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2002-07-29 HOT Committee Minutes� 1 HOTEL OCCUPANCY TAX COMIvIITTEE MEETING MINU'TES ' 2 yuly 29, 2002 3 .� .�- � �L After determining that a quon€m of the Hotel Occupancy Tax Committee was present, the 5 Hotel4ccupancy Tax Committee convened into an Open Meeting on Monday July 29, 6 20Q2, at 8:42 a.m. in the City Council Work Session Roam, City af Denton City Hall, 7 215 E. McKinney Street, Denton, Texas. 8 9 PRESENT: Mayor Brock, Counci� Members Montgomery, Phillips and Redmon 1Q EX-OFFIC�4 MEMBERS: 11 Kathy DuBose, Assistant City Manager of Fiscal and Municipal Services 12 Jerty Drake, Senior Assistant Attomey/Litigation Chief I3 Diana Ortiz, Director Fiscal Operations 14 Lee Ann Bunselmeyer, Treasury & T� Manager 15 16 17 18 19 20 21 22 23 24 25 26 z7 28 29 AGENDA ITEM 1: APPROVE NIINUTES FROM JULY 22, 2002 MEETING Mayar Brock motioned io accept the minutes as presented. All committee members voted in favor of approval. AGENDA ITEM 2: DISCUSS AND RECOMMEND FUNDING FOR PROGRAM YEAR 2003 Ms. DuBose r�viewed the information provided which included three funding scenarios, an updated budget surr�mary, and a revised Greater Denton Arts Council budget. Mr. Montgomery stated that funding should be based upon the organizahons ability to raise additional funds. The committee held a short discussion. 30 Mayor Brock emphasized the need to fund the Texas Downtawners Convention. Mr. 31 Montgomery presented a funding proposal from Dr. Georgia Caraway, Courthouse on the 32 Square and Bayless-Selby House Museum Director. Ms. Cazaway affered to reduce the 33 Denton County Museum's 2003 advertising budget by $5,000 to fund the convention. 34 35 A discussion ensued in regard to eligibility af the Kiwanis organization and the Historical 36 Park Foundation. The committee apprapr�ated $16,439 in reserve for the Kiwanis 37 arganization pending the reallocation of the organizational expenditures for adherence ta 38 ihe tax code. 39 40 41 42 43 44 45 46 Mr. Montgomery asked if the budget could be amended mid-year if the revenue situation improved. Ms. DuBose reminded the committee that a budget amendment can occur only if it is unfareseeable and deciared an emergency. Discussions concerning funding cantinued. Mayor Brock motioned to approve Proposal A, which included 1) a pro-rata reduction based on the 2002 program yeaz estimated allocations 2} a reallocation of $5,000 from the County Musettms to the Downtowners � 47 Convention and 3) a reserve of $16,439 far the Kiwanis arganizadon. Mr. Montgomery � 48 seconded the mation. Mayor Brock and Mr. Montgomery voted in favor. Mr. Phillips 49 and Mr. Redmon voted in opposition. 50 51 52 53 54 55 56 57 5$ 59 60 si 62 63 .� �1 A short disc�ssian was heid regarding the split vote. The committee members agreed to present two recammenda�ions to the City Council. Mr. Phillips motioned to approve Propasal B. The pmposal included 1) reducing Proposal A by five percent 2) Funding Fuego Y A1ma ($2,400), Den#on Caunty Historical Museum, Inc.($20,000) and the Historical Park Foundatian of Denton County {$20,000). Mr. Redmon seconded the motion. Mr. Phillips and Mr. Redmon voted in favor. Mayor Brock and Mr. Montgomery voted in opposition. It was noted that both proposals would be presented to the City Council for discussian during the budget workshop on August 8, 2002. Meeting adjourned at lO:OQ a.m.