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2004-07-27 HOT Committee Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 MINUTES Hotel Occupancy Tax Committee Meeting July 27, 2004 After determining that a quorum was present, the Hotel Occupancy Tax Committee convened into an Open Meeting on Tuesday, July 27, 2004, at 1:00 p.m. in the City Council Worksession Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. PRESENT: Mayor Euline Brock, Council Members Bob Montgomery and Pete Kamp EX-OFFICIO MEMBERS: Kathy DuBose, Assistant City Manager Diana Ortiz, Director Fiscal Operations Lee Ann Bunselmeyer, Treasury & Tax Manager AGENDA ITEM l: DISCUSS PROGRAM YEAR 2005 Mayor Brock announced that the projected increase in revenues would be spent to fund the new event magazine project presented by American Airlines Publishing. In addition, the Mayor stated that the prior year's advertising funds for each organization would be restored. Ms. Kim Phillips, Vice-President of the Denton Convention and Visitor Bureau, provided a brief synopsis of the event magazine concept at the Mayor's request. The committee discussed three necessary distributions of the magazine: by direct mail, by the CVB and the publishing company itself. In addition, the direct mail could be a result of all the organization's merging their mail lists so no duplications would occur. Specific distribution, quantity of prints and covers were to be determined after receiving several bids from the publisher. The committee reviewed and recommended a funding level for each organization totaling $903,349 from projected revenues. In addition, an additional $20,000 was allocated from reserves. The committee agreed that a reserve would be maintained for future celebrations of John Denton's birthday and the City's sesquicentennial. Bob Montgomery motioned to accept the funding level as discussed and Pete Kamp seconded the motion. Meeting adjourned at 1:56