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2009-02-17 HOT Committee Minutes 1 2 MINUTES 3 4Hotel Occupancy Tax Committee Meeting 5February 17, 2009 6 7After determining that a quorum was present, the Hotel Occupancy Tax Committee convened into an 8Open Meeting on Tuesday, February 17, 2009, at 11:00 a.m. in the Finance Conference Room, City of 9Denton City Hall, 215 E. McKinney Street, Denton, Texas. 10 11PRESENT: Council Members Pete Kamp, Chris Watts and Rudy Moreno 12 13EX-OFFICIO MEMBERS: 14Bryan Langley, Director of Finance 15Jerry Drake, Deputy City Attorney 16Caroline Finley, Treasury & Debt Manager 17Randee Klingele, Treasury Services Specialist 18 19GUEST: 20Kim Phillips, Convention and Visitor Bureau Vice-President 21 22AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX COMMITTEE 23MINUTES FROM JUNE 19, 2008. 24 25Minutes were approved as written by Councilmember Chris Watts and seconded by Pete Kamp. 26 27AGENDA ITEM 2: REVIEW, DISCUSS AND VOTE ON A REQUEST FROM THE DENTON 28CONVENTION AND VISITOR BUREAU (CVB) MADE THROUGH THE DENTON CHAMBER OF 29COMMERCE REGARDING PROMOTIONAL FUNDING FOR SUPER BOWL XLV TO BE HELD IN 30ARLINGTON IN 2011. 31 32 33Manager and its ordinance to request the $15,180 in funding. Committee members discussed the $15,000 34in hotel occupancy tax contingency funds, the updated fund balance and acknowledged that if funding 35was approved there would not be any contingency funds for the remainder of the fiscal year. 36 37Councilmember Moreno asked for an explanation of expenditures related to the $15,180 request. Kim 38Phillips, CVB Vice-President, was present and described the four county participation with the North 39-market media center 40by using the Denton Airport for helicopter and small charter plane usage along with the lower cost of 41hotel room rates to fill our local hotels. 42 43Jerry Drake, Deputy City Attorney, advised the Committee that there were not stipulations in the Tax 44Code 351 or Attorney General opinions on such a matter. He furth 45current hotel occupancy taxes are earmarked for only advertising as allowed by the Tax Code, thus, 46funding the contingency for advertising would be an appropriate expense. 47 48Councilmember Watts motioned to allocate $15,000 in hotel occupancy tax contingency funds to the 49advertising budget of the CVB. Councilmember Moreno seconded the motion and the motion passed 50unanimously. 51 52AGENDA ITEM 3: NEW BUSINESS 53 54No new business was discussed. 55 56Meeting adjourned 11:26 A.M.