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2007-06-12 HOT Committee Minutes 1 2 MINUTES 3 4 Hotel Occupancy Tax Committee Meeting 5 June 12, 2007 6 7 After determining that a quorum was present, the Hotel Occupancy Tax Committee convened 8 into an Open Meeting on Tuesday, June 12, 2007, at 9:30 a.m. in the Finance Conference Room, 9 City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. 10 11 PRESENT: Council Members Bob Montgomery and Pete Kamp 12 13 EX-OFFICIO MEMBERS: 14 Jerry Drake, Deputy City Attorney 15 Gary Calmes, Interim Treasury & Tax Manager 16 Randee Klingele, Treasury Services Administrator 17 18 During opening remarks committee chair Bob Montgomery provided a historical chart using data 19 from 1984 to 2007. 20 21 AGENDA ITEM 1: CONSIDER APPROVAL OF COMMITTEE MINUTES FROM JUNE 5, 22 2007 23 24 Minutes approved as written. 25 26 AGENDA ITEM 2: CONSIDER APPROVAL FOR THE USE OF H.O.T. FUNDS FOR 27 ANNUAL MAINTENANCE FOR LIGHTING ON THE SQUARE 28 29 As discussed in the June 5, 2007 meeting, the historical expenditure for maintaining the tree 30 lights on the lawn of the courthouse is a legitimate H.O.T. expense as explained in the legal 31 opinion provided by Jerry Drake (2007-02). 32 33 The committee approved the $6,000. expenditure for the PY2008, but will further discuss with 34 City staff and the County as to how the funds should be paid to the contracted vendor. 35 36 AGENDA ITEM 3: REVIEW AND HOLD A DISCUSSION REGARDING THE PY2008 37 FUNDING LEVELS AND BUDGET REQUESTS 38 39 The committee reviewed the projected fund levels along with the application requests. The 40 committee agreed to propose $1,411,354. in expenses for twenty-one qualified applicants. 41 A contingency fund not to fall below $15,000. was set for PY2008 and all future program years. 42 43 The committee will contact the applicant(s) by letter who did not receive any funding this 44 program year. 45 46 AGENDA ITEM 4: NEW BUSINESS 47 None 48 49 Meeting adjourned 10:55 A.M.