2007-06-12 HOT Committee Minutes
1
2 MINUTES
3
4 Hotel Occupancy Tax Committee Meeting
5 June 12, 2007
6
7 After determining that a quorum was present, the Hotel Occupancy Tax Committee convened
8 into an Open Meeting on Tuesday, June 12, 2007, at 9:30 a.m. in the Finance Conference Room,
9 City of Denton City Hall, 215 E. McKinney Street, Denton, Texas.
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11 PRESENT: Council Members Bob Montgomery and Pete Kamp
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13 EX-OFFICIO MEMBERS:
14 Jerry Drake, Deputy City Attorney
15 Gary Calmes, Interim Treasury & Tax Manager
16 Randee Klingele, Treasury Services Administrator
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18 During opening remarks committee chair Bob Montgomery provided a historical chart using data
19 from 1984 to 2007.
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21 AGENDA ITEM 1: CONSIDER APPROVAL OF COMMITTEE MINUTES FROM JUNE 5,
22 2007
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24 Minutes approved as written.
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26 AGENDA ITEM 2: CONSIDER APPROVAL FOR THE USE OF H.O.T. FUNDS FOR
27 ANNUAL MAINTENANCE FOR LIGHTING ON THE SQUARE
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29 As discussed in the June 5, 2007 meeting, the historical expenditure for maintaining the tree
30 lights on the lawn of the courthouse is a legitimate H.O.T. expense as explained in the legal
31 opinion provided by Jerry Drake (2007-02).
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33 The committee approved the $6,000. expenditure for the PY2008, but will further discuss with
34 City staff and the County as to how the funds should be paid to the contracted vendor.
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36 AGENDA ITEM 3: REVIEW AND HOLD A DISCUSSION REGARDING THE PY2008
37 FUNDING LEVELS AND BUDGET REQUESTS
38
39 The committee reviewed the projected fund levels along with the application requests. The
40 committee agreed to propose $1,411,354. in expenses for twenty-one qualified applicants.
41 A contingency fund not to fall below $15,000. was set for PY2008 and all future program years.
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43 The committee will contact the applicant(s) by letter who did not receive any funding this
44 program year.
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46 AGENDA ITEM 4: NEW BUSINESS
47 None
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49 Meeting adjourned 10:55 A.M.