2008-04-24 HOT Committee Minutes
1
2 MINUTES
3
4 Hotel Occupancy Tax Committee Meeting
5 April 24, 2008
6
7 After determining that a quorum was present, the Hotel Occupancy Tax Committee convened
8 into an Open Meeting on Thursday, April 24, 2008, at 1:00 p.m. in the Finance Conference
9 Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas.
10
11 PRESENT: Council Members Bob Montgomery, Pete Kamp and Chris Watts
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13 EX-OFFICIO MEMBERS:
14 Bryan Langley, Director of Finance
15 Jerry Drake, Deputy City Attorney
16 Randee Klingele, Treasury Services Specialist
17 Tony Puente, Revenue & Treasury Analyst
18
19 AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX
20 COMMITTEE MINUTES FROM JUNE 12, 2007
21
22 Minutes approved as written.
23
24 AGENDA ITEM 2: RECEIVE A REPORT, HOLD A DISCUSSION AND GIVE STAFF
25 DIRECTION REGARDING THE HOTEL OCCUPANCY TAX PROGRAM YEAR 2009 FOR
26 FY 08/09.
27
28 Committee Chair Montgomery asked if there had been any criticism of the HOT program from
29 the recipients, staff or other committee members. All reported and agreed that the program is
30 running well with the guidelines and application currently in place and felt no changes were
31 necessary at this time. Member Watts requested and received more detailed explanations of the
32 revenue and expenditure processes and definitions. In addition, staff discussed the audit
33 processes that are used to ensure program funds are being expended as intended.
34
35 Program guidelines and application to be presented as written for PY2009 were approved
36 unanimously.
37
38 AGENDA ITEM 3: NEW BUSINESS
39
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40 Two funding meetings for June 19 or 20 and June 24 or 25(if necessary) were approved by
41 the committee. Staff handed out current hotel revenue chart and list of organizations to receive
42 guidelines and application via email on Monday, April 24, 2008.
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44 Meeting adjourned 1:30 P.M.