Tax Manager AGENDA ITEM 1: APPROVE MYNCTTES FROM JUNE 24, 2402 MEETING Council Member Montgomery moved to accept the minutes and Council Member Redmond seconded the motion. All committee members voted in favor of approval. AGENDA ITEM 2: DISCUSS AND RECOMMEND FUNDING FQR PROGRAM YEAR Z003 Council Member Montgomery handed out a proposal, "Effective Expenditures of HOT Funds". He presented an overview that included a short and long-term strategic plan. The committee held a short discussion in regard to the proposal. 30 Ms. DuBose reviewed the issues needing resolution: 1} Funding of the CVB electronic 31 marquee 2) Reducing "Art" by $ 51,114 3} Reducing remaining applications by $ 32 365,519 and 4) Discussing three questionable budgets {Kiwanis, GDAC, and Historical 33 Park Foundation). 34 35 At the request of Mayor Brock, Christine Gossett, Vice President of the Denton 3b Convention and Visitar Bureau, reviewed the major line items oftheir current budget, 37 indicating the items under administration that could be construed as advertising. 38 39 Mayor Broek pmmpted a discussion concerning the 30 / 64 mile radius in advertising 40 expenditures as approved in the program guidelines on May 13, 20a2. Council Member 41 Phillips requested the guidelines remain unchanged and asked to discuss fiinding for 42 program yeaz 2003. 43 44 At the request af the Mayor, Herbert Hall, Executive Director of the Greaier Denton Arts 45 Council explained his administrative budget. � � � 46 Mr. Drake presentad the chronologicai order of amendments to the hotel occupancy tax 47 cade, In 1977, the arts were included as an allowable expenditure without regazd to 48 tourism. In �983, tegislative intent was added to express that hotei occupancy tax funds 49 "be expended in a manner direcdy enhancing and promadng tourism and the convention 54 and hotel industry". In 1987, Senate Bill 1532 amended art to make promotion of 51 tourism mandatory. 52 S3 54 55 56 57 58 59 b0 61 62 63 64 b5 fi6 67 Linda Ratliff, City of Denton Director of Economic Development, was asked to explain her application. Ms. Ratliff advised the committee that the application rEquest was for funding of the convention registration for the Texas Downtowners Association. The convention, to be held in December of 2002, would fill approximately 200 rooms at the Radisson Hatel. Anather discussion ensued on the financial shortfalls and the ability to fund new applicants. It was nated that a�l applications should remain a part of the process until the final funding decision was made. Mayor Brock recognized Greg Sawko, Volunteer for the Denton Kiwanis Club. Mr. Sawko read the definitions of tourism and tourist stated in the tax code. Mr. Sawko stated that the use af hotel accupancy tax code is broad enough to interpret successfully far a�l organizations that requested funding. 68 Judy Selph, Volunteer at the Denton Couniy Historical Museum, Inc., was recognized 69 a�d stated thai tt�is organization was not a new applicant, since it had received funding in 70 the past, and should not be categorized as such. 71 72 It was decided that additional informa�ion was needed before fina3izing funding for 73 program year 2003. All agreed on another meeting time of Monday, July 29, 2002 ai 8:30 74 a.m. in the Council Work Session Room. 75 76 Meeting was adjourned at f 1:00 a.m. on Monda.y, July 22, 2002.