2004-07-27 HOT Committee Minutes1
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MINUTES
Hotel Occupancy Tax Committee Meeting
July 27, 2004
After determining that a quorum was present, the Hotel Occupancy Tax Committee convened
into an Open Meeting on Tuesday, July 27, 2004, at 1:00 p.m. in the City Council Worksession
Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas.
PRESENT: Mayor Euline Brock, Council Members Bob Montgomery and Pete Kamp
EX-OFFICIO MEMBERS:
Kathy DuBose, Assistant City Manager
Diana Ortiz, Director Fiscal Operations
Lee Ann Bunselmeyer, Treasury & Tax Manager
AGENDA ITEM l: DISCUSS PROGRAM YEAR 2005
Mayor Brock announced that the projected increase in revenues would be spent to fund the new
event magazine project presented by American Airlines Publishing. In addition, the Mayor stated
that the prior year's advertising funds for each organization would be restored.
Ms. Kim Phillips, Vice-President of the Denton Convention and Visitor Bureau, provided a brief
synopsis of the event magazine concept at the Mayor's request.
The committee discussed three necessary distributions of the magazine: by direct mail, by the
CVB and the publishing company itself. In addition, the direct mail could be a result of all the
organization's merging their mail lists so no duplications would occur. Specific distribution,
quantity of prints and covers were to be determined after receiving several bids from the
publisher.
The committee reviewed and recommended a funding level for each organization totaling
$903,349 from projected revenues. In addition, an additional $20,000 was allocated from
reserves. The committee agreed that a reserve would be maintained for future celebrations of
John Denton's birthday and the City's sesquicentennial. Bob Montgomery motioned to accept
the funding level as discussed and Pete Kamp seconded the motion.
Meeting adjourned at 1:56