2005-03-08 HOT Committee Minutes2
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MINUTES
Hotel Occupancy Taac Committee Meeting
March 8, 2005
6 After determining that a quorum was present, the Hotel Occupancy Tax Comrnittee convened
7 into an Open Meeting on Tuesday, March 8, 2005, at 1:37 p.m. in the City Hall Conference
8 Room, City of Denton City Hall, 21 S E. McKinney Street, Denton, Texas.
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14 PRESENT: Mayar Euline Brock, Council Members Bob Montgomery and Pete Kamp
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12 EX-OFFICIO MEMBERS:
13 Kathy DuBose, Assistant City Manager
14 Diana Ortiz, Director Fiscal Operations
15 Jerry Drake, Seniar Assistant City Attarney/Litigation Chief
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AGENDA ITEM 1: DISCUSS AN AMENDMENT TO THE CONVENTION AND VISITOR
BUREAU'S BUDGET, PROGRAM YEAR 2005
Mayor Brock provided the committee with a background for the request of an additional $6,000
by the Convention and Visitor Bureau (CVB) far the creation and production of the new "Denton
Live" magazine. The Mayor & Council Member Bob Montgomery stated that additional funds
were essential in providing both the City and the Hotel Occupancy Tax Pragram with a good
return an investment.
26 Kathy DuBose, presented the committee two options in providing the CVB with additional
27 funds. Option one would require the committee to rea�locate budgeted manies within the
28 Tourism and Conventian fund. �ption two would reyuire a budget amendment to the C�ty's
29 budget and the CVB's contract.
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Jerry Drake discussed his concems with aption two. He stated tl�at a budget amendment would
need to stigulate an emergency or dire public need. After discussions between the committae
and Mr. Drake, it was decided that the potential for failure of the original $80,000 inveskment
was contingent on the additional $6,000 necessary to distribute magazine ta promote tourism in
the City or Dentan.
AGENDA ITEM 2: QTHER BUSINESS
The committee approved the program year 2006 timeline establishing the Kick-offmeeting far
May 23, 2p05 at 2:40 p.m. The first meeting to discuss funding was scheduled for July 1$, 2005
at 10:00 a.m.
43 In addition, the Committee agreed to discuss the Denton Kiwanis Club's program year 2003 with
44 the Club to gain the necessary c�acumentation to support the $16,44b in convention expenses.
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46 Meeting adjourned at 2:10 p.m.